Condominium Management System

Condominium Management System
2009
User’s Manual
Version 1.1.0
Prepared by: P.R.Sumathy Created On 12/02/09

FHAPL Technologies (P) Ltd., www.fhapl.com
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Preface
FHAPL Technologies (P) Ltd. in India funded this research project. The contents,
views, and editorial quality of this report are the responsibility of the author(s) and
FHAPL accepts no responsibility for them or any consequences arising from the reader's
use of the information, materials, and techniques described herein.
Disclaimer
This guide is provided for general information purposes only. Any reliance or action
taken based on the information provided is the responsibility of the user. Readers are
advised to consult appropriate professional resources to determine what is suitable in
their particular case. FHAPL assumes no responsibility for any consequences arising
from use of the information provided in guide.
Table of Contents
1. Introduction...................................................................................................................4
2. System Requirements.....................................................................................................5
3. CMS 2009 over View.....................................................................................................5
4. Getting Started (Installation).........................................................................................7
5. Common Features..........................................................................................................7
6. Logging in CMS.............................................................................................................9
6.1. Valid user ID and Password.....................................................................................9
6.2. Invalid User ID.......................................................................................................10
6.3. Invalid Password....................................................................................................11
6.4. Changing password................................................................................................11
6.5. Logout CMS Software.............................................................................................12
7. Navigating CMS...........................................................................................................12
8. Admin...........................................................................................................................13
8.1. Master.....................................................................................................................14
8.1.1. User Creation..................................................................................................14
8.1.2. User Permission...............................................................................................15
8.2. Backup....................................................................................................................16
8.3. Exit..........................................................................................................................17
9. Condo...........................................................................................................................17
9.1. Master.....................................................................................................................18
9.1.1. Condo Details..................................................................................................18
9.1.2. Block Details....................................................................................................20
9.1.3. Unit Type Details.............................................................................................20
9.1.4. Unit Details......................................................................................................21
9.1.5. Client Types.....................................................................................................23
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9.1.6. Payment Mode.................................................................................................24
9.1.7. Payment Settings..............................................................................................25
9.1.8. Payment Duration............................................................................................26
9.1.9. Service Details.................................................................................................27
9.1.10. Service Index Details.....................................................................................28
9.1.11. Interest Rate...................................................................................................29
9.2. Transaction.............................................................................................................31
9.2.1. Create Client A/c.............................................................................................31
9.2.2. Close Client A/c...............................................................................................33
9.2.3. Unfixed Service Details Monthly Reading.......................................................33
9.2.4. Advance Received From Client.......................................................................33
9.2.5. Amount Received Form Client.........................................................................33
9.2.6. Amount Due Reports........................................................................................33
9.3. Job...........................................................................................................................33
9.4. Generate Service Calculation.................................................................................33
9.5. Exit..........................................................................................................................33
10. HR (Human Resource).................................................................................................34
10.1. Master...................................................................................................................35
10.1.1. Master............................................................................................................36
10.1.2. Department Details........................................................................................37
10.1.3. Designation Details.......................................................................................37
10.1.4. Group Details................................................................................................38
10.1.5. Basic Details..................................................................................................39
10.1.6. Allowance Details..........................................................................................39
10.1.7. Allowance Parameter....................................................................................40
10.1.8. Allowance Formula.......................................................................................41
10.1.9. Deduction Details..........................................................................................42
10.1.10. Deduction Parameter...................................................................................42
10.1.11. Deduction Formula......................................................................................43
10.1.12. Staff Details.................................................................................................44
10.1.13. Leave Details...............................................................................................46
10.1.14. Leave Group Condition...............................................................................47
10.1.15. Leave Condition...........................................................................................47
10.1.16. Holiday Details............................................................................................48
10.2. Salary....................................................................................................................49
10.2.1. Leave Application..........................................................................................50
10.2.2. Leave Authorization.......................................................................................51
10.2.3. Leave Sanction Status....................................................................................52
10.2.4. Attendance Details.........................................................................................52
10.2.5. Pay Slip Details.............................................................................................53
10.2.6. Salary Slip......................................................................................................54
10.2.7. Attendance Report.........................................................................................55
10.3. Exit........................................................................................................................55
11. Accounts.......................................................................................................................55
11.1. Master...................................................................................................................56
11.1.1. Account Sub Head..........................................................................................57
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11.1.2. Ledger Details...............................................................................................58
11.1.3. Account Details..............................................................................................60
11.2. Ledger...................................................................................................................61
11.2.1. Voucher Entry................................................................................................62
11.2.2. Posting Ledger...............................................................................................63
11.2.3. Ledger Reports...............................................................................................64
11.3. Reports..................................................................................................................65
11.3.1. Sub Head Details...........................................................................................66
11.3.2. Chart of Accounts..........................................................................................67
11.3.3. Day Book.......................................................................................................68
11.3.4. Balance Sheet.................................................................................................69
11.3.5 .Profit and Loss...............................................................................................69
11.4. Mapping................................................................................................................70
11.4.1. Balance Sheet Mapping.................................................................................70
11.4.2. Profit and Loss Mapping...............................................................................71
11.5. Exit........................................................................................................................72
12. Inventory......................................................................................................................72
12.1. Master...................................................................................................................73
12.1.1. Tax Details.....................................................................................................73
12.1.2. Product Details..............................................................................................74
12.1.3. Payment Duration Details.............................................................................75
12.1.4. Service Man Details.......................................................................................76
12.1.5. Supplier Details.............................................................................................77
12.1.6. Customer Details...........................................................................................78
12.1.7. Pending Details.............................................................................................79
12.2. Purchase...............................................................................................................80
12.2.1. Purchase Order.............................................................................................81
12.2.2. Goods Received.............................................................................................83
12.2.3. Purchase Bill..................................................................................................85
12.2.4. Purchase Return.............................................................................................89
12.3. Sales......................................................................................................................90
12.3.1. Delivery Challan............................................................................................91
12.3.2. Sales Bill........................................................................................................92
12.3.3. Sales Return...................................................................................................96
12.4. Service...................................................................................................................97
12.5. Reports..................................................................................................................98
12.5.1. Price List........................................................................................................99
12.5.2. Purchase Reports.........................................................................................101
12.5.3. Sales Reports...............................................................................................106
12.5.4. Stock Reports...............................................................................................110
12.6. Exit......................................................................................................................113
1. Introduction
Congratulations on purchasing Condominium Management Systems (CMS) 2009.
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Included in this manual is everything you need to know to use CMS effectively. So,
please take a moment to look through this manual before you get started with this
software.
The manual is broken down into sections and they are easy to follow.
The sections are:
 System Requirements
 CMS 2009 Over View
 Getting Started (Installation)
 Common Features
 Admin
 Condo
 HR (Human Resource)
 Accounts
 Inventory
Thank you for your decision to purchase CMS 2009. Wish you Successful & Happy
Management
2. System Requirements
Your computer must have the following software and hardware requirements to install
CMS.
Software Required:
 Microsoft Windows XP
 Microsoft Visual Studio 2005
 Microsoft SQL Server 2005
 Microsoft .Net Framework 2.0
Hardware Required:
 Intel Pentium 4 processor

 500 GB RAM
 Printer
3. CMS 2009 over View

CMS is a Condominium Management System, which manages complete condominium
administration activities and condominiums over all maintenance.
Important Features
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Key Features
 It Keeps track of rent arrears so you can get on top of the problem before it gets
out of hand.
 Records all your money transactions so you know exactly where the money is
coming from and going to.
 Rent expiry notification keeps you one-step ahead.
 Tracks property repairs from the initial problem report, through to completion
and payment.
 Performs a bank reconciliation to ensure full transaction data integrity.
General Features
 Easy to use
CMS Software easily manages building operations, financial operations,
management operations and general administration operations.
 Password Protected
CMS software is password protected that prevents unauthorized users to access
any crucial records.
 User Friendly Interface
Condominium Management Software provides attractive Graphical User
Interface, so that user can easily understand business software features and
functionality.
Advance Features
 Generate Reports
Generates various type of reports for total calculation of business accounting
transaction thus allowing user to save time taken in manual searching of financial
records.
 Data Connectivity
Provides data connectivity facility that is helpful in fetching records from network
connected Computer machine and local drives.
 User and Administrator setting
CMS Software provides user and administrator setting facilities to prevent
unauthorized users to change or modify software configuration settings.
 Backup and Restore facility
CMS Software provides facility to take the backup and restore accounting data.
CMS Software has the following sections:
 Admin
 Condo
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 Accounts
 Inventory
4. Getting Started (Installation)

Once you have purchased CMS Software on a CD, insert disk into CD ROM drive and
close the tray. Your computer recognizes the disk being inserted and will start up on
install wizard that will walk you through the installation process. Simply click ‘Next’ and
accept all default settings. When finished, continue the following instructions below. If
auto play in not active in your computer and install wizard doesn’t appear, please find the
file “setup.exe” on CD, (for example using windows explorer) double click on this file.
Once you have installed CMS onto your computer, double click CMS icon to start
software.
The main page is displayed as shown below,
CMS Main page
Please note that every main section has multiple modules that can be accessed by clicking
on the corresponding name.
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5. Common Features
The CMS screen uses the button and icons shown below.
1. Save Button
Click on the ‘Save’ button saves the entered and updates records.
2. Cancel Button
Click on the ‘Cancel’ button clears the entered fields.
3. Print Button
Click on the ‘Print’ button prints the selected record.
4. Add Button
Click on the ‘Add’ button adds the selected record.
5. Exit Button
Click on the ‘Exit’ button exits the current screen.
6. Select Icon
Click on this icon selects the particular record.
7. Delete Icon
Click on this icon deletes the particular record.
8. Exit Menu
Click on the ‘Exit’ menu also exits the current screen.
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6. Logging in CMS
Opening CMS Software shortcut or Icon on the desktop accesses the User Login screen.
The application will open and the User Login window will be displayed. The cursor is
conveniently placed in the User Name field for quick data entry. Usernames are not case
sensitive. Passwords are case sensitive and asterisk will display in place of the characters.
To Login CMS Software the following steps are follows:
Step1. Click on the CMS software icon on the desktop. The User Login screen will
display.
Step2. Enter a user name in the ‘User Name’ field.
Step3. Tab into the ‘Password’ field or click into it using the mouse.
Step4. Enter password in ‘Password’ field.
Step5. Press <Enter> on the keyboard or click on the ‘Log in’ Button
Step6. Click in ‘Exit’ button to closes login screen
CMS Login Screen
6.1. Valid user ID and Password
If a Valid User ID and Password is entered the following main page of CMS software
will be displayed and the application is ready to use.
The main page of CMS will be displayed as shown below,
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CMS Main page
6.2. Invalid User ID

