Minutes of Coordination Meeting Records NJH

Alawi Tunsi Establishment
500 Beds North Jeddah Hospital Project (9/2010 to 11/2010)
Forward Note
Dear All,
In addition to weekly meetings, on remaining week days, daily Technical Coordination
& Output Review Meetings were also conducted. Only verbal records were noted for
next day reviews. About 120 sittings were conducted on an average one hour a day.
Communication Records:
M in uteso f
W eek ly
P rogress
R eview&
Coord ination
M eetings
This ‘Minutes of Meetings or formal communications’ with
Team members & Management included within this document,
give a factual history for a small period of a project whereon, I
worked as Project Manager. Simple Communication English
language has been used.
Objective is to educate fresher & budding engineers to apprise

about practicalities on job communications for virtual interactions.
Separate document shall be published covering Circulars.
Eng Suraj Singh

Professional Engineer India
Suraj_engineer@yahoo.co.uk
1 of 126 2/11/2011 P Eng Suraj Singh PM

Minutes of Coordination Meeting dated 26.8.2010 held in

meeting room @ 10.30 am
Agenda
1 Introduction by new Project Manger & New incoming Engineers
2 Introduction by the Engineers & Managers on site
3 Areas of responsibilities shared & staff with them
4 Management plan to be introduced
5 Areas organization to be reviewed
6 Invitation of comments about organizational improvement
7 Information about balance works List making
8 Site supervision improvement / rework avoidance
9 Arabic translation of notes/documents. Responsibility?
10 Any other issues to discuss.
Balance Works
Please identify all balance works to go room wise / area wise in coordination with
Quantity Surveyors. QS should be clear about all such works to quantify all requirements.
This requirement is very significant to understand future materials procurement &
manpower requirement.
This information must be treated on top priority.
Please, identify all missing information that are urgently required both from client as well
as from Head office.
The following Engineers were Present
Present in the meeting are:

1. Eng Suraj Singh Project Manager
2. Eng Vishram Deo Head of Planning
3. Eng Mohammed Saed
4. Eng Morsi Usman Civil Planning
5. Eng Abdul Rahim Ambrosio Civil Engineer
6. Eng Abdur Rahman Civil Engineer
7. Eng Hafiz Shakeel Ahmad Siddiqi Quantity Surveyor
8. Eng Syed Atif Zia Quantity Surveyor
9. Architect Jamel Tomawis
10. QA/QC Zaheer Ahmad Ansari
11. Architect Osman Abdel Aleem
12. Eng Benny Escobar Jr
13. Eng Nathaniel Tolebo
14. Eng Sahadevan Nair Electrical Engineer
15. Eng Rashid Khurshid Electrical Engineer
16. Eng Md Aijaz Hussain Mechanical Engineer
17. Eng M Rajab Mechanical Engineer

Proceedings:
Introduction
New PM, Head of Planning, Mechanical/Quality/ QS Engineers introduced.
All existing personnel on project introduced also.
1. Safety issue was raised with request that staff was seen working without
Personal Protection Equipment PPE. Protection should be respected.
2. Many areas at high levels were left without safeguard rails to allow fall of any
worker. Such areas should be provided with temporary rails using old scrap
materials.
3. Any person from site can be trained to look after safety affairs in general.
4. Quality System does not appear to be in force on site. Quality plans such as safety
QC, Documents controls are being worked out that shall be implemented soon.
5. Implementation of this system shall help run project smoothly avoiding rework
maintaining quality.
Site Organization
Proposed organization chart was circulated for comments to be suggested to head of
planning.
DCC Hamid looking after work oc documents control shall control all technical &
engineering transmittals & co ordinations.
Supervision issues
Has been observed that certain workers on site use mobile phones for watching video &
sit on site wasting time. This practice has to be avoided by the site staff. Close watch is
required. Material wastage is also to be avoided as seen that cement bags were left open.
Out put
Noted that workers did not give adequate standard out put on excuse of delayed salaries
release which practice is not acceptable. Management is informed to look into the matter.
Dry walls
Issue taken up due to quantities quantification requiring assistance from Survey section.
Survey section is requested to coordinate & support as decision was taken.
Schedule
Since responsible dedicated planner has joined the team, all feed back respecting balance
works & other information be handed to him. Decided period to complete the project is 7
months only. More foremen were demanded to be mobilized, head of planning to look
into the issue.

Site coordination
Agreed that weekly meeting should be held on Tuesday to cover all issues on site
requiring coordination in addition to act on the minutes of the meeting with consultant.
Approved/Unapproved drawings
Eng Gemil would issue the lists for reference.
Meeting conducted by HO Buildings Projects Manager & Coordinator 25.8.2010 @ 1300

hours
Landscape
1. Complete coordination must be carried out to attack on the entire landscape.
2. All required sections should be looked into.
3. All services issues be charted out.
4. Zonal wise plan should be charted out by the Head of planning with support from
all related engineers.
Out put
1. In case of extra than specified or fixed quantities, relevant worker shall be
awarded bonus on extra quantities done.
2. Items such as helmets etc can be procured & voucher submitted for
reimbursement of payments.
Scope:
1. Mosque is not in the scope of work for the time being.
2. STP is also not in the scope.
3. Certain issues on OP & KC are to be investigated
All personnel to work as a member of team without any nationality consideration.

Transportation to new engineers about purchasing food etc would be effected which Eng
Mohd Saed would manage.
All materials arriving on site should be inspected directed from quality criteria & if
not to mark, can be returned while after receipt, inspection by the consultant must be
managed immediately for clearing payment issues.
Eng Usman shall refine new office for Adhoc PM Eng Suraj Singh for smooth use.
New Computers have been ordered.
Meeting with Curtain wall Sub Contractor dated 26.8.2010

Present ATE Eng Osama, Eng Suraj, Eng Vishram Dev, Eng Gemil, Eng Walid(sub
contractor)

Automatic sliding doors cannot be provided by him.

Structural steel supporting system for the curtain walls cannot be designed & provided by
him.
Eng Jamael to deliver him certain details on Saturday.
Recorded by Eng Suraj Singh PM
Distribution to all Engineers & Managers working on site

Copied to Head Office/ Buildings Project Manager & Coordinator/ Dr Tunsi
Minutes of Coordination Meeting dated 28.8.2010 held in

meeting room @ 10.00 am regarding coordination of
Landscaping & external works
3. Eng Mohd Saed CM Not available
5. Eng Ibrahim
6. Eng Mohd Jamil
7. Eng Abdur Abdul Rahim Ambrosio
8. Eng Islam Surveyor
10. Eng Rashid Khurshid Electrical Engineer
Proceedings:
Landscape & external services works are required on top priority basis.
Coordination Issues:
1. Layout drawing giving levels is approved.
2. Services routes are approved according to Eng Jameal
3. Details of services in standard section forms are not available.
4. Details of services in particular Fire |Fighting, Water supply & Irrigation are
required & can be requested to be provided by Head Office.
5. Civil section to provide various sections relating kerb stones etc for incorporation.

6. All these sectional details require consultant’s approvals.
Following activities can be taken up for time being:

1. Marking of lines respecting
2. Electrical in zone 2 partly
3. Marking of manholes for mock up & others
4. Marking of street light poles.
5. Marking of sewer lines
6. Matter to be discussed with Eng Taha & Eng Mohd Saed CM
Planning to chart out directing programme to the construction team so that it can be
smoothly enforced on site.
1. All zones were discussed for cause of fill.
2. All site entry gates are to be checked whether or not, entries for heavy trucks can
be permitted.
3. Filling has to continue & deliveries of fill material should continue without break.
4. Laboratory for field density test is expected probably on 29.8.2010.

5. Work request to be submitted for relevant areas.

Distribution to all present Engineers & Managers.
Copied to Head Office/ Buildings Project Manager & Coordinator/ Dr Tunsi
Next meeting depending on the progress of activities.
Weekly Project Progress Review Meeting

3. Eng Mohammed Saeed CM Not Present

5. Architect Osman Abdel Aleem Not Present

6. Eng Morsi Usman Civil Planning Not Present
8. Eng Benny Escobar Jr
15. Eng Rashid Khurshid Electrical Engineer Not Present
17. Eng M Rajab Mechanical Engineer Not Present
18. Eng Mujeeb Mechanical Engineer
19. Eng Waleed Mohammad Surveyor
S Minutes Description Action By

#
1 Labour Working Issues/Output/Time Keeper – Checking Time keeper
on site. Warning to painters
Due to not finding all reported workers available on site
during visits, all workers to be checked at site shift joining time in
morning on 1.9.2010. Time keeper to support checking.
On complaint by Foreman Gulzar, paint foreman, 8 painters
were warned verbally to produce required output or action would be
taken against them.
All foreman have to check & report all outputs by quantities Foremen/
daily which engineers have to enforce strictly. Engineers
Balance quantities are to be resolved for estimation for
procurement & assessment of additional workforce required. Engineers
2 Night Work During Ramadan period CM/
As attempted by the site team, night working has not been too Management
successful except by subcontractors. Strength available at night is not
considerable. Presence of engineers at site is not well returned
3 Bus trip & time controls CM/
Only one micro bus is available that makes 2 or 3 trips for all shifts. It Management
is not practically feasible by engineers to be present ahead of workers
to check them in morning shift.
Moreover, condition of bus us worse to show a glimpse of any
reputed construction company. It packs staff. Engineers should be
provided a separate transport to maintain dignity. Joining shift late too
is not a preferred option.
4 Stores issues-Material checks All
While making procurement requisitions, the originator should refer to
stores incharge to make sure that the requested item is not available.
Duplicate procurement should be avoided as it blocks cash flow.

While materials arrive at site stores, store keeper must refer to the
originator for inspections by engineer & then engineer to arrange
inspection by consultant if so required. Item should then be delivered
to originator.
Quantities & qualities must be checked. Also noted that it takes weeks
for procurement which impacts the works progress. Work is hampered
even by smaller items.
5 Equipment maintenance & avoidance of idling All
Noted that due to delayed delivery of fill materials, some idling of
shovel happened that requires avoidance.
Requisition for required equipment must be made quiet in advance to
facilitate timely delivery.
6 Engineering Submittal Issues All
Many submitted items of Electromechanical require follow up such as
BMS/FM 200 etc.
Submissions are delayed due to delayed processing.
Certain submission for example Ramps were made in 8/2010 but not
tractable which requires resubmission.
But due to non availability of printing ink, hard copies cannot be
taken. It is ill state of affairs.
Submissions have to be expedited
7 Issues on meeting with consultants PM/CM
All records with secretariat to be checked for status for follow up.
Many items require attention.
Many documents require translation.
8 Quality System Issues / Organisation Chart etc. PM/ Head of
It is under home work preparation Planning
Planning is being schedule by head of planning
Organisation chart imported comments from Site QS who have been
working on materials take off from drawings & site. Comments are
that on c hart, Quantity Section is not indicated. QS & Project
Coordinator/designers have to coordinate for technicalities.
Contractual matters & priorities of valuations to be dealt on PC/QS
management decided priority basis
9 Quality Control Issues/rework/water/remedial actions QC/
QC Engineer has bee authorized to control all areas where quality Engineers/
lapse is reported or discovered & issue report to PM PM/
Site requires certain plastic drum containers for site water storage for CM
works.
All items of finishing & structures require quality checks to avoid
complication while handing over project.
Main building repairs, Service building repairs etc all require
attention.
QC has to notify to all engineers/foreman about remedial actions. This
point has already been recorded by consultant.

Fill material test FDD conducted on site on 30.8.2010 are reported

approved for part areas.
Many ac ducts on roof are seen supported on wooden frames /props
that require action.
At many areas insulation items require remedials
10 Quantity Surveyors Issues-Land Surveyors assistance PM/CM/
Since QS are overloaded currently to compute finishing items for QS/
procurement purpose, it is suggested that engineers could help them Surveyors
provided their site job is not effected adversely. In addition to that
available 2 land surveyors on site are not dedicatedly occupied. They
are asked to assist QS in producing required quantities both from site
as well as from drawings. Meeting to be conducted
11 Schedule for 7 months & landscape schedule plan HOP/
New schedule for 7 months & landscape schedule are being PM/
processed. Engineers
Reported system to base on quantities & not on % .
All reporting of output should base on quantities of work.
12 Landscape & demobilization of site establishment HOP/
A meeting conducted by HOP on 30.8.2010 to finalise landscape PM/
schedule. CM
Ramps around buildings where damaged concrete
protection/waterproofing needs repairs, coordination be done with
subcontractor.
Offices require relocation to Single Female areas being an urgent
issue-to be planned.
Deliberation is required for other areas clashing with landscape such
as stores etc. Scrap steel |& form materials.
Otherwise, full scale attack on landscape is not feasible.
13 Buildings Services issues PM/
Services require complete input. Details not on table. Work out. Electromech
Electrical FM informed that 40 electricians are available on site. To
be verified
10 to 12 duct workers are available. Manpower requisition requires
attention to speed up activities.
14 Safety issues-Site cleaning-PPE All
No site person has been identified to check fall prone areas.
Temporary rails guards are required there. We cannot risk lives.
15 Previous meeting minutes discussions
Balance works requires urgent attention to check available workforce
& new requirement. Must be submitted in details.
Supervision on site is not to mark. FM /Engineers have to improve
supervision. Engineers have to control FM & FM their workers. Time
wastage practice has to stop.
Work allocation should be given regularly in advance.
Materials be made available in time.

Material wastage is not allowed.

Document control is still poor. New experience person should be
posted to avoid record messing up.
Remedial works on dry walls have to be taken up & other measures
with subcontractor are required.
Appears that sites require more civil foreman to control works. Some
reshuffling is also required.
Landscape is in process of moving. Drawings are to be submitted for
details approvals.
Manhole mock up sample is required.
16 Any other business
New staff do not have any transport for going to any place.
Staff joining attendance should be signed at secretariat office & not at
gate.
Some transport should be available for staff on Fridays.
Eng Usman conducted meeting with vendor for Automatic doors on
30.8.2010
17 Next Meeting
7.9.2010 @ 10.30 am
To all Engineers / CM/ Planning Head/Designs/Stores/Secretariat

Copied to Head Office/ EME/Buildings Project Manager & Coordinator/ Dr Tunsi

3. Eng Mohammed Saeed CM Not Present
6. Eng Morsi Usman Civil Planning Not Present
8. Eng Benny Escobar Jr Not Present (apology)
9. Eng Nathaniel Tolebo Not Present
13. Eng Syed Atif Zia Quantity Surveyor Not Present

15. Eng Rashid Khurshid Electrical Engineer Not Present

(Vacation)
17. Eng M Rajab Mechanical Engineer Not Present
(Transferred)
18. Eng Mujeeb Mechanical Engineer Not Present
19. Eng Waleed Mohammad Surveyor Not Present
Observation Note: Non attending progress review meeting is a matter of

serious concern. Noticed that many responsinle engineers & certain manager
do not attend this important meeting meant for making site & work decisions
promptly. It is advised to all concerned that they schedule out in accordance
to comply with requirement of this meeting.

#
1 Labour Working Issues/Output/Time Keeper – Checking on
site. Warning to painters
Planned attempt to check workers’ head count failed for the Time
reason that I could not reach to site in time in morning on 1.9.2010 due keeper
to transport non availability in time. Shall be checked after Id.
On complaint by Foreman Gulzar, paint foreman, 8 painters
were warned verbally to produce required output or action would be
taken against them. It has been noted that these workers are spoiling site PM/CM
environment & others too are not doing to required production mark.
Even, Eng Usman senior architect intends these to be removed from
site. Action to be initiated immediately. These were also given an
opportunity in past but, no improvement has been reported.
It is not feasible for engineers to report daily output but they
may produce weekly. Daily activity based report can be provided.
Balance quantities are to be used from planning department that
is available on reporting.
2 Night Work During Ramadan period
As attempted by the site team, night working has not been too
successful except by subcontractors. Strength available at night is not
considerable. Presence of engineers at site is not well returned.
Night work may be adopted after Id by reorganizing work for 12 hours
shift for which a proposal advisory has been sent to head office for PM/CM/
approval. Managem
Schedule of staff regarding their contract working time is available with ent
Mr Noor.
3 Bus trip & time controls
Only one micro bus is available that makes 2 or 3 trips for all shifts. It is
not practically feasible by engineers to be present ahead of workers to PM/CM/
check them in morning shift. Managem

Moreover, condition of bus is worse to show a glimpse of any reputed ent

construction company. It packs staff. Engineers should be provided a
separate transport to maintain dignity. Joining shift late too is not a
preferred option.
Site should demand a coaster in addition to current bus so that all site
staff reach in time. Procurement process may be initiated.
4 Stores issues-Material checks
Site has witnessed acute shortage of cash not allowing to make local PM/CM/
purchases. Eng Usman suggested an availability of site imprest fund of Managem
at least one hundred fifty thousand monthly so that materials urgently ent
required & hire of machines as well as water payment could be cleared.
Many vendors are not delivering materials due to non payments.

Site store computer was sent for repairs long back yet, not returned. No
details of updated stock are available.
Technical office should be established to resolve store materials issues.

From head office certain relevant staff should be mobilized to check the
required & unrequired materials issue out of available materials &
unrequired materials be returned to other locations.
5 Equipment maintenance & avoidance of idling
All equipment working on site should not be allowed any idling as it PM/CM
costs a lot. All logs of equipment working should be filled by
responsible engineer & not by any helper as is being effected.
6 Engineering Submittal Issues
Since 31.8.2010, status of submission is as follows All
Details of Submittals effective 1.9.2010
Submitted to Consultant
FF Fire Fighting Layout- Kidney Centre Building
31.8.2010
Sample approval request of Telecom Distribution Box TAC
31.8.2010
Generator Room FM200 Fire Extinguishing System GF Service
building 08 31.8.2010
BMS Layout Pump room
1.9.2010
Main building roof floor BMS Layout HVAC routing
1.9.2010
Typical details of Manhole Sump pit
1.9.2010
Main building Roof deck floor BMS Layout HVAC routing
1.9.2010
BMS layout GF @ Service building
1.9.2010

Prepared only-\to be submitted after holidays

Pump room details layout @ soft & treated water tank Service building
Ramp & shop details Main Building 01
Main building GF expansion joint detail
Main building Details of proposed CMU walling in front entrance
Main building01 Anesthesia pump room (part 78)
Ramps & steps submitted on 24.8.2010 missed.
Design prepared on 2.9.2010 but, could not be checked by construction
that delayed its submission. After Id.
FM 200 reported approval.
Remarks:
Main Building Main Entrance above canopy steel work pending.
Material is not available. Procurement to be expedited. Aluminum
cladding cannot proceed on main entrance without finishing steel work.
(Talab Sera orders)
Main Entrance Structural Computation.

Consultant requires design calculations from subcontractor of curtain
wall.
Technical requirements:
Design of loading for rafters.
Design of steel beam for long span.
Web members/thickness of steel/welding connection.
Foregoing being consultants’ comments on submittal.
Elevators;
Mechanical section conducted a meeting with consultants on 5.9.2010
regarding various comments on subcontractor submittal about fixing
arrangements, details with structural core walls fixing, protection of
rails from corrosion & hoist check after installation. Comly with
comments.
7 Issues on meeting with consultants PM/CM
All records with secretariat to be checked for status for follow up. Many
items require attention.
Many documents require translation.
8 Quality System Issues / Organisation Chart etc.
Project Coordinators are required for Architectural as well as allied PM/ Head
services. of
Planning
Eng Jameil & Eng Usman have been coordinating jointly for
architectural & structurals all.
Electromechanical sections are requested to explore possibility who Electrome

can competently serve for allied services coordination that is an urgent chanical
requirement.
Issue is to be raised to management.

