SC Innova Holdings Corporation

Document Name: Revision No:

0
EMERGENCY PREPAREDNESS & RESPONSE PROCEDURE Revision Date:
n/a Page
Document Code: Issue Date: 1 of 6
October 2009
SC-SP-WP-01 Effective Date:
October 2009
Prepared by: Noted by: Reviewed & Approved by:

ANNALYN P. MARTINEZ ROSELLE A. MANIQUIZ JUANITA H. SIY / JOSE H. SIY CHA

Document controller HRAD Manager Board of Directors

PURPOSE

This procedure defines the framework for preparing for and responding to emergencies
involving potential environmental incidents.

SCOPE

This procedure applies to all employees of SC Innova Holdings Corporation.

DEFINITION OF TERMS

EMERGENCY PREPAREDNESS & RESPONSE TEAM (EPRT) – group of employees to

prepare and respond to different types of emergencies

AUTHORITY & RESPONSIBILITIES

EMERGENCY PREPAREDNESS & RESPONSE TEAM (EPRT) – serves as the first

responders in any event of emergency cases and also to protect
the safety of employees. The EPRT is composed of the following:
I.1.1. EPRT Head – HRAD Manager
I.1.2. EPRT Member
I.1.2.1. Regional Sales Manager
I.1.2.2. Store Operations Manager
I.1.2.3. Area Manager
I.1.2.4. Branch Manager
I.1.2.5. HRAD Team
I.2. SC Innova Employees – responsible for understanding and
following the company’s emergency preparedness and response
procedure.

II. PROCEDURE DETAILS

II.1. Preliminary activities for emergency preparedness

II.1.1. FORMING OF AN EMERGENCY PREPAREDNESS & RESPONSE TEAM
(EPRT). The team shall compose of employees who shall response to
emergencies which shall be made available.
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II.1.2. PERSONAL PROTECTIVE EQUIPMENT (Please refer to Fire
Extinguisher Locator Map Per Department Per Floor)
II.1.3. TRAINING & DRILLS (Please refer to Jollibee Building Plaza Manual)
II.1.4. EMERGENCY COMMUNICATION
Emergency Phone Numbers:
Services Contact Numbers
Jollibee Building Admin 631-59-27 to 28
Fire Department – Pasig 641-19-39
Police Department – Pasig 641-04-30
Hospital
Rizal Medical Center 671-97-40
Mary Immaculate 671-39-28
Hospital
II.1.5. EVACUATION MAPS (Please refer to Jollibee Building Plaza Manual)
II.1.6. ASSEMBLY POINTS (Please refer to Jollibee Building Plaza Manual)
II.2. Activities during emergency situations
II.2.1. TYPHOON & FLOOD
Event Time Take The Following Action
HEAD OFFICE
• The HRAD shall monitor the news update regarding incoming
typhoon and administer the decision to the top management
Before
regarding any possible cancellation of work.
• Make sure that emergency numbers are placed near telephone.
• When heavy typhoon or rain occurs, employees must stay in
their respective work area and wait for the advice of HRAD.
• When flood arises, employees must wait until the flood has
subsided before going home.
During
Typhoon / • Employees must not leave the company premises without
Flood permission from their supervisor and/or manager.
• In case of power failure, employees must stay at their
respective work area and wait for the advice of HRAD.
• HRAD Team (assigned team) shall contact and confirm the
status of affected employees and branches due to
After typhoon/flood. HRAD Team (assigned team) shall log the name
of affected branch/employees in the logbook for their condition.
After the confirmation, consolidate the report and forward to
EPRT Head for proper action.
BRANCHES
Typhoon / • The HRAD shall monitor the news update regarding incoming
Flood typhoon and administer the decision to the top management
Before
regarding any possible cancellation of work.
• Make sure that emergency numbers are placed near telephone.
During • Locate and control the source of water infiltration.
• Ensure that all electrical equipment in wet areas are de-
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energized. Switch off your main / breaker in your store. Unplug
all electrical equipments.
• Protect / store all contents from damage by relocating MC
units, your electrical units and documents.
• BM’s must assess the condition of the branches including
employees, MC unit, office equipment, important
documents/forms, etc.
• Affected branches shall contact the HRAD on the condition of
the branch/employees.
After • Clean everything that got wet inside the branch.
o Clean-up of water by pumping or mopping. If the source of
water leak cannot be controlled immediately, clean-up
operations should still begin as quickly as possible.
• When flood subside, do not immediately plug your electrical
equipments. Wait until that your outlets are dry to plugging
your electrical units.
II.2.2. FIRE
Event Time Take The Following Action
Fire • Check possible fire exits and locations of fire alarms and
Before fire extinguishers.
• Make sure that emergency numbers are placed near
telephone.
During • If you discover a fire or see smoke
o If building fire alarm is not sounding, manually activate the
alarm by pulling a fire alarm pull station located near an exit.
Immediately exit the building.
o Isolate the area by shutting doors when exiting.
o Use stairs; never take the elevator during a fire.
o Never attempt to re-enter the building unless cleared to do
so by the Fire Department.
• If building fire alarm is activated or someone informs you of a
fire
o Walk to the nearest exit. Do not use the elevators.
o If able, assist people with special needs.
o Notify emergency personnel and/or EPRT if you know or
suspect someone is trapped or still inside the building
o Assemble outside at the Area of Gathering away from the
building and do not attempt to re-enter the building until
authorized to do so by the emergency responders.
• If caught in smoke
o Drop to hands and knees and crawl towards the nearest exit.
o Stay low, smoke will rise to ceiling level first.
o Hold your breath as much as possible; breathe through your
nose and use a filter such as a shirt, towel or handkerchief.
• If trapped in a room/unit
o Close as many doors as possible between you and the fire.
o Wet and place cloth material around or under the door to
help prevent smoke from entering the room.
o If room has an outside window, be prepared to signal to
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someone outside
• Never enter a fire-damaged building until the authorities say it
After is okay.
• Clean everything that got damaged.

