Professional Documents
Culture Documents
Intermediate Report
Project Manager:
Shannon MacDonald
Team Members:
Luke Glistak
Sean Hodgson
Mk Nimesh
Anand Rohit
Phone: 780.235.0191 | Fax: 780.483.2519 | 6819-95 Avenue, Edmonton, AB, T6B 1A9
Contents
Contents...............................................................................................................................2
1. Detailed Project Scope Statement................................................................................6
1.1 General Project Information..................................................................................6
1.2 Project Objectives.................................................................................................6
1.3 Product Scope Description....................................................................................6
1.4 Product Scope Description....................................................................................6
1.5 Project Boundaries................................................................................................7
1.6 Project Deliverables..............................................................................................7
1.7 Project Acceptance Criteria..................................................................................8
1.8 Project Constraints................................................................................................8
1.9 Project Assumptions.............................................................................................8
1.10 Initial Project Organizations..............................................................................8
1.11 Initial Project Risks...........................................................................................8
1.12 Schedule Milestones..........................................................................................9
1.13 Fund Limitation.................................................................................................9
1.14 Cost Estimate.....................................................................................................9
1.15 Project Configuration management Requirements..........................................10
1.16 Approval Requirements...................................................................................10
1.17 Project Success Factors:..................................................................................10
2. Work Breakdown Structure........................................................................................11
4. Risk Management Plan...............................................................................................12
5. Scope Management Plan............................................................................................19
5.1 General Project Information................................................................................19
5.2 Scope Assumptions.............................................................................................19
5.3 Scope Constraints................................................................................................19
5.4 Scope Risks.........................................................................................................19
5.5 Production of a detailed Project Scope Statement..............................................19
5.6 Creation of Work Breakdown Structure.............................................................20
5.7 Formal Verification and Acceptance..................................................................20
5.8 Scope Control and Change Management............................................................20
7. Human Resources Management Plan.........................................................................22
7.1 Project Information.............................................................................................22
7.2 Human Resources Assumptions..........................................................................22
7.3 Human Resource Constraints..............................................................................22
7.3.1 Project Owner (Dr. Lipsett)...................................................................................22
7.3.2 Project Manager and Project Team:......................................................................23
7.3.3 Laboratory Technicians.........................................................................................23
7.3.4 Research Students:...............................................................................................23
7.4 Human Resources Risk issues.............................................................................23
7.5 Project Human Resources Need..........................................................................24
7.5.1 Initial laboratory cleanout.....................................................................................24
7.5.2 Secondary Detailed Cleaning.................................................................................24
7.5.3 Infrastructure Setup..............................................................................................24
7.5.4 Heavy Laboratory Equipment and Furnishing Relocation.....................................25
7.5.5 Small Equipment, Tools, Experiments, and Furnishings........................................25
7.6 Time table/Schedule............................................................................................25
7.6.1 Initial laboratory cleanout.....................................................................................25
7.6.2 Secondary Detailed Cleaning.................................................................................25
7.6.3 Infrastructure Setup..............................................................................................25
7.6.4 Heavy Laboratory Equipment and Furnishing Relocation.....................................26
7.6.5 Small Equipment, Tools, Experiments, and Furnishings........................................26
7.7 Recognition and Awards.....................................................................................26
7.8 Compliance with Human Resources Rules.........................................................26
7.9 Team Building Effort..........................................................................................27
7.10 Training Needs................................................................................................27
9. Risk Management Plan...............................................................................................28
9.1 Methodology.......................................................................................................28
9.2 Risk Identification...............................................................................................30
9.2.1 Documentation Review.........................................................................................30
9.2.2 Tools & Techniques...............................................................................................30
9.2.3 Identified Risks......................................................................................................30
9.3 Qualitative Risk Analysis....................................................................................31
9.3.1 Risk Probability & Impact Assessment..................................................................31
9.3.2 Probability & Impact Matrix..................................................................................31
9.3.3 Risk Data Quality Assessment...............................................................................31
9.3.4 Risk Categorization................................................................................................31
