FILE MENU

TO CREATE NEW DOCUMENT

Step 1 Click on file.
Step 2 lick New
Step 3 Click on Blank document.
Step 4 Click ok.
SHORT CUT
Ctrl + N

TO CLOSE DOCUMENT
Step 1 Click on file.
Step 2 Click on Close.
SHORT-CUT
Ctrl + F4

TO OPEN EXISTING DOCUMENT

Step 1 Click on file.
Step 2 Click on open.
Step 3 Select required file name.
Step 4 Click on open.
SHORT CUT
Ctrl + O
Follow step 3 and 4.

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TO APPLY PAGE SETUP
Step 1 Click on file.
Step 2 Click on page setup.
Step 3 Click on margin Tab + set required paper margin i.e. top, bottom,
right, left, Gutter Header and Footer.
Step 4 Click on paper size tab and select paper size and orientation.
i. Portrait OR
ii. Landscape
Step 5 Click on apply to.
i. Whole document.
ii. This point forward.
Step 6 Click on OK.

TO SEE PRINT PREVIEW

Step 1 Click on file
Step 2 Click on print preview.
SHORT CUT
Ctrl + F2

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EDIT MENU
TO CUT/COPY TEXT.
Step 1 Select required text.
Step 2 Click on edit.
Step 3 Click on cut/copy.

TO PASTE TEXT.
Step 1 Move cursor on required place.
Step 2 Click on edit.
Step 3 Click on paste.
Short cut
Step 1 Move cursor on required place.
Step 2 Ctrl + V

TO SELECT ALL TEXT.

Step 1 Click on edit.
Step 2 Click on select all.
Short cut
Ctrl + A

FIND COMMAND
Step 1 Click on edit.
Step 2 Type required word in find what box.
Step 3 Click on find next.
Step 4 Click on cancel.

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Short cut
Step 1 Ctrl + F
Follow step 2,3 and 4.

TO REPLACE COMMAND
Step 1 Click on edit.
Step 2 Click on replace.
Step 3 Type word in find what box.
Step 4 Type word in replace with box.
Step 5 Click on replace.
Step 6 Click on close.
Short cut
Step 1 Ctrl + H
Follow step 3, 4, 5 and 6.

GO TO COMMAND.
Step 1 Click on edit.
Step 2 Click on go to.
Step 3 Type page No.
Step 4 Click on go to.
Step 5 Click on close.
Short cut
Step 1 Ctrl + G
Follow step 3, 4 and 5.

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VIEW MENU
TO CHANGE VIEW
Step 1 Click on view.
Step 2 Click on Header and Footer.
Step 3 Type header in Header box.
Step 4 Click on Switch button.
Step 5 Type footer in footer box.
Step 6 Click on close.

TO ON/OFF TOOLBARS
Step 1 Click on view.
Step 2 Click on toolbar.
Step 3 Click on require toolbar name.

INSERT MENU
TO INSERT PICTURE
Step 1 Move the cursor to required place.
Step 2 Click on insert.
Step 3 Click on clip art.
Step 4 Select required picture.
Step 5 Click on insert.

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TO INSERT PAGE NUMBERS
Step 1 Click on insert.
Step 2 Click on page number.
Step 3 Select required position.
Step 4 Click on Ok.

TO BREAK PAGE
Step 1 Click on insert.
Step 2 Click on break.
Step 3 Select required option.
Step 4 Click on Ok.

TO INSERT DATE AND TIME

Step 1 Move cursor on required place.
Step 2 Click on insert.
Step 3 Click on Date and Time.
Step 4 Select required date and time format.
Step 5 Click on Ok.

TO INSERT SYMBOL.
Step 1 Click on insert.
Step 2 Click on required symbol.
Step 3 Click on insert.
Step 4 Click on close.

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TO INSERT COMMENT.
Step 1 Click on insert.
Step 2 Click on comment.
Step 3 Type required comment.
Step 4 Click on close.

TO INSERT FOOTNOTE.
Step 1 Click required word.
Step 2 Click on insert.
Step 3 Click on footnote.
Step 4 Select footnote or end note.
i. Footnote for each page.
ii. Endnote for document.
Step 5 Select auto number or custom mark.
Step 6 If you select custom marks then click on symbol and select
required symbol.

INSERT HYPBERLINK.
Step 1 Click required word.
Step 2 Click on insert.
Step 3 Click on hyperlink.
Step 4 Click on yes.
Step 5 Type file name and click on save.
Step 6 Click on brows.
Step 7 Select required file name.
Step 8 Click on Ok.
Step 9 Click on Ok.

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Short-cut
Step 1 Ctrl + K
Follow step 4, 5, 7, 8 and 9.

FORMAT MENU
TO APPLY TEXT FORMATTING.
Step 1 Select required text.
Step 2 Click on format.
Step 3 Click on font.
Step 4 Select required font, font style, font size underline and font
colors.
Step 5 Click on character spacing tab and set required text animations.
Step 6 Click on Ok.
Short-cut
Step 1 Ctrl + D
Follow setup 4, 5, and 6.

