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Comparative and Analysis of Collaboration Space and Enterprise

Spaces & Activity Tracking

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Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Content Authoring
End User Authoring: Ability
1 to create pages and spaces Can't live without
2 2
without the need of any
additional programming or End user should be able create and manage
configuration. SAPComplete
Completeenterprise workspaces > avaibale in SAP solution.
Content Authoring
End User Authoring: Easy
one click approach to bring
third party applications and
1a 2
Can't live without
internal applications into the 0
space.
In Identified gap: End user should be able to add
Progre content withing the portal (be it PCD iviews or WPC
SAPComplete ss content) to add to his PWS.
Content Authoring As author (e.g. in WPC) user should be able to create
Super User Authoring:
content and exposte it as module (including
Ability to manage and operate
permsissions etc.). Those modules shoudl be
multiple spaces with pages.
available in the
Some of the actions include
module gallery. Look and feel has to consistent.
audit control, meta
1b 2 0 Identified gap: 1.) Ability to expose WPC content in
establishment, role based Can't live without
the module gallery and run then content in the page.
security self service, member
2.) Consistent look and feel (especially tray)
management, activity usage
Restrictions: Integration between WPC/PCD to
monitoring, page
In Enterprise Spaces will not be part of the standard
administration like archival
Progre product. Code to handle double tray will be
policies
SAPComplete ss addressed as part of the "ES coinnovation" project.
Content Publishing and Identifiied gaps 1.)Connector for Module Gallery only
Deployment should display approved WPC ontent that is
published (timebased publishing). 2.) Approval
Approval workflow for creation
workflow and timebased publishing for PCD modules.
of modules (PCD and WPC
Includes: Extention point to introduce a workflow to
content) and time based
2 publishing. 2
Can't live without 0 approve a module. Restriction: The specific
workflow for Valero has to be developed project
specific
In Nov discussions: We agreed: Pcd modules only
Progre timebase publishing, WPC modules will not be
SAPComplete ss supported for WPC 1.1 , only WPC 2.0

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Identified gap: Extention point in the SWS creation.
Comment/Details
To allow Valero to set status to "pending" instead of
Space Creation Workflow default status "draft". Accept/reject in the WF of
Provide governance protocols Valero can change the status of the created SWS.
with audit functionality such as Can't
live Two new custom attrinutes to be maintained here:
3 system should submit approval
withou 2 0 Who approved and when
request to creation of a Nov discussions: Valero agree that the task to
collaboration space. t
Compl implement Valero specific workflow should be done
SAPComplete ete by Valero
Search Identified gaps: 1.) Ability to index according to
Allows the user to search permisison of content in a module and
collaborationa spaces and module/page/workspace properties 2.) Get a uniquie
personal space, pages and URL to each ws page and module in a certain state
mosules. Search result should (e.g. document list 5th page) 3.) Module should be
take the user to the correct Can't able to highlight the search term (or the document
page, correct module and live the term is in - the visible part.. After lauching the
4
highlight the search term. Also withou 2 0 document the term is not highlighted) 4.) Ability to
provide APIs to search t use Google as search engine 5.) Component model
collaboration spaces, pages to be exteneded for indexing extention. Not needed:
and modules. Search results Indexmanagement itself (reindex, scheduled
should average 1-2 seconds In reindexing etc.
and worst case shouldnt take Progre Nov discussions: Valero agree that implementing
more than 3 seconds. SAPComplete ss the google search adapter should be done by Valero
Valero UI Can't
Change the themes and live Identified gap: WPC renders ist own trays which
5
branding according to withou 2 0 Discu Not leads to "double" trays in EWS. Potential gap: 1:1 UI
Valero UI t SAP ss Started adaptation in other areas
Performace (with 500 collaboration spaces and 2500 concurrent users)
Average page at Valero: No application content, only
Page load time: Should WPC content, disucssion forums etc. Average
average 1 - 2 seconds and number of modules on the page: 15. Client: IE 7.0,
6 worst case not take more than Mandatory 2 ? client details to be provided by Praveen, Antivirus:
4 seconds In McAfee. Concrete numbers are not available by SAP
Discu Progre now (since we dont have WPC content). KPIs in
SAP ss ss general aligned with SAP KPIs.
Dragging and dropping a Average page at Valero: No application content, only
module (plus loading the WPC content, disucssion forums etc. Average
module): Should average 1 - 2 number of modules on the page: 15. Client: IE 7.0,
7 second and worst case Mandatory 2 ? client details to be provided by Praveen, Antivirus:
shouldn't take more than 2 In McAfee. Concrete numbers are not available by SAP
seconds Discu Progre now (since we dont have WPC content). KPIs in
SAP ss ss general aligned with SAP KPIs.