The following error message will be displayed in pop-up window, if an invalid user ID is
entered.
Invalid User ID
Screen
6.3. Invalid
Password
The following error
message will be
displayed in pop-up
window if an
invalid Password is
entered.
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Invalid Password Screen
6.4. Changing password

Change password window helps to change the existing user password. Passwords are
case sensitive and asterisks will be display in the place of characters.
To Change the Password following steps should perform:
Step1. Click on the ‘Change Password’ Link in the Login screen. ‘Change Password’
windows form opens.
Step2. Enter a user name in the ‘User Name’ field.
Step3. Tab into the ‘New Password’ field or click into it using the mouse.
Step4. Enter Password in ‘New Password’ field.
Step5. Tab into the ‘Confirm Password’ field or click into it using the mouse.
Step6. Enter Password again in ‘Confirm Password’ field.
Step7. Click on ‘Save’ button to saves password
Step8. Click on ‘Cancel’ button to cancels the operation
Step9. Click in ‘Exit’ button to closes Change Password screen
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Change Password Screen
6.5. Logout CMS Software

To Logout CMS Software click on the ‘Exit’, image button.
Exit button
7. Navigating CMS
The Main page of CMS accomplishes accessing Condominium Management System.
Depending upon the User Permission Level some Windows Form and Menu
navigations may not be available.
Available Windows Form(s):
 Admin
Admin department manages Condominiums administration activities and
Condominiums internal maintenance such as setting Users, User permission,
setting Payment mode, maintaining Employees and Condominiums details etc. It
protects the administration level access from unauthorized access.
 Condo
Condo section maintains condominiums details, client details, client allocation,
client payment details, service details and assign employee to job.
Human Resources Department manages all condominiums employees, employee
recruitment, employee salary, employee allocation and employee attendances.
 Accounts
Accounts Department manages business accounting records in easiest and
accurate way. CMS can generate several types of bookkeeping report on your
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company financial status for printing purpose. CMS generates accurate bills,
which are sufficient for each type of transaction proof of company.
 Inventory
Inventory department is the best inventory management utility to manage
Company’s stock and accounting system with maximum profit and less overhead
expenses. Simple business accounting and inventory management utility is used
to record all details of sales and purchase of the product and tracks all the
expenses or income of the Company.
8. Admin
Admin department manages Condominiums administration activities and Condominiums
internal maintenance such as setting Users, User permission, setting Payment mode,
maintaining Employees and Condominiums details etc. It protects the administration
level access from unauthorized access.
! Only the users who have the ‘Admin’ access right can access the CMS interface
forms. Note that the users who do not have this right will not access CMS interfaces at
all.
To access Admin form ‘Click’ on ‘Admin’ image. Admin form opens and allows
navigating menu bar on top of Windows form.
Admin Screen
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Admin form includes the following Menu(s):
 Master
 Backup
 Exit
Admin Menu Bar
8.1. Master
Click on ‘Master’ menu opens the following windows forms.
 User Creation
 User Permission
Admin Master Menu
8.1.1. User Creation

‘User Creation’ windows form maintains user records. The cursor is conveniently placed
in the ‘User Name’ field for quick data entry.
To create new User the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘User Creation’. User Creation windows form will
be displayed
Step2. Select the ‘User Name’ from ‘Current Users’ or Enter ‘User Name’
Step3. Enter mandatory fields ‘Password’ and ‘Confirm password’
Step4. Click on ‘Save’ image button to save
Step5. Select the data to be deleted and Click on ‘Delete’ image button. Selected data will
be removed.
Step6. Click on ‘Cancel’ image button to clear entered field
Step7. Click on ‘Exit’ image button to closes window.
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User Creation Screen
8.1.2. User Permission

User Permission windows form maintains user permission level of CMS software. The
cursor is conveniently placed in the ‘User Name’ field for quick data entry.
To create User Permission Level the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘User Permission’. User Permission windows
form will be displayed
Step2. Select the ‘User Name’ from combo box. The CMS Software fills-in available
user names.
Step3. Click on check boxes to select module.
Step4. Check and Uncheck boxes or ‘select all’ box to select module from ‘forms’
window to set user permission level.
Step5. Click on ‘Save’ image button to save.
Step6. Click on ‘Cancel’ image button to clear entered field.
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User Permission Screen
8.2. Backup
CMS Software provides facility to take the backup of database and restore all data. Click
on the Backup menu that opens the dialog box window and prompts user to select or
create new folder to save backup of data.
Backup Prompt
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8.3. Exit
Click on ‘Exit” menu closes the Admin Screen.
9. Condo
Condo section maintains condominiums details, client details, client allocation, client
payment details, service details, and assign employee to job.
Condo Screen
Admin form includes the following Menu(s):
 Master
 Transaction
 Job
 Generate Service Calculation
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 Exit
Condo Menu Bar
9.1. Master
 Condo Details
 Block Details
 Unit Type Details
 Unit Details
 Client Types
 Payment Mode
 Payment Settings
 Payment Duration
 Service Details
 Service Index Details
 Interest Rate
Condo Master Menu
9.1.1. Condo Details

Condo Details windows
form maintains condo
records such as condo
name, address and contact
details. The cursor is
conveniently placed in the
‘Condo Name’ field for
quick data entry.
To create new Condo
details the followings steps
should be performed:
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Step1. Go to ‘Master’ menu and select ‘Condo Details’. Condo details windows form will
be displayed
Step2. Enter mandatory fields ‘Condo Name’, ‘Address’, ‘City’, ‘State’, ‘Country’, ‘Pin
code’, ‘Phone No.’, ‘Fax No.’, ‘E-mail Id’, ‘Web Site’, ‘Details’ and ‘Photo’.
Step3. Click on ‘Upload’ button to load photo from source.
Step4. Click on ‘Save’ image button to save record.
Condo Details Screen
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9.1.2. Block Details
Block Details windows form maintains block records such as block name, details, No of
floors and photo. The cursor is conveniently placed in the ‘Block Name’ field for quick
data entry.
To create new Block details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Block Details’. Block details windows form will
be displayed
Step2. Enter mandatory fields ‘Block Name’, ‘Details’, ‘No of Floors’ and ‘Photo’.
Step3. Click on ‘Upload’ button to load photo.
Step5. Click on ‘Cancel’ image button to clear entered fields.
Block Details Screen
9.1.3. Unit Type Details

Unit Type Details windows form maintains Unit Type records such as Unit Type name
and details. The cursor is conveniently placed in the ‘Unit Type Name’ field for quick
data entry.
To create new Unit Type details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Unit Type Details’. Unit Type details windows
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Step2. Enter mandatory fields ‘Unit Type Name’ and ‘Details’.
Step4. Click on ‘Cancel’ image button to clear entered fields.
Step6. Click on select icon to select data.
Step7. Click on delete icon to delete data.
Condo Unit Type Details Screen
9.1.4. Unit Details

Unit Details windows form maintains Unit records such as block name, Floor, Unit ID,
Unit Type Name, details and Accounts Sub Head. The cursor is conveniently placed in
the ‘Block Name’ field for quick data entry.
To create new Unit details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Unit Details’. Unit details windows form will be
displayed
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Step2. Select the Block name from combo box. The CMS software fills-in available
Block Names. Then available block details will be displayed in next window.
Step3. Select Floor from combo box. The CMS software fills-in available Floor.
Step4. Enter mandatory fields ‘Unit ID’ and ‘Details’.
Step5. Select Unit Type Name from combo box. The CMS software fills-in available
Unit type Name.
Step6. Select Accounts Sub Head from combo box. The CMS software fills-in available
Accounts Sub Head.
Step8. Click on ‘Cancel’ image button to clears entered fields.
Step9. Click on ‘Print’ image button to take printout of selected record.
Step12. Click on ‘View’ image button to view the existing records. Then One-sub screen
to be opened that prompts the user to check either ‘Block wise’ or ‘Unit Type wise’
record to show.
Step13. Check any one check box is also prompts the user to check either ‘All’ or
‘Select’ radio button.
Step14. Check ‘All’ radio button and press ok to view all records.
Step15. Check radio button that prompts the user to select the available Block names and
Unit Type Names.
Step16. Press ‘Esc’ key to closes the sub screen.
Step17. Click on ‘Exit’ image button to closes Unit Details window.
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Condo Unit Details Screen
Condo Unit Details sub Screen
9.1.5. Client Types

Client Types windows form maintains Client Types records. The cursor is conveniently
placed in the ‘Client Type’ field for quick data entry.
To create new Client Type the followings steps should be performed:
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Step1. Go to ‘Master’ menu and select ‘Client Type’. Client Type windows form will be
displayed
Step2. Enter mandatory field Client Type.
Condo Client Types Screen
9.1.6. Payment Mode

Payment Mode windows form maintains Client’s mode of payment such as cash, DD,
Bank cheque, Online transfer, Credit and Debit Card. The cursor is conveniently placed
in the ‘Payment Type’ field for quick data entry.
To create new Payment Mode the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Payment Mode’. Payment Mode windows form
will be displayed
Step2. Enter mandatory field Payment Mode.
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Condo Payment Mode Screen
9.1.7. Payment Settings