9.4 Quantitative Risk Analysis..................................................................................31
9.5 Risk Monitoring, Control and Response Planning..............................................33
9.6 Roles and Responsibilities..................................................................................33
9.7 Budgeting............................................................................................................33
9.8 Reporting Format and Content............................................................................33
9.9 Risk Ownership...................................................................................................33
9.10 Risk Auditing..................................................................................................34
9.11 Risk Management Plan Approval....................................................................34
10. Risk Register...........................................................................................................35
11. Communication Management Plan.........................................................................37
11.1 General Project Information............................................................................37
11.2 Objectives........................................................................................................37
11.3 Communication Constraints............................................................................37
11.4 Communication Assumptions.........................................................................37
11.5 Communication Risks.....................................................................................37
11.6 Target Audiences.............................................................................................38
11.6.1 Stake holder’s requiring formal Communication..................................................38
11.6.2 Team Responsibility..............................................................................................38
11.7 Communication Tools and Format..................................................................38
11.8 Communication matrix....................................................................................39
11.9 Communication Guidelines.............................................................................39
11.10 Special Communication Events.......................................................................40
11.11 Budget.............................................................................................................40
11.12 Evaluation........................................................................................................40
12. Gantt Chart..............................................................................................................41
13. Cost Management Plan...........................................................................................42
13.1 Project Information..........................................................................................42
13.2 Cost Assumptions............................................................................................42
13.3 Cost Constraints..............................................................................................42
13.4 Cost Risks........................................................................................................43
13.5 Budget Sources and Approvals / Cost Management Roles.............................43
13.6 Project Estimation Techniques........................................................................43
13.7 Changes to the Budget.....................................................................................43
13.8 Cost Expenditure Tracking..............................................................................44
13.9 Cost Reporting.................................................................................................44
13.10 Cost Closeout..................................................................................................45
17. Appendix.................................................................................................................46
17.1 - Engineering Change Request Form - ECR................................................46
17.2 – Laboratory Relocation Safety Checklist...................................................47
17.3 - Probability and Impact Matrix....................................................................49
17.4 - Risk Sources and Affected Project Areas..................................................50
17.5 – Accident / Incident Report Form...............................................................51
17.6 - Risk Management Plan Approval...............................................................53
17.7 – Typical Project Meeting Minutes...............................................................54
17.8 - Expense Sheet..............................................................................................55
17.9 – Proposed Laboratory Layout......................................................................56
Team #1 – Personnel Listing.............................................................................................57
1. Detailed Project Scope Statement
1.1 General Project Information
The work of moving the lab will be conducted mainly with the aid of lab
technicians, researchers and students. The scheduling of this project is
constrained with reference to their work schedules and by the fact that
we must minimize the impact / disturbance to current research work. Our
project is also constrained by a budget limitation and a project
completion deadline.
We do not currently have schedules for the other labs moving in the
same time frame as these labs. This uncertainty can have associated
risks with the move. As well as any unexpected expense or schedule
delay.
This project has been assigned a budget of $10,000 we have been told
this is flexible, however we should stay close to this number so we will
assume it is an upper limit.
The impact of this assigned budget will be the requirement to complete a
cost estimate for the entire Project.
The scope is well defined, and any changes in the scope are expected to
be minimal. Researcher surveys may include a few new or unexpected
procurement provisions; however these are not expected to be large in
size.
Dr. Lipsett has the final say in the approval of this project. All scope
changes, cost changes, quality changes, schedule changes require his
approval.
Work Package Other small equipments, which are not covered by the
Description activities in the above mentioned work packages, such as
remote controlled car, ancillary materials with equipments,
cables etc. has to be shifted to MEC E 1-38.
Work Package Other small equipments shifted to the dirty area of MEC
Deliverables E 1-38.
Assumptions None
3. Scope Management Plan
3.1 General Project Information
It is assumed that all changes to the project scope will required notification to
the following stakeholders: The project owner Dr Lipset, Shannon MacDonald
Project Manager for Chrome Engineering, Researchers using the lab 1-38,
Mechanical Engineering Technician responsible for commissioning the lab (via
Roger Marchand).
The creation of the work breakdown structure for this project will follow the
following steps. The project team for Chrome Engineering will evaluate the
detailed project scope statement, its deliverables and overall project work and
break it down into smaller more manageable pieces. These pieces will be
illustrated and further broken down using a graphical representation via a
network diagram. The components of the network diagram will be further
expanded upon in the creation of a WBS dictionary.
