SHMODEL

1 EIDX Business Models
Domestic and International

Shipment Models
19 MAY 1993
Contents
Page Description
4 Domestic Shipment Models
5 Preface: Purpose, Additional References
6 Standards Versions, Transactions Sets/Messages
9 Domestic Ship Cycle: Overview
10 Ship Notice Component (A)
11 Scenario Composite
13 (1) Seller=Shipper and Buyer=Consignee
14 (2) Seller not=Shipper and Buyer=Consignee
15 (3) Seller not=Shipper and Buyer not=Consignee
16 (4) Seller =Shipper and Buyer not=Consignee
17 Receiving Component (B) -Overview
18 Detail
19 Ship Status Component (C) -Overview
22 Domestic Ship Cycle -EIDX Strategy 2 Meeting Definitions
26 International Shipment Models
27 International Ship Cycle -Overview
Contents (Cont’d)
Page Description
International Ship Cycle

29 EIDX Strategy Meeting Definitions
32 “Shipper” Focus
34 “Buyer/Consignee” Focus
36 Partner’s Information Needs and Outputs -Forwarder
37 Partner’s Information Needs and Outputs -Broker
2
Domestic Shipment Models
19 MAY 1993
Preface
Purpose:
The purpose of this document is to model the flow of documents used in some common
business processes for domestic (non-international) shipment.
Any implementation model is agreed upon by trading partners. It is the intent of this
document to make interpretation of the models used for shipments more consistent, so that
implementations are based upon common practices.
The Ship/Receive cycle is composed of three major components:

A) Shipment Notification
B) Shipment Information
C) Physical Movement and Related Status Information.
Additional References:
EIDX Transaction / Message Guidelines (see list of transactions below)

Preface
Standards Versions:
Transactions referred to in this document are particular to ASC X12 Version
003020 and UN-EDIFACT Version/Release 92.1. Users of this document may need to
adapt information when applying these recommendations to other standards versions.
Transactions / Messages Used in these Models:

856/DESADV - Ship Notice/Despatch Advice
To advise of shipment
861/RECADV - Receipt Advice
To advise of receipt of goods.
104 - Air Shipment Information
To advise how to ship via air
204 - Motor Carrier Information
To advise how to ship via truck
304 - Shipping Instructions
To advise how to ship via ocean.
404 - Rail Carrier Shipment Information
To advise how to ship via rail
Transactions / Messages Used in these Models (Cont’d):
856/IFTMIN - Shipment Notice/Instruction Message

Shippers instructions to carrier/forwarder
990/IFTMBP- Response to Load Tender/Provisional Booking Message
Carriers response to load tender offer
IFTMBF - Firm Booking Message
IFTMBC- Booking Confirmation Message
114 - Air Shipment Message Status
Status of air shipment
214 - Transportation Carrier Shipment Status Message
Status of truck shipment
315 - Status Details (Ocean)
Status of ocean shipment
110 - Air Freight Details and Invoice
Air invoice for transport and related charges
210 - Motor Carrier Freight Details and Invoice
Detail info and charges for services rendered by a motor carrier
310 - Freight Receipt and Invoice (Ocean)
Ocean Bill of Lading and invoice
Transactions / Messages Used in these Models (Cont’d):
410 - Rail Carrier Freight Details and Invoice

Details and info on the charges associated with rail movement
810 - Invoice
For billing of goods and services.
859 - Freight Invoice
Invoice and realted charges, allowances and details for transportation services
Domestic Ship Cycle -Overview

Attributes: Invoice and shipment information originated with the
seller/shipper is augmented by the carrier and buyer/consignee.
A) Shipment Notification - Material Information

- Info to Process Receipt
B) Receipt Info - Material Information
- Phyical Receipt
Information
SELLER/ BUYER/
SHIPPER CARRIER/ CONSIGNEE
CONSOLIDATOR*
C) Physical Movement C) Physical Movement

and Related Status and Related Status
* Various and multiple iterations of data exchanged between carriers and consolidators
may occur for accesorial services, such as warehousing, consolidation, etc.