All copies of approved documents in complete should be made

available on site for ready references by the site electromechanical team.
This is also an urgent requirement.
9 Quality Control Issues/rework/water/remedial actions
QC report regarding issue of lintels installation for raising door height
on tower was taken up while Eng Jameil informed that it shall be
remedied only at later stage. Currently only finishing is going on just to
make look good.
Curing:
Foreman have to arrange for the curing water to be filled into site PM/
drums. Water drums are now available on site. CM/Engin
eers
Drainage system: According to CM Eng Mohd El Saed, DGIP & GC
Eng Sayeed decided to lower the invert levels of manholes by 400 mm.
Excavations for lines have been started. It is also recommended that in
case, the final line is to be connected to the external manholes drainage,
IL of that Manholes should also be investigated at this stage so that any
incompatibility could be resolved.
Compaction:
On 7.9.2010, road roller was noticed working for compaction
immediately after spraying water. It spoiled some surface that was
already tested. Water should be allowed to percolate first. Consultants
QS commented on site.
New QS is unable to perform work efficiently due to non QS/
availability of computer as he has to share only. Surveyors
Wall guards & corner guards quantification finished.
Expansion joint quantification finished but basement area to be
resolved. Coordination with consultants.
Bathrooms partitions quantification going on- After Id.
Staircase Granite Eng Jamael & Attif to coordinate.
Border for buildings quantification finish but, main entry & elevator.
Shop drawing Signage coordination with Eng Ali Saeed TABA- After
Id
Border Marble delivery-Mulhen Co Fady delayed- could be on
shipment.
Shop drawings entrance, staircase, ramp under submission.
Sample colour all buildings effected- Inspection / RFI Eng Usman to
coordinate
Curtain wall OPD Tower Eng Ealeed Matbouli –No response
Cladding: Intec Mohd Aslam Aleem for raising workforce- Ongoing
Drywalls quantities for payment certificate-progressing. Site
measurements ongoing. (urgent)

Cost to complete the remaining works are required for budget

requirement. This is for all disciplines.
Materials delivered to site are being processed for consultants
approvals.
Skylights coordination issue being done by DG &b IC & GC.
Metalco- Letter sent by Eng Usman-No response. Material on site.
Weekly report submitted by planner Eng Morshid but after review,
asked to resubmit incorporating many issues. Revised report received on
7.9.2010.
11 Schedule for 7 months & landscape schedule plan
New schedule for 7 months & landscape schedule are being processed. HOP/
Landscape schedule to be finalized after the main schedule is PM/
completed. Slow speed is due to non availability of computer with Engineers
head of planning.
Reported system to base on quantities & not on % .
All reporting of output should base on quantities of work.
12 Landscape & demobilization of site establishment HOP/
A meeting conducted by HOP on 30.8.2010 to finalise landscape PM/
schedule. CM
Most minutes recorded on meeting dated 31.8.2010 are still in action
stage & to be taken up after Id.
Kerb Stones & Interlock blocks to be submitted after Id only.
Road work subcontractor not decided yet.
Landscape design work progressing.
Drainage work is in progress.
Detailed discussion in next meeting. Meetings clubbed.
Waterproofing subcontractor was asked to repair damaged areas of
protection membrane at adjacent proposed ramps.
Relocation of offices to Single Females requires main electric cables
procurement. Plumbing ongoing. Cheap carpets may be required for
flooring. Relocation next two weeks possibly.
Removal of scrap reinforcing steel & shuttering materials from rear
part of site for landscape clearance areas.
13 Buildings Services issues PM/
Services require complete input. Details not on table. Work out. EME Electrome
should table all requirements of site. ch
.
14 Safety issues-Site cleaning-PPE
No site person has been identified to check fall prone areas. Temporary All
rails guards are required there. We cannot risk lives. Safety on site is
still not intact.
Cleaning not moving fast.
Balance works from planning. All
Supervision on site is not to mark. FM /Engineers have to improve

supervision. Engineers have to control FM & FM their workers. Time

wastage practice has to stop.
Materials be made available in time.
Material wastage is not allowed.
Document control is still poor. New experience person should be posted
to avoid record messing up.
Remedial works on dry walls have to be taken up & other measures with
subcontractor are required.
Manhole mock up sample is required.
Accommodation:Noticed that certain workers join the site for many
days but, are not allotted their accommodation. They have to wander
here & there. This practice has to stop.
Insurance company representative visited site & collected relevant

project information on 4.9.2010.
Certified welder Parvez Ahmad test procedure certificate has expired

on 2.9.2010. Revalidation is required.
Eng Abdul Rehman looking Single Female can be utilized for other
areas as he is not 100 % dedicated to that building.
Eng Jamael reported that he received one CD on 6.9.2010 that could be
released by head office one year back that could help design section to
clear backlog.
One CD for tender drawings was provided to PM but no computer
is available. Cannot be used.
New staff do not have any transport for going to any place.
Staff joining attendance should not be signed at gate.
Announcement was made for Id holidays 9.9.2010 to 12.9.2010.
Announcement was made for a lost time recovery proposal forwarded
to head office for 12 hours working on site for the remaining period of
contract duration.
Some transport should be available for staff on Fridays.
ID Greetings
Wished a happy Mabarak Id festival to all.
17 Next Meeting
21.9.2010 @ 10.30 am

Copied to Head Office/ EME/Director General For Implementation of Projects & General
Coordinator

Chairman Dr Tunsi
Electrical Mechanical Engineers Meeting

1. Sheikh Al Sayed Alawi Tunsi ATE Chairman
4. Eng Mohammed Saeed CM
5. Architect Jamel Tomawis Partly
6. Eng Benny Escobar Jr Partly
7. Eng Mujeeb Mechanical Engineer Services Coordinator
9. Eng Mohd Rajab Mechanical Engineer Transferred
10. Eng Mohd Gamel Mechanical Engineer
12. Eng Ahmad Ibrahim Electrical Engineer
Chairman ATE chaired this meeting objective of which was to introduce the
electromechanical departments to the New PM & The Head of Planning or project the
updated status of documents on project.
#
1 Services Coordinator
Out of all 6 engineer, 2 from Electrical section & 4 from
mechanical section, competent engineer to look after the coordination
of all services disciplines was to be identified.
Eng Mujeeb Mechanical engineer Agreed to share services
coordination responsibility. PM/CM
He is looking after HVAC as well. Services
He has to coordinate with all engineers in both section & coordinator
update the PM on status of all documents.
He has to further coordinate with the architectural coordinator
Eng Jamiel.
2 Landscape & External works:
An emphasis was given on the external work coordination & in
conjunction with Eng Jamiel senior architect, complete details are to
be decided very fast.
Mechanical section to provide information about the mechanical
requirement for the sump pits on 15.9.2010
3 Documents:
Electrical Informed that all shop drawings are approved.
As built drawings have to be submitted but comments from electrical PMCM/
section that these were not received by consultants being the work not Services

completed. coordinator
Mechanical Informed that fire fighting drawings were submitted for 3
buildings Single female/OPD/KC
A list of all drawings & materials approved & updated are required for
planning & follow up. Noor has dealt with update work of all such
records. Noor update pending for a couple of months. Required urgent
upgradation using Bilal & Eng Beny.
4 Miscellaneous:
Planning demanded list of balance works, variation of works, list of Coordinator/
rework areas. All details to be provided in laision with Noor & PM/HOP
Electromechanical engineers.
5 Area of Responsibilities:
Eng Mujeeb to look after Coordination & HVAC Named
Eng Aijaj Hussain to look after Fire Fighting, Elevators, Sump Engineers
valves, electrical pump room etc & general QC
Eng Gamel FF & plumbing
Eng Nair to look after load calculation, general supervision & site
supervision.
Eng Ahmad Ibrahim looking after site supervision..
6 Next Meeting to club with Progress review meeting
21.9.2010 @ 10.30 am
To all Presents/ CM/ Planning Head/

Copied to Head Office/ Electrical/Mechanical/Eng Sayeed Behairi
Chairman Dr Tunsi
Architectural Civil Engineers Meeting

1. Sheikh Al Sayed Alawi Tunsi ATE Chairman & Dr Tunsi
5. All Architectural & Civil Engineers
6. All Quantity Surveyors
Chairman ATE chaired this meeting objective of which was to introduce the All present
Engineers to the New PM & The Head of Planning & project the updated status of
documents & material on project.
S Minutes Description Action
# By

1 Introduction
Formal introduction made by the Chairman about the new administration All
for the project & all were advised to fully extend their supports to the new
officials.
2 Documents & Materials All buildings:
All engineers were requested to provide all details about the materials,
drawings status & all other pending requirements for balance of works. All
Engineer
Most drawings approved. Various materials to be followed. Ceiling, Vinyl, s
Marble border, strip ceiling, cubicles, sign boards, kerb stones, interlocks &
many other to be followed.
Particularly, roofing access details are required on an urgent basis.

Surveyors shall prepare as builts of plinths on roof.
3 General:
All have to note that project duration is left only for 6 to 7 months. All All
pending operations are to be completed in this duration. Engineer
s
All materials & other resources have to be completed with full follow up.
There should be no lack on dealings with all issues. All updates of

documents are required.
Translation of BOQ is under preparation by Mr Noor.
Remaining documents shall be tried for translation from Market.

Offices are required to be shifted to Single Female soon.
4 Valuation:
QS from head office dealing with valuation has to attend a meeting on site PM/QS
with PM & QS for site involvement with valuation. Pending valuations
must be processed with efficiently.
Procedures for all valuation have to be formalized immediately.
5 Quality Control: Internal
QC is required to be involved for inspections on site. PM/QC
QC should prepare procedures for engineers references.
Rework is not appreciated in future.
6 Local Purchases
All bills are to be also signed by PM. All
Adequate cash has to be maintained on site.
Bills are to be submitted when expenses reach 50000 Riyals.
All immediate purchases to be effected on site.
7 Additional Manpower PM/CM
To meet shortage of site workforce, additional workforce to be arranged
from market.

8 Next Meeting to club with Progress review meeting

21.9.2010 @ 10.30 am
To all Presents/ CM/ Planning Head/

Copied to Head Office/ Eng Sayeed Behairi
Foreman Meeting
1. Sheikh Al Sayed Alawi Tunsi ATE Chairman & Dr Tunsi
5. All Foreman
Chairman ATE chaired this meeting objective of which was to introduce the All present
Engineers to the New PM & The Head of Planning
# By
1 Introduction
Formal introduction made by the Chairman about the new administration for All
the project & all were advised to fully extend their supports to the new officials.
2 PM instructed all foreman to check that no worker on site below foreman level
should use mobile.
No Cement & other material should be allowed to be wasted.
All works should be done with quality.
All work out put should be recorded & signed by the concerned engineers.
Those who get extra work in 8 hours more than standard, those workers shall be
paid extra amount as bonus.
Those who do not fulfill the standards shall be punished.
3 General: All have to use safety helmets etc. Procedure to procure is in All
progress. Forem
en
4 Additional Manpower PM/C
It shall be arranged from market & foremen general shall be involved for M
support. Trial shall be made on site & if approved for quality, further contract
shall be discussed with Eng Sayeed Behairi.

Copy to all engineers & those officials present

Post on site
Copied to Head Office/ Eng Sayeed Behairi

CC Head Office / Eng Sayeed Behairi ‫ السيد بحيري‬/ ‫السيد المهندس‬
CC Chairman ‫ علوى أسعد تونسي‬/ ‫السيد‬
Presents in the meeting are:
3. Eng Mohammed Saeed CM Partly
7. Eng Benny Escobar Jr Leaving
8. Eng Nathaniel Tolebo Sick
11. Eng Hafiz Shakeel Ahmad Siddiqi Quantity Surveyor Busy on valuation
13. Eng Syed Atif Zia Quantity Surveyor Busy on valuation
Eng Rashid Khurshid Electrical Engineer Vacation
16. Eng Yasser Head Office, Guest Presence
Information: Meeting with consultants scheduled for 22.9.2010 @ 10 am.
S# Minutes Description Action

By
1 Labour Working Issues/Output/Time Keeper –
Checking on site.
All have to joining shift in time & keeping in view All
transport problem, 7.30 am, time sheet to be closed. 2.30 pm,
time sheet to be closed.
All directed to check output in line with salaries paid.

Higher wages mean higher production.
Balance quantities are to be produced by engineers of Engineer

all disciplines. Responsibility goes to relevant engineers. Cost s
to complete the remaining project is very urgently required to PM/CM
allot budget.

Daily meetings conducted effective 16.9.2010.
Improvement on production is required urgently.
Gradually production increases but, in certain cases not

to higher standards.
All engineers & foremen have been directed to contact
their known resources to mobilize workers to site for tiles,
marble & other items like screed.
2 Night Work
12 hours shift was not accepted by management but, additional All/
work after daily output shall be considered in place of overtime Manage
depending on the wage rates. Circular was already on record in ment
that direction.

Management has agreed to provide one coaster bus for this site PM/CM/
to resolve staff transportation problem. Manage
. ment
Procedure for materials demands & delivery has been PM/CM/
circulated to all concerned. Manage
ment
Procedure about materials issue shall be circulated soon.
All equipment working on site should not be allowed any idling PM/CM
as it costs a lot.
All logs of equipment working should be filled.
Relevant engineer instructed to check all equipment working &

in case of break down, immediate action is required.


Submitted to Consultant
Drawings Status
Service Building
Pump room Details Layout @ soft & treated water tank:
Approved as noted

Main Building
Roof Deck Floor BMS Layout HVAC routing
Revise & resubmit
Roof floors BMS layout HVAC routing

Revise & resubmit
Pump Room
BMS layout: Revise & resubmit
Service Building
BMS layout GF: Revise & resubmit
Submittals Made
Diesel tank of boiler near soft water tank
14.9.2010
Treated water pump
Head calculation for Fuel Oil pump generator/boiler
14.9.2010
Main building
Pressure tank calculation for pump room 14.9.2010
Filter tank sizing : 14.9.2010
Drawings
Ramp & Step details 14.9.2010
Main building
GF expansion joint layout plan14.9.2010
Details of proposed CMU walling in front of Main entrance:
Anethesia pump room
Service building
Pump room detailed layout @ soft & treated water
14.9.2010
Samples
Request for sample approval of granite cladding
19.9.2010
As Built Status
Kidney Centre
Fire fighting layout GF/FF
Revise & resubmit
OPD
Fire fighting layout GF/Supervision Floor/FF
Revise & resubmit

31.8.2010
31.8.2010
Generator Room FM200
Fire Extinguishing System GF
Service building
1.9.2010
1.9.2010
1.9.2010
1.9.2010
1.9.2010
Remarks:
Main Building Main Entrance above canopy steel work

pending. Material is not available. Procurement to be expedited.
Aluminum cladding cannot proceed on main entrance without
finishing steel work.(Talab Sera orders)

Consultant requires design calculations from subcontractor of
curtain wall.
Elevators;
Mechanical section conducted a meeting with consultants on
5.9.2010 regarding various comments on subcontractor
submittal about fixing arrangements, details with structural core
walls fixing, protection of rails from corrosion & hoist check after
installation. Vendor to resort action. Meeting scheduled.
7 Issues on meeting with consultants PM

Attachments to material submittal documents are not available.
Consultants to be requested to provide all attachment copies for
our record & use.


Project Coordinators PM/
Eng Jameil & Eng Usman have been coordinating jointly for Head of
architectural & structurals all. Planning
Electromechanical
Eng Mujeeb has started working as services coordinator. Electrom
echanical
All copies of approved documents have to be provided.

QC engineers have been regularly working & reporting to All
management about lapses.
Everyday, day to day work meetings are conducted for all

disciplines.
Curing:
Foremen have to arrange for the curing water to be filled into Engineer
site drums. Any lapse not be be tolerated. s
Drainage system: According to CM Eng Mohd El Saed, DGIP

& GC Eng Sayeed decided to lower the invert levels of
manholes by 400 mm. Excavations for lines have been started.
It is also recommended that in case, the final line is to be
connected to the external manholes drainage, IL of that
Manholes should also be investigated at this stage so that any
incompatibility could be resolved.
Follow up:
Dropped levels were not coordinated for the mechanical
requirement & therefore, again, backfill is being done in the
incorrect excavation line. Drawings for the invert levels are yet EME/CM/
not approed. Drawings for manholes & sump pits are not PM
approved.

Discussions could not be held due to their being busy with QS/
valuation. To be discussed later. Surveyor
s
Previous records reproduced:
Wall guards & corner guards quantification finished.
Expansion joint quantification finished but basement area to

be resolved. Coordination with consultants.

Bathrooms partitions quantification going on- After Id.

Border for buildings quantification finish but, main entry &

elevator.
Shop drawing Signage coordination with Eng Ali Saeed

TABA- After Id
Border Marble delivery-Mulhen Co Fady delayed- could be on

shipment.
Sample colour all buildings effected- Inspection / RFI Eng

Usman to coordinate
Curtain wall OPD Tower Eng Ealeed Matbouli –No response
Cladding: Intec Mohd Aslam Aleem for raising workforce-

Ongoing

measurements ongoing. (urgent)
Cost to complete the remaining works are required for budget

requirement. This is for all disciplines.
Materials delivered to site are being processed for consultants

approvals.
Metalco- Letter sent by Eng Usman-No response. Material on

site.

New schedule is being prepared by the Head of Planning after HOP/
deliberation with the consultants 7 shall be completed in 7 to 10 PM/
days.
12 Landscape & demobilization of site establishment

CM
Kerb Stones & Interlock blocks to be submitted..
Road work subcontractor not decided yet.

Landscape soft landscape excluded from scope according to

Eng Yasser Head office.
Drainage work is in progress. All relevant drawings are

required. Coordination between civil & electro mechanical is
required on top profile.
Waterproofing subcontractor was asked to repair damaged

areas of protection membrane at adjacent proposed ramps.
No action-sub contractor to be forced to resume work
Relocation of offices
New area opposite right compound wall under Ministry of
Health is to be used as directed by Eng Sayeed Behairi.
Proposal to be sent to Head Office.
13 Buildings Services issues

All issues are to be taken up in this meeting as wel as during PM/
daily production meeting that must give detailed outputs from Electrom
site for scrutiny. Reports should cover all items of services & ech
relevant coordination issue among them.

Safety officer is not available on site. It is a must now. All
Chairman shall be contacted for this issue.

Balance works from planning.
All
Balance work is an issue. Eng Usman is not ready to work out
quantities of this requirement. All were directed to work out
quantities. QS are over occupied for valuation purpose.
Remaining works are well known to Project site engineers.
Assistance of Eng Abdul Rehman & Eng Imad could be
deployed for this purpose.
Supervision on site is not to mark.

FM /Engineers have to improve supervision.
Engineers have to control FM & FM their workers.
Time wastage practice has to stop.
No lack of controls are acceptable.

Materials to be made available in time.
Material wastage is not allowed. Cement bags are seen open. It

must stop.
Document control is still poor

Procedures are to be established. Already started.
Relevant
Remedial works on dry walls have to be taken up & other engineer
measures with subcontractor are required. Sub contractors are s
to be coordinated.
Manhole mock up sample is required. Designs not approved.

Job descriptions: PM/CM
Foreman & engineers job descriptions issued from site
constitution part of QA system.
Other positions shall be issued soon. PM/CM
Meeting to be held to explain to relevant persons about their
responsibilities.
Manage
Scrap materials: to be removed from site. About steel ment
discussion to be made with owner.
Accommodation: New comers should immediately be PM

accommodated.
Insurance company representative visited site & collected

relevant project information on 4.9.2010. Management did not
provide any feed back after his visit.
Certified welder Revalidation & validation of welders are

required.
17 Next Meeting All

28.9.2010 @ 10.30 am
Recorded by Eng Suraj Singh PM September 21, 2010

Copied to Head Office/ EME



5. Architect Jamel Tomawis Sick
6. QA/QC Zaheer Ahmad Ansari Partly
10. Eng Hafiz Shakeel Ahmad Siddiqi Quantity Surveyor Busy on valuation
12. Eng Syed Atif Zia Quantity Surveyor Busy on valuation
Eng Rashid Khurshid Electrical Engineer Vacation
14. Eng Mujeeb Mechanical Engineer Sick
S# Minutes Description Action By

Checking on site.
Productivity is not resulting to project requirements. All
Methods are to be adopted for pushing project.
Incentives required to be planned for the best workers
depending on the total conduct of performances.. Engineers
List of workforce wages is required for information to PM/CM
engineers & foreman to evaluate outputs. Standard data of
output to be decided.
Meeting to boost foremen is required one biweekly to
induce their motto for work.
Balance quantities provided to Planner by Eng Engineers

Usman/Abdul Rehman. Others to follow urgently as Cost to
Complete is an urgent issue.
No response from any engineer or foreman for hiring
finishers from market. Abbas was contacted who complained
about nonpayment from head office. All previous payment
demand documents to be perused.
2 Night Work
No night work going on.
Management has agreed to provide one coaster bus for this PM/CM/
site to resolve staff transportation problem. Till now no bus Manageme
has reached site. Management has to resolve. It is an issue. nt
Staff cannot reach site with punctuality.
.

Procedure for materials demands & delivery has been PM/CM/Ma

circulated to all concerned. nagement
Procedure about materials issue shall be circulated soon.