Creation of the WBS documentation and updates will be primarily handled by
team member Anand Rohit. All additions, changes, corrections and updates
are to be submitted in writing via an approved ECR (see appendix 5.9 for ECR
form). Any team member or the client can submit to Anand Rohit a completed
ECR, however it must have signed approval from both the Project Manager and
the Client Dr Lipsett.
The final product produced for Dr. Lipsett by Chrome Engineering will be the
planning documents for the Laboratory Development Project. Our completion
and success in this project is dependent on the quality of these documents.
The minimum required level of detail of these documents must outline is listed
in the Detailed Project Scope Statement.
Assessment from the client on the quality of the project deliverables will be
based on the completeness of the project management and planning details in
the final project deliverable. This assessment will be completed with a written
review provided by an independent third party (Prof. Sami Fahmy) who will
evaluate the quality of the project management documentation provided by
Chrome Engineering and will assign a grade for this documentation.
The Detailed Project Scope Statement will continue to develop with the
progress of the project. To implement a scope change new requirements/needs
to be updated and approved. All additional unexpected details must be recorded
and as such the Project Scope Statement should be updated in a formal
manner. It should be understood that additional requirements added on by the
client can and most likely will impact the overall schedule and cost of the project
which is why all changes to Project Scope require formal approval of both the
project manager and the client.
Any major change to the scope of a project requires the submission of an ECR
by a Stakeholder. This ECR is evaluated by both the project manager and the
Client Dr. Lipsett in terms of feasibility. To approve the scope change the client
must come to some understanding of the impact of the scope change to both
time and cost and approve these impacts. If the ECR is approved, the scope
documents are updated and the Project Manager notifies the appropriate
stakeholders. If the ECR is not approved the scope documents are not
approved and the Project Manager notifies the appropriate stakeholders.
7. Human Resources Management Plan
3.9 Project Information
The human resources that will be utilized during the course of the project will
include Dr. Lipsett, the project manager (Shannon MacDonald), the project
team, laboratory technicians, a cleaning service, and research students under
Dr Lipsett. Each individual group of human resources has various constraints
which need to be considered.
The project owner, Dr. Lipsett, has a flexible schedule. The constraint lies
in quantity of time he is able to spend with the project team on a weekly
basis which is limited to a few hours. This requires the team to be
prepared with concise questions resulting in high efficiency low duration
meeting.
The laboratory technicians are available to the project team within regular
work hours and are not permitted to work overtime at the University of
Alberta. The laboratory technicians are also unavailable during weekends
and on statutory holidays. Lunch breaks as well as regularly scheduled
coffee breaks will also be taken at designated times for predetermined
durations. These policies are set by and comply with the Canadian labour
code as well as University of Alberta employee policies. Laboratory
personnel handle a wide range of projects at the University of Alberta and
so advanced notice of requirements is necessary. The demanding
schedules of the laboratory technicians limit their work contribution. The
laboratory technician’s work is primarily based on a batch work structure
and so the project team will need to schedule and utilize the technicians
accordingly.
The human resources required have been divided into the categories. Each
category summarizes the number of individuals required, the skills of the
individuals, and how to acquire the right people.
During this phase of the project the primary laboratory which the
researchers are being relocated to will be cleared of all non-essential
equipment, furnishings, laboratory experiments, and infrastructure. This
will require two technicians with little skill due the nature of the items being
moved. The technicians will be provided by the University of Alberta.
Secondary cleaning will involve mopping, dusting, and wiping down tables
along with various other small activities. The work will require two
individuals with basic cleaning skills. The work is to be subcontracted to a
cleaning agency approved by the University of Alberta.
The activity schedule is as follows and includes the duration of the activities
along with human resource release times.
Once all of the marked and or indicated items have been removed from
the laboratory and relocated to their designated locations both human
resources can released. The duration of the task will require 8 hours from
both technicians.
All human resource rules have been assessed and will be adhered to. Working
conditions, risks, work durations, and breaks all conform to the rules and
regulations set by Occupational Health and Safety as well as University of
Alberta. A detailed list of expectations will be provided to each human resource
and will be monitored throughout the project. These expectations includes
prioritizing the safety of both human resources and the public. Work being
completed is to be done so in a manner that satisfies the project manager and
to the best ability of the human resource. Any incidents, deficiencies and other
events will be promptly brought to the attention of the project manager. Unsafe
work practices will not be tolerated and work that is unsafe work is not to be
undertaken.