Payment Settings windows form maintains Client’s payment dates.
To create new Payment Settings the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Payment Setting’. Payment Settings windows
Step2. Click on radio button to select payment, client wise report, payment duration wise
report and payment mode wise report.
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Condo Payment Settings Screen
9.1.8. Payment Duration

Payment Duration windows form maintains Client’s time duration for payment.
To create new Payment Duration the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Payment Duration’. Payment Duration windows
Step2. Select Payment Duration from combo box. The CMS software fills-in available
payment durations.
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Step4. Click on ‘Cancel’ image button to cancels selected fields.
Condo Payment Duration Screen
9.1.9. Service Details

Service Details windows form maintains allocating service to clients and payment for
service. The cursor is conveniently placed in ‘Service Name’ field for quick data entry.
To create new Service Details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Service Details’. Service Details windows form
will be displayed.
Step2. Select Service Name from combo box. The CMS software fills-in available
Service Names.
Step3. Enter mandatory fields ‘Details’ and ‘Amount’. Click on month or year radio
button for amount payment.
Step4. Select Type, Accounts Sub Head and Client Type from combo box. The CMS
software fills-in available Types, Accounts Sub Head and Client Type.
Step5. Click on check box to select unit types and click add image button to add.
Step7. Click on ‘Cancel’ image button to cancels entered fields.
Step8. Select the data to be deleted and Click on ‘Delete’ image button. Selected data will
be removed.
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Condo Service Details Screen
9.1.10. Service Index Details

Service Index Details windows form maintains service index details of service name,
index value, start no. last execution date and no of months.
To create new Service Index Details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Service Index Details’. Service Index Details
windows form will be displayed
Step2. Select Service Index Details to be updated and update the data and click on ‘Save’
image button to save. The CMS software shows available service index details.
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Condo Service Index Details Screen
9.1.11. Interest Rate

Interest Rate windows form maintains Interest Rate details for payment.
To create new Interest Rate the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Interest Rate’. Interest Rate windows form will
be displayed
Step2. Interest Rate details screen is clicked on ‘same’ check box by default.
Step3. Enter mandatory field ‘Interest Rate’.
Step5. Click on the ‘Duration’ check box will be opened the No of Days and Interest Rate
to enter and ‘Add’ image button.
Step6. Enter required details No of Days and Interest Rate. Click on ‘Save’ image to
save.
Step7. Click on ‘Cancel’ image button to cancels the entered fields.
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Step8. Press ‘Esc’ key to clear.
Condo Interest Rate Details Screen
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Condo Interest Rate Details Screen
9.2. Transaction
Click on ‘Transaction’ menu opens the following windows forms.
 Create Client A/c
 Close Client A/c
 Unfixed Service Details Monthly Reading
 Advance Received From Client
 Amount Received Form Client
 Amount Due Reports
Condo Transaction Menu
9.2.1. Create Client A/c

‘Create Client A/c’ windows form manages unit assign to client. The cursor is
conveniently placed in ‘Block Name’ field for quick data entry.
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To assign new client to unit the following steps should be performed,
Step1. Select the Block Name from combo box. The CMS software fills-in available
block names.
Step2. Click on the select icon redirects to the new Client assign screen.
Step3. Click on ‘Exit’ image button to closes the window.
Condo Create Client A/c Screen
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Condo Create Client A/c Screen
9.2.2. Close Client A/c
9.2.3. Unfixed Service Details Monthly Reading
9.2.4. Advance Received From Client
9.2.5. Amount Received Form Client
9.2.6. Amount Due Reports
9.3. Job
9.4. Generate Service Calculation
9.5. Exit
Click on ‘Exit’ menu closes the Condo Screen.
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10. HR (Human Resource)
Human Resources Department manages all condominiums employees, employee
recruitment, employee salary, employee allocation, and employee attendances.
! Only the users who have the ‘HR’ access right can access the CMS interface forms.
Note that the users who do not have this right will not access CMS interfaces at all.
To access HR form ‘Click’ on ‘HR’ image. HR form opens and allows navigating menu
bar on top of Windows form.
HR (Human Resources) Screen
HR form includes the following Menu(s):
 Master
 Salary
 Exit
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HR Menu Bar
10.1. Master
 Master
 Department Details
 Designation Details
 Group Details
 Basic Details
 Allowance Details
 Allowance Parameter
 Allowance Formula
 Deduction Details
 Deduction Parameter
 Deduction Formula
 Staff Details
 Leave Details
 Leave Group Condition
 Leave Condition
 Holiday Details
HR Master Menu
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10.1.1. Master
‘Master’ windows form maintains Client records such as Blood Group Details, Category,
Community, Nationality, Country, State and Religion . The cursor is conveniently placed
in the ‘Blood Group Details’ field for quick data entry.
To Create new Master Record the followings steps should be performed,
Step1. Enter mandatory field Blood Group Details and Click on ‘Save’ image button to
save record.
Step2. Click on Category Tab and Enter mandatory filed ‘Category Name’ and Click on
‘Save’ image button to save record.
Step3. Click on Community Tab and Enter mandatory filed ‘Community Name’ and
Click on ‘Save’ image button to save record.
Step4. Click on Nationality Tab and enter mandatory filed ‘Nationality’ and Click on
‘Save’ image button to save record.
Step5. Click on Country Tab and Enter mandatory filed ‘Country’ and Click on ‘Save’
image button to save record.
Step6. Click on State Tab and Enter mandatory filed ‘State’, select country name form
combo box and Click on ‘Save’ image button to save record.
Step7. Click on Religion Tab and enter mandatory filed ‘Religion’ and Click on ‘Save’
image button to save record.
Step8. Click on ‘Print’ image button to take printout.
Step9. Click on ‘Cancel’ image button to cancelsthe operation.
Step10. Click on ‘Exit” image button to closes the window.
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HR Master Screen
10.1.2. Department Details

‘Department Details’ windows form maintains all department under condo. The cursor is
conveniently placed in the ‘Department Name’ field for quick data entry.
To Create new Department Details Record the followings steps should be performed,
Step1. Enter mandatory fields Department Name and Department Code.
Step2. Click on ‘Save’ image button to save record. Then, message box will be opened
with message ‘Record Saved’.
Step4. Click on ‘Cancel’ image button to cancels the operation.

Step5. Click on delete icon to remove the selected record.
HR Department Details Screen
10.1.3. Designation Details

‘Designation Details’ windows form maintains all staff designation details. The cursor is
conveniently placed in the ‘Designation Name’ field for quick data entry.
To Create new Designation Details Record the followings steps should be performed,
Step1. Enter mandatory fields Designation Name, Designation Code and Approximate
One day Salary.
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HR Designation Details Screen
10.1.4. Group Details

‘Group Details’ windows form maintains all staff Group details. The cursor is
conveniently placed in the ‘Group Name’ field for quick data entry.
To Create new Group Details Record the followings steps should be performed,
Step1. Enter mandatory fields Group Name.
HR Group Details Screen
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10.1.5. Basic Details
‘Basic Details’ windows form maintains all staff Basic salary details. The cursor is
conveniently placed in the ‘Group Name’ field for quick data entry.
To Create new Basic Details Record the followings steps should be performed,
Step1. Select Group Name from combo box. The CMS software fills-in available Group
names. ‘Add New’ group name will be opened the Group details screen.
Step2. Enter mandatory field ‘Basic Amount’.
HR Basic Details Screen
10.1.6. Allowance Details

‘Allowance Details’ windows form maintains all staff salary Allowance details. The
cursor is conveniently placed in the ‘Allowance Name’ field for quick data entry.
To Create new Allowance Details Record the followings steps should be performed,
Step1. Enter mandatory field ‘Allowance Amount’.
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HR Allowance Details Screen
10.1.7. Allowance Parameter

‘Allowance Parameter’ windows form maintains all staff salary allowance parameter
details. The cursor is conveniently placed in the ‘Group Name’ field for quick data entry.
To Create new Allowance Parameter Details Record the followings steps should be
performed,
Step2. Select Allowance Name from combo box. The CMS software fills-in available
Allowance names. ‘Add New’ group name will be opened the Allowance details screen.
Step3. Enter mandatory fields Min value and Max value.
Step6. Click on ‘Cancel’ image button to cancelss the operation.
Step7. Click on delete icon to removes the selected record.
Step8. Click on ‘Exit” image button to closess the window.
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HR Allowance Parameter Screen
10.1.8. Allowance Formula

‘Allowance Formula’ windows form maintains all staff salary allowance Formula
To Create new Allowance Formula Details Record the followings steps should be
performed,
Step3. Enter mandatory field ‘Basic Percentage’.
Step6. Click on any one ‘Percentage’ or ‘Value’ radio button, enter corresponding data
and Click on ‘Add’ image button to add the record.
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HR Allowance Formula Screen
10.1.9. Deduction Details

‘Deduction Details’ windows form maintains all staff salary Deduction details. The
cursor is conveniently placed in the ‘Deduction Name’ field for quick data entry.
To Create new Deduction Details Record the followings steps should be performed,
Step1. Enter mandatory field ‘Deduction Amount’.
HR Deduction Details Screen
10.1.10. Deduction Parameter

‘Deduction Parameter’ windows form maintains all staff salary Deduction parameter
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To Create new Deduction Parameter Details Record the followings steps should be
performed,
Step2. Select Deduction Name from combo box. The CMS software fills-in available
Deduction names. ‘Add New’ group name will be opened the Deduction details screen.
Step3. Enter mandatory fields Min value and Max value.
HR Deduction Parameter Screen
10.1.11. Deduction Formula

‘Deduction Formula’ windows form maintains all staff salary Deduction Formula details.
The cursor is conveniently placed in the ‘Group Name’ field for quick data entry.
To Create new Deduction Formula Details Record the followings steps should be
performed,
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Step3. Enter mandatory field ‘Basic Percentage’.
Step6. Click on any one ‘Percentage’ or ‘Value’ radio button, enter corresponding data
and Click on ‘Add’ image button to add the record.
HR Deduction Formula Screen
10.1.12. Staff Details

