2011
Calendar/Goals
for
“Young
Women
Speaking
the
Economy”



Draft
1.O:
January
13,
2011



JANUARY



Goals:

Begin
the
new
year
with
renewed
communication
between
all;
decide
dates
for

final
events
taking
place
in
the
spring;
enter
Phase
II
of
curricula,
‘Crisis
and
Creativity,’

with
students;
brainstorm
media
projects
that
participants
will
create;
brainstorm
final

online
exhibition

Key
Dates:

15
January:
MCCA
quarterly
report
&
budgets
due
(US
Admin
only)

17/18
Jan.:
Partner
summit
phone
call
via
Webex

22
Jan.:
Participants
register
on
IMOW
site
(deadline)

24
Jan.:
Partners
choose
final
dates
(deadline)

30
Jan.:
Participants
propose
media
projects
(deadline)



Program
Admin.
(USA)
 PARTNERS
(Mills,
Miriam,
 PARTICIPANTS
(students)


 Ahfad
&
Aarhus
staff)
&
 

To/From
MCCA
 Museums
 

• MCCA
report:
RR
draft
 
 • Pre‐production
begins

narrative,
budget;
 • Submit
financial
info
 • Begin
Phase
II
theme,

IMOW
reviews
 plus
attendance
 ‘Crisis
&
Creativity’

• MCCA
to
provide
 report
on
past
session
 discussion
&
readings


State
Dept
info
re
 • Museum‐college
 • Continue
Facebook

travel
 meeting
to
discuss
 discussion

IMOW
 and
decide
final
event
 • Brainstorm
ideas
for

• Generate
payment
to
 dates,
AND
partner
 final
media
project

partners
 who
will
travel
 • Submit
ideas
for
final

• Participate
in
call
 • Museums:
Make
 media
project

• Begin
Functional
spec
 collection,
if
relevant,
 • Register
as
members

process
for
exhibition
 open
to
students
for
 of
the
IMOW

• Intern
Nadja
begins
 use
in
final
projects
 community
on
IMOW

• PR
consultant
chosen
 • Meet
students
to
 website


 discuss
pre‐event
 • Skype/chat
other
int’l

RR
(Project
Manager)
 dates
and
media
 students
on
own
time

• MCCA
reporting
 projects
 (or
during
group
time)

• Draft
calendar
&
pre‐ • Attend
Partner
 

production
notes
 Summit
phone
call
 

• Begin
traveler
 • Encourage
students
to

selection,
story
ideas
 continue
dialogue
on

CB
(New
media
assistant)
 Facebook
&
begin

• New
media
toolkit
to
 projects

participants
 

• Travel
visa
research,
 

liaison
with
travel

agent;





 
 



 1

FEBRUARY



Goals:
Students
begin
production
process
as
continue
Phase
II:
‘Crises
and
Creativity.’

Students
selected
for
travel,
visas
applied
for
(partners
and
students).
Event/host

committees
formed
with
students
involved;
event
pre‐planning
continues;
design

development
for
exhibition;
PR
plans
begin

Key
Dates:


7
February:
Interim
landing
page
for
online
exhibit

7
Feb:
Short
list
of
potential
travelers
given
to
partners

15
Feb:
Travelers
picked
and
announced
(&
partner
travel
decided)

15
Feb.:
Mid‐production
deadline:
any
photos,
texts
for
review?

21
Feb:
Confirm
travelers
and
begin
visa
and
travel
booking
(for
US
trip)

21
Feb:
Other
students/partners
begin
forming
Event,
Host
and
‘Take
Action’




committees



 :
Mills
students
commit
to
event
and
host
committees

25
Feb:
Student
deadline
for
first
phase
projects


:
Final
deadline
for
visa
forms


:
Production
phase
begins
&
final
design
for
online
exhibition

:
IMOW
decides
on
NYC
travel



Program
Admin.
(USA)
 PARTNERS
(Mills,
Miriam,
 PARTICIPANTS
(students)


 Ahfad
&
Aarhus
staff)
&
 

RR
(Project
Manager)
 Museums
 

• Help
select
travelers
 
 • Students
begin

• Guide
production
 • Decide
which
partner
 production
phase

• Help
manage
pre‐ travels
to
US
 • Continue
discussions

event
coordination
 • Help
select
student
 &
readings
for
Phase

CB
(New
media
assistant)
 travelers
 II
theme:
‘Crisis
&

• Assist
students
with
 • Support
production
 Creativity’

production
needs
 needs
for
media
 • Collaborate
with

• Prep
re
‘behind
the
 projects
 other
students
as

scenes’
footage
 • Museum‐college
 necessary
for
projects

• Help
secure
visa
and
 communication
 • Some
students
submit

other
travel
research
 continues
re:
final
 drafts
mid‐month
&

Nadja
(Intern)
 events
&
use
of
art
 final
projects
by
end

• Event
plan.
template
 collection
for
student
 of
February

• Begin
Event
design
 projects
 • Skype/chat
other
int’l

templates
 • Help
meet
production
 students
on
own
time

• Gather
artifacts
for
 deadlines
 (or
during
group
time)

exhibition,
research
 • Help
with
travel
for
 • ‘Behind
the
scenes’