To promote a sense of ownership for the project, tasks have been delegated to
those individuals who volunteer for them. This allows individuals to work within
their fields of interest as much as possible making the work more enjoyable.
Work has also been distributed in a manner which allows pairs of team
members to work together towards common milestones. This promotes an
atmosphere of teamwork and cooperation.
Basic lifting techniques will be briefly reviewed with the researchers to ensure
all lifting in done in a safe manner. This training will not add any significant cost
to the project. The remainder of the human assets have been certified and
trained.
9. Risk Management Plan
1.1 Methodology
For the initial risk assessment, the project manager and the team have
brainstormed and collaborated in identifying all possible risks within the current
known elements of the project. These identified risks will be reviewed in the
presence of Dr. Lipsett and Roger Marchand as early as their schedules allow
the review.
To ensure that the risk environment is being assessed sufficiently, Dr. Lipsett
will act as the risk management expert. Other risk-related inquiries will also be
made to the laboratory equipment experts (Roger Marchand and his team).
Doing Planned
Reviews
Identification of
Hazards
Risk Assessment/
Analysis
Yes
Yes
Can the Risk Be Is the Risk
Reduced? Acceptable?
No Yes
Is the Risk Acceptable?: Risks are deemed acceptable only once they have
been rated using a risk matrix (see Sections 9.1.2.1 and 9.1.2.2). Low level
risks are “acceptable,” without any further management involvement. Medium
level risks are “acceptable with certain conditions.” These risks must be closely
monitored, and the project manager must be present to ensure the risk is kept
under control. High level risks are “unacceptable” and any actions producing
such risks will be halted immediately.
Reduce the Risk: If the risk can be reduced, the necessary changes must be
implemented to decrease it (see Section 9.1.4). It is important to note that if a
change is made to reduce the risk present in a process or action, a full risk
analysis must be redone on the newly implemented process or action. This will
reveal possible new risks that may have been added to the project. (See
Sections 9.1.1 to 9.1.4)
Risks have been identified by the project manager and the team by first
reviewing the following project documentation:
Interviewing: Aside from the project team members, Dr. Lipsett has been
interviewed on his perception of possible risks.
All identified risks have been documented in the Risk Register. (See
Section 4). As any further risks become apparent, a full risk analysis will
be performed on each new risk, and the Risk Register will be updated
accordingly.
3.20 Qualitative Risk Analysis
Each identified risk has been assessed for the potential effects on
schedule, cost, and scope by the project manager and the project team.
Incident probabilities have been documented through brainstorming
between the project manager and project team, as well as through
interviewing Dr. Lipsett (See the Risk Register in Section 4).
A probability and impact matrix has been used to identify incident impacts
on project objectives (time, cost, and scope). The matrix can be found in
Appendix 7.13.
Risk data will be reviewed on a weekly basis. The data collected from
individuals interviewed for their opinions on risk probabilities have been
carefully reviewed for consistency. Any variations larger than ±0.20 have
been reassessed by the project manager, project team and Dr. Lipsett to
attain values whose variation is equal to or less than ±0.20 for a set of
ratings describing a single risk.
All documented risks have been categorized by the sources of risk and the
area of the project affected. This methodology illustrates the areas of the
project that have the greatest exposure to uncertainty. Related
documentation can be found in Appendix 7.14.
The total number of working days to complete the move should take (X+Y)
days. This total does not include delays to start of move or any other variable
occurrences.
Therefore we can say with a high degree of certainty (> 95%) that if the move is
uninterrupted it will take less than 3 weeks. To allow time for any unforeseen
delays it would be recommended to schedule a larger amount of time.
With respect to the Probability and Impact Matrix shown in Appendix 7.13,
and the Risk Register in Section 4, activities posing a risk rating between
8% and 17% will be closely monitored and controlled by the risk owner
during the activity to ensure safe completion. Emergency services offered
by the University of Alberta will be utilized in the event of an injurious or
facilities-related incident. There are no current activities with a risk rating of
18% or higher. If any risks arise with this rating, they will be avoided by
changing the method of execution.