‘Staff Details’ windows form maintains all Condo Staff Details. The cursor is
conveniently placed in the ‘Staff No’ field for quick data entry.
To Create new Staff Details Record the followings steps should be performed,
Step1. Enter mandatory fields ‘Staff No’, ‘Staff Name’, ‘Initial’, ‘Fathers Name’ and
‘Initial’.
Step2. Select Category, Nationality, and Religion from combo box. The CMS software
fills-in available data.
Step3. Enter mandatory field ‘Qualification’.
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Step4. Select Department Name, Designation, and Group Name from combo box. The
CMS software fills-in available data.
Step5. Enter mandatory fields Date of Birth, Date of Join, Date of Relieve, Address and
City.
Step6. Select Country from combo box. The CMS software fills-in available Country
names.
Step7. Enter mandatory fields Pin Code, Phone No, Mobile No and E-mail ID.
Step8. Select Blood Group from combo box. The CMS software fills-in available Blood
Group names.
Step9. Enter mandatory field Remarks.
Step10. Click on ‘Browse’ button to upload photo.
Step11. Select Accounts Sub Head from combo box. The CMS software fills-in available
Accounts Sub Head names.
Step13. Click on ‘View’ image button to view the saved records.
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HR Staff Details Screen
10.1.13. Leave Details

‘Leave Details’ windows form maintains all staff Leave details. The cursor is
conveniently placed in the ‘Leave Name’ field for quick data entry.
To Create new Leave Details Record the followings steps should be performed,
Step1. Enter mandatory field ‘Leave Name’.
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HR Leave Details Screen
10.1.14. Leave Group Condition

‘Leave Group Condition’ windows form maintains all staff Leave Group Condition
details. The cursor is conveniently placed in the ‘Leave Name’ field for quick data entry.
To Create new Leave Group Condition Record the followings steps should be performed,
Step1. . Select Leave Name from combo box. The CMS software fills-in available Leave
Names.
Step2. Click on Group check box or select all.
Step3. Enter mandatory field ‘No of Days/Year’.
10.1.15. Leave Condition

‘Leave Condition’ windows form maintains all staff Leave Condition details. The cursor
is conveniently placed in the ‘Permission’ field for quick data entry.
To Create new Leave Condition Details the followings steps should be performed,
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Step1. Enter mandatory fields ‘Permission’, ‘Late’, ‘No of Days’, ‘Over Time’ and ‘%in
one day salary’.
HR Leave Condition Screen
10.1.16. Holiday Details

‘Holiday Details’ windows form maintains all staff Holiday details. The cursor is
conveniently placed in the ‘Holiday Year’ field for quick data entry.
To Create new Holiday Details the followings steps should be performed,
Step1. Enter mandatory field Holiday Year.
Step2. Select ‘From Date’ and ‘To Date’ from calendar which fills- in Total and Working
days fields.
Step3. Click on check boxes for common leave days of week and press ‘OK’ button
which fills-in Leave days field.
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Step5. Enter mandatory field ‘Leave Name’ to add extra leave days.
Step6. Select ‘From Date’ and ‘To Date’ from calendar which fills- in Days field.
Step7. Click on ‘Add’ image button to add extra leave days per year.
Step9. Click on ‘Cancel’ image button to cancel the operation.
HR Holiday Details Screen
10.2. Salary
Click on ‘Salary’ menu opens the following windows forms.
 Leave Application
 Leave Authorization
 Leave Sanction Status
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 Attendance Details
 Pay Slip Details
 Salary Slip
 Attendance Report
HR Salary Menu
10.2.1. Leave Application

‘Leave Application’ windows form maintains all staff Leave Application details. The
cursor is conveniently placed in the ‘Department’ field for quick data entry.
To Create new Leave Application the followings steps should be performed,
Step1. Select Department, Employee Name, Designation Name, From Date and To Date
from Combo box which fills the No of Days, Available Leave and Balance Leave.
Step2. Enter mandatory filed Reason.
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HR Leave Application Screen
10.2.2. Leave Authorization

‘Leave Authorization’ windows form displays condo staff leave application details and
status.
To Create new Leave Authorization the followings steps should be performed,
Step1. Click on the Approve or Reject.
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HR Leave Authorization Screen
10.2.3. Leave Sanction Status

‘Leave Sanction Status’ windows form displays the all leave sanction details.
10.2.4. Attendance Details

‘Attendance Details’ windows form displays condo staff Attendance details and status.
To Create new Attendance Details the followings steps should be performed,
Step1. Select Date form Calendar.
Step2. Click on check boxes for attendance details.
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HR Attendance Details Screen
10.2.5. Pay Slip Details

‘Pay Slip Details’ windows form displays condo staff Pay Slip details.
To Create new Pay Slip Details the followings steps should be performed,
Step1. Select Month and Date form Calendar.
Step2. Click on Pay Slip check box and Click on ‘View’ image button to see pay slip.
HR Pay Slip Details Screen
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HR Sample Pay Slip
10.2.6. Salary Slip

‘Salary Slip’ windows form displays condo staff Salary Slip details.
To Create new Pay Slip Details the followings steps should be performed,
Step1. Select Month and Year form Calendar.
Step2. Click on ‘View’ image button to see Salary slip.
HR Salary Slip Screen
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10.2.7. Attendance Report
‘Attendance Report’ windows form displays condo staff Attendance Report.
To Create new Attendance Report the followings steps should be performed,
Step1. Select Department form combo box. The CMS software fills-in available data.
Step2. Select From Date and To Date form Calendar.
HR Attendance Report Screen
10.3. Exit
Click on ‘Exit” menu closess the HR (Human Resources) Screen.
11. Accounts
Accounts Department manages business accounting records in easiest and
accurate way. CMS can generate several types of bookkeeping report on your company
financial status for printing purpose. CMS generates accurate bills, which are sufficient
for each type of transaction proof of company.
! Only the users who have the 'Accounts’ access right can access the accounts
management interface windows forms. Note that the users who do not have this
right will not access accounts management interfaces at all.
To Access Accounts form ‘Click’ on ‘Accounts’ button or link. Accounts windows form
opens and allows navigating menu bar on top of Windows form.
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Accounts Management Form
Accounts Management form includes the following Menu(s):
 Master
 Ledger
 Mapping
 Reports
 Exit
Accounts Menu Bar
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11.1. Master
‘Master’ menu allows following windows form navigations
 Account Sub Head
 Ledger Details
 Account Details
Accounts Master Menu
11.1.1. Account Sub Head

Accounts Sub Head module deals with various transactions of Accounts like Purchase
Accounts, Sales Accounts and Return Accounts.
To create new Accounts Sub Head the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Accounts Sub Head’. The Accounts Sub Head
windows form opens
Step2. Enter mandatory field ‘Accounts Sub Head Name’
Step3. Select ‘Sub Head Of’ from combo box. The CMS software fills-in available sub
head of.
Step4. Enter mandatory fields ‘Start No’ and ‘End No’
Step6. Click on ‘Cancel’ image button to cancel the operation
Step7. Click on ‘Print’ image button to view Sub Head Details report
Step9. Select Accounts Sub Head Details to remove and click on ‘Delete’ icon to delete
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Accounts Sub Head Screen
Sample Accounts Sub Head Report
11.1.2. Ledger Details

Ledger Details module handles Accounts Ledger details.
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To create new Ledger Details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Ledger Details’. The Ledger Details windows
form opens
Step2. Enter mandatory field ‘Ledger Name’
Step3. Select ‘Sub Head Of’ from combo box. The CMS Software fills-in available sub
head of.
Step4. Enter mandatory fields ‘Opening Balance’
Step6. Click on ‘Cancel’ image button to cancels the operation
Step7. Click on ‘Print’ image button to view Ledger Details report
Step9. Select Ledger Details to remove and click on ‘Delete’ icon to delete
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Accounts Ledger Details Screen
Ledger Details Report
11.1.3. Account Details

Accounts Details module manages each account detail belongs to which ledger.
To create new Account Details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Account Details’. The Account Details windows
form opens
Step2. Select ‘Cash Purchase’, ‘Credit Purchase’ etc. from combo box. The CMS
Software fills-in available details.
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Account Details Screen
11.2. Ledger
‘Ledger’ menu allows following windows form navigations
 Voucher Entry
 Posting Ledger
 Ledger Reports
Ledger Menu
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11.2.1. Voucher Entry
Voucher Entry module manages credit and debit account details.
To create new Voucher Entry the followings steps should be performed:
Step1. Go to ‘Ledger’ menu and select ‘Voucher Entry’. The Voucher Entry windows
form opens.
Step2. Select ‘Date’ from combo box. The CMS Software fills-in current date.
Step3. Click on ‘Amount Received ’ or ‘Amount Paid ’ radio button.
Amount Received
Step2.1. Select ‘Account Name’ from combo box. The CMS Software fills-in available
Account Names. Then one box is opened with credit, debit and Balance details for
selected Account Name.
Step2.2. Enter mandatory fields ‘Account Details’ and ‘Debit Amount’.
Step2.3. Click on ‘Save’ image button to save.
Step2.4. Click on ‘Exit’ image button to closes the window.
AccountsVoucher Entry –Amount Received Screen
Amount Paid
Step2.1. Select ‘Account Name’ from combo box. The CMSSoftware fills-in available
Account Names. Then one box is opened with credit, debit and Balance details for
selected Account Name.
Step2.2. Enter mandatory fields ‘Account Details’ and ‘Credit Amount’
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Step2.3. Click on ‘Save’ image button to save.
Step2.4. Click on ‘Exit’ image button to closes the window.
Accounts Voucher Entry –Amount Paid Screen
11.2.2. Posting Ledger

