Conference-Only – Full Day Package:

R285 pp

Includes the following:

• Main venue hire and set up with mints, spring water, notepads and pens
• Standard conference equipment: Data Projector & Screen, White Board/Flip Chart and pens
• Tea / coffee and eats on arrival, mid-morning and mid-afternoon, where applicable
• Two-course lunch (includes one soft drink)

Conference-Only – Half Day Package:

R250 pp

Includes the following:

• Main venue hire and set up with mints, spring water, notepads and pens
• Standard conference equipment: Data Projector & Screen, White Board/Flip Chart and pens
• Tea / coffee and eats on arrival and mid-morning
• Two-course lunch (includes one soft drink)

Full Day Conference & Accommodation Package – May to October:

Single Occupancy : R 1250 per person

Twin/ Double Occupancy : R 1100 per person

Full Day Conference & Accommodation Package – November to April:

Single Occupancy : R 1450 per person

Twin/ Double Occupancy : R 1200 per person

Includes the following:

• Main venue hire and set up with mints, spring water, notepads and pens
• Standard conference equipment: Data Projector & Screen, White Board/Flip Chart and pens
• Tea / coffee and eats on arrival, mid-morning and mid-afternoon, where applicable
• Two-course lunch (includes one soft drink)
• Three-course dinner (includes one soft drink or one glass of wine)
• Full breakfast

Should you require additional equipment; same will be sourced at client’s expense.

Please indicate seating preference:

U-SHAPE: Tick SCHOOL ROOM: Tick CINEMA STYLE: Tickkk

Reg. No. 2003/026975/07 VAT Reg. 4790209888

R45, Main Road, Franschhoek P.O. Box 32208, Camps Bay, 8040
Tel: +27 (0) 21 876 3902 Fax: +27 (0) 86 609 7991
Email: info@valdor.co.za Website: www.valdor.co.za
Please note that the final number of delegates must be confirmed at least 36 hours before
the conference and this will be the number charged for on the final invoice.

Supplements and Conditions

• A deposit of 50% is required to confirm / secure your booking.
• Prices include VAT and levies
• Deposits and payments are refundable, subject to our cancellation policy.
• Companies have to fill in and sign a credit card authorisation form, regardless of payment
method, to cover the cancellation policy.
• All prices are subject to change without notice.
• All rates are quoted in South African Rand and foreign currency payments are accepted at the daily bank
rate of exchange valid in South Africa on the date that payment is received.

Cancellation Policy
• A 50% cancellation fee will apply on the full booking amount should cancellation occur less than 2 days
prior to arrival.
• A 100% cancellation fee will apply on the full booking amount should cancellation occur less than 1 days
prior to arrival.
• In the event of a late arrival, premature departure or no show, the full extent of the stay as
originally booked and confirmed will be charged.
• All reservations and cancellations to be made in writing by fax or e-mail.

Please note that we do not offer credit facilities and the balance of the account must be settled
promptly, on departure.

Risk/Damages/Loss
ƒ Val d’Or shall not be liable for interruptions of services (water, electricity, sanitary services).
ƒ Whilst every precaution will be taken to ensure the safeguarding of your belongings, Val d’Or will not be
liable for loss or damage to any property whatsoever (décor, gifts, valuables etc.). We recommend that
all personal and valuable property be removed directly after the function.
ƒ Should any part of the interior or exterior of the property be damaged during the set up, duration or
breakdown of the function, the client shall be held liable.
ƒ Val d’Or, its employees or any person employed at any function will not be held liable to any loss, or
injury to persons, due to negligence or any other causes whatsoever.

Acceptance of the above conference charges, estimated costs, additional costs, if any, and conditions:

Signed: ____________________________________

Please print name: ____________________________________

Capacity: ____________________________________

Date: ____________________________________

On acceptance of the above conditions, it is recommended we schedule a time convenient to all to finalise
the necessary details. Should you have any further queries, please do not hesitate to contact me.

Sincerely,
Suzette de Jongh

Reg. No. 2003/026975/07 VAT Reg. 4790209888

R45, Main Road, Franschhoek P.O. Box 32208, Camps Bay, 8040
Tel: +27 (0) 21 876 3902 Fax: +27 (0) 86 609 7991
Email: info@valdor.co.za Website: www.valdor.co.za
Please complete to facilitate invoicing and payment:

Invoicing Details:
Name/Company
VAT Reg. Number
Purchase Order #
Type of Function
Date Booked
Person Responsible
for Payment
Postal Address
Telephone Number
Fax Number
Contact Person for
Accounts

Please Indicate Payment Method:

Credit Card Bank Deposit Electronic Transfer

Credit Card Details to secure balance of payment:

Credit Card Type (Master, Visa, Diners, Amex)
Credit Card Holder
Identity Number or Passport Number
Credit Card No
Last 3 digits on the back of the Card
Expiry Date of Credit Card

Should the balance of payment not be received on departure, I hereby authorise you to
debit the above credit card for the full amount due.

Acceptance of the above conference charges, estimated costs additional costs, if any, and conditions:

Signed: ____________________________________

Please print name: ____________________________________

Capacity: ____________________________________

Date: ____________________________________

Reg. No. 2003/026975/07 VAT Reg. 4790209888

R45, Main Road, Franschhoek P.O. Box 32208, Camps Bay, 8040
Tel: +27 (0) 21 876 3902 Fax: +27 (0) 86 609 7991
Email: info@valdor.co.za Website: www.valdor.co.za