LEAVE POLICY

The Corporation recognizes the legal and moral obligation of employees who may require
absence from normal or usual work hours/days.

These circumstances, as identified below, may require management discretion in granting or

extending certain types of leave. Merit, reasonableness, travel issues, seriousness,
operational requirements, past practice, may contribute to the granting of leave and decision.
Leave without pay may also be considered where the Corporation incurs no additional costs
or where there is clear benefit to the Corporation.

The holiday year in the company runs from 1st January to 31st December each year. If you are
in the service of the company you are entitled for 8 days of Casual leave, 8 days of Sick Leave
and 8 days of Earned leave.

Availing Leave

<COMPANY NAME> follows the policy of “Earn and Avail”. If your joining date is in the
middle of the year, then you will be eligible for proportionate casual and earned leave.

Where in every month 0.5 days of Earned, Sick, Casual leave will be credited to each
employee and the employees are supposed to accumulate and avail the leave. Last month
(March, June, Sep, Dec) of every quarter 1 day will be credited instead of 0.5 days
respectively.

But Employees joining between the quarters will not be eligible to get 1 day of credit for the
respective Quarter.

Trainees are eligible to get only one day of leave every month during their probation.

General Procedure on Availing Leave

Employees must submit to their Supervisor, “leave application form” indicating reasons for
and duration of leave. Employees must also submit monthly time sheet for approval.

The Supervisor/Manager must approve all leave prior to the leave taking place.

The employee is required to give prior notice to the Department Heads before taking leaves.

Leave approvals should be based on operational requirements, merit, reasonableness and

past practice.

The employee is required to submit the approved ‘Leave Application Form' with the HR
Department.

On approval from the HR department the leave will be granted.

Leave for ‘Department Heads' are to be approved by General Manager and further notified
to the HR Department.

Leave applications will only be considered once the employee has 3 months of continuous
service (unless otherwise identified).

The employee must ensure that their leave application (except sick leave) has been
approved before commencing on leave. Failure to do so will result in Loss of Pay.

In case of absence because of sickness leave application to be submitted immediately on

the day of resumption of duty.

Casual Leave

All employees will be entitled to 8 working days of casual leave.

Casual leave can be taken with approval from the respective Department Heads.

Notice of casual leave application must reach HR department 2 days in advance, and the
employee should get it approved before commencing on leave.

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 Leave that has not be availed will not be carried forward to the next year

Unused Leave Balance will not be carried forward to the next year.

Sick Leave

All employees will be entitled for 8 days of sick leave in a calendar year.

If the employee is unable to attend his/ her duties for two continuous days or longer, he/she
will be required to produce a registered Medical Practitioner's leave & fitness certificates on
his/her return to duties.

Special Sick Leave

Unused Sick leave upto 45 days will be carried forward to the next year and be considered
as Special Sick Leave

Special Sick Leave can be availed if the sick leave is exhausted and this is recommended for
major sickness.

Employees availing 2 consecutive days of Special Sick Leave are supposed to submit the
Medical Certificate.

Any non-working day/days(National Holidays/Festival Holidays/ Week Ends) falling during

the period of special sick leave (excluding the prefix and suffix) will be treated as part of your
special sick leave. For example, if you take special sick leave from Thursday to the following
Wednesday, this is regarded as seven days of absence.

Unavailed Sick leave at the end of the service will not be encashed

Earned Leave

All employees will be entitled for 8 days of Earned leave in a calendar year.

Unused Earned leave can be carried forward to the next year or it can be encashed by
December

Any non-working day/days (National Holidays/Festival Holidays/ Week Ends) falling during
the period of earned leave (excluding the prefix and suffix) will be treated as part of your
earned leave. For example, if you take special sick leave from Thursday to the following
Wednesday, this is regarded as seven days of absence.

No Earned leave can be granted in units of half day.

Unavailed earned leave at the end of your service will be paid based on the basic salary last
drawn not exceeding to a total of 60 days of earned leave. This is fully taxable.

List of Holidays

In a year ten to eleven official holidays will be observed in <COMPANY NAME>. A list of
holidays will be circulated at the beginning of the year.

Adding to this employee is entitled to avail 2 days of restricted holidays that can be used
during their relevant festivals.

Leave without Pay

Without pay leave is granted only in exceptional circumstances approved by the

Department Head and only after all annual leave entitlement has been used up.

Week-ends and national holidays in between the leave are included in the calculation of
number of days of absence as LOP

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Compensatory Leave

In case an employee is required to work on Saturday and Sunday, they are eligible for a
compensatory leave.

An employee will be eligible for compensatory leave only if he/she had worked 6 hours on
the holiday.

Compensatory leave will be provided at the discretion of the respective Department Heads.

Employee is required to get the confirmation from the respective heads and submit it to the
HR the day before working

The compensatory leave must be taken within 8 weeks from the day, failing which they will
be deemed as lapsed.

The compensatory leave must be taken within 8 weeks from the day, failing which they will
be deemed as lapsed.

Unplanned Leave

Employee is requested to avoid taking unplanned Leave.

If employee is taking unplanned leave due to unavoidable circumstances, they are advised
to call the reporting Manager and inform him of his inability.

Employee who is on leave without informing his supervisor for more than 3 days should
meet the respective heads and HR before and give proper reason and apologise before
presuming his/her work.

Maternity, Paternity Leave

The Corporation believes that the personal obligations of employees who become parents
should be respected. To that end, the Corporation provides financial assistance to employees
and adequate time off to allow them to combine their personal and professional lives.
With these principles in mind <COMPANY NAME> grants leave to eligible employees for the
birth and care of a new-born child.

Maternity Leave

Full time confirmed female employees are eligible for paid maternity leave.

It is granted as a continuous period of 3 months from the date of commencement of the

leave.

Half pay will be made for a period of up to 3 months for absence due to maternity

Employee is requested to submit a request for maternity leave atleast one month before
taking leave

Employee is requested to submit the medical certificate and the necessary documents upon
joining.

Paternity Leave

For the biological father taking Paternity Leave, up to 5 Days of leave is provided for the
purpose of providing care for his newborn child.

This leave is requested to be availed within 3 months of baby’s birth and can be availed in
splits.