Posting Ledger module maintains general ledger details.
To create new Posting Ledger the followings steps should be performed:
Step1. Go to ‘Ledger’ menu and select ‘Posting Ledger’. The Posting Ledger windows
form opens
Step2. Click on the status Check box and click on ‘Save’ image button to post the ledger
details.
Step3. Click on delete icon redirects the user to ‘Voucher Entry Screen’ to delete.
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Accounts Posting General Ledger Screen
11.2.3. Ledger Reports

Ledger Reports module creates ‘Report’ for Ledger Name.
To create new Ledger Reports the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Ledger Reports’. The Ledger Reports windows
form opens
Step2. Click on ‘Print’ image button to view report
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Accounts Ledger View Screen
11.3. Reports
‘Reports’ menu allows following windows form navigations
 Sub Head Details

 Chart of Accounts
 Day Book
 Balance Sheet
 Profit and Loss
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Accounts Reports Menu
11.3.1. Sub Head Details

Sub Head Details module creates ‘Sub Head Details’ report.
To create Sub Head Details report the following steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Sub Head Details’. The Sub Head Details
window form opens
Step2. Select ‘Sub Head Name’ from combo box. The CMS Software fills-in available
Sub Head Names
Step3. Click on ‘Print’ image button to create report
Step4. Click on ‘Exit’ image button to exit
Accounts Sub Head Details Screen
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Sample Sub Head Details Report
11.3.2. Chart of Accounts

Chart of Accounts module handles credit and debit details of accounts.
To view Chart of Accounts the following steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Chart of Accounts’. The Chart of Accounts
window form opens
Step2 Click on ‘Print’ image button to create report
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Accounts Chart of Accounts Screen
11.3.3. Day Book

Day Book module creates each day report.
To create Day Book Report the following steps should be performed:
Step1. Go to Go to ‘Reports’ menu and select ‘Day Book’. The Day Book window form
opens
Step2. Select ‘Date’ from combo box. The CMS Software fills-in current date
Step3 Click on ‘View’ image button to create report
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Accounts Day Book Screen
11.3.4. Balance Sheet

Balance Sheet module creates each day Balance Sheet report.
To create Balance Sheet Report the following steps should be performed:
Step1. Go to Go to ‘Reports’ menu and select ‘Balance Sheet’. The Balance Sheet
window form opens
Accounts Balance Sheet Report Screen
11.3.5 .Profit and Loss

Profit and Loss module creates ‘Profit and Loss Report’.
To create Profit and Loss Report the following steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Profit and Loss’. The Profit and Loss window
form opens
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Accounts Profit and Loss Screen
11.4. Mapping
‘Mapping’ menu allows following windows form navigations
 Balance Sheet Mapping

 Profit and Loss Mapping
Accounts Mapping Menu
11.4.1. Balance Sheet Mapping

Balance Sheet Mapping module compares company’s Assets and Liability.
To create new Balance Sheet Mapping the followings steps should be performed:
Step1. Go to ‘Mapping’ menu and select ‘Balance Sheet Mapping’. The Balance Sheet
Mapping windows form will be displayed
Step2. . Select ‘Accounts Sub Head’, ‘Position’ from combo box. The CMS Software
fills-in available details
Step3. Click on ‘Save’ image button to save and update
Step4. Click on ‘Exit’ image button to closes Balance Sheet Mapping form
Step5. Select Balance Sheet Mapping Details to remove and click on ‘Delete’ icon to
delete
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Accounts Balance Sheet Mapping Screen
11.4.2. Profit and Loss Mapping

Profit and Loss Mapping module compares company’s Expenses and Income.
To create new Profit and Loss Mapping the followings steps should be performed:
Step1. Go to ‘Mapping’ menu and select ‘Profit and Loss Mapping ’. The Profit and Loss
mapping windows form will be displayed
Step2. . Select ‘Accounts Sub Head’, ‘Position’ from combo box. The CMSSoftware
fills-in available details
Step3. Click on ‘Save’ image button to save and update
Step4. Click on ‘Exit’ image button to closes Balance Sheet Mapping form
Step5. Select Balance Sheet Mapping Details to remove and click on ‘Delete’ icon to
delete
Accounts Profit and Loss Mapping Screen
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11.5. Exit
Click on the ‘Exit’ menu closess the Accounts Screen.
12. Inventory
Inventory Department is the best inventory management utility to manage Company’s
stock and accounting system with maximum profit and less overhead expenses. Simple
business accounting and inventory management utility is used to record all details of
sales and purchase of the product and simply tracks all the expenses or income of the
company.
! Only the users who have the 'Inventory’ access right can access the inventory
management interface windows forms. Note that the users who do not have this right will
not access inventory management interfaces at all.
To Access Inventory form ‘Click’ on ‘Inventory’ button or link. Inventory windows form
opens and allows navigating menu bar on top of Windows form.
Inventory Screen
Inventory Management form includes the following Menu(s):
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 Master
 Purchase
 Sales
 Service
 Reports
 Exit
Inventory Menu Bar
12.1. Master
 Tax Details
 Product Details
 Payment Duration Details
 Service Man Details
 Supplier Details
 Customer Details
 Pending Details
Inventory Master Menu
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12.1.1. Tax Details
Tax Details windows form handles company’s tax related records such as Tax Name and
Percentage. The cursor is conveniently placed in the ‘Tax Name’ field for quick data
entry.
To create new Tax Details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Tax Details’. Tax Details windows form will be
displayed
Step2. Enter mandatory fields ‘Tax Name’ and ‘Tax Percentage’
Step3. Select ‘Accounts Sub Head’ form combo box. . The CMS Software fills-in
available Accounts sub heads
Step5. Select Tax Details to modify and change the details and Click on ‘Save’ image
button to update
Step7. Click on ‘Exit’ image button to closes the Tax details form
Step8. Click on ‘Print’ image button to view Tax details report
Step9. Select Tax Details to remove and click on ‘Delete’ icon to delete
Inventory Tax Details Screen
12.1.2. Product Details

Product Details windows form maintains company’s Product records. The cursor is
conveniently placed in the ‘Product No’ field for quick data entry.
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To create new Product Details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Product Details’. The Product Details windows
Step2. Enter mandatory fields ‘Product No’, ‘Product Name’, ‘Basic Unit Price’, ‘Excise
Duty’, ‘Cess’, ‘Purchase Price’, ‘Sale Price’, ‘Opening Stock’ and ‘Min Level’
Step3. Select ‘Tax Name’ form combo box. The CMS Software fills-in available tax
names
Step5. Select Product Details to modify and change the details and Click on ‘Save’ image
button to update
Step7. Click on ‘Exit’ image button to closes the Product details form
Step8. Click on ‘Print’ image button to view Product details report
Step9. Select Product Details to remove and click on ‘Delete’ icon to delete
Inventory Product Details Screen
12.1.3. Payment Duration Details

Payment Duration Details windows form maintains Payment time limit for Customer.
The cursor is conveniently placed in the ‘Payment Duration’ field for quick data entry.
To create new Payment Duration Details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Payment Duration Details’. The Payment
duration details windows form will be displayed
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Step2. Enter mandatory field ‘Payment Duration’
Step4. Select Payment Duration Details to modify and change the details and Click on
‘Save’ image button to update
Step5. Click on ‘Cancel’ image button to cancel the operation
Step6. Click on ‘Exit’ image button to closes the Payment Duration details form
Step7. Click on ‘Print’ image button to view Payment Duration details report
Step8. Select Payment Duration Details to remove and click on ‘Delete’ icon to delete
Inventory Payment duration details Screen
12.1.4. Service Man Details

Service Man Details windows form maintains company’s Service Men details. The cursor
is conveniently placed in the ‘Service Man Name’ field for quick data entry.
To create new Service Man Details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Service Man Details’. The Service Man details
Step2. Enter mandatory field ‘Service Man Name’
Step4. Select Service Man Details to modify and change the details and Click on ‘Save’
image button to update
Step6. Click on ‘Exit’ image button to closes the Service Man details form
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Step7. Click on ‘Print’ image button to view Service Man details report
Step8. Select Service Man Details to remove and click on ‘Delete’ icon to delete
Inventory Service Man Details Screen
12.1.5. Supplier Details

Supplier Details windows form maintains Supplier details like Name, Address, Phone no
etc, and Opening Balance. The cursor is conveniently placed in the ‘Supplier Name’ field
for quick data entry.
To create new Supplier Details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Supplier Details’. The Supplier details windows
Step2. Enter mandatory fields ‘Supplier Name’, ‘Address’, ‘City’, ‘Pin Code’, ‘State’,
Tin No’, ‘Cst No’, ‘Phone No’, ‘Fax No’, ‘Contact Person’, Email Id’, ‘Status’,
‘Remarks’, and ‘Opening Balance’
Step3. Select ‘Accounts Sub head’ from combo box. The CMSSoftware fills-in available
accounts sub heads
Step5. Select Supplier Details to modify and change the details and Click on ‘Save’
Step7. Click on ‘Exit’ image button to closes the Supplier details form
Step8. Click on ‘Print’ image button to view Supplier details report
Step9. Select Supplier Details to remove and click on ‘Delete’ icon to delete
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Inventory Supplier Details Screen
12.1.6. Customer Details

Customer Details windows form maintains Customer Details like Name, Address, Phone
no etc and Balance amount. The cursor is conveniently placed in the ‘Customer Name’
field for quick data entry.
To create new Customer Details the followings steps should be performed:
Step1. Go to ‘Master’ menu and select ‘Customer Details’. Customer Details windows
Step2. Enter mandatory fields ‘Customer Name’, ‘Address’, ‘City’, ‘Pin Code’, ‘State’,
Tin No’, ‘Cst No’, ‘Phone No’, ‘Fax No’, ‘Contact Person’, Email Id’, ‘Status’,
‘Remarks’, and ‘Opening Balance’
Step3. Select ‘Accounts Sub head’ from combo box. The CMS Software fills-in available
accounts sub heads
Step5. Select Customer Details to modify and change the details and Click on ‘Save’
Step7. Click on ‘Exit’ image button to closes the Customer details form
Step8. Click on ‘Print’ image button to view Customer details report
Step9. Select Customer Details to remove and click on ‘Delete’ icon to delete
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Inventory Customer Details Screen
12.1.7. Pending Details

