Professional Documents
Culture Documents
1
WELCOME
A LETTER FROM ALA
Dear Cyclist:
Thank you for registering for the 2011 Cycle the Seacoast. This will be the 2nd
annual ride and we are excited to celebrate this event with a fun-filled day!
The 2010 Cycle the Seacoast was a great success, with 200 cyclists, 125 volunteers
and more than $50,000 raised at the inaugural event. This ride is part of a group of
other fundraising events put on by the American Lung Association to support our
mission; we are fighting for air through education, research and advocacy. Without
your help, our history of success would not have been possible.
We are committed to assuring that the maximum amount of money raised by the
Trek goes to our mission.You are a critical factor in keeping costs down. We are
very pleased that so many of you are using our electronic options for fundraising
and communications.Your actions reduce our expenses and reduce pollution.
Thank you once again for registering for the 2nd annual Cycle the Seacoast!
We look forward to seeing you at Little Harbour School on
Sunday, May 1, 2011!
Sincerely,
Driving Directions to
Little Harbour School
50 Clough Drive
Portsmouth, NH 03801
1
WHAT TO EXPECT
PLAN AHEAD
Dates to Remember
April
• Team registration deadline is April 8. Must have a minimum of five registered
participants to be considered a Team.
• The deadline to qualify for speedy check-in is April 8.
• Trekker Check-in - Hilton Garden Inn, Portsmouth, NH on April 30
May
• 2011 Cycle the Seacoast – Little Harbour School on May 1, 2011.
(Trekker Check-In and Registration available on site)
2
CHECKING-IN
GETTING STARTED
Check-In Process
All Trekkers are required to attend a check-in prior to the start of the event.
Check-in will be located at the Hilton Garden Inn on Saturday, April 30 and at LIttle
Harbour School on Sunday, May 1.
Regular Check-In
Regular check-in is for participants who have missed the Speedy Check-In deadline
(April 8, 2011) and who are turning in checks or cash or are registering the day of
the event.
Check-In Requirements:
$250 fundraising minimum ($125 for 7—17 years old)
Completed & signed Bicycle Inspection Form and Safety, Crash Prevention & Code
of Conduct Form
Speedy Check-In
Why stand in line if you don’t have to? Turning in pledges early does have benefits!
The Speedy Check-In line moves faster than the Regular Check-In line...that’s what
makes it speedy! If you qualify for Speedy Check-In you will be notified by mail prior
to the event.
Speedy Requirements: All of the following need to be turned into the ALA via
email, mail (postmarked by) or fax by April 8, 2011.
Fundraising Procedures
All fundraising must be accompanied by a completed pledge sheet, with the cyclist’s
name and cyclist number. Without this information we are unable to properly enter
pledge information into your account.
Cash
Cyclists must convert cash into a bank check or money order (not a personal
check) before submitting to ALA.
Checks
Checks must be sent to ALA (by cyclist or donor) as soon as they are written or
collected. All checks must be payable to ALA. If you have received a check made out
to you, please endorse the back and write “payable to ALA”.
Online Services
4
FUNDRAISING
DEVELOPING A PLAN
Fundraising Online
Create a Website: You can create your personal Trek fundraising web page through
ALA online services.
You can then email your page and request contributions from family, friends, co-
workers and businesses. The recipient can pledge you directly online with a credit
card.
Send out E-mails: E-mail is a great and simple way to get information to a lot of
people in a short amount of time. Unlike letters sent through the mail, e-mails can
be much shorter but can still be powerful tools to help you get your fundraising
message to a large group of people.
When you write e-mails to potential donors, be sure these people actually use
e-mail as a way of communication. For those people that use it everyday, it can be a
good way to gain fast access to your audience.
It should be noted that e-mail may not be appropriate when targeting your "Heavy
Hitters" for large donations. In the event you are seeking large donations, a
personalized letter or face to face request is a better option.
Now that you have your lists and your online website organized, you can start
working on your donation letter. Our past Trekkers have found the best way to raise
money is by writing a personal request letter. Writing fundraising letters allows you
to easily share information about the ALA and why you are riding the Trek.
With every letter you mail, you should include a pledge form with your Trekker
information on it and a return envelope. If you send your letters via e-mail be sure
to include your link to your personal fundraising page.
Make it Personal
We all love to get meaningful mail, so personalize your letter. Let them know the
reasons why you are riding the Trek. Is it in honor of a family member who died
of lung disease, a child with asthma or the work of the American Lung Association?
Let your donors know that you have personally contributed yourself financially and
physically. Let people know that you are not just riding for the day, explain your
training commitment from now until May 1st. These personal touches will help your
recipients connect with you.
6
FUNDRAISING
INCENTIVES & MANAGING DONATIONS
Set a Deadline
People are generally motivated by deadlines. We give you a deadline for your own
fundraising, and we recommend you give your donors an even earlier date. This is a
good way for you to assess your progress before it is too late.
A Gentle Reminder
Many people will get your letter, think to themselves that they would love to help,
put the letter aside and completely forget they even received it.
The best way to send a reminder is to give personal training updates. Tell them how
your training is going.
Let them know that the fundraising is going well, but that you still have $X to
go before you reach your goal. At the end, ask them again if they would consider
sponsoring you for this great cause.