Stores have to be supported to allow store keeper to compose
list of material available on site discipline wise..
All equipment working on site should not be allowed any idling PM/CM
as it costs a lot.
All logs of equipment working should be filled. No logs have

been maintained till now.
Submittals
Main building
Pressure tank calculation
Treated water pump service building
Approved as noted
Main building
Filter tank sizing pump room
Approved as noted revise & resubmit
Work request
Single female Installation of marble
Disapproved
Single KC Installation of marble
Disapproved
OPD Installation of marble
Disapproved
RFI
DC Fire pump, Fire water line, PRV line, for full weld
Not ready
Single female GF rooms
Painting mock up sample
Accepted as noted
Single female GF Corridor


Revise & resubmit
Visual inspection for boiler

Rejected
Testing
Pressure testing for chilled water piping basement
tunnel area including risers & services building
Satisfactory
Submittals
Service building GF. Transformer room
FM 200
Approved as noted 27/9/2010
(to be used as approved earlier)
Generator room Fire extinguishing system GF
Not required for Generator room 27/9/2010
RFI
Main building
Installation of ceramic walls 3rd floor toilet shifting
door area part 1
Revise & resubmit 27/9/2010
Installation of ceramic walls 3rd floor toilet shifting

door area part 3
Delivery Notes
Hydrants
SFFECO stamp not available
Accepted subject to compliance 27/9/2010
Grease interceptor (zurn LC)

Accepted subject to comments+ for payment
27/9/2010
Grills & diffusers

Location as agreed+ for payment

27/9/2010
Drawings Status
Service Building
Pump room Details Layout @ soft & treated water tank:
Approved as noted
Main Building
Roof Deck Floor BMS Layout HVAC routing
Revise & resubmit
Roof floors BMS layout HVAC routing

Revise & resubmit
Pump Room
BMS layout: Revise & resubmit
Service Building
BMS layout GF: Revise & resubmit
Submittals Made
Diesel tank of boiler near soft water tank
14.9.2010
Treated water pump
Head calculation for Fuel Oil pump generator/boiler
14.9.2010
Main building
Pressure tank calculation for pump room 14.9.2010
Filter tank sizing : 14.9.2010
Drawings
Ramp & Step details 14.9.2010
Main building
GF expansion joint layout plan14.9.2010
Details of proposed CMU walling in front of Main entrance:
Anethesia pump room
Service building
Pump room detailed layout @ soft & treated water
14.9.2010
Samples
Request for sample approval of granite cladding
19.9.2010
As Built Status

Kidney Centre
Fire fighting layout GF/FF
Revise & resubmit
OPD
Fire fighting layout GF/Supervision Floor/FF
Revise & resubmit
31.8.2010
31.8.2010
Generator Room FM200
Fire Extinguishing System GF
Service building
1.9.2010
1.9.2010
1.9.2010
1.9.2010
1.9.2010
Remarks:
pending. Material is not available. Procurement to be
expedited. Aluminum cladding cannot proceed on main
entrance without finishing steel work.(Talab Sera orders)

Consultant requires design calculations from subcontractor of
curtain wall.
No action. HO to decide about any consultant for calculations.
Elevators;
Mechanical section conducted a meeting with consultants on

5.9.2010 regarding various comments on subcontractor

submittal about fixing arrangements, details with structural
core walls fixing, protection of rails from corrosion & hoist
check after installation. Vendor to resort action. Meeting
scheduled.
Eng Sami from Saudi elevators was invited in meeting.

Guard rails & doors approved. Motors & cabinet not delivered
due to non approval.
Vendor to submit all documents including schedule by

Monday. Confirm by letter.
Lifts pits are not ready for installation of lift.1.3 m required.

Available 3.8 m. Floor in pit area to be raised. Certain lift
well dimensions to be checked for coordinations.
7 Issues on meeting with consultants
Attachments to material submittal documents are not PM
available. Consultants were requested to provide all
attachment. Engineers could borrow consultants record files
one by one for photo copies.

Project Coordinators
Eng Jameil & Eng Usman have been coordinating jointly for PM/ Head
architectural & structurals all. of Planning
Organisation chart is in preparation stage.
Electromechanical
Eng Mujeeb has started working as services coordinator. Electromec
hanical
All copies of approved documents have to be provided
from consultants records.

Everyday, day to day work meetings are conducted for all

disciplines. Quantity production is not satisfactory.
Curing:
Foremen have to arrange for the curing water to be filled into Engineers
site drums. Any lapse not be be tolerated.

Drainage system: According to Eng Gamel, Head of EME/CM/P

Construction decided that lift station shall coordinated to the M
last disposal point of sewerage system. Drawing in process of
approval.
Form of 3 # pits being ready to new requirement.
10 Quantity Surveyors Issues-Land Surveyors assistance
Discussions could not be held due to their being busy with PM/CM/
valuation. To be discussed later. QS/
Surveyors
Wall guards & corner guards ordered.

be resolved. Coordination with consultants.
Bathrooms partitions quantification finished.datasheet to be

provided by Enj Jamiel
Border for buildings marble substitution issue to be

resolved.

TABA- After 10 days
Border Marble delivery-Mulhen Co material under process of

alternative submission as materials delivered 12 mm for 20
mm. Test report with comparison statement submitted.

Requires follow up by Eng Jamiel
Sample colour all buildings effected- one approved. One

rejected. Anti bacterial paint area require to be located on
drawings Eng Usman to coordinate
Curtain wall OPD Tower Eng Ealeed Matbouli –Expected

toad discussion.

Ongoing- payment demanded by vendor-Head of
Construction to follow payments

measurements ongoing. (urgent)-Also method of
measurement to be finalized- Fire zoning based or RFI based.

Discussion with ZFP engineer.
Cost to complete the remaining works are required for

budget requirement. This is for all disciplines. To be
expedited.
Materials delivered to site are being processed for

consultants approvals.

Quotations received by HOC.
Metalco- Letter sent by Eng Usman-Action-. Material on site

soon.

Balance quantities are required for final schedule composition HOP/
PM/
Kerb Stones & Interlock blocks to be submitted.. CM
Road work subcontractor not decided yet. Two vendors

submitted quotation to HO.
Drainage work is in progress. All relevant drawings are

required. Coordination between civil & electro mechanical is
required on top profile.
Waterproofing subcontractor was asked to repair damaged

areas of protection membrane at adjacent proposed ramps.
sub contractor contacted by Eng Usman by phone. To start
back area in 3 days.
New area opposite right compound wall under Ministry of
Health is to be used as directed by Eng Sayeed Behairi.
Proposal to be sent to Head Office.
No further action till now.

Various issues are being taken up.
1. Electrical section required electrical load input n HP or PM/
KW units input from Mechanical section about: Electromec
2. All water pumps, Lifts, Medical gas equipment, Fuel h

pumps, All hvac equipment, Boiler room equipment,

Kidney centre, water treatment plant, hydrotherapy
equipment.
3. Information to be provided by Mechanical section at an

earliest.
4. Issue of 60 m x 70 m SEC room to be taken up for

resolution by MOH. SW room does no exist. As built
SEC room is too small for revised requirement.
5. Ancilliary building SW room ne door is mandatory for

access. Other can be reduced or removed also. For
emergency purpose, smaller may be provided.
Safety officer is not available on site. It is a must now. All
Chairman shall be contacted for this issue.

Balance works from planning.
All
Balance work is an issue. Information starts coming in slowly.
To be expedited.
1. Supervision on site is not to mark.

2. FM /Engineers have to improve supervision.
3. Engineers have to control FM & FM their workers.
4. Time wastage practice has to stop.
5. No lack of controls are acceptable.

Materials to be made available in time.
Material wastage is not allowed. Cement bags are seen open.
It must stop.
Remedial works on dry walls have to be taken up & other

measures with subcontractor are required. Sub contractors
are to be coordinated.
Manhole mock up sample is required. Designs not approved. Relevant

Design not approved. To be followed. engineers
Job descriptions:
Meeting to be held to explain to relevant persons about their PM/CM
responsibilities.

Scrap materials: to be removed from site. About steel PM/CM

Insurance company representative visited site & collected Manageme

relevant project information on 4.9.2010. Management did not nt
Letter written to Head Office.
PM
Certified welder Revalidation & validation of welders are
required.
17 Next Meeting All

5.10.2010 @ 10.30 am

Foreman Meeting
Eng Suraj Singh Project Manager /Eng Usman/Eng Vishram Deo Head of Planning
Site Engineers/ All Foreman from all disciplines
# By
1 Explanation Respecting Foreman Job Description
Explanation was given to all foremen about the Job All
Description that was issued to them.
Eng Usman translated description & explained meaning of
the points on the description.
It was also agreed that these points would be noted in
Arabic as well in future for a better understanding by Arabic
foremen.
2 Production related bonus
An explanation was also given that those workers who
produce more than standard requirement that has to be
agreed based on their salaries, shall be paid bonus amount.
Foremen complained about the previous works that were
done, no bonus was paid. They were asked about the repairs
that were being carried out, who were responsible for those?
3 General: All were instructed to get workers from market so All
that further subcontracts for finishing items would be Foreme

awarded by head office. Previous payment issues to n

subcontractors shall be looked into.
4 Site drinking water PM/C
No worker is allowed to leave the site area for bringing M
water as it is being arranged within site area.
No material wastage is allowed. Foremen are responsible.
Foremen are responsible in case, workers are absent after
joining.
Anytime, surprise check shall be made.
Foremen meeting would be conducted 2 to 3 weeks interval.
Post on site

11. Rashid Khurshid Electrical Engineer
12. Eng Mohd Al Gamel Mechanical Engineer

Checking on site.
1. Productivity is gradually improving. All

2. Tiling work is very slow.

3. Methods are to be adopted for pushing project further
by initiatives & bonus etc. Engineers
4. List of workforce provided is not updated. PM/CM
5. Meeting to boost foremen is still required one biweekly
to induce their motto for work.
6. One meeting already held for explaning job description.
Balance quantities
1. provided to Planner by Eng Usman / Abdul Rehman Engineers
/Abdul Rahim / Nathnel etc.. Others to follow urgently
as Cost to Complete is an urgent issue.
2. No response from any engineer or foreman for hiring

finishers from market. Foreman Abbas brought some
contractor who has quoted certain rates. Also, one
person sent by management has quoted.
2 Night Work
No night work going on.
Only bonus works are arranged sometimes..
New staff bus mobilised to site. Now only one trip is made to
transport staff in morning & afternoon. .
New list of available materials are being worked out by stores. PM/HOP
All engineers are required to support for identification of
discipline materials.
Punctures to tyres require immediate attention for repairs. PM
For 12.10.2010 Meeting All
Status up to 12/10/2010 forenoon
Shop Drawing
1. Main Building 01-Anesthesia Pump room (Part
78) - Approved with comments (dowels in
columns to approved method)
2. MB Anesthesia pump room approved as
commented
3. Chilled water pump room expansion tank, air
separator section details- Approved as noted.
4. External- Typical details for Manhole sump pit
1080- Revise & resubmit.

5. SB- Expansion Joint Layout plan GF -1091-

Approved as noted.
6. Manhole - Typical layout details & sections
-1109 - Revise & resubmit
7. MB- Aluminum Cladding & Plaster FF- 1107-
Approved as noted
8. KC 03 - Main entrance details -1308 -
Approved as noted
9. MB 01 - Main entrance details Plan - 053 -
Approved as noted
10. Power distribution layout -1070-Approved as
noted
Deliveries
1. Marble, hollow metal doors, leaf / frame,
mechanical & electrical goods,
2. Glass with black screen film curtain wall 6 mm
double
3. Windows ac 192 #
4. Porcelain tile 400 x 400 MB
5. Bath room accessories
6. External pipes uPVC
7. Windows for services building 41 #, 2/10/2010
8. Door leaf & frame,
9. Marble for window
10. Warning tape 19.9.2010
11. Door leafs & frames Note # 1474/1480/1483-
rejected
RFI
1. External Mechanical Drainage Ist fix test
drainage
2. Tower basement preparation for putty in part 1,
2, 3
3. MB Wall tiles 29.9.2010
4. External Mechanical inspection Pressure test
for drainage 29.9.2010
5. MB Marble window 29.9.2010
6. MB Marble FF 6A & 6B Revise & resubmit.

7. MB Ceramic walls FF 6A
8. MB Marble FF 5A Revise & resubmit.
9. MB Putty FF Corridor
10. MB Putty GF, FF 7A
11. Anesthesia Pre concrete 2 # columns @
pump room 7B Approved.
12. External Fill - subgrade preparation – car
parking, roadways ready for FDD. Accepted.
13. OPB- Rectification of ceramic tiles GF.
14. MB- marble window FF part 6b - not
accepted.
15. MB- ceramic tiles GF 4b - revise +
resubmit
16. MB- ceramic walls 6a- accepted.
17. MB- ceramic SF, toilet part 1- not ready.
Part 3 not ready, part 3 not ready.
18. MB- Ist coat putty FF 4A, 894 rear area-Not
accepted
19. MB- Above ceiling holes openings pent house-
1007 arch-Revise +resubmit.
20. MB- Install ceramic floor tiles 4th floor toilet part
3-970 arch
21. MB- Marble windows sill 2nd floor 1009 arch

22. MB- Marble window sill 4th floor- 1008 arch
23. MB- Gypsum board Ist layer R655
24. MB- Gypsum board FF R992
25. MB- Gypsum board FF R991
26. MB-ceramic wall toilet area part 2-964-
accepted
27. MB-ceramic wall toilet area part 3-965-
accepted
Work Request
1. External Backfill of sub grade at zone 4 & 5
landscape for road way & car parking Approved
5.10.2010
2. Transformer foundation pad 1, 2, 5 approved,
other 2 not approved.

3. MB SF back area Start work waterproofing

4. MB Start work for chilled water return piping
insulation @ tunnel area including riser &
services building- disapproved.
5. Soft & Treated Water Tank Concrete pour
found pad in - approved.
6. MB Marble 12 mm sample approved.
7. MB Start fixing marble tile – corridor part 1, 4 th
floor. Approved.
8. SB- start Ist coat putty FF. Approved
9. MB- marble tile corridor part 3 4th floor.
Approved.
10. OPB-marble floor tile corridor GF, SF.
Approved.
11. SFB- marble floor tiles GF, SF. Approved.
12. KC- marble floor tiles GF, SF. Approved.
13. External- star work b/fill sub grade zone 4
& 5- approved.
14. Transformer foundation Star work SS 1.2
5 approved.
15. MB- plastering basement, GF, FF, 6a
approved.
16. MB Plaster @ stair, BM/GF/FF 6A
approved to compliance (EJ)
17. MB GF Part 3 29.9.2010
18. OPB Floor screed GF 602
19. MB- Waterproofing Basement Part 1- 604
arch
20. MB- Waterproofing Basement Part 2- 605
arch
Submittal
1. Letter to ZFP for Marble material 12 mm
approval with test report 28.9.2010
2. Boiler piping (steam piping material) approved
as noted-alternative brand/supplier for steam
pipe is approved subject to certification.
3. MB - GF expansion joint layout plan 01
approved as noted.

4. OPB 03 Main entrance structural details

5. KC 03 - Main entrance structural details.
6. MB-Main stair plan & section
7. MB01 - Ramp & plan.
8. External piping system, details & section.
9. MB 01- ramps & stair details - approved as
noted.
10. MB main entrance- proposed CMU wall in
front rejected.
11. Request for prequalification sample approved
of Children Gymnasium Flooring & skirting
accessories – Tarkett- Rejected.
Remarks:
entrance without finishing steel work.(Talab Sera orders).
Material to arrive by 15.10.2010.

Meeting with Matbouli held on 12.10.2010. To submit all
required technical details & drawings revisions.
Structurally integrated section informally discussed swith ZFP,
to be formally approved.
Elevators;
Eng Sami from Saudi elevators has to provide pending
details & to procure to site required balance materials.
Still some lift pits are to be made ready for installation of

lift.1.3 m required. Available 3.8 m. Floor in pit area to be
raised. Certain lift well dimensions to be checked for
coordination.
Attachments to material submittal documents are being
copied from ZFP files as & when required by Electro
Mechanical engineers.

Organisation chart prepared & tabled.. All
Electromechanical
Many electromechanical coordination issues are to be Electromec
resolved & continuous coordination is required. hanical


Every day, day to day work meetings are conducted for all
disciplines. Quantity production is not satisfactory.
Improvement is required. Detailed discussion about
productivity are made.
Engineers
Curing:
Needs continuous improvement.
Drainage system: Eng Gamel has to coordinate with Eng EME/CM/P

Mohd Saed & surveyor for non stop drainage activities. M
Form of 3 # pits being ready to new requirement.
Chillers Pads:
Pads are not constructed to levels. Unevenness does not
allow installation of chillers.
ZFP raised non compliance that requires urgent attention.
Issue pending for more than 4 to 5 months. Eng Saed has to
look into urgently & resolve with EME engineers, ZFP & chip
out to required levels & stabilize by chemicals.
10 Quantity Surveyors Issues-Land Surveyors assistance
Discussions could not be held due to their being busy with PM/CM/
valuation. To be discussed later. QS/
Surveyors
Wall guards & corner guards ordered.

be resolved. Coordination with consultants, to be resolved.

provided by Enj Jamiel - action in 1 week
Staircase Granite Eng Jamael & Attif to coordinate. Drg to be

resubmitted.
Border for buildings marble substitution issue resolved.

TABA- After 10 days

mm. 12 mm now approved..


Requires follow up by Eng Jamiel- 6 drawings approved.
Sample colour all buildings effected- one approved. One

rejected. Anti bacterial paint area require to be located on
drawings Eng Usman to coordinate- Location to be decided by
ZFP.
Curtain wall OPD Tower Eng Ealeed Matbouli –Meeting

conducted on 12.10.2010. Details to be received .

only 7 workers on site- material to be delivered on
15.10.2010.
Drywalls quantities for payment certificate--Also method of

measurement to be scrutinized based on fire zoning.

budget requirement. This is for all disciplines. To be
expedited. Did not progress well.

consultants approvals. Wooden doors rejected by consultants
for colour non approval & quality lapses.
Skylights sample to be produced by Matbouli..

To be issued in 2 days after final touch up. HOP/
PM/
Kerb Stones & Interlock blocks to be submitted.. CM

submitted quotation to HO.
Drainage work is in progress. Manhole drawings are to be

resubmitted. Coordination between civil & electro mechanical
is required on top profile.
Waterproofing subcontractor working for repairs.

MOH allowed but Municipality to be coordinated by HO for
final approval.
6. Electrical section required electrical load input n HP or PM/
KW units input from Mechanical section about: Electromec
7. All water pumps, Lifts, Medical gas equipment, Fuel h
pumps, All hvac equipment, Boiler room equipment,
equipment.
8. Pending Information to be provided by Mechanical
section at an earliest. Information should be official.
resolution by MOH. SW room does exist. As built SEC
room is too small for revised requirement. Drawing
provided to Electrical engineer. Required SG room
details with Designs.
10. Ancilliary building SW room door is mandatory for
Coordination with ZFP required.
11. All electrical loads details were mailed to Eng Khaed
Ashuri for final resolution for submission.
Safety officer is not available on site. All
1. Certain minor accident occurred. All engineers &
foreman have to deliver Toolbox talks to their workers
to let them understand safe use of tools. Even minor
accidents costs considerable amount to company. Safe
working is directed to all concerned.
2. PPE are being arranged for all.
3. Those who have returned their safety helmets to stores
are instructed to use helmets. These were not
purchased for store. Non use shall import action.
To be expedited from those who did not furnish information.. All
Comments:
6. Supervision on site is not to mark.
7. FM /Engineers have to improve supervision.
10. No lack of controls are acceptable.
11. Skipping of workers & staff is to be checked.
12. Water arrangements have been made on site.

13. Work allocation should be given regularly in advance.

14. Materials to be made available in time.
15. Material wastage is not allowed. Cement bags are seen
open. It must stop.

measures with subcontractor are required. Sub contractors Relevant
are to be coordinated. Meeting is planned with subcontractors. engineers
Manhole mock up sample is required. Design under revision.