Pending Details form displays available stock details like Purchase Order Pending
Details, Sales Order Pending, Customer Payment Pending and supplier Payment Pending.
To view Pending Details the followings steps should be performed:
Step1.Go to ‘Master’ menu and select ‘Pending Details’. Pending details windows form
will be displayed with all available stock details
Step2.Click on ‘Exit’ image button to closes Pending details form
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Inventory Pending Details Windows Screen
12.2. Purchase
 Purchase Order
 Goods Received
 Purchase Bill
 Purchase Return
Inventory Purchase Menu
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12.2.1. Purchase Order
Purchase Order windows form manages purchase orders, which can be direct or
automated.
To create new Purchase Order the followings steps should be performed:
Step1. Go to ‘Purchase’ menu and select ‘Purchase Order’. Purchase Order windows
Step2. Click on radio button either Direct (or) Automated. By default CMS Software
clicked on ‘Direct’ radio button
Radio Buttons
 Direct Radio Button
Manually fills-in the Product No and Product Name
Step2.1. Select ‘Supplier Name’ from combo box. The CMS software fills-in
available ‘Address’
Step2.2. Enter mandatory fields ‘Product No’ and ‘Product Name’. The Pop Up
Window shows all available products
 Automated Radio Button

Automated means software fills-in the low order available stock Product No and
Product Name
Step2.1. Select ‘Supplier Name’ from combo box. The CMS software fills-in
available ‘Address’, ‘Product No’ and ‘Product Name’
Step3. Select ‘Purchase Date’ from combo box. The CMS software fills-in available
current date
Step4. Enter mandatory fields ‘Quantity’ and ‘Notes’
Step5. Click on ‘Add’ image button to add entered details
Step6. Click on ‘Save’ image button to save which prompt user to take print out. Click on
‘Yes’ button to view Purchase Order Details report
Step7. To modify Purchase Order details click on ‘Edit’ image button and Enter valid
‘Purchase Order No’ click on ‘Save’ image button to update
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Step9. Click on ‘Exit’ image button to closes Purchase Order form
Step10. Select Purchase Order Details to remove and click on ‘Delete’ icon to delete
Inventory Purchase Order Screen
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Sample Purchase Order Details Report
12.2.2. Goods Received

Goods Received windows form manages Purchase Orders received, which can be direct
or automated.
To enter Goods Received details the followings steps should be performed:
Step 1.Go to ‘Purchase’ menu and select ‘Goods Received’. Goods Received windows
Step 2.Click on radio button either Direct (or) Purchase Order. By default CMS
Software clicked on ‘Direct’ radio button
Radio Buttons
 Direct Radio Button
Manually fills-in the Product No and Product Name
Step 2.1.Select ‘Supplier Name’ from combo box software fills-in ‘Address’
Step 2.2.Select ‘Goods Received Date’ from combo box. The CMS Software fills-in
available current date
Step2.3.Enter mandatory field ‘Purchase Order Date’
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Step 2.4.Enter mandatory field ‘Product No’ and press tab or mouse click on ‘Product
Name’ filed. The Pop-Up Window shows all available products
Step 2.5.Select ‘Product’ from pop-up window, which fills-in Product No and Product
Name
Step 2.6.Enter mandatory field ‘Quantity’
Step 2.7.Click on ‘Save’ image button to save which prompt user to take print out. Click
on ‘Yes’ button to view Goods Received Details report
Step 2.8.To modify Goods Received details click on ‘Edit’ image button and Enter valid
‘Goods Received No’ click on ‘Save’ image button to update
Step 2.9.Click on ‘Cancel’ image button to cancels the operation
Step 2.10.Click on ‘Exit’ image button to closes Goods Received form
Step 2.11.Select Goods Received Details to remove and click on ‘Delete’ icon to delete
 Purchase Order Radio Button

Purchase order means software fills in ordered Purchase Order No
Step2.1. Select ‘Product No’ from combo box software fills-in available ‘Supplier
Name’, ‘Address’, ‘Goods Received Date’ and ‘Purchase Order Date’. Displays all
‘Purchase Order’ details
Step2.2. Enter ‘Received Quantity’ field
Step2.3. Click on ‘Save’ image button to save which prompt user to take print out. Click
on ‘Yes’ button to view Goods Received Details report
Step2.4. To modify Purchase Order details click on ‘Edit’ image button and Enter valid
‘Goods Received No’ click on ‘Save’ image button to update
Step2.5. Click on ‘Cancel’ image button to cancels the operation
Step2.6. Click on ‘Exit’ image button to closes Goods Received form
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Inventory Goods Received Screen
Sample Goods Received Details Report
12.2.3. Purchase Bill

Purchase Bill form manages all type of purchase bills
To create new Purchase Bill the followings steps should be performed:
Step1. Go to ‘Purchase’ menu and select ‘Purchase Bill’. Purchase Bill windows form
will be displayed
Step2. Select ‘Date’ from combo box. The CMS software fills-in available current date
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Step3. Click on any radio button Direct Order, Purchase Order No or Goods Received
No
Purchase Bill Radio Buttons
Direct Order Radio Button
Step2.1. Select ‘Dealer Name’ from combo box, which fills-in ‘Address’. The CMS
software fills-in available Dealer Names
Step2.2. Enter mandatory field ‘Voucher Bill No’
Step2.3. Select ‘Payment Duration’ from combo box. The CMS software fills-in available
Payment Duration
Step2.4. Enter mandatory field ‘Product No’ and press tab or mouse click on ‘Product
Step2.5. Select ‘Product’ from pop-up window, which fills-in available Product No,
Product Name, Tax
Step2.6. Enter field ‘Price’ and ‘Quantity’ and press tab or mouse click on amount filed
which fills-in ‘Amount’
Step2.7. Click on required ‘Discount’ check box
Step2.8. Click on ‘Add’ image button, which fills-in ‘Total Amount’, ‘Tax Amount’, and
‘Net Amount’ and Enter mandatory field ‘Transport Charges’
on ‘Yes’ button to view Purchase Bill Details report
Step2.10. To modify Purchase Bill details click on ‘Edit’ image button and Enter valid
‘Purchase Bill No’ click on ‘Save’ image button to update
Step2.12. Click on ‘Exit’ image button to closes Purchase Bill form
Step2.13. Select Purchase Bill Details to remove and click on ‘Delete’ icon to delete
86
Inventory Purchase Bill Screen (Direct Order)
Purchase Order Radio Button
Step2.1. Select ‘Purchase Order No’ from combo box. The CMS software fills-in
available Purchase Order No
Step2.2. Select ‘Dealer Name’ from combo box, which fills-in ‘Address’. The CMS
software fills-in available Dealer Names
Step2.3. Enter required field ‘Voucher Bill No’
Payment Durations
Step2.5. Enter mandatory fields ‘Received Quantity’ and ‘Price’ and press tab or mouse
click on Total filed which fills-in available ‘Total’, ‘Total Amount’, ‘Tax Amount’ and
‘Net Amount’ and Enter mandatory field ‘Transport Charges’
87
Step2.9 Click on ‘Cancel’ image button to cancels the operation
Step2.10 Click on ‘Exit’ image button to closes Purchase Bill form
Inventory Purchase Bill Screen (Purchase Order No)
Goods Received No Radio Button
Step2.1. Select ‘Goods Received No’ from combo box, which fills-in ‘Dealer Name’ and
‘Address’. The CMS software fills-in available Goods Received No and Dealer Name
Step2.2. Enter required field ‘Voucher Bill No’
Payment Duration
88
Step2.4. Enter mandatory field ‘Price’ and press tab or mouse click on Total filed which
fills-in ‘Total’, ‘Total Amount’, ‘Tax Amount’ and ‘Net Amount’ and Enter mandatory
field ‘Transport Charges’
Step2.8 Click on ‘Cancel’ image button to cancels the operation
Step2.9 Click on ‘Exit’ image button to closes Purchase Bill form
Inventory Purchase Bill Screen (Goods Received No)
12.2.4. Purchase Return

Purchase Return form manages returned purchase details.
To create Purchase Return the followings steps should be performed:
89
Step1. Go to ‘Purchase’ menu and select ‘Purchase Return’. Purchase Return windows
Step2. Select ‘Purchase Return Date’ from combo box. The CMS software fills-in
available current date
Step3. Enter mandatory fileds ‘Dealer Name’ and ‘Dealer Address’
Inventory Purchase Return Screen
12.3. Sales
‘Sales’ menu allows following windows form navigations
 Delivery Challan
 Sales Bill
 Sales Return
Inventory Sales Menu
90
12.3.1. Delivery Challan
Delivery Challan windows form maintains Delivery Challan details.
To create new Delivery Challan details the followings steps should be performed:
Step1. Go to ‘Sales’ menu and select ‘Delivery Challan’. Delivery Challan details
Step2. Select ‘Customer Name’ from combo box. The CMS software fills-in available
Customer Address
Step3. Select ‘DC Date’ from combo box. The CMS software fills-in available the
current date in Date field
Step4. Enter mandatory field ‘Product No’ and press tab or mouse click on ‘Product
Step5. Select ‘Product’ from pop-up window that fills-in Product No, Product Name,
Price and Tax Type
Step6. Enter mandatory field ‘Quantity’.
Note: The user enters more than available ‘Quantity’, then billing and accounts
software pop-ups available Quantity in company.
Message Box
Step7. Click on ‘Add’ image button to add Delivery Challan details
91
Inventory Delivery Challan Screen
Step8. Click on ‘Save’ image button to save which prompt user to take print out. Click
on ‘Yes’ button to view Delivery Challan Details report
Step9. To modify Delivery Challan Bill details click on ‘Edit’ image button and Enter
valid details and click on ‘Save’ image button to update
Step11. Click on ‘Exit’ image button to closes Delivery Challan form
Step12. Select Delivery Challan Details to remove and click on ‘Delete’ icon to delete
12.3.2. Sales Bill