During the weekly risk assessments, any new risks that are identified will be
added to the risk register.
The Risk Owners consist of Dr. Lipsett, Roger Marchand, AICT and the
University of Alberta facilities. Any risk-related activities or processes relevant to
Dr. Lipsett or Roger Marchand will be supervised by them accordingly during
the time that the risk is present. If any incidents occur, these individuals are to
handle them according to the risk responses listed in the Risk Register. Any
incidents relevant to AICT or the University of Alberta facilities will be
documented and the corresponding departments will be contacted.
3.24 Budgeting
In the event of an incident, the Accident / Incident Report Form is to be filled out
and returned to the Risk Owner. In the event that the risk was previously
unforeseen, and there is no Risk Owner dedicated to the incident, this
correspondence is to be given directly to Dr. Lipsett. This form can be found in
Appendix 7.15.
All risks identified in the Risk Register have been assigned a Risk Owner. Any
actions, processes or events posing a risk to the project will be closely
monitored and dealt with accordingly by the Risk Owners in the event where the
risks are present. In the event that a risk was previously unforeseen, and there
is no Risk Owner dedicated to a risk, Dr. Lipsett will act as the designated Risk
Owner.
5.2 Objectives
To keep all the stakeholders well informed in advance about the project progress
and future activities. The prior knowledge through proper communication channel
will give confidence to all stakeholders. A prompt and accurate communication
will ensure any change in expectations of a stakeholder or alteration in working
environment, thus enabling the project manager to take necessary action to
mitigate any risk.
Read and understand the safety codes for research facility layout.
With a very demanding work schedule, availability of Dr Lipsett for direct
face to face meetings is a big constraint which pushes the project
manager to use other mediums.
Communication with the research students is deemed optional to them by
Dr Lipsett. Although they will be using the new facility.
Varying schedule of all the team members is also a hurdle for group
meetings, discussion and brainstorming.
Dr Michael Lipsett
Dr Glenn Thomas
Roger Marchand
Dr Lipsett will receive full fledged report on the project progress status, project
issues, project risks, project deliverables and project resources as promised
in project charter. Report will be given in standard format via email. For the
progress face to face meetings would be arranged with him as per his
availability.
Layout planned for the new lab will be conveyed in engineering drawing in
standard format of Chrome engineering via hard copies and auto-cad
drawing.
Meetings with Roger Marchand will be used to fully understand the process of
heavy equipment transportation. Schedule planning will depend upon this
activity.
Report on schedule will be provided to Roger for execution activities and
reminders through email.
Team members will have weekly meetings or more for discussing the
progress and scheduling their activities.
Online conference on “skype” will be used as and when required for team
communication.
Team will be using group on “facebook” the social networking website for
communicating
Team will use www.scribd.com for sharing documents.
5.11 Budget
5.12 Evaluation
Feedback from all the stakeholders will be evaluated for measuring the
effectiveness of Communication Management Plan.
Team satisfaction after completing the project and level of motivation during
project is good indicator of healthy communication plan.
Feedback from Dr Lipsett will be key indicator of project’s success and further
down the line efficiency of utilizing best management practices
(Communication management plan being one of them).
6. Gantt Chart
7. Cost Management Plan
7.1 Project Information
Utilizing available human resources to the fullest extent is crucial to ensuring the
project is completed within schedule and budgetary requirements. Many human
resource assets have been provided through the University of Alberta at no cost
to the project owner. These specific assets will be heavily relied upon due to
their inherent financial advantages.
Assumptions made during the development of the Cost Management Plan:
VI. The laboratory technicians will remain available and free of cost as was
communicated to the project team by the University of Alberta.
VII. The budget approved by the project owner will remain the same
throughout the project subject to no minimization.
VIII. The laboratory technicians who have been contacted by the project team
will remain employees of the University of Alberta during the entire span
of the project. This ensures that no additional labour will need to be
brought in at additional cost.
IX. The researchers involved and working under Dr. Lipsett will not be
compensated for moving their own possessions to the new laboratory.