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Average page at Valero: No application content, only
Navigating between pages: WPC content, disucssion forums etc. Average
Should average 1 - 2 seconds number of modules on the page: 15. Client: IE 7.0,
and worst case shouldn't take client details to be provided by Praveen, Antivirus:
8 more than 3 seconds
Mandatory 2 ? In McAfee. Concrete numbers are not available by SAP
Discu Progre Average
now (sincepage
we at Valero:
dont haveNo application
WPC content). content,
KPIs in only
SAP ss ss WPC content,
general aligneddisucssion
with SAP forums
KPIs. etc. Average
number of modules on the page: 15. Client: IE 7.0,
Action on the page: Deleting
client details to be provided by Praveen, Antivirus:
a module, sorting modules,
9 setting permission etc should Mandatory 2 ? In McAfee. Concrete numbers are not available by SAP
Discu Progre now (since we dont have WPC content). KPIs in
average 1- 2 seconds and
SAP ss ss general aligned with SAP KPIs.
worst case shouldn't take more
Aesthetics
than 3 seconds
Rounded corners & Ajax
Trays in SAP solution are GWT based (CSS).
Identified gaps: Problem of "double" trays especially
10 Mandatory using WPC content. Trays from WPC content is
rendert by the XSLT, no "regular" tray. Trays at
Valero have different color based on "type"
Nov discussions: merged with item 5
Consolidating transport
For EWS there is a dedicated pre-step necessary
tools
before regular portal transport can be used.
11 Having the transport of EWS in Mandatory 2 2 Not Identified gap: Currently in separate roles but it can
the same role as the regular SAPComplete
Started be added by customer to whatever role needed
transport tool
Administration Tools
Clearing Cache (My
12 Workspace and Mandatory 2 2
Collaboration Space SAPComplete N/A We havent introduced new caches to be cleared
modules)
Troubleshooting:
Recreating user's
workspace or collaboration
space to troubleshoot
13 Mandatory 0 2
Ability to delete modules and
change settings of modules by
IT admin Compl
SAPComplete ete

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Troubleshooting:
Recreating user's
workspace or collaboration
space to troubleshoot It is agreed that beside the current feature to delete
Ability to change the layout of modules or change settings of a module by and IT
14 a workspace (move and add Mandatory 0 0 admin it should be possible to see and change the
module in the page layout) by layout. Identified gap: Layout change (add move,
IT admin using the RTAE etc.) by IT administrator should be possible.
environment Compl Modules should be displayed as placeholder modules
SAPComplete ete ("watermarks")
Static modules
Ability to define in a
15 template modules that Mandatory 2 0
cannot be removed by users Compl
but only moved SAPComplete ete Identified gap: Not available in EWS
Change PWS template
Ability that users itself can
change the PWS template >
16 will delete all (!) content Mandatory 2 0
from the PWS and create a
new one from the new Compl Identified gap: Not available in EWS
template SAP ete
Scope Agreed Nov discussions:: Accepted by Valero
Tray option control In
17 The module can control the Mandatory 2 0 Discu Progre
tray options SAP ss ss Identified gap: Not available in EWS
Population of links in link
list from outside
18 Mandatory 2 0
Public API to populate links Not
from outside SAPComplete
Started Identified gap: Not available in EWS
Link list
Separation of link list to
dedicated lists for apps,
reports and URL links. Link
19 Mandatory 2 0
list instances in a PWS
always show the same links
(workspace specific and not Not
instance specific) SAPComplete
Started Identified gap: Not available in EWS

