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WORKING WITH TOOLBARS

VIEW THE TOOLBARS


• Move the mouse pointer to view option and check.
• Point toolbar.
• Move the mouse pointer going to the right , and click the desired tool.
HIDE THE TOOLBARS
• Move the mouse pointer to view option and check.
• Point to toolbar.
• Remove the check symbol from the tools that is not needed by clicking the mouse pointer.
WAYS OF VIEWING A DOCUMENT
1. Normal view is used for typing , editing, and formatting text.
2. Document map displays the document map on the left side of your document. This makes it easier to
move from one portion of you document to another.
3. Print Layout View displays the layout of each page in the document as it looks when printed.
4. Master Document View is used for working with a long document such as book with several
chapters.
5. Full Screen hides the other parts of the Word Screen to give the user a better and bigger view of the
current document.
6. Zoom changes the magnification of the document on screen.
7. Print Preview allows the user to view on screen the printed version of the document.
8. Windows Arrange View displays all the open documents
EDITING THE TEXT
DELETE key - it erases character after insertion point or selected text.
BACKSPACE KEY – it erases character before insertion point or selected text.
CTRL +BKSP - erases word before insertion point.
CTRL+DEL - erases word after insertion point.
Insert Mode (INS) – means the text will be inserted where insertion point is currently located and all
characters to the right of insertion point will push to the right to accommodate
the added characters.
Overtype Mode (OVR) – double click OVR indicator on the status bar appears, any character already
there.
SAVE A COPY OF A FILE
• On the File menu , click Save As.
• In the Filename box, enter a new name for the file. Click Save.
SAVE A FILE TO ANOTHER FORMAT
• On the File menu, click Save As.
• In the File name box, enter a new name for the file.
• Click the Save as type list, and then click the file format that you want the file saved in.
click Save.
Print a Document
• Click Print on the Standard Toolbar.
• Click Ctrl P
• Click File – Print
Preview a Page Before Printing
• On the File menu, click Print Preview.
• Use the buttons on the Toolbar to look over the page or make adjustments before printing.
• Click Close to exit in Print Preview.

FORMATTING TEXT FOR EMPHASIS


FONT- is a group of characters (letters, numbers symbols.etc.) that is designed in a certain way. Fonts
have their own specific names that identify them.
FONT SIZE- is the size of the characters, as they will appear on your printed document page…the
lrger the font size, the larger the font is.

TEXT ALIGNMENT AND SPACING


ALIGNMENT- refers to the positioning of the text between the left and right margin of a page.
MARGINS – determine the distance from the edge for all the text on the page , while paragraph
indention determine how paragraphs fit between margins.
HORIZONTAL ALIGHNMENT – determines the appearance and orientation of the edges of the
paragraph; left-aligned, right –aligned, centered or justified.
VERTICAL ALIGNMENT – determines the position of the paragraph relative to the top and bottom
margins.
Examples of Paragraph Indention:
§ Text with a first-line indent
§ Text with a hanging indent
§ Text with a negative indent

SPACING BETWEEN LINES AND PARAGRAPHS


Ø LINE SPACING is the distance from one line of text to the next. It is measured numerically.
Example:
§ Single line spacing – means that every line available on a page contains text.
§ Double line spacing – means that text only appears every other line(every two
lines).
Ø PARAGRAPH SPACING - determines the amount of space above and
below the paragraph.

CHANGE LINE SPACING


v Select the text you want to change.
v Point to the Line Spacing on the Formatting toolbar and do one of the following:
• To apply a new setting, click the arrow, and then select the number that you want.
• To apply the most recently used setting, click the button.
• To set more precise measurement, click the arrow, click More, and then select the
options you want under Line Spacing.
THE CUT/COPY/PASTE COMMANDS
How to Select a Text
v Select the text you want to change.
v Move the cursor at the beginning of the block you want to select.
v Click and drag the mouse pointer towards the last character of the text block you want to select.
v When all the text you want to select is highlighted, release the mouse button.

MOVE OR COPY TEXT USING THE STANDARD TOOLBAR


v Select the text you want to move or copy.
v Click the cut or copy button on the standard toolbar.
v Move the insertion point to where you want to move the text .
v Click Paste button on the Standard toolbar.

DELETE THE TEXT


v Select the text to be deleted .
v Click the Edit menu, then click the clear option or press the Contents Delete key.

MOVING AROUND THE DOCUMENT


DOCUMENT – is the file that you create using a word processing program.
TEMPLATE – is a special kind of document that provides basic tools for shaping a final document.
SCROLL - is to move a document or other data in a window in order to view a particular portion of
the document.

