New Features and Changes, version

7.2

Table of contents
1 Compatibility Issues...........................................................................................................2
2 Xythos Document Manager and Digital Locker Features................................................. 2
3 WebFile Server Administrative Features...........................................................................4

Copyright © 2009 Xythos Software, Inc. All rights reserved.

 New Features and Changes, version 7.2

1. Compatibility Issues
• The Sprinta2000 JDBC driver is no longer supported.
• DB2 is no longer supported.
• JBoss version 4.2.3 is no longer supported, version 5.0 is now required.
• WebSphere version 6.1 is no longer supported, version 7.0 is now required.
• Java 6 or Java EE 5 is required, earlier versions are no longer supported.
• PostgresSQL version 8.3 is now supported.
• Oracle 11gR1 is now supported.
• Microsoft SQL Server 2008 is now supported.

2. Xythos Document Manager and Digital Locker Features

The release of Xythos 7.2 focuses on continuing to evolve the user's experience and adding
innovative new features such as the thumbnail view, the quick view, bookmarks and searches
relocation and organization, tags on folders, advanced upload feature for classified files, and
expanded workflow options.

2.1. Thumbnail View and Quick View

Within the Folder View list, there are two new options: List View, and Thumbnail View. The
list view is the standard view with metadata and file list. The thumbnail view will show a
small image preview of the file, or the associated file type's icon depending on the resource
type. The thumbnail view does not show any metadata.
Instantly view the contents of a resource as well as metadata including the URL from the
right-click menu. Quick View expands on the concept of a thumbnail view by launching a
new screen with a larger view of the file and includes the metadata that is shown in the list
view, as well as some metadata that is not shown in the list view. Using the quick view
feature, you get the best of both the thumbnail view and the list view.

2.2. Bookmarks
Bookmarks have been moved to a link in the main menu. You can create a bookmark folder,
and add bookmarks to that folder. To provide an intuitive experience for the user, the new
hierarchal structure of the Xythos bookmarks more closely resembles bookmarks in a web
browser.

2.3. Searches

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Copyright © 2009 Xythos Software, Inc. All rights reserved.
New Features and Changes, version 7.2

Saved searches have been moved to the main menu as a link. Searches may now be
performed based on a relative date.

2.4. Folder Tagging

Previously files within a folder could be tagged, with the introduction of 7.2 you may also tag
the folder itself. XAPP applications are treated as folders, so they too may be tagged.

2.5. Lock and Unlock Files and Folders

Using the right-click menu, lock or unlock a file with a single click. Using the right-click
menu, lock or unlock a single folder or a folder and all sub-folders and files within that
folder.

2.6. More Actions Button

The more actions button contains frequently used actions without using additional real estate
in the document manager screen. Included in the More Actions button are: Open, Quick
View, Lock/Unlock, Save to Zip File, Bookmark, Subscribe, and RSS. If versioning is
enabled on the file or folder, the checkin/checkout options will also be available.

2.7. Increased Performance in the Document Manager

When visiting the document manager grid, it's possible you may have hundreds or thousands
of files listed. In an effort to simplify viewing and increase performance, the first 300
resources will be displayed, then page through the resource listing using the next and
previous buttons located in the footer.

2.8. Public and Private Comments

Comment access for a specific file or folder may be set to private or public depending on the
user. Private comments can only be viewed by their author and document administrator. All
comments are ordered based on newest comments being displayed at the top of the list.

2.9. Advanced Upload for Classified Files

Files and folders can now be uploaded using the advanced upload method and have
classification applied at the time of the upload. During the upload process you will be
presented with the file and folders listed in the upload window, along with available
classification settings. All required classification properties must be filled out at the time of
upload. Select multiple files or folders to apply a specific class, or select individual files or

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Copyright © 2009 Xythos Software, Inc. All rights reserved.
 New Features and Changes, version 7.2

folders to apply a specific class, or a combination of methods.