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
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Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Application Integration/
Structured content
integration
Seamless Connectivity to existing
SAP and non SAP applications like
BOBJ reports, Webfocus , Aspen Manda
Products, External Customer tory
facing sites and other critical
backend systems (MUST have
single sign on, seamless
integration)
This is related to the migration, no feature request
Document Management
Integration/Unstructured
content Integration
Ability to manage documents Manda
in Filenet, Policy Tech, SAP E- tory
Sourcing, File share and SAP
Knowledge Management.
This is related to the migration, no feature request
Memory Quotas
Manage memory allocation for Poten
Manda
20 the Space Example: Rule tory 0 0 tially In Identified gap: 1) Ability to get the size of each
based, Usage based, Priority Post Progre module aggregated to workspaces. 2) Set and
based, Period Based SAP 1.1 ss administrate quota for workspaces
Metadata Management
Provide a repository and easy
access to manage the meta
data related to the space; like
who can access, what they can
see. Have options to add
custom tags(meta data) like Manda
21 the departments that spaces tory 2 0
belong to etc.
Identified gap: 1) Ability to add custom specific
metadata for each WS template. Values will be set
In on each instance. 2.) Extend Admin UI to see the
Progre members/managers/owners of a WS; see and change
SAPComplete ss the custom specifc metadata
Metadata Management
Provide a repository and easy Manda
22
access to see when is the tory 2 2 Compl
space open or closed. SAPComplete ete Provided in the Admin UI SAP provides currently

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Collaboration Space Life Cycle Management
Web Service to create Includes: REST API for creation of workspace.
Collaboration Space Manda Restriction: Instead of the webservice there is a
23 tory 2 0 Discu Not URL (REST API). Adaptations in Valero environment
SAP ss Started needed on project base
Rapid Provisioning
Allow business users or IT staff
to quickly provision new
collaboration rooms and
provide corresponding Manda
24
administrative tools to identify tory 2 2
and clean up unused rooms
.one click approach of EWS provide an Admin UI with queries to answer
managing and maintaining Compl these questions. Maybe additional queries are
enterprise spaces SAPComplete ete needed
General Collaboration
Space Flexibility Manda
25 Should be able to create space tory 2 2
Compl
in less tha 3 clicks and should SAPComplete ete Only exception: Member management
be able to change security on
Multi Page
the space from Collaboration
lets say private
space
to public space.Should be able
Should be able to create Manda
26 change collaboration
multiple pages in a
templates
tory 2 2
in 2 or less clicks.
collaboration space around Compl
topic correlation SAPComplete ete
Multi Page Collaboration
space Manda In
26a
Limit the number of pages by tory 0 0 Progre Identified gap: Configuration for page limit must be
configuration SAPComplete ss available
Collaboration Space
Templates Manda
27 Ability to create workspace tory 2 2
templates in general (PWS and Compl
SWS) SAPComplete ete
Collaboration Space Identified gap: "Save as template" needed. In Admin
Templates UI take an instance and create a template out of it
Ability to create workspace Manda OR save an instance as template in the RTAE and
27a
tory 2 0 trigger a workflow before it is finally available as a
templates from existing
workspace instance Not template.
SAP
Scope Agreed
Started Nov discussions: Accepted by Valero

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Collaboration Space
Templates
Ability to set permissions on Manda
27b templates and filter in the tory 2 0
creation accordingly (SWS) or In
choose the one based on PWS Progre
permissions for the user. SAPComplete ss Identified gap: Not available in EWS
Page Templates
Easy start page templates Manda
28 around the topics of usage tory 2 2
based on departments or Compl
activities SAPComplete ete Agreed: Page layouts are sufficient
WPC: Module Gallery
Ability to view all available
modules that have been
published and authorized for
sharing. Modules should be
categorized based on the Manda
29
metadata set by the authors tory 2 0
during publishing. Accessibility
to Module Library should be a
visually accessible with limited In
number of clicks Progre
SAPComplete ss in conjunction with 21b) > see restrictions there
WPC: Reports Library
Ability to view the inventory of Manda
30 all available reports published tory 2 0
for collaboration and to Compl
consume them in the space SAPComplete ete in conjunction with 1b)
WPC: Application Library
Ability to view the inventory of
all available Manda
31
applications/widgets published tory 2 0
for collaboration and to Compl
consume them in the space SAPComplete ete in conjunction with 1b)
Collaboration space
library (Workspace
Directory) Manda
32
Ability to view the inventory of tory 2 2
all available workspaces Compl
published in a company SAPComplete ete