*KEY STROKES TO MOVE AROUND YOUR DOCUMENT*


To Move Press
By one character

By one line

By one word Ctrl + or

By one paragraph Ctrl + or

To the beginning of the line Home


To the end of the line End
Up one screen (scrolling) Page Up
Down one screen (scrolling) Page Down
To top of previous page Ctrl + Page Up
To top of next page Ctrl +Page Down

SCROLLING EFFECTS OF MOUSE ACTIONS:


TO DO THIS
Scroll up/down on line click on the up/down scroll bars
Scroll up/down one screen click above/below the scroll box
Scroll to a specific page drag the scroll box
Scroll left/right click on the
left/right scroll arrow of the horizontal
scroll bar
Scroll left/right, beyond the margin hold down Shift and click on the
left/right scroll
( in Normal view) arrow

QUICK FORMATTING
*CHARACTER FORMATTING*

SHORTCUT KEY TEXT EFFECT SAMPLE OUTPUT

Ctrl + B To Boldface Love you

Ctrl + I To Italicize Love you

Ctrl + U To Underline Love you

Ctrl + B, U. I (etc) To combine formatting Love you

Ctrl + Shift + W To underline each word Love you

Ctrl + Shift + D To double underline Love you

Ctrl + = To subscript Love you

Ctrl + Shift + = To superscript Love you

Ctrl + spacebar To remove or clear character Love you


formatting

*PARAGRAPH FORMATTING*

SHORTCUT KEYS ALIGNMENT SAMPLE OUTPUT

Ctrl + L To Left align Let Me do it now

Ctrl + R To Right align Let Me do it now

Ctrl + E To cEnter Let Me do it now


Ctrl + Q To remove or clear paragraph Let Me do it now
formatting

SHORTCUT KEYS CHANGE or RESIZE the SAMPLE OUTPUT


FONT

Ctrl + [ To decrease font size by 1 point Let Me do it now

Ctrl + ] To increase font size by 1 point Let Me do it now

Shift + F3 To change the case of text to:

Sentence case Let Me do it now

Lower case let me do it now

UPPER CASE LET ME DO IT NOW

Title case Let Me Do It Now

Toggle cASE LET me DO IT NOW

WORKING WITH TOOLBARS


VIEW THE TOOLBARS
• Move the mouse pointer to view option and check.
• Point toolbar.
• Move the mouse pointer going to the right , and click the desired tool.
HIDE THE TOOLBARS
• Move the mouse pointer to view option and check.
• Point to toolbar.
• Remove the check symbol from the tools that is not needed by clicking the mouse
pointer.
WAYS OF VIEWING A DOCUMENT
1. Normal view is used for typing , editing, and formatting text.
2. Document map displays the document map on the left side of your document. This makes it
easier to move from one portion of you document to another.
3. Print Layout View displays the layout of each page in the document as it looks when printed.
4. Master Document View is used for working with a long document such as book with several
chapters.
5. Full Screen hides the other parts of the Word Screen to give the user a better and bigger view of
the current document.
6. Zoom changes the magnification of the document on screen.
7. Print Preview allows the user to view on screen the printed version of the document.
8. Windows Arrange View displays all the open documents
EDITING THE TEXT
DELETE key - it erases character after insertion point or selected text.
BACKSPACE KEY – it erases character before insertion point or selected text.
CTRL +BKSP - erases word before insertion point.
CTRL+DEL - erases word after insertion point.
Insert Mode (INS) – means the text will be inserted where insertion point is currently located and all
characters to the right of insertion point will push to the right to accommodate
the added characters.
Overtype Mode (OVR) – double click OVR indicator on the status bar appears, any character already
there.
SAVE A COPY OF A FILE
• On the File menu , click Save As.
• In the Filename box, enter a new name for the file. Click Save.
SAVE A FILE TO ANOTHER FORMAT
• On the File menu, click Save As.
• In the File name box, enter a new name for the file.
• Click the Save as type list, and then click the file format that you want the file
saved in. click Save.
Print a Document
• Click Print on the Standard Toolbar.
• Click Ctrl P
• Click File – Print
Preview a Page Before Printing
• On the File menu, click Print Preview.
• Use the buttons on the Toolbar to look over the page or make adjustments before
printing.
• Click Close to exit in Print Preview.

FORMATTING TEXT FOR EMPHASIS


FONT- is a group of characters (letters, numbers symbols.etc.) that is designed in a certain way. Fonts
have their own specific names that identify them.
FONT SIZE- is the size of the characters, as they will appear on your printed document page…the
lrger the font size, the larger the font is.