Ship Notice Component (A)
856 / DESADV
SELLER/ BUYER/
SHIPPER CONSIGNEE
Attributes: Order and basic shipment information is transmitted from

the seller/shipper to the buyer/consignee.
Domestic Ship Cycle -Detail

Ship Notice Component (A) - Scenario Composite
BUYER
SELLER
1 3 4
From 4 3
3 4
Order
Cycle 2 3
2
3
SCENARIOS: CONSIGNEE
SHIPPER 1 Seller = Shipper and Buyer = Consignee
2 Seller =/ Shipper and Buyer = Consignee NOTE: All
Trigger Freight 3 Seller =/ Shipper and Buyer =/Consignee messages are
Payment Cycle 4 Seller = Shipper and Buyer =/ Consignee 856 or DESADV

Ship Notice Component (A) -Overview (Cont’d)
Attributes: Shipper/Seller to Buyer . . . . at time of physical shipment

Combnined “Seller/Shipper Buyer/Consignee Scenario (See following page
for each seperately)
CONTENT: MATERIAL INFORMATION AND INFO RELATED TO

PHYSICAL SHIPMENT
(Part Product Info, Quantity, PO#, Related Timing, Serial

Numbers, Certs, “C” of “C”, Shipment #, Packing Info,
Physical Attributes (packing list), Waybill #, Pro #,
Timing (ETA, Ship/Avail Dates), Shipment Attributes, etc.)
USES: SHIP NOTIFICATION; MATCH TO BAR CODE

RECEIVING; TRACKING PURPOSES; INFO TO
PROCESS PHYSICAL RECEIVING
NOTE: Sending of data already sent by another entity should be

avoided. BSN01 = “00” (Original)

Ship Notice Component (A) - 1
Seller = Shipper and Buyer = Consignee
From
Order
Cycle
DESADV, 856
SELLER/ BUYER/
SHIPPER CONSIGNEE
Trigger Freight
Payment Cycle

Seller =/ Shipper and Buyer = Consignee
SELLER
DESADV, 856
From
Order DESADV,
Cycle 856
DESADV, 856 BUYER/

CONSIGNEE
SHIPPER
Trigger Freight NOTE: Sending of data already sent by another entity should be
Payment Cycle avoided. BSN01 = “00” (Original)

Seller =/ Shipper and Buyer =/ Consignee BUYER
SELLER
DESADV, 856
DESADV,
From DESADV, 856 856
Order DESADV,
Cycle 856
DESADV, 856
CONSIGNEE
SHIPPER
Trigger Freight NOTE: Sending of data already sent by another entity should be
Payment Cycle avoided. BSN01 = “00” (Original)

Seller = Shipper and Buyer =/ Consignee BUYER
From
Order
DESADV, 856
Cycle
DESADV,
856
SELLER/ DESADV, 856
SHIPPER
CONSIGNEE
Trigger Freight
Payment Cycle

Receiving Component (B)
861 PRE-RECEIPT
SELLER BUYER
861/RECADV POST-RECEIPT
SELLER BUYER
861/RECADV POST-RECEIPT
SHIPPER CONSIGNEE
Attributes: The Buyer may note discrepancies in the ship notice to the buyer
anticipated shipment prior to the goods arrival. The Buyer may also send an
advice of receipt with or without material detail. The actual receiver of the
goods, the Consignee may generate the physical receipt status message.
NOTE: Sending of data already sent by
Domestic Ship Cycle -Detail another entity should be avoided.
Receiving Component (B) * = Use for Discrepancies or exceptions
Seller /Shipper to Buyer /Consignee (a) = Same message/Transaction Set
861/ ??? PRE-RECEIPT*
SELLER BUYER
CONTENT: MATERIAL INFORMATION
(Part Product Info, Quantity, PO#, Related Timing, etc)
USES: COMMUNICATE DATA DISCREPANCIES; DATA
CORRELATIONS (such as: Preshipment Unauthorized)
861/RECADV POST-RECEIPT*
SELLER CONTENT: MATERIAL INFORMATION BUYER

