Brightstars Case Study

School
Management
Solution
rujuta.pradhan
RADIXWEB

S
 Case Study - Brightstars

Table of Contents
Solution Overview 3
The Client 4
Requirements 4
Radix Approach 5
Target Audience 5
System Audience 5
Limitations of Existing System 5
The Solution 5
Star Features 8
Room Management 8
Employee Management 8
Schedule Management 8
Technologies Employed 9
The Wrap Up 9
About Radix 10

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 Case Study - Brightstars

Solution Overview

My My
Details Schedule Profile Search

My Search Time Classes

Booking Sheet Booked

Booking Class List

Database Roles

My Time Search
Booking Calendar
Sheet Academy
Graph
& Classes

Student Principal
s

Teacher Admin

Booked Schedules &

Profile Schedule
Classes Calendar
Status

Terms Time Sheet Regions/Loc Users

ations

Downloads Calendar Profile Classes Class Terms

Booking Time Sheet Academy

Employee Reports Venues &

Pay Rooms

Email Database
Messaging

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 Case Study - Brightstars

The Client
“Brightstars” is Australia’s best known names in the field of performing arts
for children aged 3 to 17 years. A leading performing arts academy with
several locations, Brightstars specializes in providing classroom sessions in
acting, singing and dancing. Having specialized trainers for the various
tailored programs, the academy fosters development of self-esteem,
confidence and communication skills in their students.

Requirements
The client had a pretty clear idea about what they were looking for in the
new system. Broadly speaking, they wanted a system that could help
students search for classes near their region. But the more specific demands
were:

They wanted a system that could effectively manage the students in

the system.
They wanted the system to hand out class and schedule details to the
students.
The system should be able to control the activities of the students and
the bookings made by them.
They wanted the system to be comprehensive in terms of employee
management and include attendance and payroll management, class
and schedule monitoring, location and venue management.
The wanted the system to integrate Google Maps.
They also wanted the system to integrate Google Charts for better
visual reports.

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 Case Study - Brightstars

Radix Approach
Before commencing the project, the Radix team carefully and microscopically
analyzed the client’s business objectives and the immediate needs. A
detailed study of the existing system was undertaken to identify its
limitations. The following facts were established during this analysis:

Target Audience: Students were the client’s target audience.

System Audience: Students, teachers, principal, and administrator.

Limitations of Existing System

The existing system lacked in data relationship between the students

making the online bookings and the student information in the
Brightstars’ CRM.
The existing system had no control over booking eligibility.
The system did not prevent concurrent bookings resulting in duplicity
of bookings.

The Solution
The Radix team developed an appropriate solution based on its
understanding of the client’s business, the problem areas and the limitations
of the old system. Module-wise features were identified and developed to
accomplish the objectives set forth. The solution was designed to have
different levels of access for different users like students, principal and
teachers, staff and the administrator. Each level of access has common as
well as different sets of functionalities. The solution also has different views
for different users, with each view customized to have features that meet
the needs of that particular user group. A systematic process is defined for

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 Case Study - Brightstars

allocation of the right functionalities to the respective set of users.

The final solution delivers the following to the client:

The solution manages and maintains records of all the students in the
system.
It facilitates the students with course details, schedules and
availability.
It manages the course bookings made by the students and maintains
the schedule for the same.
The students can view their booking as on waiting list or unavailable.
In case of confirmed booking, it hands out a confirmation.
The students can also view and maintain their timesheet.
The students can search for venues near their location.
The solution manages class details and allocation coupled with location
and venue management.
The solution is capable of creating new schedules and adding terms to
them.
It allows email management, which essentially means creating emails
and sending out bulk emails.
The solution is integrated with Google Charts to allow creating and
managing of a variety of reports. The respective users can view these
reports as per their access.
The solution also has a comprehensive employee management module
as well as a list of holidays.
The solution monitors flow of valid information throughout the system
by doing redundancy checks.
The solution is integrated with Google Maps for venue management.
The entire solution is managed and monitored by a central
administrator.

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 Case Study - Brightstars

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Star Features
The requirements of the clients were such that the solution that we designed
carried certain additional features over and above the traditional students,
class and schedule management system. These are what we call our star
features. The star features of this particular solution are:

Room Management

This module allows the admin to keep track of all the rooms available in the
venue and allocate them for a particular duration. He can view and set the
availability of the room.

Employee Management

This module allows the admin to maintain details of all the employees like
principal and teachers. He maintains daily employee attendance and leave
details through this module. The module also generates payroll report based
on these attendance details.

Schedule Management

This module allows the admin to view the classes that are overbooked and
under-booked. He can view statewide booking graph and send out
notifications on class details and rooms allocated to teachers.

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Technologies Employed

 ASP.NET 3.5

 SQL Server 2008

 Microsoft Enterprise Library 3.1

 AJAXToolkit 3.0

 jQuery

 Google Maps Version 2 & Google Charts

The Wrap Up
Brightstars is today fully operational with our new solution and is rolling out
successful training programs for the kids. The solution has helped them

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 Case Study - Brightstars

streamline a lot of their processes and has allowed them to make

optimum utilization of their resources. The students have benefited from
being able to get the right information at the right time.

About Radix

Radix is an IT outsourcing company that leverages the potential of

technology to deliver effective, reliable, and consistent IT services with cost
savings. But we do not simply deliver economies of scale. Our multi-
technology and multi-domain exposure enables us to add to your bottom-
line.

401, Anand Mangal-II,

C G Road, Ahmedabad,
Gujarat-INDIA
Phone: +91-79-32403371
VoIP: +1-718-715-1551
Email: sales@radixweb.com

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