IMOW
 self
and
students
 photos/videos
of

• Design
development

 (visas
etc.)
 group

&
review

 • Form
event
and
host
 • Some
join
event
and

• PR
consultant
plan
 committees
 host
and
‘take
action’

• Decide
NYC
trip
 
 committees

MEDIATROPE
 

• Construct
interim

landing
page

• Design
phases
1,2


 2


 
 

MARCH



Goals:
Enter
Phase
III
of
curricula,
‘Media
Production/Event
Planning;’
continue

production
and
post‐production;
visas
secured,
plane
tickets
for
US
purchased;
continue

event
planning
and
preparations;
develop
online
exhibition

Key
Dates:


1‐11
Mar:
Beta‐testing
of
online
exhibition

8
Mar:
International
Women’s
Day



 :
Designs
for
invites/programs
drafted


10
Mar:
IMOW
benefit
event
in
San
Francisco

15
Mar:
Student
deadline
for
media
(video
etc.)


 
:
Designs
approved
(invites/programs)

17
Mar:
Exhibition
review
and
launch
approval

21
Mar:
Deadline
to
book
travel
for
April
event
in
US


 
:
Visa
forms
etc.
for
May/June
trips


 
:
Printing
for
Mills
event/s

31
Mar:
Partners
prepare
costs/attendance
report
(Jan‐Mar)
to
RR


 
:
Student
deadline
for
media
in
post‐production


 
:
Should
receive
US
visas
by
end
March



Program
Admin.
(USA)
 PARTNERS
(Mills,
Miriam,
 PARTICIPANTS
(students)


 Ahfad
&
Aarhus
staff)
&
 

RR
(Project
Manager)
 Museums
 

• Coordinate
overall
 
 • Begin
Phase
III

event,
travel,
 • Mills
event
committee
 ‘Production
&
Event

production&
 makes
arrangements;
 Planning’

communication
 tracks
costs,

 • Some
non‐traveling

CB
(New
media
assistant)
 • Outreach
and
 students
become
part

• Assist
students
with
 invitations
for
Mills
 of
event
host

production/post
 event
 committees

needs
 • Support
production
 • Traveling
students

• Books
travel
&
sends
 needs
for
media
 prepare
visa
etc.

pre‐travel
prep
list
 projects
 • Continue
Facebook

Nadja
(Intern)
 • Help
meet
production
 discussions

• Final
design/print
 deadlines
 • Production
on
final

invitations/programs
 • Help
arrange
travel
 projects
continues

• ‘Take
Action’
research
 for
self
and
students
 • End
March
production

• Gather
artifacts
for
 (visas
etc.)
 deadlines

exhibition
 • Sudan
and
Philippines
 • Skype/chat
other
int’l

IMOW
 continue
planning
 students
on
own
time

• Design
development

 event:
Museum‐ (or
during
group
time)

• PR
plans
 college
 • ‘Behind
the
scenes’

MEDIATROPE
 communication
 photos/videos
of

• Design,
production,
 continues
 group

beta
testing
 • Estimate
event
costs
 


 (request
funds
if

needed
up
front)




 3

APRIL



Goals:
Continue
Phase
III
of
curricula,
‘Media
Production/Event
Planning;’


Plan
and
produce
first
event
at
Mills
College,
Travel
takes
place
for
partners
and

participants
to/from
US,
media
production
and
post
production
continues
as
necessary;

soft
launch
web
exhibition

Key
Dates:

1
April:
Proposed
launch
date
for
exhibition
(soft
launch)


:
Outreach,
begin
invitations
for
Mills
event


:
Draft
of
Sudan
invites
finished,
review

:
Partners
submit
(Jan‐March)
receipts
&
request
funds

7
April:
Narrative
and
budget
drafts
done
for
MCCA
report
(US
Management
only)

:
Mills
welcome
committee
finalizes
arrangements


15
April:
Deadline
MCCA
quarterly
report



 
:
Sudan
printing
needs
re
event/evaluate
final
AV

15
April:
All
visas,
travel
doc
for
Philippines
done

:
Draft
of
Philippines
invites
finished,
review

18
Apr—24
Apr:
International
travel
(from
Denmark,
Sudan,
Philippines
to
US)



 :
Sudan
event
committee
sends
invitations
for
May
event

21
April:
FIRST
YWSE
EVENT
at
Mills
College
in
the
evening

(23/24
Apr:
Possible
travel
to
NYC
included)

22
Apr:
Post‐event
evaluations
&
SF
tourism



Program
Admin.
(USA)
 PARTNERS
(Mills,
Miriam,
 PARTICIPANTS
(students)

