3rd Annual CIPA Book Expo

March 18 – 19, 2011

Participation Information

The 3rd Annual CIPA Book Expo will be held March 18 and March 19,
2011 at the Red Lion Hotel, 4040 Quebec Street, Denver, Colorado.

In addition to CIPA College and the CIPA EVVY Awards dinner, this
year’s Book Expo will feature a book fair, trade exhibits and roundtable
discussion groups. The book fair, exhibits and roundtables will be held
from 10:00 a.m.–7:00 p.m. on Friday, March 18 and 9:00 a.m.–Noon
on Saturday, March 19.

The event will be open to CIPA members as well as the general public.
Admission is FREE!

There are a limited number of tables available in the exhibit room and
in the main registration area for trade vendors, service providers and
individual book sellers. The exhibit tables are 6 foot skirted tables and
are available for both days at the following rates:

Standard Exhibit Room Table located inside Exhibitor Hall:

(Use these links to register):
Trade Vendor (CIPA Member) $125.00
Trade Vendor (Non Member) $175.00
CIPA Associate Service Provider $100.00
CIPA Regular Member $ 75.00

Deluxe Exhibit Room Table located outside Exhibitor Hall in Red Lion
Main Atrium Hallway:
(Use this link to register):
Vendor, Service Provider or Member $250.00

Half tables are available for CIPA Associate Service Providers and
Regular Member book sellers.

The Red Lion Hotel is offering special room rates for this event and
discounted participation rates, breakfast and lunch tickets and CIPA
EVVY Awards dinner tickets are also available.
 Participation Discounts

1. Hotel rooms: Book a room at the Red Lion ($78 + taxes) for
at least one night and receive:
$20 cash refund/or
$20 credit card refund/or
Two (2) Breakfast Meal Tickets/or
One (1) Lunch Meal Ticket

Room reservations must be made directly with the Hotel

Ask for 3rd Annual CIPA Book Expo rate
Red Lion Hotel (303) 321-6666
Central Reservations (800) RED-LION

2. For each $25 donation to CIPA Education and Literacy

Foundation (CIPA ELF):
Two (2) Breakfast Meal Tickets/or
One (1) Lunch Meal Ticket/or
$20 CIPA Credit

CIPA ELF is a 501(c)(3) non-profit, tax exempt, charitable

organization. Contributions are deductible to the fullest extent
permitted by law.

Contact Cheryl at (303) 365-2472 for further information or register

online at http://www.cipacatalog.com/pages/CIPA-BOOK-EXPO.html
 Colorado Independent Publishers Association
3rd Annual CIPA Book Expo
March 18-19, 2011
Red Lion Hotel Denver Central
Denver, CO
Trade Exhibitor Application and Contract
(Please Type or Print)

________________________________________________________
Name of Company

_________________________________________________________
Name of contact person / Position

_________________________________________________________
Mailing Address

_________________________________________________________
City State Zip

_________________________________________________________
Phone Fax

_________________________________________________________
After hours phone / cell Email

EXHIBITOR, for consideration received, agrees to all conditions and further agrees that: neither
CIPA, the Red Lion Hotel, nor any of their respective employees, agents, contractors or
representatives will be held liable for injury to any person or for any loss or damage to property
owned and/or controlled by the exhibitor, and shall be indemnified and held harmless by
Exhibitor for any claims for damages or injuries which may be incident to, arise from, or be in
any way connected with the exhibitor’s display. Should any legal action be necessary to enforce
the terms of this contract, the prevailing party shall be entitled to reasonable attorney’s fees in
addition to any other relief to which it may be entitled. Exhibitors wishing to insure their
exhibit merchandise and display material against loss of any kind must do so at their own
expense and should contract their own insurance brokers. Exhibitors will be responsible for any
damage to their table areas, nails, tacks or screws must not be driven into walls, floors, or
woodwork. Reservations will be taken on a first-come, first-served basis
Exhibitor Guidelines:
1. Exhibitors must confine all display materials and activities to their contracted space.
2. CIPA reserves the right to remove any material or activity deemed inappropriate or offensive.
3. No subletting of space.
4. Food and/or beverages may be dispensed without charge from the exhibitor’s space with prior
written approval from CIPA and
The distribution area must be kept clean and attractive.
No alcoholic beverages may be served
No cooking .

Exhibit Timetable:
Set up:
Thursday March 17, 2011 6:00 p.m. – 9:00 p.m.
Friday March 18, 2011 7:00 a.m. – 10:00 a.m.
All exhibits must be set up and show-ready by 10:00 a.m., Friday, March 18, 2011. Any
exhibit space not occupied by 9:00 a.m. may be reassigned with no refund due to the
original exhibitor.
Show hours:
Friday, March 18 from 10:00 a.m. – 7:00 p.m.
Saturday, March 19 from 9:00 a.m. – Noon
Tear Down:
Exhibits may be dismantled after 12:00 p.m. on Saturday March 19, 2011

Table Rates: Circle one

Standard 6’ Table Deluxe 6’ Table
In Exhibit Room In Prime Area
CIPA Member $125 $250

Non-CIPA Member $175 $250

 Discounts Available (see below)

Tables may be split between two Exhibitors. Each Exhibitor must complete, sign, and
submit an application/contract.

All cancellations must be submitted in writing. A refund less $50 will be issued if the
cancellation is received prior to 5:00 p.m. on March 5, 2011. No refunds will be issued after
that date.

Discounts

$20 credit or refund upon proof of Red Lion Hotel room reservation issued at the CIPA Book
Expo. Meal Tickets, Award Dinner Tickets or CIPA credit issued by CIPA with donation to
CIPA Education & Literacy Foundation ($25 minimum contribution) a 501(c)(3) non-profit, tax
exempt, charitable organization.
Sponsorship Opportunities (check choices)

Not at this time _____ AM Snacks ($250) _____ PM Snacks ($250) _____
1 Breakfast ($300) _____ 2 Breakfast ($300) _____ 1st Lunch ($700) _____
st nd

2nd Lunch ($700) _____ Award Reception ($500) ___ Badge Holders ($275) ____
Badge Lanyards ($175) ____ CIPA College Scholarship ($100) _____
Award Dinner Program Ad ($50) _____ President’s Reception ($300) _____
Printed Materials Display and Handout ($50 plus materials) _____

Red Lion Hotel:

You will need to make your room reservation directly with the hotel. Please ask for the 3rd
Annual CIPA Book Expo room block to get the special room rate. Book your room early as
the block may sell out quickly.
Red Lion Hotel Central Denver
4040 Quebec Street
Denver, CO 80216
PHONE: (303) 321-6666
FAX: (303) 355-7412
RES: (800) RED-LION

__________________ I have read the terms and conditions and agree to comply with them.
(Initial and Date)

A check payable to Colorado Independent Publishers Association or credit card information for
the full amount is enclosed.

Amount of check enclosed $ ________________

Visa _____ MC _____Credit Card Number ________________________________________________ Expiration______________

:_____________________________________________________________
Authorized Signature

If paying by Check: Mail this completed contract to:

Colorado Independent Publishers Association
PO Box 101975
Denver, CO 80250-1975

If paying by Credit Card: Fax this completed contract to:

303-957-5428

If paying your Registration Fee online: CLICK HERE and then Fax this completed
contract to: 303-957-5428

Contact Cheryl Callighan at 303-365-CIPA (2472) with questions

THANK YOU FOR PARTICIPATING

PLEASE MAKE A COPY OF THIS APPLICATION/CONTRACT BEFORE SUBMITTING