TEXT ALIGNMENT AND SPACING


ALIGNMENT- refers to the positioning of the text between the left and right margin of a page.
MARGINS – determine the distance from the edge for all the text on the page , while paragraph
indention determine how paragraphs fit between margins.
HORIZONTAL ALIGHNMENT – determines the appearance and orientation of the edges of the
paragraph; left-aligned, right –aligned, centered or justified.
VERTICAL ALIGNMENT – determines the position of the paragraph relative to the top and bottom
margins.
Examples of Paragraph Indention:
§ Text with a first-line indent
§ Text with a hanging indent
§ Text with a negative indent

SPACING BETWEEN LINES AND PARAGRAPHS


Ø LINE SPACING is the distance from one line of text to the next. It is measured
numerically.
Example:
§ Single line spacing – means that every line available on a page contains text.
§ Double line spacing – means that text only appears every other line(every two
lines).
Ø PARAGRAPH SPACING - determines the amount of space
above and below the paragraph.

CHANGE LINE SPACING


v Select the text you want to change.
v Point to the Line Spacing on the Formatting toolbar and do one of
the following:
• To apply a new setting, click the
arrow, and then select the number that you want.
• To apply the most recently used
setting, click the button.
• To set more precise measurement,
click the arrow, click More, and then select the options you want under
Line Spacing.
THE CUT/COPY/PASTE COMMANDS
How to Select a Text
v Select the text you want to change.
v Move the cursor at the beginning of the block you want to select.
v Click and drag the mouse pointer towards the last character of the text block you want to select.
v When all the text you want to select is highlighted, release the mouse button.

MOVE OR COPY TEXT USING THE STANDARD TOOLBAR


v Select the text you want to move or copy.
v Click the cut or copy button on the standard toolbar.
v Move the insertion point to where you want to move the text .
v Click Paste button on the Standard toolbar.

DELETE THE TEXT


v Select the text to be deleted .
v Click the Edit menu, then click the clear option or press the Contents Delete key.

MOVING AROUND THE DOCUMENT

DOCUMENT – is the file that you create using a word processing program.
TEMPLATE – is a special kind of document that provides basic tools for shaping a final document.
SCROLL - is to move a document or other data in a window in order to view a particular portion of
the document.

*KEY STROKES TO MOVE AROUND YOUR DOCUMENT*


To Move Press
By one character

By one line

By one word Ctrl + or

By one paragraph Ctrl + or

To the beginning of the line Home


To the end of the line End
Up one screen (scrolling) Page Up
Down one screen (scrolling) Page Down
To top of previous page Ctrl + Page Up
To top of next page Ctrl +Page Down

SCROLLING EFFECTS OF MOUSE ACTIONS:


TO DO THIS
Scroll up/down on line click on the up/down scroll bars
Scroll up/down one screen click above/below the scroll box
Scroll to a specific page drag the scroll box
Scroll left/right click on the
left/right scroll arrow of the horizontal
scroll bar
Scroll left/right, beyond the margin hold down Shift and click on the
left/right scroll
( in Normal view) arrow

QUICK FORMATTING
*CHARACTER FORMATTING*
SHORTCUT KEY TEXT EFFECT SAMPLE OUTPUT

Ctrl + B To Boldface Love you

Ctrl + I To Italicize Love you

Ctrl + U To Underline Love you

Ctrl + B, U. I (etc) To combine formatting Love you

Ctrl + Shift + W To underline each word Love you

Ctrl + Shift + D To double underline Love you

Ctrl + = To subscript Love you

Ctrl + Shift + = To superscript Love you

Ctrl + spacebar To remove or clear character Love you


formatting

*PARAGRAPH FORMATTING*

SHORTCUT KEYS ALIGNMENT SAMPLE OUTPUT

Ctrl + L To Left align Let Me do it now

Ctrl + R To Right align Let Me do it now

Ctrl + E To cEnter Let Me do it now

Ctrl + Q To remove or clear paragraph Let Me do it now


formatting

SHORTCUT KEYS CHANGE or RESIZE the SAMPLE OUTPUT


FONT
Ctrl + [ To decrease font size by 1 point Let Me do it now

Ctrl + ] To increase font size by 1 point Let Me do it now

Shift + F3 To change the case of text to:

Sentence case Let Me do it now

Lower case let me do it now

UPPER CASE LET ME DO IT NOW

Title case Let Me Do It Now

Toggle cASE LET me DO IT NOW