X. The researchers will not take any unplanned extended leaves of
absence or permanently relocate during the relocation phase of the
project. This will ensure no sub-contractors will be required to move their
possessions.
XI. Researchers have accurately catalogued their needs, equipment, and
availability.
XII. The durations of the tasks will not exceed the estimated durations by a
factor of 30% as that is the reserve allocated to the project budget.
XIII. The reserve will be owned by Dr. Lipsett.
XIV. No structural, chemical, or electrical deficiencies will arise during the lab
migration process which will need to be absorbed by the project team’s
budget.
Dr. Lipsett has set the budget at $10 000 dollars. This sum includes contingency
funds and is the absolute maximum available for this project. These funds are to
be allocated according to the project team’s discretion and are to be utilized only
when necessary and in a conservative manner.
The cost risks associated with this project are minimal due to the project team
being provided with adequate funds. In addition, the majority of the work will be
conducted through utilizing the University of Alberta’s assets at no cost to the
project. These assets, such as laboratory technicians, will be heavily relied upon
and will greatly reduce the cost of this project. The budget has been divided into
two separate accounts, the primary account and the contingency account. The
primary account will amount to $7500 leaving the remaining $2500 as a
contingency which further mitigates the cost risk.
The project has one source of funding which has been provided by the project
owner Dr. Lipsett. All changes as well as approvals are to be discussed with Dr.
Lipsett. The projects organizational constraints are minimal limited to contacting
Dr. Lipsett to release the required funds to the project team. The project
manager must approve all funding requests prior to bringing them to the
attention of Dr. Lipsett. The project team is not faced with any fiscal year
constraints and funding will be spent on an “as needed” basis.
The project team will be utilizing bottom-up estimating due to the high level of
accuracy inherent to this method. Each phase of the project will be analysed at
the work package level to develop the greatest level of specified detail. This
method is ideal for this project as the complexity of the costs, expenses, and
budget in general is low.
Online catalogues have provided detailed costs for the materials which will be
acquired. These and all other costs will be review by the project manager and
then submitted for approval by Dr. Lipsett. The nature of the project and the aid
of the owner Dr. Lipsett for expert cost advice has resulted in a comprehensive
cost estimation.
Budget reviews as well as changes are initially brought to the attention of the
project manager. Prior to addressing the project manager, documentation
outlining the need as well as associated research regarding the budgetary
change must accompany the change request. If the budgetary change is
approved by the project manager it is then through the project manager brought
to the attention of the project owner Dr. Lipsett for final approval.
Any work that has been completed which has an associated budgetary expense
is to be documented on an expense sheet. Expense sheets can be found in
Appendix 7.18. The expense sheet includes an area which specifies the
estimated baseline cost and an area which indicates if the work completed has
been done on, below, or above budget. These expense sheets are to be
completed by the project team member overseeing that particular area of work.
Earned value analysis, planned value analysis, as well as actual cost will be
used as tools to help identify and quantify completion of the project. The cost
reporting tools along with the layout in the form of an s-curve diagram can be
seen in Figure 4.
The final cost summary will include a comparison of the actual cost vs. the
initial baseline cost estimated at the beginning of the project. The baseline S-
curve will be plotted with the actual cost S-curve. Graphically this will help to
illustrate areas in which the project preformed the best as well as poorest. This
comparison will provide the project team and the project manager valuable
information as to which areas of future projects will require greater attention to
detail or a more substantial allocation of the project reserve. The resulting data
will be archived as a collection of images in succession illustrating the
development of the project form a cost perspective. Below each image will be a
table which will display the Earned value analysis, planned value analysis,
actual cost, and Cost variance.
17. Appendix
Signature of Originator:
____________________________
Signature of Project Manager:
____________________________
Signature of Client:
____________________________
7.12 – Laboratory Relocation Safety Checklist
Building: Mechanical Engineering Room #:
Client: Dr. Michael Lipsett Department: Mechanical Engineering
Name:
Phone:
E-mail:
2. Meet with lab technician. Know his/her
telephone number and e-mail address.
Yes
Name:
Phone:
E-mail:
3. Meet with movers. Know the managers
telephone number and e-mail address.
Yes
Name:
Phone:
E-mail:
4. Meet with custodial supervisor. Know
his/her telephone number and e-mail
address.