To be followed.
Job descriptions:
Meeting was held to explain to foremen about their duties. PM
Others if require, explanations shall be made.
Scrap materials: to be removed from site. About steel PM

Insurance company representative visited site & collected Manageme

relevant project information on 4.9.2010. Management did not nt
Letter written to Head Office. Mail sent to head office.
Certified welder Revalidation & validation of welders are PM

required. Mechanical engineers to advise the names of the
best welders who could qualify procedures.
Drawing:
Shop drawing for corridors GF between Tower & Back area Designs
according to sketch with ZFP Eng Abu Tahir- Submitted to
ZFP
Roofing Walkways Designs

Details are being received from Surveyors- in one week some
drawings to be released for approval.
17 Next Meeting All
19.10.2010 @ 16.30 am
Recorded by Eng Suraj Singh PM October 13, 2010



CC Head Office / Eng Sayed Behairi ‫ السيد بحيري‬/ ‫السيد المهندس‬
3. Eng Mohammed Saeed CM Not Present No Apology


1 Labour Working Issues/Output– Checking on site.
7. Productivity is gradually improving with positive signs. All
8. Tiling work is very slow. Petty contractors are required
urgently to avoid suffering on delay account.
9. Methods are to be adopted for pushing project further Engineers
by initiatives & bonus etc. Work of shifting materials to PM/CM
tower & SB floors being done on bonus measurements.
10. List of workforce provided is not updated. To be used
only for guidance.
11. Meeting to boost foremen is still required one biweekly
to induce their motto for work. Still necessary for
encouragement.
12. One meeting already held for explaining job
description. Next meeting to be scheduled.
Balance quantities
3. All balance quantities must be provided to Head of Engineers
Planning urgently by whom, not provided..
4. Response from engineer or foreman for hiring finishers

from market. Foreman Abbas brought some contractor
who has quoted certain rates. Also, one person sent by
management has quoted. Both quotations were

rejected by Eng Sayed Behairi on account of high rates

but, market is not allowing low rates. This is urgent
requirement to be resolved by management. Also, Eng
Jamiel successfully brought one party who has to
submit final quotation to be sent to head office.
Management should realize the market status.
2 Night Work
Going on for bonus activities.
Workers bus is an issue as one bus is not in operation due to
mechanical faults & its legal documents requirement. Other
bus too posing faults. Mechanic is urgently required on site.
Urgent solution is required.
New list of available materials are being worked out by stores. All
All engineers are required to support for identification of Enginers/P
discipline materials. Also, stock quantity availability as reserve M/HOP
must be checked by all.
Idling dropped to 5 % only. Certain punctures were reported.. PM
For 19.10.2010 Meeting All
Progress Coordination Meeting Submission Status
Work Request
MB-Marble floor-FF-6A & 6 B-992 R1 arch. Code A
MB-Marble floor-FF-5A -991 R1 arch. Code A
MB- Ceramic tiles - 4th floor centre- 606 arch -
Approved
MB- waterproofing basement part 1- 604 arch -
Approved
MB-Waterproofing 2nd floor 613 arch
MB-Ceramic Floor FF Centre Area-609 Arch -
Approved.
MB-Ceramic Floor TF Centre Area-607 Arch -
Approved.
MB-Ceramic Floor SF Centre Area-608 Arch -
Approved.
MB-UPS panel installation basement part 03 -120
Elect - Approved.
MB-Cable tray panel installation & wire pulling works
in pump room-121 Elect - Approved.
MB- Roof area-Form concrete waterproofing-616

arch.
External-SECO room - Plastering-612 Arch-

Disapproved.
External-Guard room 2/3/4 – 614 arch- Approved.
External- Driver room - 615 Arch- Approved.
RFI Request For Inspection

MB- Rectification above ceiling Gypsum board 7A -
1005-Revise & resubmit.
MB- Rectification above ceiling Gypsum board part
7B - 1004-Revise & resubmit.- Not accepted-Do not
submit without checking.
MB- Rectification above ceiling Gypsum board gf 4B-
1003-Accepted
MB- Rectification above ceiling Gypsum board gf 4A-
1002-Accepted
MB- Install ceramic floor tiles 4th floor toilet part 3-970
arch-Revise & Resubmit
MB- 2nd floor- RCC pour-Anesthesia pump room top
slab part 7B- 637-Proceed.
MB-Ceramic walls tiles FF 5B
MB- First Putty Coat GF Corridor- 1013-Arch
MB part 68- Cement board first layer GF – Accepted
MB- First coat putty GF- 1013 Arch- Accepted.
MB-GF 6A- First Layer Gypsum- R955- Accepted.
MB- Block work Second Floor Back Area- LC Room
1 & LC Room 2-1012 Arch- Not Ready
MB-GF part 1 above dry wall partition-1020 Arch
MB-Pent House above ceiling closing holes-1018
Arch
MB- Ceramic walls tiles FF part 5B-1014-Accepted.
MB- Marble Flooring GF 4A- 996 Arch- Revise &
resubmit.
MB- Waterproofing SF Back Area- 613 arch-
Disapproved.
MB-GF Part B – Putty - 988 Arch - Accepted.
MB- GF Part 5A – Putty - 987 Arch - Accepted.
MB-Marble window sill-FF-6B-971-R1-Arch

MB-BA-Waterproof-FF 6A-6B-1016-Arch
MB-Marble floor FF-7A-1017-Arch.
SFB - RCC pour- Transformer foundation-dist

system-2 #- 638- Proceed.
KC - RCC pour - Transformer foundation -

distribution system -1 # - 639- Proceed.
SB-Soft water tank-Surface repair work of ceiling &

walls such as 1-canstrip, 2- filing water plug at hole
3, 3- honey comb repair-481-Accepted.
SB- Soft water tank- Thermo coat on ceiling- 480-
Accepted
OPB - Marble skirting-959 R1 Arch

1006 Arch - Revise & Resubmit.
OPB-Rectification Ceramic floor tiles-842-R4-Arch
OPB-GF-Repair Gypsum Board Drywall Partition
above ceiling-831-R7 Arch- Accepted.
External-Sub grade car park, road FDD besides KC-

523-R1CN- Accepted.
External Drainage- Pressure testing for drainage &
pipe level-1036
Submittal
MB 01-Relocation of wall-Therapy Room- Sk 3186-
Approved.
MB 01-Relocation of wall-Recovery Room- Sk 3187-
Approved as noted.
MB 01- West Side Ramp & Step Details- 01-A-R & S-
03
MB-Main stair plan & section 01-A-CMU-01-Revise &
Resubmit
MB- Prequalification Approval of disconnect switch
GF-M-0286-Elec
MB-01-Ramp & Plan- 01-Ramp-001-Revise &
resubmit.
MB- 02- Main Stair Plan & Section-01-SD-Stair-02

Sound attenuators selection data for FAHU, AHU,

IAHU-M-0278-HVAC-SOUND ATTENUATOR-R1-
Revise & Resubmit.
OPB-Layout & Builder Work-Passenger / Bed Lift

Two 2 units-02-ELE-01-R03
All Buildings- Sample approval- Aluminum Tiles +

Perforated Tiles- 600 x 600 mm Ceiling. M-0284-
Arch-RGA- Revise & Resubmit.
SB-08-Medical Gas Plant Room Equipment Details-

08- MGR-SD-001
SB- 08-Hot water pumps & piping layout boiler room-
08-SD-BOI-003
KC- 03- Medical Gas Plant Room Equipment Details-

03-MGR-SD-04
Materials Deliveries
Ancillary Building- Windows 67 # - 2518
Up to 19/10.2010 Noon.
Remarks:
entrance without finishing steel work. (Talab Sera orders).
Material to arrive by 15.10.2010. Not delivered. Possible
payment problems.

Structurally, integrated section informally discussed with ZFP,
to be formally approved. No action till now. Walid Mutawali’s
action awaited
Elevators;


raised. Certain lift well dimensions to be checked for
coordination.
Meeting with Eng Sami scheduled on 20.10.2010
Attachments to material submittal documents are being
copied from ZFP files as & when required by Electro
Mechanical engineers. Ongoing.
Organisation chart prepared. To be officially submitted. All
Electromechanical
BMS rooms coordination not resolved, has to be resolved. Electromec
Had been pending for about 2 months. Continuously, hanical
coordination is essential at this stage. ZFP complained work
done on site without approvals. To be resolved.
Certain foreman are lazy, have to be trained to bring them to

required level.
Corridor areas require better quality.

Engineers
Curing:
Needs continuous improvement.
EME/CM/P
Drainage system: Coordination ongoing. Work to be in M
progress. Manhole drawings not resubmitted yet. Eng Taha
not attending meeting & drawings are delayed.
Chillers Pads:
Pads are not constructed to levels. Unevenness does not
allow installation of chillers.
ZFP raised non compliance that requires urgent attention.
Issue pending for more than 4 to 5 months. Eng Saed Taha
has to look into this issue urgently & resolve with EME
engineers, ZFP & chip out to required levels & stabilize by
chemical grouting.
Eng Saed Taha not available in meeting to respond status.
10 Quantity Surveyors Issues-
QS are available in this meeting.. PM/CM/
RFI are being issued to them regularly for including with QS/

Payment Certificate. Surveyors

Highlighted drawings are required from Engineers for next
payment certificates. Dead line is 28.10.2010.
Drawings showing types of Metalco doors are not available to
help QS about type quantifications.
Eng Jamiel, Eng Usman & Hamada to coordinate with QS for
complete information for PC purpose.
Wall guards & corner guards ordered. No deliveries-

Vendor’s Contract status is not known.

Response from ZFP to be coordinated. Eng Jamiel to contact
the vendor tomorrow. QS should get approved drawings for
quantification. Schematic line plan shall not help for
procurable quantities. Location is approved.
For Kitchen SS expansion joint is not available. To be

discussed with ZFP.

provided by Eng Jamiel - action in 1 week
Staircase Granite Drg resubmitted.
Border for buildings marble substitution issue resolved.

TABA- After 10 days did not work. Eng Usman to coordinate
with vendor urgently.

mm. 12 mm now approved..
Border for buildings marble substitution issue resolved
Laboratory test results to be revised & submitted to ZFP
for records.

Requires follow up by Eng Jamiel Ongoing.
Sample colour Anti bacterial paint area require to be located

on drawings Eng Usman to coordinate with ZFP

conducted on 12.10.2010. Details not submitted by Walid

Matbouli. .

only 7 workers on site- material was to be delivered on
15.10.2010. Not delivered from UAE.
Drywalls quantities for payment certificate--Also method of

measurement being chalked out. Appears to be conflicting
quantities causing a considerable amount difference.Eng
Usman to coordinate with QS for final status.

budget requirement. This is for all disciplines. No major
results.

consultants approvals. Wooden doors rejected by consultants
for colour non approval & quality lapses. Meeting was
conducted with vendor on 18.10.2010. Information about
approvals to be formally provided to ZFP.
Skylights sample to be produced by Matbouli. No action so

far.

Issue by Planning. Hard copies in process of circulation. HOP/
Two weeks look ahead shall be produced for circulation. PM/
Kerb Stones & Interlock blocks to be submitted. Samples CM

procured to site.

submitted quotation to HO. No further news.

resubmitted. Coordination between civil & electro mechanical
is ongoing.
Waterproofing subcontractor work ongoing for repairs.
MOH allowed but Municipality representative visited site
location for approval. Given Google Earth Print out.

OPB 20 # windows not fixed @ GF & FF. Material is

available.
12. Electrical section required electrical load input in HP or PM/
KW units input from Mechanical section about for all Electromec
water pumps, Lifts, Medical gas equipment, Fuel h
pumps, All HVAC equipment, Boiler room equipment,
equipment.
13. Pending Information to be provided by Mechanical
section at an earliest. Information should be official.
resolution by MOH. SW room does exist. As built SEC
room is too small for revised requirement. Drawing
provided to Electrical engineer. Given SG room
electrical requirement details to Designs.
15. Ancilliary building SW room door is mandatory for
Coordination with ZFP required.
16. All electrical loads details were sub mitted to ZFP.
4. PPE to be provided to all workers & staff..
5. Many Staff members are not using hard hats. It is non
disciplinary issue. All were instructed to use & instruct
their foremen to use.
6. Those workers who have returned their safety helmets
to stores are instructed to use helmets. These were not
To be expedited from those who did not furnish information.. All
Comments:
16. Supervision on site is gradually improving.
open. It must stop. Otherwise, cost shall be charged to
concerned foremen.


measures with subcontractor are required. Sub contractors
are to be coordinated. Meeting is planned with subcontractors.
Relevant
Manhole mock up sample is required. Design under revision. engineers
To be followed. Design not approved yet. Under
resubmission.
Job descriptions:
DCC job description has been issued. Drawings submission & PM
approval procedure has been issued.
Scrap materials: vendor to buy scrap steel to be searched.. PM
Insurance policy non availability stopped payment

certification by the ZFP. Manageme
nt
Certified welder Recommended welder for procedure test
shall be tested in due course..
Drawing: PM
Shop drawing for corridors GF between Tower & Back area
according to sketch with ZFP Eng Abu Tahir- Submitted to
ZFP
Roofing Walkways Designs

Details received from Surveyors- EME coordination required.
In one week some drawings to be released for approval.
Designs
17 Next Meeting All
19.10.2010 @ 16.30 am




6. QA/QC Zaheer Ahmad Ansari In Makkah



13. Productivity was gradually improving with positive All
signs. But, there is seen drop again. Week started for
pushing works but, subcontractor did not mobilize. To
be pushed or to select more.
14. Tiling work is very slow. Petty contractors were Engineers
contracted but, no mobilization. Required urgently to PM/CM
avoid suffering on delay account.
15. Methods are to be adopted for pushing project further PM/Engine
by initiatives & bonus etc. Engineers showing ers
resistance for standard output 10 sqm. Punishment
criteria not acceptable by engineers. Bonus payable
when extra work done. They were instructed to follow
punishment. There is no other way out. Work of shifting
materials to tower & SB floors being done on bonus
measurements.
16. Meeting to boost foremen is still required biweekly to
induce their motto for work. Still necessary for
encouragement, after salary is disbursed for July.
Balance quantities
5. Electrical & Landscape balance quantities must be
provided to Head of Planning urgently. By Thursday.
6. Philipino subcontractor did not respond. Rate reduction

not acceptable. Pakistani for screed too did not
mobilize. Turky awaited for screed.
2 Night Work
Going on for bonus activities. To continue.


Both buses are in operation. Mechanic is urgently required
on site.
New list of available materials are being worked out by stores. All
Stores to be notified. Stores procedures to be followed for Enginers/P
outdoor materials issues. Must be issued on records whatever M/HOP
items are available outdoors.
Excavator remained idle for 16 hours due to tyre bursting & PM
hydraulic problem. Certain punctures were also reported..
For 26.10.2010 All
Progress Coordination Meeting Submission
Status
Work Request
MB-Marble floor-FF-6A & 6 B-992 R1 arch.
Code A
MB-Marble floor-FF-5A -991 R1 arch.
Code A
MB- Ceramic tiles - 4th floor centre- 606 arch -
Approved
MB- waterproofing basement part 1- 604 arch -
Approved
MB-Ceramic Floor FF Centre Area-609 Arch -
Approved.
MB-Ceramic Floor TF Centre Area-607 Arch -
Approved.
MB-Ceramic Floor SF Centre Area-608 Arch -
Approved.
MB-UPS panel installation basement part 03 -120
Elec - Approved.
MB-Cable tray panel installation & wire pulling works
in pump room-121 Elec - Approved.
MB- Roof area-Form concrete waterproofing-616
arch.- Approved on ATE responsibility
MB- Marble FF Part 6- 618 Arch
MB-Putty @ Marble FF Part 6- 620 Arch.-
Approved
MB-Putty FF Part 5-619 Arch.-

Approved
MB-Marble Skirting FF Part 5- 617 Arch.-
Approved
MB- Marble Floor Corridor 5A-621 A Arch-
Approved
MB- Ceiling Hangers + Framing FF part 5- 624 Arch-
Disapproved
MB- Ceiling Hangers + Framing FF part 6- 623 Arch-
Disapproved
MB- Screed concrete for Vinyl floor FF part 5 & 6 –
625 Arch
OPB- False ceiling main runner corridor FF & SF 625
Arch-Disapproved
KC- False ceiling corridor GF & FF 626 Arch.-
Approved
External-SECO room - Plastering-612 Arch-
Disapproved.
External-Guard room 2/3/4 – 614 arch-
Approved.
External- Driver room - 615 Arch-
Approved.

MB-Pent House above ceiling closing holes-1018
Arch-Accepted
MB- Rectification above ceiling Gypsum board 7A -
1005-Revise & resubmit. -Not Accepted
MB- Rectification above ceiling Gypsum board part
7B - 1004-Revise & resubmit.- Not accepted-Do not
submit without checking.
MB- Rectification above ceiling Gypsum board gf 4B-
1003-Accepted
MB- Rectification above ceiling Gypsum board gf 4A-
1002-Accepted
MB- Install ceramic floor tiles 4th floor toilet part 3-970
arch-Revise & Resubmit
MB- 2nd floor- RCC pour-Anesthesia pump room top
slab part 7B- 637-Proceed.


MB part 68- Cement board first layer GF –
Accepted
MB- First coat putty GF- 1013 Arch-
Accepted.
MB-GF 6A- First Layer Gypsum- R955-
Accepted.
MB- Block work Second Floor Back Area- LC Room
1 & LC Room 2-1012 Arch- Not Ready
MB-GF part 1 above dry wall partition-1020 Arch- Not
accepted, Rework, adjust & resubmit.
MB- Ceramic walls tiles FF part 5B-1014-
Accepted.
MB- Marble Flooring GF 4A- 996 Arch- Revise &
resubmit.
MB- Waterproofing SF Back Area- 613 arch-
Disapproved.
MB-GF Part B – Putty - 988 Arch -
Accepted.
MB- GF Part 5A – Putty - 987 Arch -
Accepted.
MB-Marble window sill-FF-6B-971-R1-Arch-
Accepted
MB-BA-Waterproof-FF 6A-6B-1016-Arch-
Accepted.
MB-Marble floor FF-7A-1017-Arch.-Work May
Proceed.
MB- GF Part 7 & part 8- Pressure testing for FCU
Drainage-Work proceed-satisfactory
MB- GF Part 1 & part 2- Pressure testing for FCU
Drainage-Work proceed-satisfactory
MB- Above Ceiling GF 7A, 7B – 1029 Arch
MB- Marble Window sill 4th floor 1008 Arch- Revise
& resubmit
MB- Marble Window sill 2nd floor 1009 Arch- Revise
& resubmit
MB-BM part 1-1st coat putty. 1031-Arch-Not
Accepted-Do not submit RFI without checking on

site.
MB-BM part 2-1st coat putty. 1032-Arch-
Not Accepted
MB-BM part 3-1st coat putty. 1033-Arch-
Not Accepted
MB-GF 4 A Marble Flooring 996 R1
MB-FF part 2, FCU Valve assembly 169 HVAC Mech
MB- GF, FF 7A-1001 R1 arch
MB- Marble floor corridor lift floor part 3, 3-2, 1037
arch
arch
MB- Marble floor ceramic wall tiles first floor part 1,
1039 arch
External- Surface repair ceiling & walls- soft treated
water tank 1- canstrip, 2- filling water plug at hole 3-
honeycomb 483 civil
External- thoroseal coat ceiling- soft treated water
tank1- 482 civil
SFB - RCC pour- Transformer foundation-dist

system-2 #- 638- Proceed.
SFB- Part A-Marble Floor-1015
SFB- part B-Marble tiles corridor-1023
Ext-SFB/SB-plate load test-525 civil- Accepted
KC - RCC pour - Transformer foundation -
distribution system -1 # - 639- Proceed.
SB-Soft water tank-Surface repair work of ceiling &

walls such as 1-canstrip, 2- filing water plug at hole
3, 3- honey comb repair-481-Accepted.
SB- Soft water tank- Thermo coat on ceiling- 480-
Accepted
SB- Chiller foundation pad -525-civil
OPB - Marble skirting-959 R1 Arch-Accepted
OPB-Rectification Ceramic floor tiles-842-R4-Arch-
Not accepted, rework, adjust & resubmit.
OPB-GF-Repair Gypsum Board Drywall Partition

above ceiling-831-R7 Arch- Accepted. MB-

OPB- FF-Honeycombing rectification. 525-Civil
OPB- SF-Honeycombing rectification. 526-Civil
External-Sub grade car park, road FDD besides KC-
523-R1CN- Accepted.
External Drainage- Pressure testing for drainage &
pipe level-1036-Proceed-Satisfactory
External Water - Pressure testing for water line-1034-
Work may proceed-satisfactory.
Submittal
MB 01-Relocation of wall-Therapy Room- Sk 3186-
Approved.
MB 01-Relocation of wall-Recovery Room- Sk 3187-
Approved as noted.
MB 01- West Side Ramp & Step Details- 01-A-R & S-
03-Approved as noted.
MB-Main stair plan & section 01-A-CMU-01-Revise &
Resubmit
MB- Prequalification Approval of disconnect switch
GF-M-0286-Elec, Approved as noted.
MB-01-Ramp & Plan- 01-Ramp-001-Revise &
resubmit.
MB- 02- Main Stair Plan & Section-01-SD-Stair-02,
Approved as noted
MB-Upper Roof Floor Aluminum Cladding Layout-
Lay-SD-A-1108- Approved as noted.
MB-01-Low current room @SF rear. 01-A-LC-01-
R01. Revise & resubmit.
MB-01-TF-BMS-Lay out-Part 2. 01-BMS-SD-3rd-834
R1-Revise & Resubmit
MB-01-TF-BMS-Lay out-Part 3. 01-BMS-SD-3rd-835
MB-01-SF-BMS-Lay out-Part 5. 01-BMS-SD-2nd-832
MB-01-SF-BMS-Lay out-Part 4. 01-BMS-SD-2nd-831
MB-01-RF-BMS-Lay out-Part 3. 01-BMS-SD-RF-841


R1
MB-01-4th F-BMS-Lay out-Part 2. 01-BMS-SD-4th-
837 R1-Revise & Resubmit
MB-01-4th F-BMS-Lay out-Part 1. 01-BMS-SD-4th-
836 R1-Revise & Resubmit
MB-01-FF-BMS-Lay out-Part 4. 01-BMS-SD-FF-825

MB-01-GF-BMS-Lay out-Part 8. 01-BMS-SD-GF-820
MB-01-GF-BMS-Lay out-Part 2. 01-BMS-SD-BF-812
MB-01-BM-BMS-Lay out-Part 3. 01-BMS-SD-GF-811
MB-01-BM-BMS-Lay out-Part3 . 01-BMS-SD-GF-812
R1
MB-01-GF-BMS-Lay out-Part1 . 01-BMS-SD-GF-813

MB-01-Low Current room at Second Floor rear area-

01-A-LC-01-R01, Revise & resubmit
MB- Granite 400 x 400 exterior corridor @ FF 01-A-
Corridor 01. Approved as noted
MB- Proposed corridor architecture GF- Lay-SD-
1090- Revise & resubmit
Sound attenuators selection data for FAHU, AHU,
IAHU-M-0278-HVAC-SOUND ATTENUATOR-R1-
Revise & Resubmit.
OPB-Layout & Builder Work-Passenger / Bed Lift

Two 2 units-02-ELE-01-R03
OPB- Porcelain Sample- For Floor Junction Box- M-
0288-Arch-Porcelain
All Buildings- Sample approval- Aluminum Tiles +

Perforated Tiles- 600 x 600 mm Ceiling. M-0284-
Arch-RGA- Revise & Resubmit.
External Panel Board- M-0285-Elec
SB-08-Medical Gas Plant Room Equipment Details-

08- MGR-SD-001, Revise & resubmit
SB- 08-Hot water pumps & piping layout boiler room-
08-SD-BOI-003-Revise & resubmit.- Revise &
resubmit.
KC- 03- Medical Gas Plant Room Equipment Details-

03-MGR-SD-04-Revise & Resubmit
KC-Main entrance structural details-3184 ME-Revise
& resubmit
OPB- Main entrance structural details-3185 ME-
Revise & resubmit
External- Manhole layout 900 x 900 & sections Lay-
SD-ST-1109-R01
SD-ST-1110-R01
Lift-Layout & Builders Work Passenger / Bed Lifts (2)
Units 02-ELE-01-R03, Revise & resubmit

25158-Ancillary Building- Windows 67
58954-Ceramic Tiles white
2520-Curtain Walls Frame - Accepted
Valve, actuators, 3 way valves
15768 Fire alarm material
Up to 26/10.2010 Noon.
Up to 19/10.2010 Noon.
Remarks:
entrance without finishing steel work. (Talab Sera orders).
Material to arrive by 15.10.2010. Not delivered. Possible
payment problems.