RR
(Project
Manager)
 Ahfad
&
Aarhus
staff)
&
 

• Help
coordinate
 Museums
 

travel,
event,
 • Mills
event
committee
 • Continue
Phase
III:

production

 makes
arrangements;
 Production
&
Event

CB
(New
media
assistant)
 tracks
costs

 Planning

• Assists
post‐
 • Mills
host
committee
 • Production
&
Post

production
needs
 preps
and
welcomes
 production
on
final

• Travel
liaison
 travelers
 projects

• Event,
evaluation
 • Museum‐college
 • Continue
Facebook

assist
 communication
 discussion

Nadja
(Intern)
 continues
re:
final
 • Travelers:
Prepare,

• Outreach,
Event

 events
 travel,
blog/post

• Assist
evaluation,
 • Help
support
media
 comments
on
FB

transcribing
 production
needs
&
 during
travels

To/From
MCCA
 meet
deadlines
 • 
‘Behind
the
scenes’

• MCCA
report:
 • Help
with
travel
for
 photos/videos
of

narrative,
budget
 self
and
students
 event/visitors

IMOW
 (visas
etc.)
 

• Publicizes
Mills
event
 • Outreach
and
 

• Event
support
 invitations
for
May

• Soft
launch
exhibition
 events
in
Philippines,

MEDIATROPE
 Sudan

• Execute
soft
Launch
 • Submit

reimbursements



 4



MAY



Goals:
Enter
Phase
IV
of
project
‘Events
and
Post‐Project’;
events
for
Sudan
and

Philippines
take
place

Key
Dates

1
May:
Evaluations,
programs
etc.
done
for
Sudan


(5
May:
Final
event
in
Sudan
–no
int’l
travel)

6
May:
Sudan
post‐project
evaluations
etc.

:
Philippines
event
committee
sends
invitations

9
May:
All
visa
and
travel
forms
for
Denmark
completed

16
May:
Deadline
to
book
travel
to/from
Denmark

(24‐29
May
(approximate)–
Int’l
travel
to/from
Philippines
from
Sudan,
US,
Denmark)

(26
May:
Final
event
in
Philippines
hosted
at
Ayala
Museum)

27
May:
Philippines
post‐project
evaluations





Program
Admin.
(USA)
 PARTNERS
(Mills,
Miriam,
 PARTICIPANTS
(students)


 Ahfad
&
Aarhus
staff)
&
 

RR
(Project
Manager)
 Museums
 

• Help
coordinate
 
 • Enter
Phase
IV:

overall
event,
travel,
 • Sudan
and
Philippines
 ‘Events
&
Post‐
production&
 events
take
place:
 project’

communication
 event
committees
 • Continue
Facebook

CB
(New
media
assistant)
 make
arrangements;
 discussion

• Post‐production
if
 tracks
costs
 • Travelers:
Prepare,

necessary
 • Philippines
host
 travel,
blog/post

• ‘Behind
the
scenes’
 committees
welcomes
 comments
on
FB

post
 travelers

 during
travels

• Travel
details
 • Help
meet
deadlines
 • Complete
evaluations

• Evaluation
prep
 • Help
with
travel
for
 and
interviews
post‐

 students
(visas
etc.)
 project

Nadja
(Intern)
 • Outreach,
invitations
 • ‘Behind
the
scenes’

• Assist
evaluation,
 for
Denmark
event
 photos/videos
of

transcribing
 • Submit
travel,
event
 group/visitors

• Event
outreach
 reimbursements
 

IMOW
 
 

• Event
support

• Publicity


• Soft
launch,
pt.
2
















 5

JUNE



Goals:
Final
Phase
IV
of
project
‘Events
and
Post‐Project’;
Travel
to
and
Event
in
Aarhus,

Denmark;
Program
activities
end
in
June;
all
reporting,
receipts
and
evaluations
done

Key
Dates:

13
June—17
June
(approximate)
Int’l
travel
(3
students)
to/from
Denmark

15
June:
Final
event
in
Aarhus,
Denmark

22
June:
Final
evaluations,
receipts
etc.
due
to
IMOW

22
June:
First
draft
of
final
reports
&
budget

30
June:
Final
report
due
to
MCCA





Program
Admin.
(USA)
 PARTNERS
(Mills,
Miriam,
 PARTICIPANTS
(students)


 Ahfad
&
Aarhus
staff)
&
 

To/From
MCCA
 Museums
 

• MCCA
final
report:
 
 • Final
Phase
IV:
Events

narrative,
budget
 • Danish
event
 &
Post‐project


IMOW
 committee
makes
 • Travelers:
Prepare,

• Budget
&
MCCA
 arrangements;
tracks
 travel,
blog/post

reporting
 costs

 comments
on
FB

• Checks
to
partners
 • Danish
host
 during
travels

RR
(Project
Manager)
 committee
preps
and
 • Continue
Facebook

• Help
coordinate
 welcomes
travelers
 discussion

event,
travel,
 • Help
with
travel
for
 • Complete
evaluations

production
&
 students
(visas
etc.)
 and
surveys
post‐
communication
 • Submit
all
project
 project

• Evaluation,
reports
 reimbursements
 • ‘Behind
the
scenes’


 photos/videos
of

CB
(New
media
assistant)

group/visitors

• Post
production



(‘behind
the
scenes’)



• Evaluation,
travel

assist

Nadja
(Intern)

• Evaluation
assistance

• Post‐project
design

needs











 6