Sales Bill windows form maintains Sales Bill details.
To create new Sales Bill details the followings steps should be performed:
Step1. Go to ‘Sales’ menu and select ‘Sales Bill’. Sales Bill details windows form will
be displayed
Step2. Click on radio button either ‘Direct’ or ‘DC No’
92
Radio Buttons
Direct Radio Button
Step2.1. Select ‘Sales Bill Date’, ‘Delivery Date’ and ‘Payment Duration’ from combo
box. The CMS software fills-in the current date in Date fields
Step2.2. Select ‘Customer Name’ from combo box. The CMS software fills-in Customer
Address
Step2.4. Select ‘Product’ from pop-up window that fills-in Product No, Product Name,
Price and Tax Type
Step2.5. Enter mandatory field ‘Quantity’ and press tab or mouse click on amount filed
Note: The user enters more than available ‘Quantity’, then billing and accounts
software pop-ups available Quantity in company.
Message Box
Step2.6. Click on ‘Add’ image button to add Sales Bill details which fills-in fields ‘Total
Amount’, ‘Tax Amount’ and ‘Net Amount’
Step2.7. Click on required ‘Discount Amount’ check box
Step2.8. Enter mandatory field ‘Discount Amount’ and press tab or mouse click on
'Delivery Charge’ filed which fills-in altered ‘Total Amount’, ‘Tax Amount’ and ‘Net
Amount’
93
'Advance Amount’ filed which fills-in altered ‘Net Amount’
Step2.10. Enter mandatory field ‘Advance Amount’ and press tab or mouse click on
'Delivery Charge’ filed which fills-in altered ‘Balance Amount’
Inventory Sales Bill details Screen- Direct radio button
Step2.11. Click on ‘Save’ image button to save which prompt user to take print out.
Click on ‘Yes’ button to view Sales Bill Details report
Step2.12. To modify Sales Bill details click on ‘Edit’ image button and Enter valid details
and click on ‘Save’ image button to update
Step2.14. Click on ‘Exit’ image button to closes Purchase Bill form
Step2.15. Select Sales Bill Details to remove and click on ‘Delete’ icon to delete
DC No Radio Button
Step2.1. Select ‘DC No’ from combo box
94
Step2.2. Select ‘Sales Bill Date’, ‘Delivery Date’ and ‘Payment Duration’ from combo
box. The CMS software fills-in the current date in Date fields
Step2.3. Select ‘Customer Name’ from combo box. The CMS software fills-in Customer
Address
Step2.5. Select ‘Product’ from pop-up window that fills-in Product No, Product Name,
Price and Tax Type
Step2.6. Enter mandatory field ‘Quantity’ and press tab or mouse click on amount filed
! The user enters more than available ‘Quantity’, then billing and accounts software
pop-ups available Quantity in company.
Message Box
Step2.7. Click on ‘Add’ image button to add Sales Bill details which fills-in fields ‘Total
Amount’, ‘Tax Amount’ and ‘Net Amount’
Step2.8. Click on required ‘Discount Amount’ check box
'Delivery Charge’ filed which fills-in altered ‘Total Amount’, ‘Tax Amount’ and ‘Net
Amount’
'Advance Amount’ filed which fills-in altered ‘Net Amount’
Step2.11. Enter mandatory field ‘Advance Amount’ and press tab or mouse click on
'Delivery Charge’ filed which fills-in altered ‘Balance Amount’
Step2.12. Click on ‘Save’ image button to save which prompt user to take print out.
Click on ‘Yes’ button to view Sales Bill Details report
95
Step2.13. To modify Sales Bill details click on ‘Edit’ image button and Enter valid details
click on ‘Save’ image button to update
Step2.15. Click on ‘Exit’ image button to closes Sales Bill form
Step2.16. Select Sales Bill Details to remove and click on ‘Delete’ icon to delete
Inventory Sales Bill details Screen- DC No radio button
12.3.3. Sales Return

Sales Return windows form maintains Sales Return details
To create new Sales Return details the followings steps should be performed:
Step1. Go to ‘Sales’ menu and select ‘Sales Return’. Sales return details windows form
will be displayed
Step2. Enter mandatory fields ‘Sales Bill No’, ‘Customer Name’ and ‘Customer Address’
96
Step3. Select ‘Sales Return Date’ from combo box. The CMS software fills-in the current
date in Date field
Step4. Click on ‘Save’ image button, which fills-in altered ‘Total Amount’, ‘Tax
Amount’ and ‘Net Amount’
Step6. Click on ‘Exit’ image button to closes Sales Return form
Inventory Sales Return Screen
12.4. Service
‘Service’ menu allows to take Service Man Report.
Inventory Service Menu

Service Man Report
Service Man Report windows form maintains Service Man Report details.
To create new Service Man Report the followings steps should be performed:
Step1. Go to ‘Services’ menu and select ‘Service Man Report’. Service Man Report
details windows form will be displayed
97
Step2. Select ‘Complaint No’ from combo box. The CMS software fills-in available
Compalaint Nos
Step3. Select ‘Time and Date’, ‘Hour’ and ‘Minutes’ from combo box. The CMS
software fills-in the current date
Step4. Select ‘In Time’ and ‘Out Time’ from combo box.
Step5. Select ‘Status’ from combo box. The CMS software fills-in available statuses
Step6. Enter mandatory fields ‘Service Engineer Name’ and ‘Remarks’
Step7. Click on ‘Save’ image button to save, which displays service man details
Step9. Click on ‘Exit’ image button to closes Service Man Report form
Step10. Select Service Man Report Details to remove and click on ‘Delete’ icon to delete
Inventory Service Man Report Screen
12.5. Reports
‘Reports’ menu allows following windows form navigations
 Price List
 Purchase Reports
 Sales Reports
 Stock Reports
98
Inventory Reports Menu
12.5.1. Price List

Price List module allows creating ‘Summary’ of Price List report and ‘Product Wise
Price List Report’.
To generate Summary Report the followings steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Summary’ from ‘Price List’. The CMS
Software generates Summary report
Inventory Price List Menu
99
Sample Inventory Price List Summary Report
To generate Product Wise Price List Report the followings steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Product wise’ from ‘Price List’
Step3. Select ‘Product’ from pop-up window that fills-in Product details
Step4. Click on ‘View’ image button to view Product Wise Price List Report
Step5. Click on ‘Exit’ image button to closes Product Wise Price List Report form
100
Sample Inventory Product Wise Price List Report
12.5.2. Purchase Reports

Purchase Reports windows form allows to generates the following reports:
 Purchase Order
 Goods Received
 Purchase Bill
 Purchase Return
Inventory Purchase Reports Menu
12.5.2.1. Purchase Order

Purchase Order module creates ‘Purchase Order Bill Wise Report’ and ‘Purchase Order
Status Wise Report’.
101
To generate Purchase Order Bill Wise Report the followings steps should be
performed:
Step1. Go to ‘Reports’ menu and select ‘Purchase Order’ from ‘Purchase Report’. The
Purchase Order windows form opens
Step2. Click on ‘Purchase Order Bill Wise Report’ tab
Step3. Enter mandatory field with valid ‘Purchase Order No’
Step4. Click on ‘View’ image button to view Purchase Order Bill Wise Report
Step5. Click on ‘Exit’ image button to closes Purchase Order Bill Wise Report Screen
Inventory Purchase Order Bill Wise Report Screen
To generate Purchase Order Status Wise Report the followings steps should be
performed:
Step 1.Go to ‘Reports’ menu and select ‘Purchase Order’ from ‘Purchase Report’. The
Step 2.Click on ‘Purchase Order Status Wise Report’ tab
Step 3.Select ‘From Date’ and ‘To Date’ from combo box. The CMS software fills-in the
current date
Step 4.Click on ‘Status’ radio button ‘Finished’, ‘Partially Finished’, ‘Pending’ or ‘All’
Step5. Click on ‘View’ image button to view Purchase Order Status Wise Report
Step6. Click on ‘Exit’ image button to closes Purchase Order Status Wise Report form
Inventory Purchase Order Status Wise Report Screen
102
12.5.2.2. Goods Received
Goods Received module allows to creating ‘Goods Received No Wise Report’ and
‘Goods Received Date Wise Report’.
To generate Goods Received No Wise Report the followings steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Goods Received’ from ‘Purchase Report’. The
Step2. Click on ‘Goods Received No Wise Report’ tab
Step3. Enter mandatory field Goods Received Number with valid ‘Goods Received
Number’
Step4. Click on ‘View’ image button to view Goods Received No Wise Report
Step5. Click on ‘Exit’ image button to closes Goods Received No Wise Report form
Inventory Goods Received No Wise Report Screen
To generate Goods Received Date Wise Report the followings steps should be
performed:
Step1. Go to ‘Reports’ menu and select ‘Goods Received’ from ‘Purchase Report’. The
Goods Received windows form opens
Step2. Click on ‘Goods Received Date Wise Report’ tab
Step3. Select ‘From Date’ and ‘To Date’ from combo box. The CMS software fills-in the
current date
Step4. Click on ‘Status’ radio button ‘Finished’, ‘Pending’ or ‘All’
Step4. Click on ‘View’ image button to view Goods Received Date Wise Report
Step5. Click on ‘Exit’ image button to closes Goods Received Date Wise Report form
103
Inventory Goods Received Date Wise Report Screen
12.5.2.3. Purchase Bill