Incentive Program
Raise $500 or more and become a part of our
prestigious Winner’s Circle Club! Club members
receive Winner’s Circle level incentives,VIP treatment
on event weekend, special recognition and a Winner’s
Circle Reception in the fall.
Cycle the Seacoast is a fully supported ride. There will be rest stops, SAG vehicles
and bike mechanics along the route to assist with first aid needs and small
mechanical repairs. We suggest that you bring the following with you to be fully
prepared for your ride.
To be Carried by Trekker:
• Emergency Medical Info • Bike gloves
• Health Insurance Card • Rain Gear
• Prescription Medications • Adjustable wrench
• Money • Rear view mirror
• Ace bandage & Band-Aids • Bicycle bell
• Aspirin & Advil • Tire irons & Patch kits
• Bag Balm • Tire pump & 2 extra tubes
• BenGay • Sunglasses
• Bug Spray • Sunscreen
• Chapstick • Trek Map
• Helmet (required) • Water Bottles (2) (or
Camel Back)
8
RIDE SMART
STAY SAFE DURING THE TREK
The Lung Association goes to great lengths to help ensure the safety of our riders.
Local police, hospitals, and emergency services are alerted before the Trek passes
through their community.
cycletheseacoast@lungne.org
1-888-241-6566 ext. 0312
Each cyclist is assigned a unique number to wear during the ride. This number is
used to identify you during the day. For safety purposes, it is mandatory to wear
your number while riding. Should have a problem along the route, this number will
help us retrieve your medical and emergency contact information immediately.
You will receive your cyclist numbers when you check-in at Little Harbour School,
along with instructions on proper number placement.
9
SAFETY REGULATIONS
RULES TO KNOW AND FOLLOW
Rules:
• Ride on the right side of the roadway, with traffic. Remember: No Drafting!
• Children under the age of 7 may not ride. Children between 7-12 must ride on
a tandem bike or tag-a-long.
• All Trekkers under 18 MUST ride with their parent or guardian at all times
during the Trek (limit three children supervised per adult).
• When riding, you must always wear an ANSI or SNELL approved helmet, even
on college campus grounds.
• Riding with a MP3 player, iPod or other music device IS STRICTLY
PROHIBITED!
• Obey the signals and instructions of the Trek Volunteer route marshals, safety
patrol and riding police officers.
• The American Lung Association and our many volunteers provide
route support from 7:00am until 3:00pm.
• The Safety Patrol is available along the Trek Route. The Safety Patrol cyclist are
along the route ensure everyone is practicing safe cycling habits. They can be
identified by their neon yellow sash.
• Be mindful of automobile traffic. The general public is not used to a large group
of cyclists on the road and may not be paying attention to their driving.
• Ride in single file. We must share the road safely and respectfully with all
vehicles and other cyclists.
• Ride a safe distance away from the cyclist in front of you.
• Never stop abruptly in the middle of the cycling lane.
• Before you stop on the road, shout “Stopping” and give a hand signal. Pull as far
off the right side of the road as possible.
10
RULES FOR RIDING
WHAT TO DO BEFORE THE TREK
Be Prepared
Always take along basic tools, patch kit, pump, rain gear, a few extra dollars and
change (for a pay phone). In addition to water bottles, pack an energy bar just in
case your ride lasts longer than expected.
11
RULES FOR RIDING
WHAT TO DO DURING THE TREK
Create Gaps
Create gaps in the line to allow space for passing cyclists or cars to advance.
12
ROAD SAFETY
WHAT TO REMEMBER
Driving on the roads requires care and courtesy. As road users, cyclists must be
predictable and obey all traffic laws by riding in a responsible manner. Do your part
by being a good ambassador to cycling.
13
ROAD SAFETY
RIDING WITH OTHERS
Getting your body in the right shape for bicycling is extremely important.You must
train on a bicycle to specifically prepare your body.
Visit biketreknewengland.org and choose Cycle the Seacoast and Resources for a
sample training schedule.
Note: Please consult your physician before beginning this or any training
routine and for a nutrition plan that meets your health requirements.
14
TREK TEAMS
HOW TO BECOME PART OF ONE
Safety regulations can be easier to remember when you've got others with you. As
you contemplate your journey across the Seacoast, consider riding as part of a Trek
Team!
15
PREPARING
YOUR BICYCLE AND YOU
• Technical Assistance
• Free Bike Inspections
• Training Rides
We are proud to have Papa Wheelies Bicycle Shop as the Official Bike Shop for the
2011 Cycle the Seacoast. Papa Wheelies will provide mechanical support during the
event which ensures that you will have a safe and enjoyable ride.
Bike Repairs
Sponsoring bike shops setup repair tents at each facility and offer bike repairs. Bike
Mechanics are also located along the Trek route should you need assistance while
on the road. Labor is free, but please bring money for parts.
www.papa-wheelies.com
T RAIN A LL W INTER
R IDE S TRONG IN THE S PRING !
CycleOps Mag Trainer Stock Up Now:
R E N TA L S • F I T T I N G • T R A I N I N G S T U D I O • G R O U P R I D E S
16
Our Sponsors
17