Structurally, integrated section informally discussed with ZFP,
to be formally approved. No action till now. Walid Mutawali’s
action awaited
Elevators;
1/2/9/10/11/12 are ready for work but subcontractor did not

start installation. To write to vendor for work.

raised..
Meeting with Eng Sami scheduled on 26.10.2010. Did not
come to meet.
Porcelain sample issue for electric box to be resolved.
Many other issues to be discussed for approvals.
Organisation chart prepared. To be officially submitted. All
Electromechanical
BMS issue has been dealt thoroughly as all 25 drawings were Electromec

rejected. Meeting with vendor Honey Well conducted hanical/HO

&outcome notified. Drawings are to be urgently resubmitted.
Interface issues have to be resolved.
Gen room minor works pending.
QC engineers has been transferred temporarily to Makkah in All
absence of whom, engineers have to take full self care till he
resumes duty here.
Corridor areas require better quality.
Drainage system: Now drainage work is in progress. Engineers

Excavation & pipe laying moving. Manhole drawings are not
yet finally approved.
Chillers Pads:
RFI for pad modifications has to be sub mitted by Mechanical EME/CM/P
section. 4 of 6 pads are ready. M
Chillers Pump Pads:

Chiller pumps foundation pads to be submitted for approval.
Submittal was received but it did not comply for floor mounting
purpose. Arabian Pumps to be coordinated by HO.
Work for modification area on MB rear, moving. Civil part is PM/CM/
nearly complete except windows. Electro Mechanical not QS/
completed. Urgent attention needed. Surveyors
Indicative Drawings were issued to various engineers by the

QS. Dead line is 28.10.2010.

complete information for PC purpose.



discussed with ZFP.


provided by Eng Jamiel – Drawings expected next day.
Quotation received.
Staircase Granite Drg approved. Other types steps to be

resolved such as Epoxy coated & chequered plated.
Border for buildings to be checked for design issue .

with vendor urgently. No action till now.
Border Marble delivery-Mulhen Co to deliver more material

as material finished. Laboratory report for 12 & 20 mm
resubmission not receilved. Usman to urgently follow up this
issue.
Laboratory test results to be revised & submitted to ZFP
for records.

Requires follow up by Eng Jamiel Ongoing. Hand rail for SS
approved. For GS not submitted.
Sample colour Anti bacterial paint area require to be located

on drawings Eng Usman to coordinate with ZFP. Urgent.

Matbouli. Yest, no action.
Cladding: No work on site- material was to be delivered on

15.10.2010. Not delivered from UAE.
Drywalls 95% finalised.

consultants approvals.

far. No other sample produced. Issue ongoing.

Circulated to all. To be commented by all. Some comments HOP/
given verbally. Weekly progress report issued. PM/

Kerb Stones & Interlock blocks to be submitted. Samples CM

procured to site.To be submitted.


approved. Coordination between civil & electro mechanical is
ongoing.
Waterproofing subcontractor work ongoing for repairs. Foam

concrete moving on rear area roof.
Preparation in planning for relocation to outside road side.

17. Electrical Loads requirement approved with comments. PM/
18. Issue of 60 m x 70 m SEC room to be taken up for Electromec
resolution by MOH. h
7. PPE to be provided to all workers & staff..
8. Many Staff members are not using hard hats. It is non
Balance work is an issue. Information starts coming in slowly. All
To be expedited from those who did not furnish information..
Comments:
24. Supervision on site is gradually improving.
concerned foremen.

Remedial works on dry walls have to be taken up & other Relevant

measures with subcontractor are required. Sub contractors engineers
are to be coordinated. Meeting is planned with subcontractors.
Manhole mock up sample is required. Design under revision.

To be followed. Design not approved yet. Under
resubmission.
Job descriptions:
DCC job description has been issued. Documents submission PM
& approval procedure has been issued.
Scrap materials: vendor to buy scrap steel to be searched.. PM
Insurance policy non availability stopped payment Manageme

certification by the ZFP. nt
Certified welder Recommended welder for procedure test PM

shall be tested in due course..
Drawing:
Shop drawing for corridors GF between Tower & Back area
according to sketch with ZFP Eng Abu Tahir- Submitted to Designs
ZFP
Roofing Walkways
Details received from Surveyors- EME coordination required.
In one week some drawings to be released for approval.
17 Next Meeting All
2.11.2010 @ 16.30 am


CC Eng Jafar



6. QA/QC Zaheer Ahmad Ansari In Makkah

11. Rashid Khurshid Electrical Engineer Apology-Sick
12. Eng Mohd Al Gamel Mechanical Engineer Absent

14. Eng Mujeeb Mechanical Engineer Absent

17. Productivity was gradually improving with positive All
signs. But, there is seen drop again. Week started for
pushing works but, subcontractor did not mobilize
immediately. Turkish quality not good. Philipino joined
Tower. Malik to join. Tuesday some positive signs of
subcontractors.
18. Tiling work is very slow. Only Pakistan & Egyptian on
tiling. Sudanese on grouting.
19. Meeting of Foremen on Thursday afternoon. Time to
be announced. Best foreman to be announced for gift.
Balance quantities Nair

7. Electrical quantities to be provided. Ready but some
more details required. By Wednesday. Gamel
8. Mechanical engineer Mohd Gamel not submitting
weekly report details. It is a question mark on his
efficiency. Only once he submitted.
9.
2 Night Work
Going on for bonus activities. To continue. Materials are being All
lifted upwards.

Mechanic is urgently required on site. PM/CM/No
or

New lists of available materials have been circulated. All

Feed back to be provided to planning by all engineers. Engineers
Required columns are to be filled.

No breakdown this week. To keep close watch on idling.

For 2.11.2010 Meeting
RFI
MB – Mechanical- Pressure test Fire Fight FF- 1037- All
Accepted
MB- FF-5A Ceramic wall tiles 1034 Arch-Accepted.
MB- FF-7A Marble floor 1035 Arch-Accepted.
arch-Revise & resubmit
MB- GF, FF 7A-1001 R1 arch-Not ready- ATE
Engineer not responding
MB-GF-FF 7A-1001 R2 Arch- Approved
MB-GF 4 A Marble Flooring 996 R1-Revise &
resubmit/work mar proceed to comments
incorporation.
MB- Putty Ist coat basement-1031 R1 Arch
MB- Waterproofing basement1/1-2 1043-arch
MB-FF 4A-Ist coat putty-894 R4
MB- GF 5B- Ceramic- 928 R2-arch
MB- GF 5A- 1041 Arch
MB- FF 4A- 894 R4
MB- Marble floor ceramic wall tiles first floor part 1,
1039 arch- Revise & resubmit/work mar proceed to
comments incorporation.
SB-Pressure Test Fire Fighting Pipe Line FF- 1036-
Accepted
SB- GF-Honeycomb rectification- 497 R1 Civil
SB- FF-Honeycomb rectification- 498 R1 Civil
SFB- Part A-Marble Floor-1015-Not Ready
SFB- back Area –Pour RCC Package Sub Station-
Transformer pad- (PSS1) Lean concrete-640-
Accepted
OPB- SF-Honey combing rectification. 526-Civil-

Accepted
OPB-SF Honeycombing rectification- Accepted
OPB- GF-Honeycombing rectification. 524-Civil-
Accepted
External b/wall Mock up sample paint 1036 Arch
Chiller Foundation Pads Locations- 3/4/5/6- 170-
HVAC-MECH-No Need for this RFI
External- thoroseal coat ceiling- soft treated water
tank1- 482 civil-Accepted.
External- Surface repair ceiling & walls- soft treated
water tank 1- canstrip, 2- filling water plug at hole 3-
honeycomb 483 civil-Accepted
External- Besides OPB- Pour Concrete for
distribution pad PSS4-J05-00300
Submittals
All Buildings- Electrical Loads Calculations for NJH.
Sketch-3188-E Loads- Approved with comments
SF back area & besides OPB- Transformer

foundation Part 1 blind- 640 struct.
SEC- SG room- Struct details- 11-ST-SG-001
MB- 01- Ramp & Plan- 01-Ramp-001-R01

MB-01- BM Floor BMS Layout 01-BMS-BM-810-
R02- Approved as noted
MB-01- G Floor BMS Layout 01-BMS-GF-820-R02-
Approved as noted
MB-01- F Floor BMS Layout 01-BMS-FF-822-R02-
Approved as noted
MB-01- S Floor BMS Layout 01-BMS-SF-350-R02-
Approved as noted
MB-01- T Floor BMS Layout 01-BMS-TF--R02-
Approved as noted
MB-01- Forth Floor BMS Layout 01-BMS-4th-836-
MB-01- Roof Floor BMS Layout 01-BMS-RF-839-

MB-01- Roof Deck BMS Layout 01-BMS-RD-842-

MB-01-Installation details for internal windows-SD-
01-A-13-21, Approved as noted
MB- Emergency Stair Typical Plan & Section- 01-A-
Stair-03, Approved as noted
MB- Prequalification & sample approval Children
gymnasium & skirting accessories M-0264-Arch-Vinyl
tiles-R03. Revise & resubmit

SD-ST-1109-R01-Revise & resubmit
External-Sample kerb stone & interlock-M-0290-
Arch-C & I. Revise & resubmit
SD-ST-1110-R01-Revise & resubmit
External-Typical details of manhole sump pit Lay-SD-
1089-R02 Revise & resubmit
OPB- Porcelain Sample- For Floor Junction Box- M-

0288-Arch-Porcelain-Revise & resubmit
Passenger Bed Lifts-Shaft & Car Drawing- 01-ELE-
03-R01?
Passenger Bed Lifts 2 units Lay out & builder work
Drawing- 02-ELE-01-R03
KC- Passenger / bed lift 2 units- 03-ELE-01-R02
Passenger/ bed lift 6 units- shaft + car drawing 01-
ELE-03-R01
SB- Bed lift 1 unit Lay out & Builder work 08-ELE-01-
R01
SB-08- Hot water pump & piping Lay out 08-SD-B01-
003-R1
SB-Generator Room- Pump pad- Sketch-3191-
Generator- Revise & resubmit
SB-Generator Room- Silencer pad- Sketch-3190-
Generator- Revise & resubmit
Switch gear room structural details- 11-ST-SG-001
Revise & resubmit

MCC-BMS-Motor Control Centre- Technical

Catalogue-Honeywell-M-0289-BMS
MCC-BMS- Drawings-Honeywell-Doc-3189-BMS
Approval for AMICO-Al Dawleiah For bed head units-

M-0293-BHU
RAL colour sample approval for Metal doors-
Hempel-M-0291-Hempel. Revise & resubmit
Buildings-Test Report Marble stone panel Royal

Grey JD-5232.1
Epoxy sealer Hempadur for staircase & flooring,
electric room-Hempadur-M-0292 Hempadur
Storage tank approval request-WADAD- MG-0011-

Tank-R1
All Buildings-External panel boards-Jeddah Panel

board factory- M-0285-Elect – R01
Work Request
SB- Ceramic tiles GF Cent area 810 arch
SB- Ceramic tiles FF Cent area 811 arch
SB-GF Ceramic wall tiles, centre area- 610 arc -
Disapproved
SB-FF Ceramic wall tiles, centre area- 611 arc -
Disapproved
MB- BM-Floor screed-Elec. Room + Kids play Area –
629 Arch.-Approved
MB- FF-Floor 5/6 – 626 Arch.-Approved
MB- 4th Floor Elec room – 632 Arch.
MB- 3rd Floor Elec room – 631 Arch. .-Approved
MB- 2nd Floor Elec room – 630 Arch.-Approved
MB- Ceiling grid runner patient room FF part 1-633
arch. Approved
arch. Approved

arch. Approved
MB-Dry wall GF 6A, 6B-638 arch. Disapproved
Delivery Notes
80049204 External- Armoured Cable for lighting-
Accepted
J 0966/959/949/953 Hydrotheraphy + Theraphy pool
SDS/2010/DN/506 Clock & Accessories- Accepted
A019331 NCS Cables-Accepted
15768-Fire Alarm System- Accepted
80050351-Cables - Accepted
2204- Marble tiles
2525 & 188898- Curtain walls frame chemicals for
tiles.
Cables- 80050351
Remarks:
INTEC Meeting was conducted to resolve stoppage of works
due to non delivery of materials. All materials & works to be
finished at the most after one month of Haj. Otherwise
damages to be recovered.

Walid Matbouli did not take actions on required submissions.
Elevators;
Eng Sami from Saudi elevators could not respond to ZFP
question on drawings during meeting. Urgent action is
required on this account.
Lift materials delivered 2 days back. No delivery details
provided.
For lifts 1/2/9/10/11/12 are ready for work but, subcontractor
did not start installation. CM to follow urgently.

Porcelain sample issue for electric box to be resolved.
Many other issues as discussed during meeting to be
discussed for approvals.

Organisation chart officially submitted to ZFP. To be updated All
at regular intervals

Der grave did not perform well on Paints in certain areas. To

be looked into. There are already many complaingt of dry wall
quality standards.
Electromechanical
Some BMS have been approved with comments. EME

QC engineers had been transferred temporarily to Makkah. HO
One week is over. Must come back to site.
Corridor areas require better quality.fixing for marble. Turkish
marble work not to mark.
Drainage system: Now drainage work is not in good CM

progress. To be expedited.
Chillers Pads:
4 Pads are ready. 2 not ready. Requires lifting for remedial EME/CM
actions.
Chillers Pump Pads:

Arabian Foundation did not respond on technical issues. Mujeib
Could not be submitted for approval.

Work for modification area on MB rear, moving. Civil part is PM/QS/
nearly complete except windows. Electro Mechanical not
completed. Urgent attention needed.
Indicative Drawings were issued to various engineers by the Civil/Archt

QS. Dead line is 28.10.2010. Not provided yet. Engineers

complete information for Payment Certificate purpose
regularly.

Expansion joint quantification finished but, basement area to



discussed with ZFP.
Bathrooms partitions Quotation received. Catalogues with

Designs Eng Jamiel – Ongoing.
Staircase Granite Drg approved. To be provided to Eng

Usman. All buildings detailing are to be resolved. Handrail to
be resolved by sample. Quotation not finalized.
Border for buildings to be checked for design issue.

with vendor urgently. No action till now. Letter written.
Signage for mechanical section also required. Piping signs.

as material finished. Laboratory report submitted.
Usman to urgently follow up this issue.
Requested 5000 sqm Nicrado. 320 sqm Kenya.

approved. For GS not submitted. Sample not approved.
Sample colour Anti bacterial paint area required to be

located on drawings Eng Usman coordinate with ZFP.
Indicative details with QS for quantification.
Curtain wall OPD Tower Eng Waleed Matbouli –Meeting

Matbouli. Yet, no action. To be pursued by Eng Usman.

far. No other sample produced. Issue ongoing. Quotations are
being invited from 3 vendors.
11 Schedule for 7 months

Circulated to all. To be commented by all. All to comment by HOP/
Saturday positively. PM/All
Foreman performance report to be submitted by all on
Wednesday before Thursday Foreman meeting.

Kerb Stones & Interlock rejected due to lack of technical CM

information. Provide all technical details.
Road work subcontractor not decided yet. Two vendors HO

Drainage work is in slow progress. Manhole drawings not CM

approved yet due to technicalities. CM to follow ZFP.
Waterproofing subcontractor work ongoing on right side of Eng

rear area. Foam concrete moving on rear area roof. Roofing Usman
slopes to be made sure by surveyor by producing as built
levels.
No permission from municipality yet. To be expedited. HO

19. Electrical Loads requirement approved with comments. Electromec
20. Issue of 60 m x 70 m SG room with SEC room.. h
Drawing rejected by ZFP.
21.
Safety officer is not available on site.
10. PPE to be provided to all workers & staff on a priority All/
basis. Noor/Ahma
11. Many Staff members are not using hard hats. It is non d
13.
32. Supervision on site is gradually improving. All
34. Water arrangements have been made on site. To be
improved to meet requirement of all workers.
concerned foremen.
Remedial works on dry walls ongoing wherever, necessary. Relevant
This involves considerable workforce. engineers

Scrap materials: Scrap steel bars. Removed from site. Sent

to Makkah stores.
Insurance policy still not available. HO
Drawing:
All drawings to be produced by Eng Jamel before proceeding Designs
on vacation.
Roofing Walkways
To be produced urgently by Eng Jamel. One drawing to be
released tomorrow.
17 Next Meeting All
9.11.2010 @ 16.30 am
Recorded by Eng Suraj Singh PM November 3, 2010

Foreman Meeting:
Eng Suraj Singh Project Manager /Eng Usman/Eng Vishram Deo Head of Planning
Some Engineers / All Foreman from all disciplines

# By
1 Explanation Regarding Tool Box Talks
Explanation was given to all foremen about giving the Tool Box All
Talks to workers on regular basis as a part of preventing
serious injuries that augment to loss of man hours.
All were informed necessity of safe use of all tools & equipment
that could cause mishaps on site. All foremen are responsible to
deliver their workers about how to control tools use activities.
PPEs are being arranged for all. In case, someone found not
using PPE after being issued, disciplinary action shall be taken.
List of certain tools or equipment in common use on site were

announced. Brief procedures shall be explained by engineers to
foremen so that, they could explain to workers Tool Box Talks
at least twice a week. It shall be a must activity on site.

2 Foremen Incentives
It was also announced that Foreman appraisal system was Engine
being brought into force immediately & relevant format has ers
been developed by planning, to be filled by engineers after /HOP/P
evaluating foreman skills. These include all aspects of foreman M
performance. Based on engineer’s report & site management
review, foreman shall be selected to grades for being awarded
incentives for motivation.
3 General: All foremen were directed to evaluate their workers as Engine
well, for appraisal leading to motivation award. Foremen should eers /
not worry about their bonus but, how to create working All
environment for workers so that workers work by pro action Foreme
rather than being forced. The same formula applies to foreman n
as well. Engineers have to check all such issues on site in
project interest.

Post on site
CC Eng Jafar

CC Eng Jafar



20. Turky workers left site due to bad quality. Pakistani dis All
not start yet. Marble delivery problem. Only 2 philipinos
on site. It is really critical stage for lack of
subcontractors. Screed has not started yet.
21. Tiling work is very slow. Only Pakistan & Egyptian on
tiling. Sudanese on grouting. Salraies to be reduced.
22. Meeting of Foremen conducted on Thursday
afternoon. Toolbos talks & other issues were
discussed.
Balance quantities
10. Quantities provided to head of planning HOP/
11. Eng Mohd Gamel is still not providing required weekly Gamel
reports even after reminders in all meetings. This is not
professional approach.
2 Night Work
Going on for bonus activities. Materials are being lifted All
upwards.
Mechanic is urgently required on site. No action by HO HO
New comprehensive lists of available materials have been All
circulated. Feed back to be provided to planning by all Engineers
engineers. Required columns are to be filled. Reserve stock
shall be available based on this list for controls. Approximate
quantities could be indicated by engineers for stock
reservation.
Excavator broke between 3 pm on 8.11. 2010 to 9 am
9.11.2010 because of puncture. Neither CM, nor Engineer
informed. During site visit in morning, it was noticed by PM &
HOP. CM & Engineer has to be careful. Did not check at 7 am
about machine breakdown.
RFI
All
MB- Putty Ist coat basement-1031 R1 Arch. - Revise
& resubmit
MB- Waterproofing basement1/1-2 1043-arch-

Accepted
MB-FF 4A-Ist coat putty-894 R4.
Accepted.
MB- GF 5B- Ceramic- 928 R2-arch. - Revise
& resubmit.
MB- GF 5A- 1041 Arch.- Revise
& resubmit.
MB-BM- Tunnel area including riser & to service
building. 171-CHW-Mech
MB-01-HVAC ducting, FAHU & (shaft) 179-HVAC-
Mech
MB- TA- FF corridor, 3, 3-2. Marble floor 1047 Arch.
Accepted.
MB- TA- TF corridor, 3, 3-2. Marble floor 1048 Arch.
Not ready.
MB-FF 4A. First Coat Putty. 894-R4 Arch
MB-01- FF part 7-Measurement Fire Fighting Pipes.
216-FF-Mech
217-FF-Mech
218-FF-Mech
215-FF-Mech
MB-01- BM part 1-Measurement Fire Fighting Pipes.
213-FF-Mech
MB-01- Shaft 03 part 3-Measurement Fire Fighting
Pipes. 219-FF-Mech
MB-01- BM part 2-Measurement Fire Fighting Pipes.
213-FF-Mech
MB- Corridor 4th floor Marble flooring-3, 3-2. 1037-
Arch. Revise & resubmit.
MB-FF1/1-2-Corridor-Marble Floor Tiles. 1051 Arch
OPB- External Aluminum Windows ready for

inspection-1044 Arch
SB- GF-Honeycomb rectification- 497 R1 Civil.