Purchase Bill module allows to creating ‘Purchase Bill No Wise Report’ and ‘Purchase
Bill Date Wise Report’.
To generate Purchase Bill No Wise Report the followings steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Purchase Bill’ from ‘Purchase Report’. The
Purchase Bill windows form opens
Step2. Click on ‘Purchase Bill No Wise Report’ tab
Step3. Enter mandatory field Purchase Bill Number with valid ‘Purchase Bill Number’
Step4. Click on ‘View’ image button to view Purchase Bill No Wise Report
Step5. Click on ‘Exit’ image button to closes Purchase Bill No Wise Report form
Inventory Purchase Bill No Wise Report Screen
To generate Purchase Bill Date Wise Report the followings steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Purchase Bill’ from ‘Purchase Report’. The
Purchase Bill windows form opens
Step2. Click on ‘Purchase Bill Date Wise Report’ tab
current date
104
Step4. Click on ‘View’ image button to view Purchase Bill Date Wise Report
Step5. Click on ‘Exit’ image button to closes Purchase Bill Date Wise Report Screen
Inventory Purchase Bill Date Wise Report Screen
12.5.2.3. Purchase Return

Purchase Return module allows to creating ‘Purchase Return No Wise Report’ and
‘Purchase Return Date Wise Report’.
To generate Purchase Return No Wise Report the followings steps should be

performed:
Step1. Go to ‘Reports’ menu and select ‘Purchase Return’ from ‘Purchase Report’. The
Purchase Return windows form opens
Step2. Click on ‘Purchase Return No Wise Report’ tab
Step3. Enter mandatory field Purchase Return Number with valid ‘Purchase Return
Number’
Step4. Click on ‘View’ image button to view Purchase Return No Wise Report
Step5. Click on ‘Exit’ image button to closes Purchase Return No Wise Report form
Inventory Purchase Return No Wise Report Screen
To generate Purchase Return Date Wise Report the followings steps should be
performed:
105
Step1. Go to ‘Reports’ menu and select ‘Purchase Return’ from ‘Purchase Report’. The
Purchase Return windows form opens
Step2. Click on ‘Purchase Return Date Wise Report’ tab
current date
Step4. Click on ‘View’ image button to view Purchase Return Date Wise Report
Step5. Click on ‘Exit’ image button to closes Purchase Return Date Wise Report Screen
Inventory Purchase Return Date Wise Report Screen
12.5.3. Sales Reports

Sales Reports windows form allows generating the following reports:
 Delivery Challan
 Sales Bill
 Sales Return
Inventory Sales Reports Menu
12.5.3.1. Delivery Challan

Delivery Challan module allows to creating ‘Delivery Challan No Wise Report’ and
‘Delivery Challan Date Wise Report’.
To generate Delivery Challan No Wise Report the followings steps should be

performed:
106
Step1. Go to ‘Reports’ menu and select ‘Delivery Challan’ from ‘Sales Report’. The
Sales Order windows form opens
Step2. Click on ‘Delivery Challan No Wise Report’ tab
Step3. Enter mandatory field Goods Received Number with valid ‘Goods Received
Number’
Step4. Click on ‘View’ image button to view Delivery Challan No Wise Report
Step5. Click on ‘Exit’ image button to closes Delivery Challan No Wise Report Screen
Inventory Delivery Challan No Wise Report Screen
To generate Delivery Challan Date Wise Report the followings steps should be
performed:
Step1. Go to ‘Reports’ menu and select ‘Delivery Challan’ from ‘Sales Report’. The
Delivery Challan windows form opens
Step2. Click on ‘Delivery Challan Date Wise Report’ tab
current date
Step4. Click on ‘Status’ radio button ‘Finished’, ‘Pending’ or ‘All’
Step5. Click on ‘View’ image button to view Delivery Challan Date Wise Report
Step6. Click on ‘Exit’ image button to closes Delivery Challan Date Wise Report Screen
Inventory Delivery Challan Date Wise Report Screen
12.5.3.2. Sales Bill
107
Sales Bill module allows to creating ‘Sales Bill No Wise Report’ and ‘Sales Bill Date
Wise Report’.
To generate Sales Bill No Wise Report the followings steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Sales Bill’ from ‘Sales Report’. The Purchase
Bill windows form opens
Step2. Click on ‘Sales Bill No Wise Report’ tab
Step3. Enter mandatory field Sales Bill Number with valid ‘Sales Bill Number’
Step4. Click on ‘View’ image button to view Sales Bill No Wise Report
Step5. Click on ‘Exit’ image button to closes Sales Bill No Wise Report screen
Inventory Sales Bill No Wise Report Screen
To generate Sales Bill Date Wise Report the followings steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Sales Bill’ from ‘Sales Report’. The Sales Bill
windows form opens
Step2. Click on ‘Sales Bill Date Wise Report’ tab
current date
Step4. Click on ‘View’ image button to view Sales Bill Date Wise Report
Step5. Click on ‘Exit’ image button to closes Sales Bill Date Wise Report screen
108
Inventory Sales Bill Date Wise Report Screen
12.5.3.3. Sales Return

Sales Return module allows to creating ‘Sales Return No Wise Report’ and ‘Sales Return
Date Wise Report’.
To generate Sales Return No Wise Report the followings steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Sales Return’ from ‘Sales Report’. The Sales
Return windows form opens
Step2. Click on ‘Sales Return No Wise Report’ tab
Step3. Enter mandatory field Sales Return Number with valid ‘Sales Return Number’
Step4. Click on ‘View’ image button to view Sales Return No Wise Report
Step5. Click on ‘Exit’ image button to closes Sales Return No Wise Report screen
Inventory Sales Return No Wise Report Screen
To generate Sales Return Date Wise Report the followings steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Sales Return’ from ‘Sales Report’. The Sales
Return windows form opens
Step2. Click on ‘Sales Return Date Wise Report’ tab
current date
109
Step4. Click on ‘View’ image button to view Sales Return Date Wise Report
Step5. Click on ‘Exit’ image button to closes Sales Return Date Wise Report screen
Inventory Sales Return Date Wise Report Screen
12.5.4. Stock Reports

Stock Reports windows form allows generating the following reports:
 Product Wise Stock

 Available Stock
 Stock Summary
Inventory Stock Reports Menu
12.5.4.1. Product Wise Stock

Product Wise Stock module allows to creating ‘Product Wise Stock Report’
To generate Product Wise Stock Report the followings steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Product Wise Stock’ from ‘Stock Report’. The
Product Wise Stock windows form opens
110
Step3. Select ‘Product’ from pop-up window that fills-in Product No, Product Name
Step4. Click on ‘View’ image button to view Product Wise Stock Report
Step5. Click on ‘Exit’ image button to closes Product Wise Stock Report form
Inventory Product Wise Stock Report Screen
12.5.4.2. Available Stock

Available Stock module allows to creating ‘Available Stock Report’
To generate Available Stock Report the followings steps should be performed:
Step 1. Go to ‘Reports’ menu and select ‘Available Stock’ from ‘Stock Report’. The
Available Stock Report generates
111
Sample Inventory Available Stock Report
12.5.4.3. Stock Summary

Stock Summary module allows to creating ‘Stock Summary Report’
To generate Stock Summary Report the followings steps should be performed:
Step1. Go to ‘Reports’ menu and select ‘Stock Summary’ from ‘Stock Report’. The
Stock Summary Report generates
112
Sample Inventory Stock Summary Report
12.6. Exit
Click on the ‘Exit’ menu closess the Inventory Screen.
113

Condominium Management System

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Condominium Management System

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Condominium Management System

Prepared by: P.R.Sumathy Created On 12/02/09

 Intel Pentium 4 processor

3. CMS 2009 over View

CMS Software has the following sections:

4. Getting Started (Installation)

The main page is displayed as shown below,

CMS Main page

Click on the ‘Cancel’ button clears the entered fields.

Click on the ‘Print’ button prints the selected record.

Click on the ‘Add’ button adds the selected record.

Click on the ‘Exit’ button exits the current screen.

Click on this icon selects the particular record.

Click on this icon deletes the particular record.

Click on the ‘Exit’ menu also exits the current screen.

To Login CMS Software the following steps are follows:

Step2. Enter a user name in the ‘User Name’ field.

Step4. Enter password in ‘Password’ field.

Step6. Click in ‘Exit’ button to closes login screen

CMS Login Screen

6.1. Valid user ID and Password

The main page of CMS will be displayed as shown below,

6.2. Invalid User ID

6.4. Changing password

To Change the Password following steps should perform:

Step2. Enter a user name in the ‘User Name’ field.

Step4. Enter Password in ‘New Password’ field.

Step6. Enter Password again in ‘Confirm Password’ field.

Step7. Click on ‘Save’ button to saves password

Step8. Click on ‘Cancel’ button to cancels the operation

Step9. Click in ‘Exit’ button to closes Change Password screen

6.5. Logout CMS Software

Available Windows Form(s):

Admin Menu Bar

Admin Master Menu

8.1.1. User Creation

To create new User the followings steps should be performed:

Step3. Enter mandatory fields ‘Password’ and ‘Confirm password’

Step4. Click on ‘Save’ image button to save

Step6. Click on ‘Cancel’ image button to clear entered field

Step7. Click on ‘Exit’ image button to closes window.

8.1.2. User Permission

To create User Permission Level the followings steps should be performed:

Step3. Click on check boxes to select module.

Step5. Click on ‘Save’ image button to save.

Step6. Click on ‘Cancel’ image button to clear entered field.

Step7. Click on ‘Exit’ image button to closes window.

Admin form includes the following Menu(s):

 Generate Service Calculation

Condo Menu Bar

Condo Master Menu

9.1.1. Condo Details

Step3. Click on ‘Upload’ button to load photo from source.

Step4. Click on ‘Save’ image button to save record.

Step5. Click on ‘Exit’ image button to closes window.

Condo Details Screen

To create new Block details the followings steps should be performed:

Step3. Click on ‘Upload’ button to load photo.

Step4. Click on ‘Save’ image button to save record.

Step5. Click on ‘Cancel’ image button to clear entered fields.

Step6. Click on ‘Exit’ image button to closes window.

Block Details Screen

9.1.3. Unit Type Details