2.10. Expanded Workflow Features and Improved Accessibility

Workflow templates have received nine new available workflow steps:
• Lock File/Folder
• Pause Workflow
• Manage Permissions
• Send Email Notification
• Send Email Notification (User Task)
• Classify File/Folder
• Classify File/Folder (User Task)
• Set One Class Property
• Set One Class Property (User Task)
The My Workflows and All Workflows reporting screens have been combined to create the
Workflows screen. The Workflows screen has expanded search capabilities, including
relative date search and workflow ID search.
When managing a workflow you can quickly and easily navigate through the workflow
summary, the workflow tasks, and the workflow process details.

2.11. Task Reporting

The tasks tab has received a makeover which includes showing the number of tasks currently
assigned to you directly on the tasks tab. For example, if you have five tasks currently
assigned to you then your tasks tab will appear with (5) in the tab name.
A new tasks report is available in the reports & tools tab which provides a comprehensive list
of search options including relative date searches, workflow initator, workflow ID, task
status, task owner, and many additional options.

2.12. User Help

The User Help has been re-designed to improve functions such as searching, and add features
such as "favorites".

3. WebFile Server Administrative Features

3.1. Quick View and Thumbnails

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Copyright © 2009 Xythos Software, Inc. All rights reserved.
New Features and Changes, version 7.2

Navigate to Server Administration -> Web View -> Quick View Settings. When a user
selects the Quick View option from within the web view, they are presented with a preview
of the file as well as the metadata associated to that file in an easy to view format. From the
administrator pages, the extension and MIME Types can be managed, as well as the
maximum number of concurrent thumbnail generators. Using a third party vendor, such as
Image Magick (http://www.imagemagick.org) , thumbnail views and quick views can be
extended to support additional file types.
When using ImageMagick,
com.xythos.storageServer.thumbnail.ImageMagickThumbnailProvider must be added to the
thumbnail provider list.

3.2. Trash
Navigate to File System -> Directory and File Admin -> List All Top Level Directories ->
Click the Properties icon associated to the Top Level Directory. From here you have the
ability to set the trash file on a specific directory, or recursively, or remove the trash folder
all together. The trash folder can either be created, or an existing trash folder may be used.

3.3. Events
The event mechanism is used to perform custom processing when certain events occur. The
Xythos API provides a range of events and listeners from general to specific which are all
found in the com.xythos.storageServer.api package:
• Bandwidth event
• Entry ACL changed
• Entry changed
• Entry copied
• Entry created
• Entry deleted
• Entry moved
• Entry read event
• Logging was disabled
• Logging was enabled
• Property added, changed or deleted on an entry
• User attempted to login and succeeded
• User attempted to login and failed
To listen for any of these events, use the listener class for the corresponding event. In order
to load a listener when the server is started, that listener must be registered in the Xythos
Admin under Custom Features.

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Copyright © 2009 Xythos Software, Inc. All rights reserved.
 New Features and Changes, version 7.2

Visit Events (../dev_studio/api_overview.html#Events) for more details.

3.4. Subscriptions
Users may provide an expiration date in the web view; the default expiration setting can be
modified within Server Administration -> Subscriptions. The default expiration setting can
be seconds to days, and alternatively can be set to never expire. If a subscription expires, it is
no longer visible in the user's subscription screens, and they will no longer receive
notifications.

3.5. User Help Customization

Customization to the end-user help has been greatly simplified. The skinning, and
modification to the left navigation panel are in a more intuitive structure and the number of
files to modify has been reduced to allow for a quick search and replace. The help files
themselves continue to remain in HTML format. Customization to the User Help retains the
ability to make modifications without any type of compiling.

3.6. Workflow and Workflow API

A new workflow ability has been added, named Manage Workflow Templates. This new
ability provides a user with the ability to manage a workflow template without having to
provide the ability to administer workflows. If using MS SQL,
READ_COMMITTED_SNAPSHOT must be set to ON.
Workflow Extensibility has been added to the Workflow API for this release, visit the
samples directory for additional information.

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Copyright © 2009 Xythos Software, Inc. All rights reserved.