Procurement Management Plan

1. General Project Information

Project Name: Laboratory development project

Location: Mechanical Engineering Department, University of
Alberta Edmonton
Project Manager: Shannon MacDonald
Contracting Officer: Roger Marchand

2. Procurement Assumptions

Most of the furniture and other material required for the laboratory
will be available in university facilities, other labs or store. The exact
extent of availability of material is not available but there is high
probability of finding the right furniture within the university campus.

All procurement if any will be done through University authorities.

Our team will not directly deal with the supplier. University will have
their own supplier with earlier contracts, thus benefiting in terms of
price.

The market will be stable during the procurement cycle. It is

assumed that furniture market is one of the stable businesses and
there should not be much fluctuation in the price of required
material.

3. Procurement Constraints

Procurement will be done by university authorities, so there will not

be much control over this activity from project manager. This lack of
authority might delay the procurement process in total.

Quality of material to be purchased by university authority might

also be a constraint as they can differ in quality standard expected
by project team.

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4. Market Research and Conditions

All the need for furniture demand will be met through university
facilities. There is plenty of furniture available. And above all the
owner require the material to be functionally superior to aesthetics,
thus with enhanced options due to this fact will help in material
procurement.

Requirement of furniture can be easily met from the current market

conditions.

Delivery of material from university facility to our location will be fast

owing to close vicinity but the paper work requirements can be an
issue.

5. Procurement of the Products and Services

Product/Service Source Lead Time

Furniture University facilities 1 week

Electrical utilities University facilities 1 week
Cleaning Bee Clean Services 1 week
Electrician Services University facilities 1 week
Crane for transport University facilities 3 days
Crane operator University facilities 3 days
Research students;
Transport of small equipments University of Alberta 3 days
Safety officer/ Quality In charge Dr Lipsett 3 days

6. Make or buy analysis

As per the deliverables of the project, required material, furniture

and electrical accessories will be purchased either from University
facility or local market. Reason for purchase is the small
requirement and manufacturing these items will be a costly affair.

Other than above mentioned deliverables, quality services are

required to fulfill the expectations of stakeholders. These services
will be delivered by research students with Dr Lipsett and Roger

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 Marchand and his team. There will be no requirement for extra
manpower.

For cleaning the premises Bee clean services will be used as the
only quality option available.

7. Contract type, procurement method and project delivery method

Lump sum project (fixed fee contract) will be best to meet the
demand of the customer as scale of the project is small and our
team will be involved in planning phase of the contract only. Rest of
the project, execution, monitoring, control and completion would be
done by owner. Specifically all other phases of project will be done
with the movement of all machinery and equipments.

Procurement will be done by Dr Lipsett himself and Roger through

communication with University facilities. Thus procurement will be a
simple process.

Dr Lipsett and Roger will go and inspect the required material with
the University facilities. The material selected would be delivered to
new facility by University personnel as required.

Project delivery is completion of movement of machinery and

material into new facility safely within the stipulated amount of time.

8. Procurement Justification

Only services from Bee Clean for cleaning up the premises before
moving in would be used from resources other than University. This
is a common practice so it is justified.

9. Roles and Responsibilities

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Personnel Roles Responsibility

Dr Lipsett will approve and

Procurement procure all new Research
Officer equipments required.
Dr Lipsett
Dr Lipsett will approve and finance
Finance Officer all the payment for procurement.
Dr Lipsett will approve the quality
Quality In charge standards of material.
Roger will approve and procure all
Roger Procurement new material for lab infrastructure
Marchand Officer required.