(Part Product Info, Quantity, PO#, Related Timing, etc)
USES: PHYSICAL RECEIPT INFO
(Receiving Advice)
PHYSICAL DISCREPANCIES 861/RECADV (a)
861/RECADV(a) POST-RECEIPT
CONTENT: INFO RELATED TO PHYSICAL RCVNG CONSIGNEE
SHIPPER (Material Ref #’s, [PO #. Ship# ], Packing Info, Physical
attributes [Packing List}, Waybill #, Pro #, Timing [ETA,
Ship/Avail Dates], etc)
USES: PHYSICAL RECEIPT INFO
(Unit Load - Container level pieces, Weight, Time, Carrier,
Discrepancies, etc) TRIGGER INVOICE PAYMENT
TRIGGER FREIGHT PAYMENT
CONTENT: PHYSICAL MOVEMENT AND
Domestic Ship Cycle -Overview RELATED STATUS (Cost of Freight,
Carriage, Service Level, Locations,
Ship Status Component (C) Weight, Pieces, Pro #’s, etc)
E) 1st Shipment Info:
D) Intransit/Delivery Info: 114, 214, 315, 856,
114, 214, 315, IFTSTA IFTSTA, DESADV
C) 1st Shipment Info:
114, 214, 315, 856,
SELLER/ IFTSTA, DESADV
BUYER/
SHIPPER CONSIGNEE
A F) Intransit/
Delivery Info:
B) Initiate: 114, 214, 315,
990, IFTMBF, IFTSTA
IFTMBC,
IFTMBP C D E
A) Offer:
B CARRIER/ F
CONSOLIDATOR G) To Freight Payment Cycle:
104, 204, 304, 404
110, 210, 310, 410, 810, 859
IFTMIN
G

Ship Status Component (C) (Cont’d)
Attributes: Note that the ANSI standards encompass the traditional Transportation
Data Coordinating Committee (TDCC) 100, 200, 300 and 400 series transaction sets
which are mode specific. Also included in ANSI is the 856, 810, 859 and 990
transaction sets which are not mode specific. The EDIFACT messages are not mode
specific.
Various and multiple iterations of data exchange may occur for accessorial services,
such as warehousing, consolidation, etc.
The Load Tender/Response may not apply to all carriers.
The Shipper may tender the goods for shipment and/or request a bid for
services of the Carrier, Consolidator or Forwarder (A).
The Carrier, Consolidator or Forwarder may then perform none, one, more
than one, or all of the following functions:
(B) Send back to the Shipper a response to the shipper’s request for services
or request for quote for services.

Ship Status Component (C) (Cont’d)
Attributes (Cont’d):
Response to tender: IFTMBP, 990
Provisional Booking: IFTMBP, 990
Firm Booking: IFTMBF, 990
Booking Confirmation: IFTMBC, 990
(C) Send to Shipper shipment information concerning the initial movement
of the goods.
(D) Send to Shipper information concerning:
* Intransit status of the shipment
* Delivery of the shipment.
(E) Send to Consignee shipment information concerning the initial movement
of the goods.
(F) Send to Consignee information concerning:
* Intransit status of the shipment
* Delivery of the shipment.
(G) Send to the appropriate party, as determined by the specific contractual
arrangements, freight and related charges information and/or invoice.
Please refer to the Freight Payment Cycle for full EIDX recommendations.
Domestic Ship Cycle -EIDX Strategy Meeting Definitions
SELLER Party legally obligated to provide product to the buyer.
SHIPPER Party responsible to arrange or schedule transportation

for “seller’s” goods to buyer.
CARRIER Mover or transporter of products.
CONSOLIDATOR Party that provides “store and forward” value added services.
CONSIGNEE Party Designated by buyer to receive the goods.
BUYER Party (such as purchasing agent) that contracted with seller

to provide goods.
WAYBILL Contract for service created by the carrier or carrier’s agent.
PRO # Shipment reference number assigned by carrier.
HAWB House Airway Bill. Assigned by carrier (like PRO # but a

shipper’s document).

(Cont’d)
MAWB Master Airway Bill. Carrier’s airway bill number.

Can have many HAWB’ associated with it.
CERTS Certificates of compliance.
“C” of “C” Certificates of conformance.
SHIPMENT ATTRIBUTES Container #’s, Carton ID’s, TCN’s.
PHYSICAL ATTRIBUTES Weight, Dimensions (DIMS), etc.
SERVICE LEVEL Measure of transit time.
MODE Type of transportation. Physical way the good move.
MULTI-MODAL More than one mode of transportation is used.
B/L INFO All information necessary for the carrier to move freight.