Approved

SB- FF-Honeycomb rectification- 498 R1 Civil.

Approved
SB- Exterior surface paint. 1046 Arch

External- Besides OPB- Pour Concrete for
distribution pad PSS4-J05-00300.
Work to proceed
Submittals
SF back area & besides OPB- Transformer
foundation Part 1 blind- 640 struct.
MB- 01- Ramp & Plan- 01-Ramp-001-R01. Revise &

resubmit
MB-01-Details of cubicle partition @ all wet area. 01-
A-11-35. Approved as noted
MB- GF False column details.-Sketch-A-3192 PC
MB- FF False column details.-Sketch-A-3193 PC
Passenger Bed Lifts-Shaft & Car Drawing- 01-ELE-

03-R01?
Passenger Bed Lifts 2 units Lay out & builder work

Drawing- 02-ELE-01-R03
KC- Passenger / bed lift 2 units- 03-ELE-01-R02.
Approved as noted. Approved as noted
Passenger/ bed lift 6 units- shaft + car drawing 01-
ELE-03-R01. Rejected
SB- Bed lift 1 unit Lay out & Builder work 08-ELE-01-
R01. Rejected
SB-08- Hot water pump & piping Lay out 08-SD-B01-
003-R1- Approved as noted. Revise & resubmit
MCC-BMS-Motor Control Centre- Technical

Catalogue-Honeywell-M-0289-BMS.- Approved as
noted for 1. Revise & resubmit for 2 & 3

MCC-BMS- Drawings-Honeywell-Doc-3189-BMS.-
Approved as noted
Approval for AMICO-Al Dawleiah For bed head units-

M-0293-BHU. Revise & resubmit
Buildings-Test Report Marble stone panel Royal

Grey JD-5232.1
Epoxy sealer Hempadur for staircase & flooring,
electric room-Hempadur-M-0292 Hempadur.
Revise &
resubmit.
Storage tank approval request-WADAD- MG-0011-

Tank-R1
All Buildings-External panel boards-Jeddah Panel

board factory- M-0285-Elect – R01. Approved
as noted
All Buildings – Duct Access Doors M-0294-Mech.
Approved as noted.
Granite cladding sample approval under aluminum
cladding - M-0280-Arch-Mulhem-R01. Revise &
resubmit.
Plan Switch Gear Room 11-A-SD-SG-02, 11-A-SG-

02
External- Typical Layout Manhole 700 x 700 Details
+ sections Lay-SD-ST-1110-R02.
Work Request
MB- GF 4, 7 Marble skirting. 645 Arch.
Approved.
nd
MB- GF 4, 7 Putty 2 Coat. 644 Arch.
Approved.
MB- GF 7 Floor Screed. 647 Arch.
Approved.
MB- Back Area- Waterproofing (foam concrete). 642

Arch. Approved.
MB-GF Waterproofing Wet Area 4, 7- 648-Arch
MB- TF Corridor Marble Floor Tiles-650-Arch
MB- SF Corridor Marble Floor Tiles-651-Arch
MB- FF Corridor Marble Floor Tiles-652-Arch
All Buildings-EMT for BMS System @ FF Tower- 123

Elect. Approved
SB- Ceiling grid angles & hangers FF. 639 Arch.-

Approved.
OPB- GF, SF False ceiling. 640 Arch.

Approved.
065490- Air diffuser & external Air grill
SA 0960010- 3 way valve & control switches
Delivery Notes
resubmitted on 6.11.2010 due to it was lost in ZFP
office.
2204 - Marble tiles.
Accepted.
2525 & 188898- Curtain walls frame chemicals for
tiles.
Cables- 80050351.
Accepted.
0003555 MB- Glass for curtain wall & windows.
Accepted.
2527 & 2519- MB & OPB.
Accepted.
Remarks:
INTEC Meeting was conducted to resolve stoppage of works
due to non delivery of materials. All materials & works to be
finished at the most after one month of Haj. Otherwise
damages to be recovered. No delivery reported yet.


Walid Matbouli did not take actions on required submissions.
No submission yet.
Elevators;
Saudi elevators did not resubmit drawings yet.
No delivery notes provided. Urgent. In case, no delivery notes
are provided, site PM shall write to Top management to stop
LC payment.
One lift well in Service Building available but, no work started.
Some component parts of scaffolding not available.
For lifts 1/2/9/10/11/12 are ready for work but, subcontractor

did not start installation. CM to follow urgently.
1. Porcelain sample issue for electric box to be resolved.
No progress on this issue.
2. Landscaping around below water tank issue to be
submitted to ZFP as discussed by Eng Jamel.
3. Arcade corridor granite issue to be resolved.
4. Expansion joint issue to be resolved.
5. For Dedicated BMS room, scrutiny is required. BMS
vendor to meet ZFP with ATE,
Organisation chart officially submitted to ZFP. To be updated All
at regular intervals. One foreman who was on vacation
resumed work on meeting day.
Der grave did not perform well on Paints in certain areas.

No progress. To be issued letter & hold meeting for agreeing
new schedule.
Electromechanical EME
1. Some BMS drawings have been approved with
comments.
2. Service Building drawings still pending.
3. Dedicated BMS room is still a question mark. To be
scrutinized.
4. Chilled water pump vendor did not come to site as
scheduled to see PM on 9.11.2010 @ 3 pm.
5. Service building has only one Weekly tank & Boiler
room has 2 Weekly Tanks.
6. Drawings to be provided to CM for builder’s works.
7. Materials were approved with comments long back but,

not resubmitted.
8. All builders work drawings to be resubmitted for
execution.
QC engineers had resumed his duty.
Drainage system: CM has to confer wit ZFP engineer for CM

starting blinding & structural preparation works for manholes.
Chillers Pads:
4 Pads agreed by ZFP. 2 not ready. Requires lifting for CM
remedial actions. Contact Ashraf vendor.
Package units still not mounted on pads. EME/CM
Chillers Pump Pads: Mujeib

Arabian Foundation did not respond on technical issues.
Could not be submitted for approval. It is a serious issues that
requires design of machine foundations. Frequencies
information & amplitude to be provided by vendor.

Work for modification area on MB rear, moving. Civil part is QS
nearly complete except windows. Details of Mechanical
provided to QS. Urgent attention needed.
Indicative Drawings were issued to various engineers by the Civil/Archt

QS. Dead line is 28.10.2010. Not provided yet. Engineers

Vendor’s Contract status is not known. Eng Usman to
coordinate.
Expansion joint quantification finished but, basement area to

discussed with ZFP.
Bathrooms partitions Quotation received. Catalogues to be

received by Designs Eng Jamiel – Ongoing.
Staircase Granite Drg approved. To be provided to Eng

Usman. All buildings detailing are to be resolved. Handrail to
be resolved by sample. Quotation not finalized.
Border for buildings to be checked for design issue.


with vendor urgently. No action till now. Letter written. PM
talked to vendor. In 2 days documents to be received.
Signage for mechanical section also required. Piping signs.

as material finished. Laboratory report submitted.
Usman to urgently follow up this issue.
Requested 5000 sqm Nicrado. 320 sqm Kenya.

approved. For GS not submitted. Sample not approved.
Sample colour Anti bacterial paint area required to be

located on drawings Eng Usman coordinate with ZFP.
Indicative details with QS for quantification. Not completed yet
by QS for pursual.
Curtain wall OPD Tower Eng Waleed Matbouli –Meeting

Matbouli. Yet, no action. To be pursued by Eng Usman.

far. No other sample produced. Issue ongoing. Quotations are
being invited from 3 vendors.
11 Schedule for 7 months

Comments received from all. HOP/
PM/All
Foreman performance report submitted by engineers not
consistent adequately for reappraisal. Engineers have to
project factual report. Indicated no material wastage on report
is not correct. So many accidents clearly indicate lack on
foremen performance. Foremen have to work efficiently &
Engineers have to check efficiently.
Kerb Stones & Interlock rejected due to lack of technical CM

information. Provide all technical details. Back up details not
received yet from ATE factory. CM & Eng Usman to expedite.
HO

submitted quotation to HO. No further news. Requires

immediate attention. CM
Drainage work is in slow progress. Manhole drawings not

approved yet due to technicalities. CM to follow ZFP. Eng
Usman
Canopies in various buildings have not been provided with
drainage pipes. To be checked by Eng Gamel.
Waterproofing subcontractor work ongoing on right side of

rear area. Foam concrete moving on rear area roof. Roofing HO
slopes to be made sure by surveyor by producing as built
levels. Some issue exists about additional payment by
contractor. To be resolved by HO. Eng Usman to coordinate
for resolution of contractual issues..
No permission from municipality yet. To be expedited. HO to
resolve Baladia / municipality approval issue.

Various issues are being taken up. Electromec
22. Electrical resolved.. h
23. Issue of 60 m x 70 m SG room with SEC room.. Eng Jamiel
Drawing rejected by ZFP. Resubmitted.
24. Low current room to be expedited by Mechanical Eng Mujeib
section.

Safety officer is not available on site.
14. PPE are being provided to all workers & staff on a All/
priority basis. Noor/Ahma
15. All have to use hard hats & safety shoes. d
16. Foremen have to ensure safety at work.
38. Supervision on site is gradually improving. All
40. Drinking Water arrangements have been made on site
41. No worker should leave site for bringing water.
43. Material wastage is not allowed.
44. Remedial works in many areas ongoing wherever, Relevant
necessary. This involves considerable workforce. All engineers
are required to coordinate to avoid rewprk.

Insurance policy still not available. Many accidents HO

happening daily. Money for medical treatment being paid.
Drawing:
All drawings to be produced by Eng Jamel before proceeding Designs
on vacation. It is an urgent issue.
Roofing Walkways
Only one drawing done. Others to be produced urgently by
Eng Jamel.
Walkthrough efforts did not result in planned performance

due to inaction by civil & architectural engineers. There are
various other reasons as well. Review shall be made.
17 Next Meeting All
30.11.2010 @ 16.30 am
Recorded by Eng Suraj Singh PM November 10, 2010

Regular Records were maintained for meeting

purpose.
For Meeting dated 28.9.2010

Submittals
Main building
Pressure tank calculation
Treated water pump service building
Approved as noted
Main building
Filter tank sizing pump room
Approved as noted revise & resubmit
Work request
Single female Installation of marble
Disapproved

Single KC Installation of marble

Disapproved
OPD Installation of marble
Disapproved
RFI
DC Fire pump, Fire water line, PRV line, for full weld
Not ready
Single female GF rooms
Accepted as noted
Single female GF Corridor

Revise & resubmit
Visual inspection for boiler

Rejected
Testing
Pressure testing for chilled water piping basement tunnel area
including risers & services building
Satisfactory
Submittals
Service building GF. Transformer room
FM 200
Approved as noted 27/9/2010
(to be used as approved earlier)
Generator room Fire extinguishing system GF
Not required for Generator room 27/9/2010
RFI
Main building
Installation of ceramic walls 3rd floor toilet shifting door area part 1

Installation of ceramic walls 3rd floor toilet shifting door area part 3
Delivery Notes
Hydrants
SFFECO stamp not available
Accepted subject to compliance 27/9/2010
Grease interceptor (zurn LC)

Accepted subject to comments+ for payment 27/9/2010
Grills & diffusers

Location as agreed+ for payment 27/9/2010

Shop Drawing
Main Building 01-Anesthesia Pump room (Part 78) - Approved with
comments (dowels in columns to approved method)
MB Anesthesia pump room approved as commented
Chilled water pump room expansion tank, air separator section
details- Approved as noted.
External- Typical details for Manhole sump pit 1080- Revise &
resubmit.
SB- Expansion Joint Layout plan GF -1091- Approved as noted.
Manhole - Typical layout details & sections -1109 - Revise & resubmit
MB- Aluminum Cladding & Plaster FF- 1107- Approved as noted
KC 03 - Main entrance details -1308 - Approved as noted
MB 01 - Main entrance details Plan - 053 - Approved as noted
Power distribution layout -1070-Approved as noted
Deliveries
Marble, hollow metal doors, leaf / frame, mechanical & electrical
goods,
Glass with black screen film curtain wall 6 mm double
Windows ac 192 #
Porcelain tile 400 x 400 MB

Bath room accessories

External pipes uPVC
Windows for services building 41 #, 2/10/2010
Door leaf & frame,
Marble for window
Warning tape 19.9.2010
Door leafs & frames Note # 1474/1480/1483-rejected
RFI
External Mechanical Drainage Ist fix test drainage
Tower basement preparation for putty in part 1, 2, 3
MB Wall tiles 29.9.2010
External Mechanical inspection Pressure test for drainage 29.9.2010
MB Marble window 29.9.2010
MB Marble FF 6A & 6B Revise & resubmit.
MB Ceramic walls FF 6A
MB Marble FF 5A Revise & resubmit.
MB Putty FF Corridor
MB Putty GF, FF 7A
Anesthesia Pre concrete 2 # columns @ pump room 7B Approved.
External Fill - subgrade preparation – car parking, roadways ready for
FDD. Accepted.
OPB- Rectification of ceramic tiles GF.
MB- marble window FF part 6b - not accepted.
MB- ceramic tiles GF 4b - revise + resubmit
MB- ceramic walls 6a- accepted.
MB- ceramic SF, toilet part 1- not ready. Part 3 not ready, part 3 not
ready.
MB- Ist coat putty FF 4A, 894 rear area-Not accepted
MB- Above ceiling holes openings pent house- 1007 arch-Revise
+resubmit.
MB- Install ceramic floor tiles 4th floor toilet part 3-970 arch
MB- Marble windows sill 2nd floor 1009 arch
MB- Marble window sill 4th floor- 1008 arch
MB- Gypsum board Ist layer R655
MB- Gypsum board FF R992
MB- Gypsum board FF R991
MB-ceramic wall toilet area part 2-964-accepted
MB-ceramic wall toilet area part 3-965-accepted

Work Request
External Backfill of sub grade at zone 4 & 5 landscape for road way &
car parking Approved 5.10.2010
Transformer foundation pad 1, 2, 5 approved, other 2 not approved.
MB SF back area Start work waterproofing
MB Start work for chilled water return piping insulation @ tunnel area
including riser & services building- disapproved.
Soft & Treated Water Tank Concrete pour found pad in - approved.
MB Marble 12 mm sample approved.
MB Start fixing marble tile – corridor part 1, 4th floor. Approved.
SB- start Ist coat putty FF. Approved
MB- marble tile corridor part 3 4th floor. Approved.
OPB-marble floor tile corridor GF, SF. Approved.
SFB- marble floor tiles GF, SF. Approved.
KC- marble floor tiles GF, SF. Approved.
External- star work b/fill sub grade zone 4 & 5- approved.
Transformer foundation Star work SS 1.2 5 approved.
MB- plastering basement, GF, FF, 6a approved.
MB Plaster @ stair, BM/GF/FF 6A approved to compliance (EJ)
MB GF Part 3 29.9.2010
OPB Floor screed GF 602
MB- Waterproofing Basement Part 1- 604 arch
MB- Waterproofing Basement Part 2- 605 arch
Submittal
Letter to ZFP for Marble material 12 mm approval with test report
28.9.2010
Boiler piping (steam piping material) approved as noted-alternative
brand/supplier for steam pipe is approved subject to certification.
MB - GF expansion joint layout plan 01 approved as noted.
OPB 03 Main entrance structural details
KC 03 - Main entrance structural details.
MB-Main stair plan & section
MB01 - Ramp & plan.
External piping system, details & section.
MB 01- ramps & stair details - approved as noted.
MB main entrance- proposed CMU wall in front rejected.

Request for prequalification sample approved of Children Gymnasium

Flooring & skirting accessories – Tarkett- Rejected.
Status up to 12/10/2010 forenoon
For 19.10.2010
Work Request
th
MB- Ceramic tiles - 4 floor centre- 606 arch - Approved
MB- waterproofing basement part 1- 604 arch - Approved
MB-Ceramic Floor FF Centre Area-609 Arch - Approved.

MB-Ceramic Floor TF Centre Area-607 Arch - Approved.
MB-Ceramic Floor SF Centre Area-608 Arch - Approved.
MB-UPS panel installation basement part 03 -120 Elec - Approved.
MB-Cable tray panel installation & wire pulling works in pump room-
121 Elec - Approved.
MB- Roof area-Form concrete waterproofing-616 arch.
External-SECO room - Plastering-612 Arch- Disapproved.


MB- Rectification above ceiling Gypsum board 7A - 1005-Revise &
resubmit.
MB- Rectification above ceiling Gypsum board part 7B - 1004-Revise
& resubmit.- Not accepted-Do not submit without checking.
MB- Rectification above ceiling Gypsum board gf 4B- 1003-Accepted
MB- Rectification above ceiling Gypsum board gf 4A- 1002-Accepted
MB- Install ceramic floor tiles 4th floor toilet part 3-970 arch-Revise &
Resubmit
MB- 2nd floor- RCC pour-Anesthesia pump room top slab part 7B-
637-Proceed.


MB- Block work Second Floor Back Area- LC Room 1 & LC Room 2-
1012 Arch- Not Ready
MB-GF part 1 above dry wall partition-1020 Arch
MB-Pent House above ceiling closing holes-1018 Arch
MB- Ceramic walls tiles FF part 5B-1014-Accepted.
MB- Marble Flooring GF 4A- 996 Arch- Revise & resubmit.
MB- Waterproofing SF Back Area- 613 arch- Disapproved.
MB-Marble window sill-FF-6B-971-R1-Arch
MB-BA-Waterproof-FF 6A-6B-1016-Arch
MB-Marble floor FF-7A-1017-Arch.
SFB - RCC pour- Transformer foundation-dist system-2 #- 638-

Proceed.
KC - RCC pour - Transformer foundation - distribution system -1 # -

639- Proceed.
SB-Soft water tank-Surface repair work of ceiling & walls such as 1-

canstrip, 2- filing water plug at hole 3, 3- honey comb repair-481-
Accepted.
SB- Soft water tank- Thermo coat on ceiling- 480- Accepted
OPB - Marble skirting-959 R1 Arch

OPB-Rectification Ceramic floor tiles-842-R4-Arch
OPB-GF-Repair Gypsum Board Drywall Partition above ceiling-831-
R7 Arch- Accepted.MB-
External-Sub grade car park, road FDD besides KC-523-R1CN-

Accepted.
External Drainage- Pressure testing for drainage & pipe level-1036

Submittal
MB 01-Relocation of wall-Therapy Room- Sk 3186-Approved.
MB 01-Relocation of wall-Recovery Room- Sk 3187-Approved as
noted.
MB 01- West Side Ramp & Step Details- 01-A-R & S-03
MB-Main stair plan & section 01-A-CMU-01-Revise & Resubmit
MB- Prequalification Approval of disconnect switch GF-M-0286-Elec
MB-01-Ramp & Plan- 01-Ramp-001-Revise & resubmit.
MB- 02- Main Stair Plan & Section-01-SD-Stair-02
Sound attenuators selection data for FAHU, AHU, IAHU-M-0278-

HVAC-SOUND ATTENUATOR-R1- Revise & Resubmit.
OPB-Layout & Builder Work-Passenger / Bed Lift Two 2 units-02-

ELE-01-R03
All Buildings- Sample approval- Aluminum Tiles + Perforated Tiles-

600 x 600 mm Ceiling. M-0284-Arch-RGA- Revise & Resubmit.
SB-08-Medical Gas Plant Room Equipment Details- 08- MGR-SD-

001
SB- 08-Hot water pumps & piping layout boiler room-08-SD-BOI-003
KC- 03- Medical Gas Plant Room Equipment Details-03-MGR-SD-04
Ancillary Building- Windows 67 # - 2518
Up to 19/10.2010 Noon.
For 26.10.2010
Work Request
MB- Ceramic tiles - 4th floor centre- 606 arch - Approved
MB- waterproofing basement part 1- 604 arch - Approved

MB-Ceramic Floor FF Centre Area-609 Arch - Approved.