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Collaboration space
Identified gap: 1) Not available in EWS. 2) Provide
library (Workspace
the unjoin in the public API
Directory)
Includes: Generic way for the 10 custom specific
Ability filter according to
properties that can be assigned to a WS to filter in
custom metadata and show Manda
32a statistics (number of users tory 2 0 the WSDir according to these values
Restriction: Deletion of a customer specific metadata
etc.) and creation date. Ability
(not value!) on a workspace template doesnt remove
to get the workspace URL
In the metadata from the workspace instances >
Progre potential need to remove them manually/script.
SAP
Scope Agreedss Nov discussions: Accepted by Valero
Site Aggregator Module
Aggregates and displays
spaces of the current user’s
Manda
33 choice. Threads that user is
tory 2 0 Module that collects the tasks from different
following or tasks users are workspaces a user is member/manager of in one
assigned across spaces re - Not single place. Related to tasks assigned using the
SAP write Started module "Teamwork tracker"
Business Asset Management
Reports/Application
Management
Ability to add new reports into Manda
34 tory
reports library that can be used
in spaces with “ZERO CODE” In conjunctoin with WPC content integration in
general
Dashboard Management
Ability to integrate with third Manda
35 party dashboard applications tory
like HP ITSM, Outlook Soft with In conjunctoin with WPC content integration in
“ZERO CODE” general
New Modules in Module
Library
Ability to create and add new
Manda
36 modules into the module
tory
library that can be used in
spaces with“ZERO CODE” In conjunctoin with WPC content integration in
general
Date Announcer Module Module to add and see announcements (time based
Date based publishing of publishing, showing the announcement to selected
Manda
34 announcements/News/Content/
tory 2 0 target groups (UME based)). Currently wrapped in
Business Assets re - Not WPC. Add content only for specific roles (users,
SAP write Started groups)
Security Self Service

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Space Permissions Manda
35 Control who can access and tory 2 2 Comp Compl Controlled by permisison policy and workspace acces
view the space SAP lete ete role in general
Membership permissions
Space owners should have the Manda
36 means to control the viewing tory 2 2
of modules in a space based on Comp Compl Managers in a space only see the module in the
the membership policies. SAP lete ete module gallery that they have permission for.
One Centeral place to
control permission for all
modules in a Manda
37 collaboration space tory 2 2
Abilitiy to add/remove
members and managers in a Comp Compl
SWS SAP lete ete
Policy Enforcement
Verbiage Policy
Administrators should be able Identified gaps: 1) General setting: List of words
to define word filters for that should be scanned for 2) Stop the publication
Manda
38 discussion forums to prevent tory 2 0 even before it is published (e.g. doesnt save it) for
use of abuse language that each and every module. For SAP modules only, not
doesn’t adhere to corporate Discu Not custom modules.
Identified gaps: 1)Blocking
Provide not
the necessary for content
retention information
policies SAP ss Started published usingscreen.
in the creation an approval
Can beworkflow.
changed later by
Retention Policy owner in the SWS settings 2) Send mail at expiry
Allow Administrators to define date to IT and owner saying it is expiring. IT will
rentenion policy. Allow owners check with owner if it should be extended. If not, IT
of the space to select how long uses SAP Admin tool to close and delete it. No
Manda
39 the collaboration space is
tory 2 0 automatic closure or deletion.
going to be active Nov discussions: Valero- The link in the email
should be to the workspace settings.
Comp Compl Mail notification - configure how many days in
SAP lete ete advance the user get the notification
Retention/ Archival
Provide flexibility to manage
the retention and automatic
archival of content in a space.
These functionalities should be Manda
40
provided at a space level and tory 0 2
then propagated to all the
elements of the space in a Identified gaps: 1) Archiving of workspace itself and
bundled approach. Comp Not content (including forum, documents etc.). Creation
SAP lete Started of Transport package is sufficient
Document Management in Collaboration Space