(Cont’d)
TERMS/CONDITIONS NOTE: Trading partner and Carrier/Consolidator, for

EIDX purposes, are assumed to have an existing business
terms/conditions agreement or standard operating
procedure (S.O.P.) in place.
TRAILER The container portion of a tractor/trailer combination.
TRACTOR The engine/cab portion of a tractor/trailer combination.
LTL Less that Truck Load.
TL Truck Load.
TERMINAL TYPES Origin = From shipper to this the first terminal.

Destination = The terminal just before delivery to the
Consignee.
Break Bulk = Between the origin and destination where
freight is sorted and rerouted.
NOTE: On any given shipment can use some or all of the above.

(Cont’d)
TERMS/CONDITIONS NOTE: Trading partner and Carrier/Consolidator, for
100/200/300/400 SERIES Are mode specific TDCC (Transportation Data Coordinating

Committee) originated ANSI Transaction Sets:
100 = Air 104, 110, 114

200 = Motor 204, 210, 213, 214, 217, 218
300 = Ocean 300, 301, 303, 304, 309, 310, 312, 313,
315, 322, 323, 324, 350, 353, 354, 361
400 = Rail 404, 410, 414, 417, 418, 426, 431, 466,
468, 485, 490, 492, 494
858 ANSI Transaction Set “Shipment Information”. EIDX

decided NOT to consider its use since a unique version
would be required for each mode and each mode already
has a transaction set for this purpose.
International Shipment Models
19 MAY 1993
International Ship Cycle -Overview EXPORT

SHIPPER’S LTR OF INSTR, COMM INV (5)
STATUS, FREIGHT INV
T
P OR CUSTOM/
E X
DOMESTIC R ’S ION OGA (1)
E
CARRIER H IPP ARAT CUSTOMS
S CL
DE RESPONSE
See BOOKING
SHIPPER Domestic FRWDR STATUS CARRIER
RECEIVE ADVICE
Ship Cycle Model BOOK CONFIRM

INVOICE (5)
SHIP NOTICE
ST
INTERNATIONAL
AT
COMM INVOICE (4) BORDER
US
STATUS ] FRWDR/BBA (2) CARGO MNFST (6)
T
FREIGH
E
FREIGHT & SERVICE INVOIC
INVOICE STATUS
DCLRTN
CARRIER
MNFST
BUYER/ STATUS RELEASE STATUS
BROKER RESPONSE
CONSIGNEE
CUSTOM/
DOMESTIC CUSTOMS
OGA (1)
CARRIER CLEARANCE/ IMPORT
See Domestic Ship Cycle Model PAYMENT (if needed)
International Ship Cycle -Overview (Cont’d)

Attributes:
1. CUSTOMS/OGA = Customs and Other Government Agencies (OGA).

2. FORWARDER/BBA (2) = Forwarder and Other Government Agencies (OGA).
3. PURCHASE ORDER = See the Purchase Order from the Purchase Order Cycle.
4. COMMERCIAL INVOICE = Either the Shipper or the Forwarder may send this
to the Broker.
5. INVOICE = See the Payment Cycle.
6. CARGO MANIFEST = May be one or more carriers and manifest(s).
International Ship Cycle -EIDX Strategy Meeting Definitions

ASSUMPTIONS:
1. At least two countries are involved.

2. No assumptions are made as to which countries are involved.
3. Commodity specific documents will not be directly targeted.
DEFINITIONS:
BILL OF LADING = To move the goods. Created by the shipper or carrier.

CERTIFICATE OF ORIGIN = Document specifying the country of origin of the goods.
Creation is the legal responsibility of the seller.
COMMERCIAL INVOICE = Establishes the value of goods packed. Created by either
seller, shipper or consolidator.
CUSTOMS = Governmental entity responsible for enforcement of
regulations/collection with regards to duty, fees and taxes.
CUSTOMS BROKER = An agent that does customs clearance on behalf of others.
CUSTOMS CLEARANCE = The function of legally moving goods in and/or out of a
country.
FILER = Company or entity that files the customs entry document(s)
with the proper customs authority.