II.2.3. EARTHQUAKE
Event Time Take The Following Action
Earthquake • Planning is the key to effective prevention
o Note the presence of other potential hazard due to secondary
effect of earthquake like steep hill slope, hanging heavy
objects, dam, storage tank, falling debris, etc.
o Prepare stock of potable water, flashlights, radio and
batteries. Ensure that these are readily available and
accessible in case an earthquake occurs.
• Prepare your area for the worst situation. Most common cause
of injury during an earthquake is brought about by sliding and
falling objects.
o Latches should be installed on drawers, cabinets and
cupboards.
o Heavy materials should be identified and place in lower
compartment of cabinets.
o Breakable items should be secured while harmful chemicals
Before
and flammable materials should be stored properly minimize
the possibility of falling or spilling.
o Strap heavy furniture to restrict sliding or toppling and
provide blocks to stop the movement of furnishings or
equipment on wheels.
o Check for hanging or unstable objects that may fall on you
during earthquake.
• Familiarize yourself with your place of work.
o Know and master the easiest route to take in order to rid
yourself out of the building. Find and mark the place where
fire extinguishers, first aid kit, alarm, utilities and
communication facilities are located.
o Do not use the elevator during or after an earthquake.
Structural and power failure may lead you to get stranded in
the elevators.
During • If you are indoors, stay inside. Protect yourself from falling
debris by getting under the sturdy table or desk or by bracing
yourself in the doorway or a corner of a room. Beware and stay
clear of the heavy and sharp materials that may fall or topple
on you. Be particularly wary of glass fragments from windows,
bookcases, cabinets, lighting fixtures. Chandeliers, hanging
plants.
• If you are outside, move to an open area away from power
lines, post, trees, walls and similar things.
• Beware of debris that may fall down from high places.
• When you are amid tall buildings, find a corner, doorway or
structural identification where you can be protected from falling
objects.
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• Identify possible void spaces between furniture or objects
where you can seek cover
• If you are out in the field or forest, stay away from steep
escarpment or slope that may be affected by landslides.
• When driving a vehicle during an earthquake, pull to the side of
the road and stop.
• Park away from bridges, overpass, overhead wires, electrical
post and similar object which may fall to the vehicle. Do not
cross bridge or overpass which may have been damaged by
earthquake.
• In crowded places like stores, theaters, malls, churches do not
rush to exit avoid being hurt or crush due to stampede. Remain
calm down and try to seek temporary cover behind columns or
corners.
• Check your own safety and that of the others for injury,
entrapment and assistance.
• Wear shoes and personal protective equipment (PPE). Expect
floor and roads to be strewn with sharp objects.
• Use flashlight when searching. Gas leaks, chemical spills, and
flammable materials are always abounding after an earthquake
and an open flame will add to the risk of starting fires.
• Check for fire and immediately control it. Locate and use the
nearest fire control or alarm unit. Some earthquake damage
may be aggravated by the occurrence of fire.
• Check your water, electrical or gas line for defect. If any
damage is suspected, turn off the system in the main valve,
breaker or switch. Before switching on the line again, have I
check by utility servicemen or a qualified electrician and follow
instructions.
• Clean up spills immediately. Start cleaning the flammable and
toxic materials first to prevent chain of any untoward events.
• Never touch any fallen electrical wiring or objects touched by
After
these wires. If any fallen power line is observed, fence this off
to prevent others from electrocution. Inform the authorities for
any power line or utility damage.
• Do not use the telephone except for emergency calls.
Communication lines will be used as information link during
warning, rescue, relief and security operations.
• Do not use the vehicle unless there is an emergency. Roads
may be closed to traffic and hazards may still have to be
checked along your route. Do not go sightseeing.
• Be prepared for aftershocks. Use extreme precautions when
entering damaged buildings since aftershocks can bring them
down.
• Obey public safety precautions. Instructions to reduce the
effect of earthquakes shall be issued by the authorities. Keep
the streets clear for passage of emergency vehicles.
• Take note of what you had observed and be prepared to inform
authorities of victim’s needing assistance, hazardous structures
needing attention and information of scientific value.
II.2.4. POWER FAILURE
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Event Time Take The Following Action
• Notify Admin of building-wide power outage and determine if it
is a widespread blackout.
• Turn off all equipment to reduce overload and prevent damage
when power is restored.
• Emergency lighting in stairwells and throughout the common
areas and most suites will activate. Raise window blinds to let
Power in outside light.
During
Failure • Stay where you are unless told to evacuate as advice by the
HRAD; proceed calmly and carefully.
• If a circuit trips and it is an isolated outage, notify the Building
Admin so an appropriate engineer/electrician can be contacted.
TIPS to prevent isolated power failures:
• Do not overload circuits with excess equipment.
• Provide additional electrical capacity as necessary.

III. ASSOCIATED DOCUMENT

III.1. n/a

IV. ANNEX/ES

IV.1. List of Affected Employees

V. REVISION HISTORY

REVISION HISTORY
Title: Emergency Preparedness & Response Procedure
ISSUE EFFECTIVE REVISION PAGE
DESCRIPTION AUTHOR REMARKS
DATE DATE NUMBER NUMBER/S