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Document List (general) Restrictions: To be evaluated by SAP which features
can be exposed in the document list
Document list that provides
Nov discussions:Valero: there is an option to stay
the functionality of the with their own Document list, the open issue is who
Manda
41a Valero document list
tory 2 0 will do the rewrite to Flex (pendding on the UI POC),
In if this option will be taken, no new KM features are
Discu Progre needed.
SAP ss ss In the future Valero consider to go to OpenText.
Recent versioning
Only keeps a limited number of
recent document versions to Manda
41 save space. This has to be tory 2 0 Identified gaps: 1) Expose versioning in the UI of the
Not In documen list 2) limit the number of versions to be
configurable. Administrators of
the space should be able to Plann Progre kept
define how may versions of
SAP ed ss Nov discussions: in a bundle with 41a
Content
documentstypes
in a specific folder Identified gaps: 1) Provide a list of not allowed
Allows document
maintainrepositories Manda Not content types and filter out the not allowed types
42 could we
to be configured to accept tory 2 0 Plann Not when uploading
certain document types and SAP ed Started Nov discussions: in a bundle with 41a
Storage Quotas
enforce business policies. Identified gaps: 1) Quota on each and every instance
Document storage space can of a document list. 2) Only Soft quota > giving you a
Manda
43 be limited on a repository and
tory 2 0 warning that you have exceeded the quota. WebDav
per user level. Discu Compl ignores the soft quota.
SAP ss ete Nov discussions:
Identified in a bundle
gaps: 1) Expose with 41a of KM 2)
the workflow
Approval workflow on Not Notification channel is email. Workflow is defined in
Manda
44 folder level tory 2 0 Plann Compl KM.
A single approval workflow can SAP ed ete Nov discussions: in a bundle with 41a
Integration with
be configured for all
documents in
Microsoft a folder.
Information
Rights Management
Helps ensure that access rights
applied to Microsoft Office Manda
45
documents in a central library tory 2 2
travel with the documents,
even when they are
downloaded from the library. Comp Not
SAP lete Started To be tested by SAP
Retention and Auditing Idea: 1) set an expiration date on folder level for
Policies on folder level documents (based on standard KM functionality) 2)
Manda
46 Define customized information
tory 0 0 Not Send an email to IT and owner (configurable) at
management policies to plann Not expiration date 3) Query that provides all documents
control retention period, SAP ed Started that have expired
expiration actions, and
document-auditing settings.

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Desktop Access to
Documents Manda
47 Allow users to map desktop tory 2 2
drives to document libraries on Comp Not
the portal. SAP lete Started
Discussion thread in Collaboration Space
Forum module
Use of the new component
model on Jive
Email to Discussions
Allow users to respond to
discussion from email
Poll based of Discussion
Manda
48 Ability to create a poll out of tory 2 0
the opinions expressed in
the discussion thread by
various parties
Link Documents to
discussions
Attach documents to the Discu Not
thread post in a discussion SAP ss Started Nov discussions:Close at workshop
Modules/Web Parts/Wizards
Subscription
Watch
Textpad or subscribe to an Restrictions: Migration of exsting content is
active thread
Provide a textpad almost impossible. Textpad will not provide all
Award System Manda functionalities because SAP is not allwoed to
Award points based on the tory 2 0 ship tinyMCE as part of a standard shipment.
responses Discu Recommendation: Keep existing TinyMCE
49 Usage Heuristics SAP ss Not Started
solution.
Monitor the usage of
People and Groups Lists
threads and discussions
A unified place to find people
with respective Manda
50 that are memberscounts of
of managers 2 2 In
the tory
of a discussion board
SWS with email adress Progre
Subscriptions of SAPComplete ss
Discussions
Allow users to easily
customize the look and feel
of discussions, subscribe to
discussions, topics, or
groups and generate RSS
feeds from discussion
content.

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Identified gaps: Comment/Details
People and Groups Lists 1) Integration with Office Communicator
(Memberlist) 2) show custom specific data (department, phone
A unified place to find, etc.)
communicate with, and 3) Search by group and user
manage people including 4) provide an edit button for managers/owners to
support for custom fields such Manda jump to the user management section in the SWS
50a as Department, “Office #” and tory 2 0 settings.
Area of Focus; in addition to 5) for each user a business card is opened (hook it to
the new Person field type. The the user in the member list); the business card is not
Person field type creates rich needed.
displays of lists of people In Restriction: Integration with MS Office
including support for a People Discu Progre Communicator not part of the solution; 2) is part of
Picker for browsing a list of SAP Not
ss ss the business card and not of SAP solution
users.
Project Watch Manda Plann Not
51 tory 2 0 SAP Not
ed Started Identified gap: Not available in EWS
Project Time Manda Plann Not
52 tory 2 0 SAP ed Started Identified gap: Not available in EWS
Individual Calendar Manda
Not
53 Module tory 2 0 Plann Not
Displays a user’s personal SAP ed Started Identified gap: Not available in EWS
calendar.Calendar Module Not
Group Manda
54 Manage and publish a shared tory 2 0 Plann Not
group calendar.
SAP ed Started Identified gap: Not available in EWS
Memberships Module Manda
55 Displays a users site and tory same as 51
distribution list memberships.
External Content Module
Displays external content, or Manda
55 Web pages. The external tory 2 2
content is isolated from other Comp Compl
content on in the room. SAP lete ete
External Content Module
Displays folders (starting with Manda
56 files://). The external content is tory 2 0
isolated from other content on Comp Compl The URL module displays URL based content but not
in the room. SAP lete ete file-system content (file://)
User Tasks Module(Team
Work Tracker) Manda Not
57
Displays tasks that are tory 2 0 Plann Not
assigned to the current user. SAP ed Started Identified gap: Not available in EWS
My Links Module Manda
58 Displays a user’s list of custom tory 2 2 Comp Compl
links example SAP lete ete