TO APPLY PARAGRAPH IDENTATION

Step 1 Select text.
Step 2 Click on format.
Step 3 Click on paragraph.
Step 4 Click on alignment and select required alignment.
Step 5 Set right and left indentation.
Step 6 Click on special and select first line or hanging.
Step 7 Set on line spacing and select required spacing.
Step 8 Click on Ok.

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Short-cut
Ctrl + 1 One line spacing.
Ctrl + 2 Double line spacing.
Ctrl + 3 1.5 line spacing.

TO APPLY BULLETS AND NUMBERING

Step 1 Select text.
Step 2 Click on format.
Step 3 Click on bullets and numbering.
Step 4 Click on bulleted tab and select required number style.
Step 5 Click on numbered tab and select require number style
Step 6 Click on Ok.

TO INSERT COLUMNS.
Step 1 Click on format.
Step 2 Click on columns.
Step 3 Select requirement columns.
Step 4 Click on line between option if required.
Step 5 Click on apply to
i. Whole document.
ii. This point forward.
Step 6 Click on Ok.
Short cut
To break columns Ctrl + Shift + Enter

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TO APPLY TEXT DIRECTION
Step 1 Draw text box.
Step 2 Type some text.
Step 3 Click on format.
Step 4 Click on text direction
Step 5 Select required orientation.
Step 6 Click on Ok.

TO APPLY CHANGE CASE

Step 1 Select required text.
Step 2 Click on format.
Step 3 Click on change case.
Step 4 Select required case i.e. upper case, lower case, sentence case,
title case and toggle case.

TO APPLY BACKGROUND
Step 1 Click on format.
Step 2 Click on required background color or click on fill effects.
Step 3 Click on
i. One color.
ii. Two color
iii. Preset.
Step 4 Select required shading style.
Step 5 Click on Ok.

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TO APPLY WRAPPING.
Step 1 Select required picture.
Step 2 Click on format.
Step 3 Click on picture.
Step 4 Click on wrapping tab.
Step 5 Select required wrapping style and wrap to style.
Step 6 Click on Ok.

SEND PICTURE BEHIND TEXT.

Step 1 Select picture.
Step 2 Click on draw.
Step 3 Click on order.
Step 4 Click on send behind text.

TOOLS MENU
TO APPLY AUTO CORRECT.
Step 1 Click on tools.
Step 2 Click on auto correct
Step 3 Type short word in replace box.
Step 4 Type complete word in with box.
Step 5 Click on add.
Step 6 Click on Ok.

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CHECKING SPELLING AND GRAMMAR
Step 1 Click on Tool Menu.
Step 2 Click on spelling an grammar.
Short-cut
F7
MAIL MERGE.
Step 1 Click on tools.
Step 2 Click on mail merge.
Step 3 Click on create.
Step 4 Click on format letter.
Step 5 Click on active window.
Step 6 Click on get data.
Step 7 Click on create data source.
Step 8 Remove all fields.
Step 9 Add field
Step 10 Click on Ok.
Step 11 Save file.
Step 12 Click on edit source.
Step 13 Fill data forms.
Step 14 Click on Ok.
Step 15 Close database file.
Step 16 Click on yes.

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TABLE MENU
TO INSERT TABLE
Step 1 Bring cursor to required location.
Step 2 Click on table.
Step 3 Click on insert table.
Step 4 Give numbers and columns and rows for table.
Step 5 Give columns width.
Step 6 Click on auto format.
Step 7 Select required table format.
Step 8 Select required options from
i. Format to apply.
ii. Apply special format to apply.
Step 9 Click on Ok.
Step 10 Click on Ok.

TO MERGE CELLS
Step 1 Select required cells.
Step 2 Click on table.
Step 3 Click on merge cells.

TO SPLIT CELLS
Step 1 Select on any cells.
Step 2 Click on table.
Step 3 Click on insert rows.

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TO INSERT COLUMN
Step 1 Select required row.
Step 2 Click on table.
Step 3 Click on delete row/rows.
TO DELETE COLUMNS
Step 1 Select column
Step 2 Click on table.
Step 3 Click on delete columns
TO CHANGE CELL HEIGHT AND WIDTH
Step 1 Select required cells
Step 2 Click on table
Step 3 Click on sell height and width
Step 4 Click on row tab.
Step 5 Give row height as required.
Step 6 Click on column tab.
Step 7 Give column width
Step 8 Select alignment
Step 9 Click on Ok.

TO APPLY TABLE FORMAT

Step 1 Select table.
Step 2 Click on table.
Step 3 Click on table auto format.
Step 4 Select required format for table.
Step 5 Click on Ok.

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TO DELETE TABLE
Step 1 Select whole table
Step 1 Click on table.
Step 1 Click on delete rows/ columns.

TO CREATE TEXT BOX

Step 1 Click on text box icon.
Step 2 Draw text box on page.
Step 3 Type text.

TO INSERT WORD ART

Step 1 Click on A icon and insert word art.
Step 2 Select required style.
Step 3 Click on Ok.
Step 4 Type required text.
Step 5 Click on Ok.

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