AIESEC Services
Services provided by AIESEC during the exchange program
This document is intended to provide you with more detailed information regarding the services we
provide. Please don’t hesitate to get back to us in case anything remains unclear!
Internship promotion and pre-selection of
candidates
 Promoting the internship on our internal and
international career-platform
 Collecting and revising applications for the internship
 Pre-selecting suitable applicants according to the
company preferences
 Keeping the company up-to-date about the status of
applications
Facilitation of visa process
 Preparing necessary documents (and gathering
invitation letter from the company)
 Sending necessary documents to the intern
 Informing the intern on the visa process and advising on
visa, working permit and application process.
 Keeping the company up-to-date on the status of visa
 Maintaining contact with the public authorities
(e.g. MA35) regarding the status of the permit approval
Preparing the arrival of the intern
 Handling the communication with the intern before his
or her arrival – answering questions, offering
information, setting expectations right, providing support
 Organizing appropriate accommodation for the
beginning of the internship and supporting the intern in
finding long-term accommodation for the duration of the
internship
 Providing assistance in dealing with housing
agreements and landlords if required
 Assigning the intern a fellow AIESECer from the local
committee who is the first contact person for the intern.
This ‘buddy’ will support the intern through the duration
of the internship
 Welcoming the intern with a welcome package
 Providing the intern with access to our internal
communication channels on local and national level to
connect faster with our community and to gain an
overview on our joint activities
Arrival and integration during the first days
 Picking up the intern from the airport/bus station/train
station and accompanying the intern to his or her
accommodation
 Informing the intern on important steps at the beginning
of their stay in Austria
 Provide details on registration with relevant authorities
and if needed accompanying the intern to the
registration office
 Orienting the intern in the Austrian culture and provide
guidance for use of important services such as doctors,
emergency services, public transportation etc.
 Setting up an appointment at the bank to get an
Austrian bank account for the intern if required
 Offering the intern a mobile phone for the first couple of
days or buying a prepaid-card together with the intern
 Informing the intern about the registration certificate
(Anmeldebescheinigung) if applicable
During the internship
 Setting expectations with the intern and his or her
supervisor regarding the internship and our services
 Being continuously available for information, answering
questions, requests and input from the company
 Mediating in case of problems or difficulties between
the company and the intern
 Continuously inviting the intern to local committee
meetings, conferences, events and parties
 Organizing events specifically for interns according to
their input and requests
 Being flexible in case of short notice arrivals and
unexpected happenings
 Evaluate the internship with the company and the intern
and taking appropriate actions if there is a need to
improve services