MB-Ceramic Floor TF Centre Area-607 Arch - Approved.
MB-Ceramic Floor SF Centre Area-608 Arch - Approved.
MB-UPS panel installation basement part 03 -120 Elec - Approved.
MB-Cable tray panel installation & wire pulling works in pump room-
121 Elec - Approved.
MB- Roof area-Form concrete waterproofing-616 arch.- Approved on
ATE responsibility
MB- Marble FF Part 6- 618 Arch
MB-Putty @ Marble FF Part 6- 620 Arch.- Approved
MB-Putty FF Part 5-619 Arch.- Approved
MB-Marble Skirting FF Part 5- 617 Arch.- Approved
MB- Marble Floor Corridor 5A-621 A Arch- Approved
MB- Ceiling Hangers + Framing FF part 5- 624 Arch- Disapproved
MB- Ceiling Hangers + Framing FF part 6- 623 Arch- Disapproved
MB- Screed concrete for Vinyl floor FF part 5 & 6 – 625 Arch
OPB- False ceiling main runner corridor FF & SF 625 Arch-
Disapproved
KC- False ceiling corridor GF & FF 626 Arch.- Approved
External-SECO room - Plastering-612 Arch- Disapproved.

MB-Pent House above ceiling closing holes-1018 Arch-Accepted
MB- Rectification above ceiling Gypsum board 7A - 1005-Revise &
resubmit. -Not Accepted
MB- Rectification above ceiling Gypsum board part 7B - 1004-Revise
& resubmit.- Not accepted-Do not submit without checking.
MB- Rectification above ceiling Gypsum board gf 4B- 1003-Accepted
MB- Rectification above ceiling Gypsum board gf 4A- 1002-Accepted
MB- Install ceramic floor tiles 4th floor toilet part 3-970 arch-Revise &
Resubmit
MB- 2nd floor- RCC pour-Anesthesia pump room top slab part 7B-
637-Proceed.


MB- Block work Second Floor Back Area- LC Room 1 & LC Room 2-
1012 Arch- Not Ready
MB-GF part 1 above dry wall partition-1020 Arch- Not accepted,
Rework, adjust & resubmit.
MB- Ceramic walls tiles FF part 5B-1014- Accepted.
MB- Marble Flooring GF 4A- 996 Arch- Revise & resubmit.
MB- Waterproofing SF Back Area- 613 arch- Disapproved.
MB-Marble window sill-FF-6B-971-R1-Arch- Accepted
MB-BA-Waterproof-FF 6A-6B-1016-Arch- Accepted.
MB-Marble floor FF-7A-1017-Arch.-Work May Proceed.
MB- GF Part 7 & part 8- Pressure testing for FCU Drainage-Work
proceed-satisfactory
MB- GF Part 1 & part 2- Pressure testing for FCU Drainage-Work
proceed-satisfactory
MB- Marble Window sill 4th floor 1008 Arch- Revise & resubmit
MB- Marble Window sill 2nd floor 1009 Arch- Revise & resubmit
MB-BM part 1-1st coat putty. 1031-Arch-Not Accepted-Do not submit
RFI without checking on site.
MB-BM part 2-1st coat putty. 1032-Arch- Not Accepted
st
MB-BM part 3-1 coat putty. 1033-Arch- Not Accepted
MB-GF 4 A Marble Flooring 996 R1
MB-FF part 2, FCU Valve assembly 169 HVAC Mech
MB- GF, FF 7A-1001 R1 arch
MB- Marble floor corridor lift floor part 3, 3-2, 1037 arch
MB- Marble floor corridor lift floor part 3, 3-20, 1038 arch
MB- Marble floor ceramic wall tiles first floor part 1, 1039 arch
External- Surface repair ceiling & walls- soft treated water tank 1-
canstrip, 2- filling water plug at hole 3- honeycomb 483 civil
External- thoroseal coat ceiling- soft treated water tank1- 482 civil
SFB - RCC pour- Transformer foundation-dist system-2 #- 638-

Proceed.
SFB- Part A-Marble Floor-1015
SFB- part B-Marble tiles corridor-1023

Ext-SFB/SB-plate load test-525 civil- Accepted

KC - RCC pour - Transformer foundation - distribution system -1 # -
639- Proceed.
SB-Soft water tank-Surface repair work of ceiling & walls such as 1-

canstrip, 2- filing water plug at hole 3, 3- honey comb repair-481-
Accepted.
SB- Soft water tank- Thermo coat on ceiling- 480- Accepted
SB- Chiller foundation pad -525-civil
OPB - Marble skirting-959 R1 Arch-Accepted
OPB-Rectification Ceramic floor tiles-842-R4-Arch-Not accepted,
rework, adjust & resubmit.
OPB-GF-Repair Gypsum Board Drywall Partition above ceiling-831-
R7 Arch- Accepted. MB-
OPB- FF-Honeycombing rectification. 525-Civil
OPB- GF-Honeycombing rectification. 524-Civil
OPB- SF-Honeycombing rectification. 526-Civil
External-Sub grade car park, road FDD besides KC-523-R1CN-
Accepted.
External Drainage- Pressure testing for drainage & pipe level-1036-
Proceed-Satisfactory
External Water - Pressure testing for water line-1034-Work may
proceed-satisfactory.
Submittal
MB 01-Relocation of wall-Therapy Room- Sk 3186-Approved.
MB 01-Relocation of wall-Recovery Room- Sk 3187-Approved as
noted.
MB 01- West Side Ramp & Step Details- 01-A-R & S-03-Approved as
noted.
MB-Main stair plan & section 01-A-CMU-01-Revise & Resubmit
MB- Prequalification Approval of disconnect switch GF-M-0286-Elec,
Approved as noted.
MB-01-Ramp & Plan- 01-Ramp-001-Revise & resubmit.
MB- 02- Main Stair Plan & Section-01-SD-Stair-02, Approved as
noted
MB-Upper Roof Floor Aluminum Cladding Layout- Lay-SD-A-1108-
Approved as noted.

MB-01-Low current room @SF rear. 01-A-LC-01-R01. Revise &

resubmit.
MB-01-TF-BMS-Lay out-Part 2. 01-BMS-SD-3rd-834 R1-Revise &
Resubmit
MB-01-TF-BMS-Lay out-Part 3. 01-BMS-SD-3rd-835 R1-Revise &
Resubmit
MB-01-SF-BMS-Lay out-Part 5. 01-BMS-SD-2nd-832 R1-Revise &
Resubmit
MB-01-SF-BMS-Lay out-Part 4. 01-BMS-SD-2nd-831 R1-Revise &
Resubmit
MB-01-RF-BMS-Lay out-Part 3. 01-BMS-SD-RF-841 R1-Revise &
Resubmit
Resubmit
Resubmit
MB-01-RF-BMS-Lay out-Part 3. 01-BMS-SD-RF-841 R1
MB-01-4th F-BMS-Lay out-Part 2. 01-BMS-SD-4th-837 R1-Revise &
Resubmit
MB-01-4th F-BMS-Lay out-Part 1. 01-BMS-SD-4th-836 R1-Revise &
Resubmit
MB-01-FF-BMS-Lay out-Part 4. 01-BMS-SD-FF-825 R1-Revise &
Resubmit
Resubmit
Resubmit

Resubmit
MB-01-GF-BMS-Lay out-Part 8. 01-BMS-SD-GF-820 R1-Revise &
Resubmit
Resubmit
Resubmit
Resubmit


Resubmit
Resubmit
MB-01-GF-BMS-Lay out-Part 2. 01-BMS-SD-BF-812 R1-Revise &
Resubmit
MB-01-BM-BMS-Lay out-Part 3. 01-BMS-SD-GF-811 R1-Revise &
Resubmit
MB-01-BM-BMS-Lay out-Part3 . 01-BMS-SD-GF-812 R1
MB-01-GF-BMS-Lay out-Part1 . 01-BMS-SD-GF-813 R1-Revise &
Resubmit
MB-01-Low Current room at Second Floor rear area- 01-A-LC-01-
R01, Revise & resubmit
MB- Granite 400 x 400 exterior corridor @ FF 01-A-Corridor 01.
Approved as noted
MB- Proposed corridor architecture GF- Lay-SD-1090- Revise &
resubmit
Sound attenuators selection data for FAHU, AHU, IAHU-M-0278-
HVAC-SOUND ATTENUATOR-R1- Revise & Resubmit.
OPB-Layout & Builder Work-Passenger / Bed Lift Two 2 units-02-

ELE-01-R03
OPB- Porcelain Sample- For Floor Junction Box- M-0288-Arch-
Porcelain
All Buildings- Sample approval- Aluminum Tiles + Perforated Tiles-

600 x 600 mm Ceiling. M-0284-Arch-RGA- Revise & Resubmit.
All Buildings- Electrical Loads Calculations for NJH. Sketch-3188-E

Loads
External Panel Board- M-0285-Elec
SB-08-Medical Gas Plant Room Equipment Details- 08- MGR-SD-

001, Revise & resubmit
SB- 08-Hot water pumps & piping layout boiler room-08-SD-BOI-003-
Revise & resubmit.- Revise & resubmit.

KC- 03- Medical Gas Plant Room Equipment Details-03-MGR-SD-04-

Revise & Resubmit
KC-Main entrance structural details-3184 ME-Revise & resubmit
OPB- Main entrance structural details-3185 ME-Revise & resubmit
External- Manhole layout 900 x 900 & sections Lay-SD-ST-1109-R01
External- Manhole layout 700 x 700 & sections Lay-SD-ST-1110-R01
Lift-Layout & Builders Work Passenger / Bed Lifts (2) Units 02-ELE-
01-R03, Revise & resubmit
25158-Ancillary Building- Windows 67
58954-Ceramic Tiles white
2520-Curtain Walls Frame - Accepted
Valve, actuators, 3 way valves
15768 Fire alarm material
Up to 26/10.2010 Noon.

RFI
MB – Mechanical- Pressure test Fire Fight FF- 1037- Accepted
MB- FF-5A Ceramic wall tiles 1034 Arch-Accepted.
MB- FF-7A Marble floor 1035 Arch-Accepted.
MB- Marble floor corridor lift floor part 3, 3-20, 1038 arch-Revise &
resubmit
MB- GF, FF 7A-1001 R1 arch-Not ready- ATE Engineer not
responding
MB-GF-FF 7A-1001 R2 Arch- Approved
MB-GF 4 A Marble Flooring 996 R1-Revise & resubmit/work mar
proceed to comments incorporation.
MB- Putty Ist coat basement-1031 R1 Arch
MB- Waterproofing basement1/1-2 1043-arch
MB-FF 4A-Ist coat putty-894 R4
MB- GF 5B- Ceramic- 928 R2-arch
MB- GF 5A- 1041 Arch
MB- FF 4A- 894 R4
MB- Marble floor ceramic wall tiles first floor part 1, 1039 arch- Revise
& resubmit/work mar proceed to comments incorporation.
SB-Pressure Test Fire Fighting Pipe Line FF- 1036- Accepted

SB- GF-Honeycomb rectification- 497 R1 Civil

SB- FF-Honeycomb rectification- 498 R1 Civil
SFB- Part A-Marble Floor-1015-Not Ready
SFB- back Area –Pour RCC Package Sub Station-Transformer pad-
(PSS1) Lean concrete-640-Accepted
OPB- SF-Honey combing rectification. 526-Civil-Accepted

OPB-SF Honeycombing rectification- Accepted
OPB- GF-Honeycombing rectification. 524-Civil-Accepted

Chiller Foundation Pads Locations- 3/4/5/6- 170-HVAC-MECH-No
Need for this RFI
External- thoroseal coat ceiling- soft treated water tank1- 482 civil-
Accepted.
External- Surface repair ceiling & walls- soft treated water tank 1-
canstrip, 2- filling water plug at hole 3- honeycomb 483 civil-
Accepted
External- Besides OPB- Pour Concrete for distribution pad PSS4-
J05-00300
Submittals
All Buildings- Electrical Loads Calculations for NJH. Sketch-3188-E
Loads- Approved with comments
SF back area & besides OPB- Transformer foundation Part 1 blind-

640 struct.
MB- 01- Ramp & Plan- 01-Ramp-001-R01

MB-01- BM Floor BMS Layout 01-BMS-BM-810-R02- Approved as
noted
MB-01- G Floor BMS Layout 01-BMS-GF-820-R02- Approved as
noted
MB-01- F Floor BMS Layout 01-BMS-FF-822-R02- Approved as
noted
MB-01- S Floor BMS Layout 01-BMS-SF-350-R02- Approved as
noted

MB-01- T Floor BMS Layout 01-BMS-TF--R02- Approved as noted

MB-01- Forth Floor BMS Layout 01-BMS-4th-836-R02- Approved as
noted
MB-01- Roof Floor BMS Layout 01-BMS-RF-839-R02- Approved as
noted
MB-01- Roof Deck BMS Layout 01-BMS-RD-842-R02- Approved as
noted
MB-01-Installation details for internal windows-SD-01-A-13-21,
Approved as noted
MB- Emergency Stair Typical Plan & Section- 01-A-Stair-03,
Approved as noted
MB- Prequalification & sample approval Children gymnasium &
skirting accessories M-0264-Arch-Vinyl tiles-R03. Revise & resubmit
External- Manhole layout 900 x 900 & sections Lay-SD-ST-1109-

R01-Revise & resubmit
External-Sample kerb stone & interlock-M-0290-Arch-C & I. Revise &
resubmit
External- Manhole layout 700 x 700 & sections Lay-SD-ST-1110-
R01-Revise & resubmit
External-Typical details of manhole sump pit Lay-SD-1089-R02
Revise & resubmit
OPB- Porcelain Sample- For Floor Junction Box- M-0288-Arch-

Porcelain-Revise & resubmit
Passenger Bed Lifts-Shaft & Car Drawing- 01-ELE-03-R01?
Passenger Bed Lifts 2 units Lay out & builder work Drawing- 02-ELE-
01-R03
KC- Passenger / bed lift 2 units- 03-ELE-01-R02
Passenger/ bed lift 6 units- shaft + car drawing 01-ELE-03-R01
SB- Bed lift 1 unit Lay out & Builder work 08-ELE-01-R01
SB-08- Hot water pump & piping Lay out 08-SD-B01-003-R1
SB-Generator Room- Pump pad- Sketch-3191-Generator- Revise &
resubmit
SB-Generator Room- Silencer pad- Sketch-3190-Generator- Revise
& resubmit
Switch gear room structural details- 11-ST-SG-001 Revise & resubmit

MCC-BMS-Motor Control Centre- Technical Catalogue-Honeywell-M-

0289-BMS
MCC-BMS- Drawings-Honeywell-Doc-3189-BMS
Approval for AMICO-Al Dawleiah For bed head units-M-0293-BHU

RAL colour sample approval for Metal doors- Hempel-M-0291-
Hempel. Revise & resubmit
Buildings-Test Report Marble stone panel Royal Grey JD-5232.1

Epoxy sealer Hempadur for staircase & flooring, electric room-
Hempadur-M-0292 Hempadur
Storage tank approval request-WADAD- MG-0011-Tank-R1
All Buildings-External panel boards-Jeddah Panel board factory- M-

0285-Elect – R01
Work Request
SB-GF Ceramic wall tiles, centre area- 610 arc - Disapproved
SB-FF Ceramic wall tiles, centre area- 611 arc - Disapproved
MB- BM-Floor screed-Elec. Room + Kids play Area – 629 Arch.-
Approved
MB- FF-Floor 5/6 – 626 Arch.-Approved
MB- 3rd Floor Elec room – 631 Arch. .-Approved
MB- 2nd Floor Elec room – 630 Arch.-Approved
MB- Ceiling grid runner patient room FF part 1-633 arch. Approved
MB-Dry wall GF 6A, 6B-638 arch. Disapproved
Delivery Notes
80049204 External- Armoured Cable for lighting- Accepted
SDS/2010/DN/506 Clock & Accessories- Accepted
A019331 NCS Cables-Accepted

15768-Fire Alarm System- Accepted

80050351-Cables - Accepted
2204- Marble tiles
2525 & 188898- Curtain walls frame chemicals for tiles.
Cables- 80050351

RFI
MB- Putty Ist coat basement-1031 R1 Arch. - Revise & resubmit
MB- Waterproofing basement1/1-2 1043-arch- Accepted
MB-FF 4A-Ist coat putty-894 R4. Accepted.
MB- GF 5B- Ceramic- 928 R2-arch. - Revise & resubmit.
MB- GF 5A- 1041 Arch.- Revise & resubmit.
MB-BM- Tunnel area including riser & to service building. 171-CHW-
Mech
MB-01-HVAC ducting, FAHU & (shaft) 179-HVAC-Mech
MB- TA- FF corridor, 3, 3-2. Marble floor 1047 Arch. Accepted.
MB- TA- TF corridor, 3, 3-2. Marble floor 1048 Arch. Not ready.
MB-01- FF part 7-Measurement Fire Fighting Pipes. 216-FF-Mech
MB-01- BM part 1-Measurement Fire Fighting Pipes. 213-FF-Mech
MB-01- Shaft 03 part 3-Measurement Fire Fighting Pipes. 219-FF-
Mech
MB- Corridor 4th floor Marble flooring-3, 3-2. 1037-Arch. Revise &
resubmit.
MB-FF1/1-2-Corridor-Marble Floor Tiles. 1051 Arch
OPB- External Aluminum Windows ready for inspection-1044 Arch
SB- GF-Honeycomb rectification- 497 R1 Civil. Approved

SB- FF-Honeycomb rectification- 498 R1 Civil. Approved
SB- Exterior surface paint. 1046 Arch


J05-00300. Work to proceed
Submittals
640 struct.
MB- 01- Ramp & Plan- 01-Ramp-001-R01. Revise & resubmit

MB-01-Details of cubicle partition @ all wet area. 01-A-11-35.
Approved as noted
MB- GF False column details.-Sketch-A-3192 PC
MB- FF False column details.-Sketch-A-3193 PC
01-R03
KC- Passenger / bed lift 2 units- 03-ELE-01-R02. Approved as noted.
Approved as noted
Passenger/ bed lift 6 units- shaft + car drawing 01-ELE-03-R01.
Rejected
SB- Bed lift 1 unit Lay out & Builder work 08-ELE-01-R01. Rejected
SB-08- Hot water pump & piping Lay out 08-SD-B01-003-R1-
Approved as noted. Revise & resubmit

0289-BMS.- Approved as noted for 1. Revise & resubmit for 2 & 3
MCC-BMS- Drawings-Honeywell-Doc-3189-BMS.-Approved as noted
Approval for AMICO-Al Dawleiah For bed head units-M-0293-BHU.

Revise & resubmit

Hempadur-M-0292 Hempadur. Revise & resubmit.


0285-Elect – R01. Approved as noted
All Buildings – Duct Access Doors M-0294-Mech. Approved as noted.
Granite cladding sample approval under aluminum cladding - M-
0280-Arch-Mulhem-R01. Revise & resubmit.
Plan Switch Gear Room 11-A-SD-SG-02, 11-A-SG-02

External- Typical Layout Manhole 700 x 700 Details + sections Lay-
SD-ST-1110-R02.
Work Request
MB- GF 4, 7 Marble skirting. 645 Arch. Approved.
nd
MB- GF 4, 7 Putty 2 Coat. 644 Arch. Approved.
MB- GF 7 Floor Screed. 647 Arch. Approved.
MB- Back Area- Waterproofing (foam concrete). 642 Arch. Approved.
MB-GF Waterproofing Wet Area 4, 7- 648-Arch
MB- TF Corridor Marble Floor Tiles-650-Arch
MB- SF Corridor Marble Floor Tiles-651-Arch
MB- FF Corridor Marble Floor Tiles-652-Arch
All Buildings-EMT for BMS System @ FF Tower- 123 Elect. Approved
SB- Ceiling grid angles & hangers FF. 639 Arch.- Approved.
OPB- GF, SF False ceiling. 640 Arch. Approved.

Delivery Notes
J 0966/959/949/953 Hydrotheraphy + Theraphy pool resubmitted on
6.11.2010 due to it was lost in ZFP office.
2204 - Marble tiles. Accepted.
Cables- 80050351. Accepted.
0003555 MB- Glass for curtain wall & windows. Accepted.

2527 & 2519- MB & OPB. Accepted.