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
KPI Module
Displays the details of a single
status indicator. Status
indicators display an important
measure for an organization
and may be obtained from
Manda
59 other data sources including
tory 2 0
BOBJ reports, web focus, Excel
workbooks, SQL Server 2005
Analysis Services KPIs, and
other backend systems. Not
Plann Not
SAP ed Started Identified gap: Not available in EWS
Business Transaction Manda
60 Module tory 2 2 Comp Not
Displays SAP and non-SAP SAP lete Started
Poten
RSS Module
transactions e.g: CRM tially
Manda
61 transaction CRM_ORDER
Configure and Display anfor
RSS
tory 2 0 Post Not
viewing sales orders.
feed. SAP 1.1 Started Identified gap: Not available in EWS
Announcements Module Manda
62 tory
Target announcements in conjuntion to 31
Not
Bulletin Board Module Manda
62 Companywide announcements tory 2 0 Plann Not
SAP ed Started Identified gap: Not available in EWS
Module Usage Manda Comp Not
63 Displays usage statistics for tory 2 0 SAP lete Started Identified gap: Not available in EWS
each module in the module
Windows Explorer
gallery / report library and app Manda
64 experience
library tory 2 2 Comp Compl
Allow users to use windows SAP lete ete provided as part of the document list
explorer
Mail to upload documents
notifications
Manda Needed is a relative URL in the mail notification.
into
Linkcollaboration space in
65 to the workspace tory 2 0 Comp Compl Idea: configure the host in the mail configuration +
(WebDav)
mail notification SAP lete ete portal alias etc.
Lock workspace when
editing
Identified gap: Workspaces are not locked when an
Manda
66 tory 2 0 admin does structural changes. Agreed and
accepted mitigation: Provide an info message in the
Discu Compl workspaces if another manger enters the workspace
SAP ss ete to notify him.
Drag and drop behaviour Manda
67 2 0 Comp Compl
on the page tory SAP lete ete Identified gap: Not available in EWS
Minimize all modules on the
EWS when droping a modue
on a page. Once dropped
Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
the are maximized again.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Consolidating theme SAP provided separate theme support for flex and
editors GWT CSS. Also for EWS there is a dedicated pre-step
68 Mandatory 2 0 Agree Not necessary before regular portal transport can be
Consolidation of the portal and
flex theme editor SAP d Started used
Extranet Access
Collaboration tools should
easily be extended outside the Very Poten
69
DMZ for collaboration with High 0 0 tially In
external customers and Post Progre
partners. SAP 1.1 ss Mainly a security question.
Per-document workflow
Custom workflow can be Very Not
70
defined per each document High 0 0 plann Not Workflow approval on document level in document
type. SAP ed Started list (not on folder level)
Document Information
Panel
Makes editing document Very
71 properties an integral part of High 0 0
the Microsoft Office system Not
document-authoring plann Not Provide in MS office application an option to save
experience. SAP ed Started directly in workspace.
Document Action Bar
Describes to users what
business policy or workflow Very
72
governs the current document High 0 0 Not In the plugin panel in MS Offcie apps user gets an
and what action they are plann Not information that the document is stored in a´folder
expected to take in Office. SAP ed Started that has a retention information
Recycle Bin Very
Not
73 Allow users to undelete
High 0 0 plann Not
documents without assistance SAP ed Started Recycle bin for documents in the document list (KM)
from IT staff orSharing
Application lengthy
database restores.
Allow users to see and control Very Not
74
each others desktops / High 0 0 plann Not In conjunction with Office Communicator / Member
applications. SAP ed Started list
Email to Document List Not
Very
75 Allow users to email High 0 0 plann Not Send documents to your document list (PWS and
attachments to a document list SAP ed Started SWS). Add-on to MS Office.