Name:
Phone:
E-mail:
B. Fire/Life Safety & Emergency Preparedness
5. Place evacuation maps at all entrances
within the new lab space. Yes
6. Place first aid maps (locations of first aid
kits, eyewash stations, etc.) Yes
7. Place maps with locations of fire
extinguishers and pull alarms at all Yes
entrances within the new lab space.
8. Affix warning labels in necessary vicinities
(warnings for hazardous materials, Yes
dangerous equipment, etc.)
9. Provide lab emergency contact information
to the faculty of mechanical engineering. Yes
10. Determine if there will be any emergency
backup systems (emergency power,
temperature alarm response, etc.)
C. Inventory
11. Complete inventory of hazardous goods
that will be relocated. Yes
12. Complete inventory of lab equipment with
value greater than $2500 Yes
D. Chemical Safety & Waste Management
13. Ensure that lab personnel know where lab-
specific Material Safety Data Sheets
(MSDS) are readily found on paper or Yes N/A
online.
14. Ensure that there are sufficient waste bins
for all necessary waste types (garbage, Yes
recycle, chemical, biological, etc.)
E. Storage
15. Ensure that all elevated storage is
minimum 18” from the ceiling Yes
F. General
16. Arrange for Dr. Lipsett to review
Laboratory Relocation Safety Checklist Yes
17. Order appropriate personal protective
equipment (PPE) for the range of hazards
found in this lab (gloves, splash goggles, Yes N/A
aprons, etc.)
7.13 - Probability and Impact Matrix
0.90 0.05 0.09 0.18 0.36 0.72 0.72 0.36 0.18 0.09 0.05
0.70 0.04 0.07 0.14 0.28 0.56 0.56 0.28 0.14 0.07 0.04
0.50 0.03 0.05 0.10 0.20 0.40 0.40 0.20 0.10 0.05 0.03
0.30 0.02 0.03 0.06 0.12 0.24 0.24 0.12 0.06 0.03 0.02
0.10 0.01 0.01 0.02 0.04 0.08 0.08 0.04 0.02 0.01 0.01
0.05 0.10 0.20 0.40 0.80 0.80 0.40 0.20 0.10 0.05
Legend
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_____________________________________________________________________________________________________________
_____________________________________________________________________________________________________________
What action was taken: Check all actions taken. If more than one, indicate which occurred 1st, 2nd, etc.
_______ First Aid – administered by _____________________________________________
_______ Sent to Hospital/Physician (Name of Hospital/Physician) ____________________________________________________
_______ Pictures Taken (Number of Pictures Taken) _________________________________
_______ Sent Home
_______ Continued Activity (no action taken)
Venue Contact/Management: __________________ Name of Witness (if applicable) _______________ Phone: __________
Return form same day (or within 24 hours) of accidents/incident for employee, patron, or visitor to the
corresponding Risk Owner, or Dr. Lipsett.
Accident/Incident Report Form page 2
Management/Supervisor’s Account of Incident which supplements and/or clarifies information provided by injured party: (if an
injury, (1) explain activities occurring when injury or illness occurred and what tools, machinery, chemicals, were involved, (2) what happened to cause this injury or
illness (3) what was the injury or illness (i.e., state the part of body affected and how it was affected)
_____________________________________________________________________________________________________________
_____________________________________________________________________________________________________________
_____________________________________________________________________________________________________________
_____________________________________________________________________________________________________________
_____________________________________________________________________________________________________________
_____________________________________________________________________________________________________________
Required Action:
I have reviewed the information contained in this Risk Management Plan and agree:
_______________________________ _______________________________
_______________________________ _______________________________
Date Date
The signatures above indicate an understanding of the purpose and content of this
document by those signing it. By signing this document, they agree to this as the formal
Risk Management Plan document.
7.17 – Typical Project Meeting Minutes
Documentation or agreed upon report formats
Hours Worked:
Hourly Rate:
Material Expenses Description: Budgeted Cost: Cost Incurred: Signature:
Shannon MacDonald
Project Manager
Mec E
Mk Nimesh
Devil’s Advocate
Eng. Mgmt.
Luke Glistak
Team Member
Mec E
Sean Hodgson
Team Member
ECE
Anand Rohit
Team Member
ECE