How to Write a Conference Report

By Steve Silverman, eHow Contributor

updated: January 8, 2010

Business conferences give leaders of industry a chance to get together and discuss the
changes that are going on in their field. These conferences are often wide ranging, with a
number of speakers and a great number of topics that are covered. If you have the job of
writing the conference report, you should write it from the perspective of covering all the
highlights and make sure everyone knows the key points that were addressed.

Difficulty: Moderately Challenging

Instructions
1. 1

Make a list of who all the key people are at the conference and write a line or two
on what they will speak about at the event. Provide their current position and the
background that gives them the authority to speak on their chosen subjects.

2. 2

Write down the original goal of the conference. Your business may be going
through a technological revolution and it's important to keep everyone informed
of the latest changes. For example, your industry has undergone a major change in
leadership and this conference will outline it's new direction. That would be the
theme statement of your report.

3. 3

Write down the highlights from the speaker who has talked about the legal
changes in your business. While it's a good idea to note new trends, it's essential
that everyone is informed when the law has changed and how it impacts your
business. This will likely be one of the most well-attended meetings at the
conference. If you are unclear about any of the speaker's main points, ask him
about them afterwards.

4. 4

Talk to other key people at the conference and get their opinion on the most
important subjects discussed. If you have 25 years of experience in the business
this may be easy. But if you don't have that kind of history, you will want to speak
with those that do. You don't want to waste time and space on issues that are not
 that important and you don't want to short-shrift any other issues that are vitally
important.

5. 5

Write your report and finish it within 72 hours of the conference. It is important to
get the information out to those who were in attendance and to those who were
unable to make it. Read over your report at least twice before you send it out to
your audience if you don't have an editor to check your grammar, spelling and key
facts. It's always better to let another pair of eyes check your work before sending
it to the target audience.

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1. & Writing
2. » Write Reports
3. » How to Write a Seminar Report

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How to Write a Seminar Report

By Christina Hamlett, eHow Contributor

Whenever you attend a company sponsored seminar or a workshop, the purpose of a

follow-up evaluation is to not only advise your employers whether it was a good value
for the time and money that was spent, but also to help the presenters understand what
was a hit, what was a miss and how future seminars can be modified to best meet the
career needs of their target demographic.

Difficulty: Moderately Easy

Instructions
Things You'll Need:
• Word processing software

1. 1

Jot down your impressions of the seminar and the presenter as soon after the event
as possible and while everything is still fresh in your mind. Your observations
will constitute a working framework from which to then develop your formal
evaluation.

2. 2
 Identify the elements of the seminar that resonated the most positively with you.
For example, maybe the hypothetical role-playing exercises helped to reinforce
the material in a way that would have been tedious to read in a book or a series of
case studies. Perhaps you liked the way you and your peers were split into smaller
groups to analyze a real-life problem. Make note, as well, of the instructor's
rapport with seminar attendees and how engaged she made you feel from start to
finish.

3. 3

Make notes on the elements of the seminar that fell below your expectations. For
instance, perhaps the seminar presenter spent too much in the session spinning
personal anecdotes that, while wickedly entertaining and funny, cut into the
amount of time left over for learning research techniques or a new software
program's capabilities for making your job easier. Maybe you would like to have
had ongoing measurement tools throughout the seminar, such as pop quizzes to
gauge your progress and grasp of the material.

4. 4

Create a list of things you might have done differently if you were in charge of the
planning. This could be anything from having a shorter/longer program or holding
it in a different venue to restructuring the presentation itself to a more interactive
platform or one with a panel of expert presenters instead of a single instructor.

5. 5

Open a new document in Word, select a 12-point font in Times New Roman,
Courier or Bookman, and set your margins for an inch on each side. If you're
using corporate letterhead, drop down at least an inch below the company name
and address to start your entries at the left margin. Identify yourself by your full
name, your title and your division or regional office.

6. 6

Identify the full title of the seminar you attended, the date, time and location of
the program, and the name of the seminar instructor.

7. 7

Describe in a few sentences the core objective of the class. This can either be your
own understanding of what was being offered or a direct quote from the seminar
announcement or hand-out package/syllabus. Explain in a brief paragraph the
presenter's approach to the subject through supplemental tools and materials, such
as lectures, multimedia presentations, workbooks, skits and case studies.
 8. 8

Create a subheading with the title "Course Content" in caps and address the
quality, thoroughness and timeliness of the material you were given. This can
either be done entirely in a narrative format or set up as a small matrix in which
you assign a numeric ranking of 1 to 10 or a grade of "poor," "fair," "good," or
"outstanding." For low numeric scores or grades of poor and understanding, be
sure to provide an explanation or examples (e.g. "the case studies were all from
the 1980s and did not apply to 21st century workplace dynamics").

9. 9

Make a subheading titled "Instructor Expertise." Just as you did in the previous
step, evaluate the presenter's knowledge and level of experience, organization of
seminar materials, communication skills and interaction with seminar attendees.
Provide solid examples of what the seminar presenter did well (e.g. "encouraged
us to ask questions") and what he needs to work on to be more effective (e.g.
"giving us hand-out materials and then reading them to us out loud was time that
could be better spent n a more interactive context").