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Outlook skin for
Collaboration
Ability to view collaboration
Very
76 spaces as folders in Outlook
High 0 0
and support drag and drop of Not
emails into spaces in outlook plann Not
SAP ed Started in conjunction with 71
Wikis
Wikis makes it easy to create,
edit, link, and restore an
individual Web page. Wikis can
be used as creative forums to
brainstorm ideas, manage
knowledge bases, create
77 designs as well as instruction High 0 0
guides or simply gather
information in an easy-to-edit
format. Wikis are easy to
create, modify, and annotate; Poten
in addition to tracking tially
contributions and changes. Post Not Restrictions: Will only be possible in 7.3 (Wikis are
SAP 1.1 Started only availablein 7.3)
Members Module
Displays a list of the site
members and their online
78 status allowing functions like High
IM/Chat
Dublicate to 51a
Public Chat: Ability to
Advanced
communicateTask Tracking
with the online
The Not
78 members that is visiblelist
new Project Tasks to all High 0 0
template provides lightweight plann Not
other members
task management functionality SAP ed Started MS project like …
Private Chat: Ability to
including
My Inbox
communicateGantt charts
with the for
member
visualization
Displays of task
a user’s inbox
visiblefrom Not
79 in a private
relationships
Exchange
mode
and status.
only High 0 0 plann Not
to the two /members.
Outlook in my
workspace. SAP ed Started Condensed Web Access view
My Mail Folder
80 Displays a selected email High
folder from Exchange Outlook. in conjuntion to 76
Deep Office Integration
Integrates key collaboration
81 High
functionality directly into Office
applications allowing users to related to MS Office Add-On tab
collaboration without leaving
their commonly used tools.
Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Document Saving into
Collaboration Space
82 File SAVE AS option should High
provide a means to save the
document into documents
section of spaces related to MS Office Add-On tab
Recycle bin Poten
For pages and modules in s tially Recycle bin for pages, recovery of pages by
80 High 0 0 Post Not administrator (or manager, owner). Configuration
SWS
SAP 1.1 Started parameter: stays x days and then it is finally deleted
Identify CSS areas in the
81 flex screen High 0 0 Comp Not Requirement: provide a special "mode" to render on
SAP lete Started the screen which CSS area is used to render flex.
DL handling in module Requirement: provide the option to create delta links
82 library High 0 0 Comp Not in the module library instead of copies. SAP sees
SAP lete Started problems in scalibility doing that.
Move modules Mediu Comp Not
83
between pages m 0 0
SAP lete Started Requirement
Ability to move modules
Social Networking
within a workspaces
Module
between pagesabout users,
Uses information
the organization, communities,
and electronic communications Mediu
84
to help establish connections m 0 0
between colleagues with Poten
common interests. tially
Post Not
SAP 1.1 Started
Colleague Tracker
Module Mediu Not
85
Displays a users list of m 0 0 plann Not
colleagues and any recent SAP ed Started
My Contacts Module
Displays a user’s contact list Mediu Not
86
from Exchange / Outlook. m 0 0 plann Not
SAP ed Started

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details

Storing and retrieving Web Page


Composer properties in Enterprise
WorkSpace (solution) is not intuitive.

In the EWS solution it takes 5 clicks to Can't


convert a web page composer snippet live
87 to a EWS module and steps to get to withou 0 0
the configuration screen is very t
technical for our authors. In our (Valero)
solution, authors don't have to leave
Web Page Composer screen, they can
flip a snippet into a module by just
checking a check box.

Overall look and feel.


Can't
Out of the box EWS look and feel is live
88 very different from Valero's withou 0 0
implementation. WPC/PCD trays look
t
so different. The context menu for
WPC/PCD snippets is not very intuitive.

Migration effort to move to WPC 2.0.

Web Page Composer 2.0 brings


workflow. Authors will be able to author
in the production environment and
submit content for approval. This
eliminates the need to transport content
from authoring environment to Mediu
89 production. m 0 0
Understanding the migration effort will
help us determine the Netweaver
version for our implementation. If we
decide to go with WPC 2.0, which is
part of Netweaver 7.3, that will impact
EWS development.

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Implementation of what SAP Labs
calls “extension points”.

Out of the box EWS will search Can't


live
90 document list, text pad, quick links and withou 0 0
member list. We have way more than
that; discussion forums, project watch, t
project time, calendar, team work
tracker and Web Page Composer
Content.
Setting up EWS in our (Valero)
environment.