(Cont’d)
FREE TRADE = Implies that the duty rate is zero. Still requires
documentation (customs clearances).
LETTER OF CREDIT = Required by the seller or buyer, created by the seller or
buyer and supervised by a bank.
LIQUIDATION = Final determination of duties owed. Indicates release of
responsibility with regards to duty payment.
OGA = Other Government Agency may require forms specific
to the electronics industry. These forms are usually
created by the broker based on invoice information or on
the importer’s advice.
PACKING LIST = Detailed physical descriptions of goods packed. Created
by either seller, shipper or consolidator.
PROTEST = Formal disagreement with the liquidation.
SERVICE PROVIDER’S = The invoice of the broker, forwarder or carrier for services.
INVOICE
SHIPPER’S EXPORT = To declare/classify goods being exported. Created by the
DECLARATION shipper or shipper’s agent.

(Cont’d)
FREE TRADE = Implies that the duty rate is zero. Still requires
SHIPPER’S LETTER OF = (SLOI or LOI) Issued by the shipper to parties moving
INSTRUCTIONS the goods. Tells how to move the goods.
VISA = Document establishing someone’s right to export from
an exporting county.
International Ship Cycle - “SHIPPER” Focus

Bill Of Lading Commercial Invoice
IFTMIN, 104, 204, 304, 404 CUSDEC, 856
Ship Status Freight Invoice CARRIER
IFTSTA, 114, 214, 315, 856 110, 210, 310, 410, 810, 850(5)
Commercial Invoice Shipper’s L.O.I. (2)
CUSDEC, 856 104, 204, 304, 404 (4)
Ship Status Freight FRWDR
IFTSTA, 114, 214, 315, 856 Invoice
110, 210, 310, 410, 810, 850(5)
Commercial Invoice Ship Notice

IMPORT
CUSDEC, 856 (5) DESADV, 114, 214, 315, 856
BROKER/FILER
SHIPPER
Invoice Ship Notice
INVOIC, CUSDEC, 810,856 (5) DESADV, 114, 214, 315, 856
BUYER/
Receiving Advice CONSIGNEE
RECADV, 861
Export Declaration (3)
Export Declaration (3)
CUSDEC CUSTOM/
OGA (1)
International Ship Cycle - “SHIPPER” Focus (Cont’d)

Attributes:
1. Other Government Agencies.

2. Letter of Instruction.
3. 1 of these 2 must occur.
4. May not cover all Letter of Instruction needs.
5. See Payment Cycle.
International Ship Cycle - “BUYER/CONSIGNEE” Focus

Ship Status Freight Invoice
IFTSTA, 114, 214, 315, 856 110, 210, 310, 410, 810, 850(3)
CARRIER
Ship Status Freight

IFTSTA, 114, 214, 315, 856 Invoice
110, 210, 310, 410, 810, 850(3)
FRWDR
IMPORT
Release Status (2) CUSRES

Service Invoice Status BROKER/
INVOIC, 810,857 (3)
Customs Clrnce CURES

IFTSTA, 856, 858 FILER
Duty Payment (1) (3)

BUYER/
CONSIGNEE Invoice Ship Notice
INVOIC, CUSDEC, 810,856 (3) DESADV, 114, 214, 315, 856
Receiving Advice SHIPPER

RECADV, 861
Customs Clearance Duty Payment (1)
CUSDEC (3)
Release Status (2) CUSTOM/
CUSRES OGA (1)
International Ship Cycle - “BUYER/CONSIGNEE” Focus (Cont’d)

Attributes:
1. 1 of these 2 must be present.

