Hamilton Academical Supporters' Society

c/o David Ogg

24 Lilac Wynd
Cambuslang
G72 7GJ

0141 641 0974

30 December 2010

Dear Accies Trust Member,

NOTICE OF ACCIES TRUST AGM

Introduction. The Accies Trust AGM will be held on Wednesday 19 January 2011 at
7.30pm, in the New Douglas Park Stadium Function Suite. The AGM will be followed by a
Quiz Night. The Formal Notification of the AGM and the Agenda for the meeting is
attached.

Submission of Motions for Discussion. The Trust Board does not believe that there are
any contentious issue to be discussed at the AGM. However, as noted formally below,
Trust members are invited to submit motions for discussion at the AGM. If any member
wishes to have an issue discussed less formally, then please contact the undersigned as
soon as possible to have the issue added to the agenda. Trust members should note that
the AGM should be to discuss pre-notified business. However, if a particularly urgent
issue is raised on the night it may be discussed at the discretion of the Trust Board.

Subscriptions. Annual subscriptions of £5 are payable in advance of the AGM for those
Trust Members who have not already paid. Trust members may wish to refer to Trust Rule
11 in respect of subscriptions. Trust rules are available on the website:
http://www.acciestrust.co.uk/constitution/

Final arrangements for all meetings will be published on the Accies Trust website:

http://www.acciestrust.co.uk/

David Ogg
Chair, Accies Trust

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The Aims of the Accies Trust

The Society’s objects are, either itself or through a subsidiary company

or society trading for the benefit of the community and acting under its
control:

to strengthen the bonds between the Club and the community which it serves and
to represent the interests of the community in the running of the club;

to benefit present and future members of the community served by the Club by
promoting encouraging and furthering the game of football as a recreational facility,
sporting activity and focus for community involvement;

to further the development of the game of football nationally and internationally and
the upholding of its rules;

to encourage the Club to take proper account of the interests of its supporters and
of the community it serves in its decisions;

to encourage and promote the principle of supporter representation on the board of

any company owning or controlling the Club and ultimately to be the vehicle for
democratic elections to the board;

to promote, develop and respect the rights of members of the community served by
the Club and people dealing with the Society as set out in the Charter of
Fundamental Rights of the European Union, having regard in particular to the need
to provide information to members and conduct the affairs of the Society in
accessible and appropriate ways.

to encourage and promote the principle of supporter representation on the board of

any company owing or controlling the facilities used by the Club and ultimately to be
the vehicle for democratic elections to the board.

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 Formal Notice of AGM

The AGM of the Hamilton Academical Supporters’ Society (Accies Trust) will be held on
Wednesday 19 January 2011 at 7.30pm in the Function Suite at New Douglas Park. The
details of the evening are as follows:

Agenda

7.30 pm AGM Business Lead

1. Welcome Chair

2. Apologies for Absence Chair

3. Minutes of the Last Meeting (AGM) Chair

4. Chairman’s Report (activity and Chair

Board Membership)

5. Treasurer’s Report (including Treasurer

audit)

6. Discussion of Motions All

a. It is hereby resolved that subject to the
provisions of section 4A of the 1968 Friendly
and Industrial and Provident Societies Act, the
members of the Society shall not require an
audit for the accounts covering the current
financial year ending on 31 August 2011 when
they are presented to the next AGM held in
2012.

7. Election of Trust Board Members Chair

8. Any Other Urgent Business As required

8.00 pm Break for Refreshment

(approx)

8.15 pm Quiz Chair/Ian Kelly

Members are invited to submit motions for the meeting, duly supported and seconded, to
arrive at the above address by 17 Jan 11. Motions may be submitted by Email to
emailus@acciestrust.co.uk by 17 Jan 11.

Non Members (particularly prospective members) are invited to attend the AGM. Non-
members may not vote at the AGM, but may speak at the discretion of the Chair.

The Aims of the Accies Trust are reproduced on page 2 for the information of members.

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Proxy form for Accies Trust AGM 19 January 2011.

I,……………….......................... (name) , member of the Accies Trust, membership number

…………………., wish to vote as follows at the Accies Trust AGM to be held on 19
January 2011, as I am unable to attend the meeting. If, after returning this proxy form, I
find that I am able to attend, I must notify David Ogg, Trust Chair, on arrival otherwise I will
forfeit my right to vote in person at the meeting.

My voting on the Accies Trust AGM Agenda is as follows (please delete as appropriate);

1. Please accept my apologies

2. Minutes of AGM held on 18 February 2010. Agreed/not agreed.

3. Chair’s Annual Report. Agreed/not agreed. My questions are ………………………

4. Treasurer’s Report. Agreed/not agreed. My questions are ………………………

5. Motion to accept independent examination of accounts for the FY ending 31 August

2011. Agreed/not agreed. My questions are……………………………………

6. Election of Board Members. Agreed/not agreed. My questions are

……………………………………

7. Any other business. My comments are;

…………………………………………………………………

Alternatively (Please delete as appropriate)

I appoint David Ogg (Chair) or ……………………….. (name of Accies Trust member)

Membership no. ……………………….. to vote as my proxy at the Accies Trust AGM on 19
January 2011.

Signed …………………………………………Date ………………………………………………

Please return this form, no later than 16 January 2011 to David Ogg, Accies Trust Chair,
24 Lilac Wynd, Cambuslang, Glasgow, G72 7GJ or by email: emailus@acciestrust.co.uk