10. 10

Create a subheading called "Recommendations." This is where you'll identify

your own ideas for improving the class. Seminar presenters appreciate objective
feedback in this section so that they can stay viable and competitive. If the
seminar was one that had lots of takeaway value for you, you can use this section
to list future workshops you'd like to see offered by the same instructor or the
same training entity.

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Tips & Warnings

 • Be objective in terms of whether the seminar delivered what it promised to
deliver. In other words, don't complain about it ad nauseum just because it was
rainy that day or you couldn't find a parking place. Take into consideration in
your write-up whether the presenter provided information and insights that would
not be readily available elsewhere. Assess whether the presenter had the
credentials and the experience to make their material and its context credible.
• Not everyone who attends a seminar has the same reasons for being there that you
do. For instance, some may be there to learn new skills to advance in their careers,
others are there for the professional networking, and others just see it as a chance
to get out of work that day. Regardless of your observations or interpretations of
your peers' rationale for attendance, a good seminar report should be based
entirely on what you personally got out of it and with the understanding that it
will be viewed by the presenter in the context of a collective--not singular--
evaluation of its merits.

References
• How To Write An Essay
• Workshop Evaluation
• Tips for Creating Evaluation Forms

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How to Write an Event Report

originated by:Phlegm, Imperatrix, Brett, Sondra C (see all)

Article
Edit Discuss View History

Have you ever wanted to get more mileage out of a big event your organization holds?
Have you ever wished you could get other people as excited as you are about what
happened? Publishing a report that captures the essence of the occasion can help spread
the energy that you've worked so hard to create and keep it going later by bringing the
great successes of the past to mind. So get ready to be a journalist for a day and let's roll...

edit Steps
1. 1

Once the event is for sure happening, start thinking about getting ready to
make your report happen. The report can't happen without the event, so work to
make it happen before working on talking about what happened.

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2. 2

While the event is happening, take pictures of all the main parts of the day. If
a band is playing, get some good closeups. Get the speaker, get the MC, get the
crowd.

3. 3

During and after, get reaction quotes from people in the crowd. The best way
to transfer impact is to get it directly from people who felt the impact personally.

4. 4

Before and after the event, talk to the people responsible for planning and
speaking at the event. They have valuable things to contribute since they see
things from a different angle than the crowd.

5. 5
 Make notes of pertinents stats such as the number of people attending, the
location, the time, the theme, as well as anything else that stands out or
makes the event distinct.

6. 6

Get a close up picture of everyone you get a quote from.

7. 7

3 hours to 3 days after the event, sit down and compile all the infomation
onto one page.

8. 8

Include the important stats in a prominent location (top right corner).

Sprinkle the page liberally with scaled-down pictures of the event. Include 2-4 of
the best quotes you found along with pictures of the person who said it.

9. 9

Write out a paragraph length summary of the day, highlighting all the most
exciting and meaningful elements so that anyone can get a general overview
of the scope and schedule of the day.

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edit Tips
• Take more pictures than you think you need. you'll appreciate the options later.
 • Good pictures can show the action of the event or the reaction of people to the
event.
• Try to get pictures of the whole thing, including the crowd and the speaker in one
picture so as to communicate how big it was to the reader.
• Get more quotes than you think you need. You'll be happy about the options later.
• When getting quotes, be conversational and keep asking questions naturally until
you get the person to talk about what they thought.
• When getting a quote from the leaders and planners, don't go to them first. They
are the one's who'll stick around after it's long over, so make sure to ask the
people from the crowd first; they'll be the first ones to disappear afterwards. Also,
don't bug a speaker or leader if he/she is busy with something else; they'll be
around later for questions.

edit Things You'll Need

• A digital camera
• A note-pad

How to Write an Event Report

By an eHow Contributor

While attending an event, it's not often easy to take notes and participate at the same time.
But if you are tasked with turning in a report from an event, that's exactly what you'll
have to do. Plan ahead and take a few of these tips to write a thorough event report.

Difficulty: Moderate

Instructions
1. 1

Prepare for the event by learning all that you can about who will be in attendance,
what kinds of activities will be presented and if you can cover the entire event by
yourself or if there will be multiple sessions going on at the same time. Get the
schedule and guest lineup prior to going.

2. 2

Find out what will be needed in the report. Ask if you will need to provide audio
of the event, in which case you'll need a tape recorder. If pictures will snazzy up
 your report, then carry a camera. For most event reports, you'll just need to take
good notes and present them in the paper that you will present.

3. 3

Take a notebook that you can hold in your hand while writing. A legal pad doesn't
work well if you have to move around. A smaller, flip-top steno pad is the
handiest for note taking.

4. 4

Ask people to spell their names and check names of session or presenters in the
program.

5. 5

Number your notes in the order in which you will present them. You can make
additional notes in a section and refer to it in the notes by that number. Later
when writing the report, you will be able to maintain the proper order.

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