2. 1 of these 2 must be present.
3. See Payment Cycle
International Ship Cycle -EIDX Strategy Meeting

Partner’s Information Needs and Outputs
FORWARDER
NEEDS OUTPUTS
Shipper’s Letter of instruction Invoice

Commercial Invoice Bill of lading
Packing List Export Declaration
Export Declaration Information Status Information
Knowledge of Commodity Manifest (to Carrier)
Classification (Gov’t) Booking of Cargo
Export License Manifest Declaration to Customs
Letter of Credit (as required)
For Inbound Forwarder From
Outbound Forwarder:
- Bill of Lading
- Manifest
- Arrival Information
International Ship Cycle -EIDX Strategy Meeting

Partner’ Information Needs and Outputs (Cont’d)
BROKERS
NEEDS OUTPUTS (Documents, Actions, Info)
Commercial Invoice Customs Forms

Packing List O.G.A.* Forms/Declarations
Bill of Lading Duty Payment
Visa (as required) Fees and Taxes Payment
Arrival Information - Verified Actual Status Information
(ie: Arrival Notice of “some form”) Clearance/Transaction Info
Delivery Order
Post Clearance Process
Liquidation
Service Invoice
* O.G.A. = Other Government Agencies

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1 EIDX Business Models

Domestic and International

International Ship Cycle

Domestic Shipment Models

The Ship/Receive cycle is composed of three major components:

EIDX Transaction / Message Guidelines (see list of transactions below)

Transactions / Messages Used in these Models:

Transactions / Messages Used in these Models (Cont’d):

856/IFTMIN - Shipment Notice/Instruction Message

Transactions / Messages Used in these Models (Cont’d):

410 - Rail Carrier Freight Details and Invoice

Domestic Ship Cycle -Overview

A) Shipment Notification - Material Information

C) Physical Movement C) Physical Movement

Domestic Ship Cycle -Overview

Attributes: Order and basic shipment information is transmitted from

Domestic Ship Cycle -Detail

Domestic Ship Cycle -Detail

Attributes: Shipper/Seller to Buyer . . . . at time of physical shipment

CONTENT: MATERIAL INFORMATION AND INFO RELATED TO

(Part Product Info, Quantity, PO#, Related Timing, Serial

USES: SHIP NOTIFICATION; MATCH TO BAR CODE

NOTE: Sending of data already sent by another entity should be

Domestic Ship Cycle -Detail

Domestic Ship Cycle -Detail

DESADV, 856 BUYER/

Domestic Ship Cycle -Detail

Domestic Ship Cycle -Detail

SELLER/ DESADV, 856

Domestic Ship Cycle -Overview

SELLER CONTENT: MATERIAL INFORMATION BUYER

Domestic Ship Cycle -Overview

The Load Tender/Response may not apply to all carriers.

Domestic Ship Cycle -Overview

Domestic Ship Cycle -EIDX Strategy Meeting Definitions

SELLER Party legally obligated to provide product to the buyer.

SHIPPER Party responsible to arrange or schedule transportation

CARRIER Mover or transporter of products.

CONSIGNEE Party Designated by buyer to receive the goods.

BUYER Party (such as purchasing agent) that contracted with seller

WAYBILL Contract for service created by the carrier or carrier’s agent.

PRO # Shipment reference number assigned by carrier.

HAWB House Airway Bill. Assigned by carrier (like PRO # but a

Domestic Ship Cycle -EIDX Strategy Meeting Definitions

MAWB Master Airway Bill. Carrier’s airway bill number.

CERTS Certificates of compliance.

“C” of “C” Certificates of conformance.

SHIPMENT ATTRIBUTES Container #’s, Carton ID’s, TCN’s.

PHYSICAL ATTRIBUTES Weight, Dimensions (DIMS), etc.

SERVICE LEVEL Measure of transit time.

MODE Type of transportation. Physical way the good move.

MULTI-MODAL More than one mode of transportation is used.

Domestic Ship Cycle -EIDX Strategy Meeting Definitions

TERMS/CONDITIONS NOTE: Trading partner and Carrier/Consolidator, for

TRAILER The container portion of a tractor/trailer combination.

TRACTOR The engine/cab portion of a tractor/trailer combination.

LTL Less that Truck Load.

TERMINAL TYPES Origin = From shipper to this the first terminal.

Domestic Ship Cycle -EIDX Strategy Meeting Definitions

TERMS/CONDITIONS NOTE: Trading partner and Carrier/Consolidator, for

100/200/300/400 SERIES Are mode specific TDCC (Transportation Data Coordinating

100 = Air 104, 110, 114

858 ANSI Transaction Set “Shipment Information”. EIDX