There is a great deal of dependence on Very


91 Web Page Composer, Google Search, High 0 0
RPM etc and Enterprise Workspace
Solution. We need to test EWS solution
to make sure we are going in the right
direction.
Setup users in Valero
92
Landscape Valero Not Started
Set up system for SAP to
93 migrate the code Valero Complete
Size Development & QA
94 boxes Valero Not Started
Acquire Dev and Test
95 Systems Valero Not Started
96 Build Dev Valero Not Started
Install SAP Portal 7.0 & Base
97 CoP on Dev Valero Not Started
98 Deploy Collaboration Code Valero Complete
Copy Content and modules
99 from PROD to DEV Valero Complete
100 Build Test Valero Not Started
Install SAP Portal 7.0 & Base
101 CoP on Test Valero Not Started
102 Deploy Collaboration Code Valero Not Started
Copy Content and modules
103 from PROD to TEST Valero Not Started

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Colla
borat
ion
Spac
es Enterpr Resp
from ise onsi
Co- Space ble SAP
Prior innov Seen to Part Statu
# Feature ity ation Date y s 1.1 Status Comment/Details
Share technical details on
104 My Workspace with SAP Valero Complete
Share technical details on
SAP/Valero Collaboration
105 spaces Valero Complete
Share technical Details on
WPC integration with
Collaboration Spaces and
106 My Workspace Valero Complete
Test migration tools and
107 report issues to SAP Valero Not Started
Unit Testing Personal spaces
108 and Enterprise space Valero Not Started
109 Integration Testing Valero Not Started
110 Stress Testing Valero Not Started
Change Management/User
111 Training Valero Not Started
Knowledge tranfer to
Development team and
Note: Valero
Production needs SAP to migrate
Support
112 Collaboration space and My Workspace Valero Not Started
content. Valero needs SAP to rewrite
Collaboration space/My Workspace modules
using FLEX.

Feature
currently available
Feature currently
NOT available
Please refer to the functional specifications document for more details. You can also call Praveen on his cell 952 484 7571 if you need any clarification.

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Combinations # Meaning
green/green 20 VLO and SAP have it
green/red 45 SAP doesnt have it: "Gaps" Gaps and Feature List (72 items)
red/red 27 VLO and SAP dont have it: "Feature list"
red/green 2 SAP has it, VLO doesnt Gap/Features #
green/? 4 SAP to investigate Wave 1 2
98 Gap/Feature - Wave 2 (high confidence) 28
Gap/Feature - Wave 2 (with restrictions) 4
Gap/Feature - Wave 2 (low confidence) 11
45

Modules #
“ES co-innovation” project specific 15
SAP module - wave 1 1
SAP module - wave 2 2
SAP module - wave 2 (with restrictions) 4
22
Grand Total 67

Gaps (45 items) Feature List (22 items)

Gap/Features # Gap/Features
Wave 1 2 Wave 1
Gap/Feature - Wave 2 (high confidence) 20 Gap/Feature - Wave 2 (high confidence)
Gap/Feature - Wave 2 (with restrictions) 4 Gap/Feature - Wave 2 (with restrictions)
Gap/Feature - Wave 2 (low confidence) 3 Gap/Feature - Wave 2 (low confidence)
29

Modules # Modules
“ES co-innovation” project specific 10 “ES co-innovation” project specific
SAP module - wave 1 1 SAP module - wave 1
SAP module - wave 2 2 SAP module - wave 2
SAP module - wave 2 (with restrictions) 3 SAP module - wave 2 (with restrictions)
16

Grand Total 45 Grand Total

Co-innovation Project Dashboard


Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Co-innovation Project Dashboard

Complete 34

Not Started 59

In Progress 20

SAP Activity Dashboard

Complete 28

Not Started 44

In Progress 20

Note: When you sum up SAP activities it should be 92 activities but "clearing cache", which is counted as SAP activity is no longer applicable for EWS solut

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
#
0
8
0
8
16

#
5
0
0
1
6

22

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
le for EWS solution so the total will be one less.

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.
Filter by Functional Gap / Feature request
(All)

Count of SAP Status 1.1 SAP Status 1.1


Priority Complete DiscussNot PlannedPotentially Post 1.1Scope Agreedre - writeGrand Total
Can't live without 6 1 7
High 2 2 2 6
Mandatory 37 11 13 2 3 2 68
Medium 1 2 1 4
Very High 7 1 8
Grand Total 46 12 24 6 3 2 93

Note: Valero needs SAP to migrate Collaboration spaces, My Workspace content. Valero needs SAP to rewrite Collaboration space/My Workspace modules using FLEX.