RFI
MB- Putty Ist coat basement-1031 R1 Arch. - Revise & resubmit
MB- Waterproofing basement1/1-2 1043-arch- Accepted
MB-FF 4A-Ist coat putty-894 R4. Accepted.
MB- GF 5B- Ceramic- 928 R2-arch. - Revise & resubmit.
MB- GF 5A- 1041 Arch.- Revise & resubmit.
MB-BM- Tunnel area including riser & to service building. 171-CHW-
Mech
MB-01-HVAC ducting, FAHU & (shaft) 179-HVAC-Mech
MB- TA- FF corridor, 3, 3-2. Marble floor 1047 Arch. Accepted.
MB- TA- TF corridor, 3, 3-2. Marble floor 1048 Arch. Not ready.
MB-01- Shaft 03 part 3-Measurement Fire Fighting Pipes. 219-FF-
Mech
MB- Corridor 4th floor Marble flooring-3, 3-2. 1037-Arch. Revise &
resubmit.
SB- GF-Honeycomb rectification- 497 R1 Civil. Approved

SB- FF-Honeycomb rectification- 498 R1 Civil. Approved

J05-00300. Work to proceed
Submittals
640 struct.
MB- 01- Ramp & Plan- 01-Ramp-001-R01. Revise & resubmit

MB-01-Details of cubicle partition @ all wet area. 01-A-11-35.

Approved as noted
01-R03
KC- Passenger / bed lift 2 units- 03-ELE-01-R02. Approved as noted.
Approved as noted
Passenger/ bed lift 6 units- shaft + car drawing 01-ELE-03-R01.
Rejected
SB- Bed lift 1 unit Lay out & Builder work 08-ELE-01-R01. Rejected
SB-08- Hot water pump & piping Lay out 08-SD-B01-003-R1-
Approved as noted. Revise & resubmit

0289-BMS.- Approved as noted for 1. Revise & resubmit for 2 & 3
MCC-BMS- Drawings-Honeywell-Doc-3189-BMS.-Approved as noted
Approval for AMICO-Al Dawleiah For bed head units-M-0293-BHU.

Revise & resubmit

Hempadur-M-0292 Hempadur. Revise & resubmit.

0285-Elect – R01. Approved as noted
All Buildings – Duct Access Doors M-0294-Mech. Approved as noted.
Granite cladding sample approval under aluminum cladding - M-
0280-Arch-Mulhem-R01. Revise & resubmit.
Work Request
MB- GF 4, 7 Marble skirting. 645 Arch. Approved.

MB- GF 4, 7 Putty 2nd Coat. 644 Arch. Approved.

MB- GF 7 Floor Screed. 647 Arch. Approved.
MB- Back Area- Waterproofing (foam concrete). 642 Arch. Approved.
All Buildings-EMT for BMS System @ FF Tower- 123 Elect. Approved
SB- Ceiling grid angles & hangers FF. 639 Arch.- Approved.
OPB- GF, SF False ceiling. 640 Arch. Approved.

Delivery Notes
J 0966/959/949/953 Hydrotheraphy + Theraphy pool resubmitted on
6.11.2010 due to it was lost in ZFP office.
2204 - Marble tiles. Accepted.
Cables- 80050351. Accepted.
0003555 MB- Glass for curtain wall & windows. Accepted.
2527 & 2519- MB & OPB. Accepted.
For meeting dated 30.11.2010

RFI
SB- Exterior surface paint. 1046 Arch-Not accepted. Rework
MB-GF-RC Slab rectification 4,7. 528 Civil. Accepted.
MB- GF 5B Ceramic wall tiles- 928 R3 Arch. Revise & resubmit.
MB- GF 5A Ceramic wall tiles- 1041 R1 Arch. Revise & resubmit.
MB- SF Waterproofing back area- 1045 Arch. Accepted
MB- FF 5A/5B Waterproofing back area- 1049 Arch. Accepted
MB- GF 7B First coat putty- 1052 Arch. Revise & resubmit
MB-FF1/1-2-Corridor-Marble Floor Tiles. 1051 Arch. Accepted.
MB-GF 5, 6 RC Slab rectification 529-Civil- Accepted.
OPB- External Aluminum Windows ready for inspection-1044 Arch.

Rejected.
External b/wall Mock up sample paint 1036 Arch- Revise & resubmit.

Submittal
MB- GF False column details.-Sketch-A-3192 PC. Approved as noted
MB- FF False column details.-Sketch-A-3193 PC. Approved as noted
Plan Switch Gear Room 11-A-SD-SG-02, 11-A-SG-02. Approved as
noted.
SD-ST-1110-R02. Approved as noted.
MB-FF LPG System 01-LPG-SD-0009. Approved as noted.
Lay-SD-ST-1109-R02. Approved as noted.
External- Typical Layout Manhole 1200 x 1200 Details + sections
Lay- Lay-SD-ST-1112-R02
Work Request
MB- FF 2/3 Ceramic floor- 653 Arch. Approved.
MB- SF Corridor Marble Floor Tiles-651-Arch. Approved.

MB- TF Corridor Marble Floor Tiles-650-Arch. Approved.
MB-GF Waterproofing Wet Area 4, 7- 648-Arch. Approved.
MB- FF Corridor Marble Floor Tiles-652-Arch. Approved.
External- Manhole structure construction drainage manholes zone
1/2/3/4/5-262 Civil. Approved.
MB- 4th floor EMT for BMS-124 Electrical- Approved.
Delivery Notes
SA 0960010 3 way valve & control switches- Not accepted
065490 Air diffusers & exhaust air grills- Not accepted
Weekly Contract Progress Review Meeting # 179

With Consultants


ZFP & ATE Key Personnel

For ATE Internal information.
S# Minutes Description Actio

n
By
1 Introduction None
1. ATE new Engineers- introduced to ZFP Engineers
2. ZFP introduced its Engineers to ATE new Engineers
2 Progress of work
Progress report to be submitted one day in advance to the meeting ATE
day for review. During meeting, it cannot be reviewed.
3 Increased Manpower ATE

Last minutes about increasing manpower & staff, information tabled
about new key personnel.
4 Completion
Progress completion date is 24.4.2011 based on 68 months duration ATE
5 Telephones set not in original scope but, letter by ZFP sent to MOH ATE/
has not been responded. ATE to peruse. HO
6 Mechanical works
Urgent
1. Remaining shop drawings & materials- ATE
2. schedule for submission required.- advise schedule
3. 2 weeks allowed for schedule
4. VCD started fixing, transfer grill

5. Check all material approvals before use of silicon where ever
required according to details
6. Ceilings works not progressing.due to mechanical works
7. Quantity of mechanical work is effected
8. ATE engineers retention capacity too poor
7 Architectural
1. Shop drawings
2. Curtain walls not submitted- Matboli to be coordinated before ATE/
submission- check all details whatsoever Walid

Matbo
3. New submittals uli
4. EO doors for operation room- waiting from MOH-ATE to
peruse ATE/
HO
5. Automatic sliding door – shop drawing received-ATE to
submit price
6. Aluminum doors- no shop drawing submitted- submit before

material fabrication & delivery- ZFP cautioned ATE
7. Fence- shop drawing for emergency gate required
8. Precast panels defects-cracks-damaging corners- letter for

rectification from ZFP- Joint inspection with ZFP
9. Protection of finishing works- All finishing works such as

Aluminum cladding, curtain walls etc. require protection as
people make writing on them.
8 Electrical works
1. Submittal of additional lighting fixtures in place of omitted ATE
external street lights – these fixture not in BOQ but, a
substitution for not required external lights as some lighting
poles deleted
2. Many areas such as mosque, store building, STP, on hold.

OHT in generator room on hold
3. RO, waste disposal, medical disposal etc may be required.
4. Cold storage in main building- scope not known- coordinate

with supplier sufficiently.
5. ZFP not clear about its deletion- ATE has to confirm from
MOH
9 Main Building auditorium interior finish – coordinate with

specialist vendor in details before ZFP meeting- audio video system-
Eng Usman reported next week, vendor may visit
10
1. Load calculation for 500 beds. Requirement 60 x 70 m size
outside project area SCECO room (new item) size calculation ATE
to be done
2. Load calculations are being worked out for all areas by Eng

Nair ATE- His CVs shall be submitted.
11 1. Civil works
2. RCC works exhibiting defects all over areas not finished ATE/
3. This is a serious concern. Quality of all RC work was bad HO
during initial execution.
4. Repairs to be explored to avoid corrosion due to location of

project being near to sea & as many years have elapsed, it is
to be protected urgently. Some special task force is required
for this purpose.
5. All repairs must be recorded by RFIs
6. New items- collection & disposal of medical waste

7. ATE working on structural shop drawings
8. Lift station-control room- ATE proposed to cancel it &

connect last pipe line manhole to government sewerage
network but, no thorough engineering studies have been
conducted.
9. Hospital shall come in operation after long time & sewerage

system could be used but, detailed information should be
available before carrying out external area/ internal sewerage
system.
10. ATE write to MOH about capacity requirement for 500 beds.
11. Mosque & Stores on hold from MOH
12. Schedules
13. Realistic Schedule for target date 24.4.2011, schedule is
required for remaining works & remaining times
14. Weekly/monthly schedules should be submitted
15. Days remaining

16. Countdown board displaying number of days left for
completion to be mounted on front of main building is not
done.
17. Cash flow- updated cash flow for 228 million to be submitted
by ATE
12 As Built drawings schedules to be submitted & all drawings to be ATE

expedited now & not after the project is completed.

13 Organisation chart to be submitted by ATE ATE

All positions should be exhibited with names
14 Foremen:
List of all foremen on site & their working areas to be submitted. This ATE
is required for site coordination by ZFP
.
15 1. Safety-
2. No safety on site- no third party insurance is in force- ATE
Insurance is very urgent- safety is very urgent- helmet &
safety shoes for all working on site are required
3. Safety plan is required

4. House Keeping is very poor all over
16 Photocopier:
1. ZFP photocopier has been out of service for long. ATE
2. Needs repairs or replacement urgently
17 1. Payment Certificate
2. Payment certificate is a serious issue & cannot be done ATE
haphazardly- requires all inputs- ATE engineers should
provide all information to QS dealing with it.
3. Particularly, mechanical & architectural documents supports

are too poor.
4. FM 200 system Service building fire suppression drawings

have been approved for areas also not included in scope of
work. Those areas not covered in scope of contract, shall not
be required to be executed though approval granted.
5. In case of execution, no extra payment shall be made.
6. Concerned discipline engineers must check scope of work

before submissions.
7. Package substation shop drawing to be submitted today

18 RO plant Kidney Centre – Location to be decided. ATE may for an
optional supplier who could accommodate.
19 Material submittals:- all material ATE so far, has submitted with ATE
single data or catalogues attachment only though, contractually, it
should be submitted in duplicate. One copy has to be returned to

ATE after signing.
20 Coordination:
1. Coordination on site is too poor. No one knows about what ATE
activities should be started. Any operation is started anywhere
& then rework is done. Services are not installed & walling is
completed. Then walling is removed for installing services.
2. Engineers have to check all drawings & specification prior to

commencing any activity. All contract scope must be known to
concerned engineers.
3. No Work request submission should be made prior to making

complete coordination of relevant activity. After commencing
works, the area should not be abandoned & restarted anytime
without information.
4. Once activity starts, considerable areas should be completed

prior to raising any RFI.
5. All smaller areas RFI should be avoided keeping in view

nature of buildings, accessibility & limitation of inspectors.
6. ATE engineers should act professionally, as there is no

difference between ATE & ZFP engineers. All are
professionals & should conduct accordingly. What checks are
required on activities, must be known to ATE engineers on
site. It is not the job of ZFP to teach ATE engineers about
good professional practice.
21 Contract language:
1. Administrative language of contract is Arabic ATE/

ZFP
2. Technical communication with ZFP should be effected in
English.
3. ATE should write from head office using English language for
any technical issues with ZFP.
4. English letters can be issued from office of Project Manager

on site.
22 Unrequired letters:
1. It has been a practice by ATE to write anything without ATE
analyzing thoroughly for the entirety of the items as packages.

2. ATE should write only those issues that have merits.
3. ZFP does not accept ATE to contribute time wastage based

on such low profile letters.
23 1. Quality System:
2. ATE advised that site has already started implementing
quality system of organization by issuing job descriptions at
various levels, control of stores procurement, ensuring
punctuality of all workforce & all catagories of personnel.
3. ATE now believes in self regulation of all works to help ZFP

invest minimum time on inspections.
4. Meetings:
5. Regular weekly progress review meetings, daily output
meeting are being organized to review all works results.
6. Soon all project areas shall be covered with QA

implementation to contractual requirements.
24 Next Meeting:
After two weeks @ 10.00 am depending on the outcome of this ATE/A
meeting’s follow ups. FP

Weekly Contract Progress Review Meeting # 181

With Consultants


ZFP & ATE Key Personnel

For ATE Internal information.
S# Minutes Description Actio

n
By
1 Meeting Frequency
3. Due to no progress as well as no follow up by ATE, in past, None
Contract Meetings were scheduled between long intervals.
4. Now meetings shall be held once in two weeks until more
progress takes off.
2 Progress of work
Progress reported to be improving to some extent but, not to an ATE
acceptable speed. Mechanical discipline is far behind than required.
3 Completion
Till date Progress completion date is 24.4.2011 based on 68 months ATE
duration. Officially, no extension has been received yet.
4 Telephones set not in original scope but, letter by ZFP sent to MOH ATE/
has not been responded. ATE to peruse. List of priority respecting HO
new items to be prepared by MOH.
5 Mechanical works
Urgent
shop drawings & materials. ATE
schedule for submission required- Next week
Check all material approvals before use of silicon where ever

required according to details in fire areas. Eng Salem with
ATE Mechanical engineers to assess situation on site after
meeting. Then submit report.
Ceilings works not progressing. due to mechanical works
SG Room+Gen Room now requires FM 200
6 Architectural
10. Shop drawings
11. Curtain walls not submitted- Matboli being coordinated
drawings & details to be submitted in one week. ATE/
Walid
12. New submittals Matbo

13. EO doors for operation room- waiting from MOH - ATE to uli
peruse. 3 # international manufacturers’ quotation required in
line with contract. ATE/
HO
14. Automatic sliding door – shop drawing received - ATE to
submit price
15. Aluminum doors- no shop drawing submitted- submit before

material fabrication & delivery- ZFP cautioned ATE not to
commence with fabrication prior to approval.
16. Fence- shop drawing for emergency gates required.

Reminded to submit drawings & manufacturer.
17. Precast panels defects-cracks-damaging corners- letter for

rectification from ZFP- Joint inspection with ZFP. To pursue
on site with ZFP. Paint should not be applied on defects
affected areas.
18. Protection of finishing works- All finishing works such as

Aluminum cladding, curtain walls etc. require protection as
people make writing on them. Lift doors required prevention &
should be taken care of urgently. In case, the doors are
damaged, it shall cost ATE.
7 Electrical works
6. Submittal of additional lighting fixtures in place of omitted ATE
external street lights – these fixture not in BOQ but, a
substitution for not required external lights as some lighting
poles deleted
7. Many areas such as mosque, store building, STP, on hold.

OHT in generator room on hold
8. RO, waste disposal, medical disposal etc may be required.
9. Cold storage in main building- scope not known- co ordinate

with supplier sufficiently.
10. ZFP not clear about its deletion- ATE has to confirm from
MOH. MOH to confirm its deletion.
8 Main Building auditorium interior finish – coordinate with

specialist vendor in details before ZFP meeting- audio video system-
Eng Usman had to act, vendor may visit.
No action taken. Rapid action is required on this issue. ZFP, ATE &
vendor should meet prior to finalization pertaining to design

requirement issues. It is very urgent.
9
Electrical
. Load calculation for 500 beds. ATE
1. Load calculations are being worked out for all areas by Eng
Nair ATE- These shall be submitted today
10 18. Civil works

19. RCC works exhibiting defects all over areas not finished ATE
20. This is a serious concern. Quality of all RC work was bad
during initial execution.
21. Repairs to be explored to avoid corrosion due to location of

project being near to sea & as many years have elapsed, it is
to be protected urgently. Some special task force is required
for this purpose. Urgent action on site is required.
22. All repairs must be recorded by RFIs
New items- collection & disposal of medical waste

ATE working on structural shop drawings
Lift station-control room- ATE proposed to cancel it &

connect last pipe line manhole to government sewerage
network but, no thorough engineering studies have been
conducted. ATE has to confirm from MOH about the status
of connecting pipeline to government sewage system or
to STP.
Hospital shall come in operation after long time & sewerage

system could be used but, detailed information should be
available before carrying out external area/ internal sewerage
system.
Mechanical department has to promptly resort to MOH for a

final decision. Site practical execution is suffering. Now works
are moving based on connection to STP Lift station.
ATE write to MOH about capacity requirement for 500 beds.
Mosque & Stores on hold from MOH due to lack of plot space
as well as budget scarcity.
23. Schedules
Realistic Schedule for target date 24.4.2011+ extension

whatever it could be, schedule is required for remaining works

& remaining times
Daily/Weekly/monthly schedules should be submitted
Recoveries programmes are to be included with submission of

contract remaining works schedule.
24. Days remaining

Countdown board displaying number of days left for
completion to be mounted on front of main building is not
done.
25. Cash flow- updated cash flow for 228 million to be submitted
by ATE
11 As Built drawings schedules to be submitted & all drawings to be ATE

expedited now & not after the project is completed. It is an urgent
requirement & to be complied by all sections / disciplines.
12 Organisation chart to be submitted by ATE ATE

Tabled. To be officially submitted.
13 Foremen:
List of all foremen on site & their working areas submitted. This is ATE
required for site coordination by ZFP. To be updated.
.
14 5. Safety-
6. No safety on site- no third party insurance is in force- ATE
Insurance is very urgent- safety is very urgent- helmet &
safety shoes for all working on site are required
7. Safety plan is required
8. House Keeping is very poor all over
15 8. Payment Certificate
9. In case of non availability of Revised Insurance Policy, ATE
Payment Certificate # 44 shall not be forwarded. Munakula #
2 has not been included, since it has not been approved by
MOH.
16 Material submittals:- Remaining materials list is required from all ATE

disciplines with submission schedule dates.
17 Coordination:
OPB

Accoustic room details are required. ATE
CupBoards
RFI was submitted long back for Cupboard but, sample is required.
External fountain being a part of landscape, details are required
Elevator walls GF
Marble cladding details, quantities & sample are required.
Access Panel in Ceiling- Mock up sample is required. Mechanical

section to provide locations.
Offices Camp Shifting

All offices including ZFP shall be shifted to outside of side on the
other side of road within the MOH area. Approval to use this land for
offices obtained from MOH & Municipality. Announced by ATE.
18 Next Meeting:
After two weeks @ 10.00 am depending on the outcome of this ATE/A
meeting’s follow ups. FP


Minutes of Coordination Meeting Records NJH

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Alawi Tunsi Establishment

500 Beds North Jeddah Hospital Project (9/2010 to 11/2010)

Objective is to educate fresher & budding engineers to apprise

Separate document shall be published covering Circulars.

Eng Suraj Singh

1 of 126 2/11/2011 P Eng Suraj Singh PM

Minutes of Coordination Meeting dated 26.8.2010 held in

Present in the meeting are:

2 of 126 2/11/2011 P Eng Suraj Singh PM

3 of 126 2/11/2011 P Eng Suraj Singh PM

Meeting conducted by HO Buildings Projects Manager & Coordinator 25.8.2010 @ 1300

All personnel to work as a member of team without any nationality consideration.

New Computers have been ordered.

Meeting with Curtain wall Sub Contractor dated 26.8.2010

4 of 126 2/11/2011 P Eng Suraj Singh PM

Automatic sliding doors cannot be provided by him.

Eng Jamael to deliver him certain details on Saturday.

Recorded by Eng Suraj Singh PM

Distribution to all Engineers & Managers working on site

Minutes of Coordination Meeting dated 28.8.2010 held in

2. Services routes are approved according to Eng Jameal

3. Details of services in standard section forms are not available.

5 of 126 2/11/2011 P Eng Suraj Singh PM

6. All these sectional details require consultant’s approvals.

Following activities can be taken up for time being:

2. Electrical in zone 2 partly

3. Marking of manholes for mock up & others

4. Marking of street light poles.

5. Marking of sewer lines

6. Matter to be discussed with Eng Taha & Eng Mohd Saed CM

1. All zones were discussed for cause of fill.

4. Laboratory for field density test is expected probably on 29.8.2010.

Recorded by Eng Suraj Singh PM

Copied to Head Office/ Buildings Project Manager & Coordinator/ Dr Tunsi

Next meeting depending on the progress of activities.

Weekly Project Progress Review Meeting

6 of 126 2/11/2011 P Eng Suraj Singh PM

5. Architect Osman Abdel Aleem Not Present

S Minutes Description Action By

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Fill material test FDD conducted on site on 30.8.2010 are reported

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Material wastage is not allowed.

Recorded by Eng Suraj Singh PM

To all Engineers / CM/ Planning Head/Designs/Stores/Secretariat

Weekly Project Progress Review Meeting

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15. Eng Rashid Khurshid Electrical Engineer Not Present

Observation Note: Non attending progress review meeting is a matter of

S Minutes Description Action By

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Moreover, condition of bus is worse to show a glimpse of any reputed ent

Many vendors are not delivering materials due to non payments.

Technical office should be established to resolve store materials issues.

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Prepared only-\to be submitted after holidays

Main Entrance Structural Computation.

Electromechanical sections are requested to explore possibility who Electrome

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All copies of approved documents in complete should be made

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Cost to complete the remaining works are required for budget