USC General Assembly 16- Special General Assembly

February 7, 2011

Time Start: 7:20PM

Attendance1:
Name Position Attendance
Status
Sindayen, Rainier Astin Chairperson Present
Agudo, Fermina Vice-Chairperson Present
Borja, Kristine C. Councilor Present
David, Marck Bryan A. Councilor Present
Dela Resma, Marvee B. Councilor Present
Duran, Jeanine Jerusha C. Councilor Absent
Elago, Sarah Jane I. Councilor Absent
Garcia, Jemimah Grace N. Councilor Present
Ibaviosa, Raphael Dominic U. Councilor Absent
Mariazeta, Jesica Councilor Present
Nucup, Neil Councilor Present
Ramos, Dan Neil Q. Councilor Present
Present

Salinas, Simoun Antonio M. Councilor

Tobias, Pat Councilor Present
Asian Institute of Present
Juan Carlo B. Danganan Tourism
Representative
College of Absent
Alexander Dominic Mayoralgo Architecture
Representative
College of Arts and Present
Maria Kriselda J. Sebastian Letters
Representative
College of Business Present
Englebert G. Chua Administration
Representative
College of Education Present
Montana Amir C. Dominguez Representative
College of Absent
Cyrus Dickson A. Cruz Engineering
Representative
College of Present
Engineering
Michael Bryan M. Bien Representative

1
Given that this is a Special General Assembly, the attendance record of the USC Members would only be
recorded as either present or absent.
 College of Fine Arts Present
Emmanuel Miranda Representative
College of Home Present
Karmela Victoria M. Abesamis Economics
Home Economics Representative
College of Human Present
Angelo Jose C. Flores Kinetics
Human Kinetics Representative
Ma. Florence Therese DG College of Law Absent
Martirez Representative

College of Mass Absent

Nigel Patrick M. Coronel Communication
Representative
Nicole Roxanne C. Aldiosa College of Music Absent
Representative
Jacqueline E. Canlas College of Science Absent
Representative
College of Social Present
Sciences and
Juan Carlo P. Tejano Philosophy
Representative
College of Social Absent
Work and
Marie Gold M. Villar Development
Representative
National College of Present
Public
Desiree M. Ico Administration
Representative
School of Economics Present
Carlo Miguel Romeo Sison Go Representative
School of Library Absent
and Information
John Ronald R. Almoña Science
Representative
Heverly Bermina R. Bravo School of Statistics Present
Representative
Graduate School
- Representative
AGENDA: UP Fair

Vice Chairperson Agudo noted that only a few people signed up to do night duty for Thursday.
The final taskings and task description will be uploaded in the groups. Update from the
administration meeting last Thursday- the administration already gave it’s permission for the
Fair to continue however they are requesting that the USC pay 235,794.50Php first before they
release the formal permit. They also asked us to pay 150Php per night per booth to the Business
Concessionaires Office.

Chairperson Sindayen asked the Fair Committee to write a letter to the Chancellor requesting
for the waiving of the Sunken Garden expenses. He noted that the USC has to assert its inability
to pay for the venue. He also noted that during the dialogue, the administration waived all early
negotiations with them.

At this point, Councilor Borja inquired on how the USC will pay for the workers’ labor for the Fair.
Vice-Chairperson Agudo responded that this is included in the things that the USC needs to
accomplish before getting the formal permit.

With regard to the Booth payment, Councilor Borja approximated the amount to be given to the
administration to be at 75,000Php for the whole @ 150Php per booth x 100 booths x 5 nights.
She said that since the administration will be profiting from the Fair, they should either be
included in the Fair Accountability affidavit or they should waive the rental fee of the Sunken
Garden.

Councilor Garcia seconded the waiving of the venue given that for UP venues, organizations
have to pay for the maintenance fee of any venue; since the USC will take care of the
maintenance and clean up of the venue, the fee should really be waived.

College Representative Dominguez also noted that maybe the USC should explain to the
administration that UP Fair is a service-based event. It has beneficiaries and is done for a cause.

Councilor Garcia also noted that the administration should take its part of the blame because it
was very hard to coordinate with them throughout the year.

Vice-Chairperson Agudo then explained the need-to-knows for the Fair:

1) There will be two entrances, one exit, and a backstage. The entrance near the Main
Library is for UP students while the entrance across the College of Education is for non-
UP students. USC People can enter anywhere. Almost everywhere and everything is
accessible for USC members except the backstage. Logistics passes will be distributed
for non-USC members.
2) USC members need to wear their ID at all times.
3) 10,000 tickets have been reproduced.
4) For the food: The food will be distributed 6:30-7:00 for the merienda and 12Mn for the
dinner.
5) Only Red Cross is authorized to provide first-aid however everyone is encouraged to
read the basic first-aid handout to be distributed tomorrow. There will be two
registered nurses on-site.
6) For the ticket sales, Rain will be the boss.
 7) Booths concerns are divided into three: Electrical Concerns, Organization Concerns, and
Private Concessionaires c/o Gold, Ezie, and two other technical persons.
8) For the Food and Water: PEPSI sponsored 1,000 bottles. If anyone needs anything
related to food and water, just drop by the USC booth. UP Fair Items/Merchandise will
also be available on the booth- c/o the Volunteer Corps.
9) We will have ten marshalls per day. Tuesday from EPKHI, Wednesday: Epsilon,
Thursday- EpKhi, Friday- EMC, Saturday- Beta Sigma. As much as they will be present in
the entrances and exits, USC members still need to be present at all times.
10) Taskings on-the-night will be posted at the USC booth. Everyone is requested to stay on
assigned areas. Call time everyday is 4PM for the security briefing.
11) Posting operations tomorrow night, 10PM. To those who would want to volunteer,
please coordinate with Councilor Elago.
12) Tickets per USC members will be distributed tomorrow, 8AM-10AM and 5PM-7PM.
Councilor Elago will be posting the ticket-partnership letter at the yahoo groups.
Everyone is required to find at least one-ticket partner.
13) Heads per day for the food distribution:
a. Tuesday: JCD, Wednesday: Mela, Thursday: Tin, Friday: Marvee, Saturday:
Chorva.

Other Needs:
- Licensed electrical engineer.
- Jugs- c/o JCD
- Reservation of Biology Pavilion for the ticket sales: c/o Jackie

If there are any other questions, text/contact any member of the UP Fair Committee.

The GA ended at 8:00PM.

Prepared by: Noted by:

Kristine C. Borja Rainier Astin Sindayen

Secretary General, USC Councilor USC Chairperson

*Approved by the General Assembly this ____ day of ________ 2010 during the
______ Official General Assembly of the University Student Council 2010-2011*2

2
Good for reproduction and distribution to the Philippine Collegian, other University Publications, Local College
Councils, Dormitory Councils, Organizations, Fraternities, Sororities, and any other body or institution or student that
may so request for a copy. To be posted in all colleges, dormitories, and USC bulletin boards and the USC online sites.