AVERAGE

Autumn Term Exam Scores

Student Exam 1 Exam 2 Exam 3 Exam 4 Average
Jones 87 90 79 85 85.25
Smith 92 94 94 93 93.25
Bloggs 96 95 95 95 95.25
Drury 81 70 81 77 77.25
Evans 81 88 88 86 85.75

Overall average 87.35

Standard Deviati 7.28

This sheet demonstrates the AVERAGE function.

Page 1
Farenheit Centigrade
98 36.67

Pounds Kg
2.5 1.13

Pint (UK) Litres

1 0.57

Gallons Litres
2 9.09

Miles Kilometres
1 1.61

This sheet demonstrates the CONVERT function. See cells C2, C5, C11 and C14.

Type a number into B2, B5, B11 or B14 to see the result.
C11 and C14.
 COUNT

Charity Appeal GCSE Grades

Donations D
Name Donation Number of donation 8 A*
Cartman, Eric none A
Flintstone, Fred £45 A*
Forster, Diana £35 B
Manley, Don £25 Count number of text ent12 C
Marsh, Stan £25 A*
McCormack, Kenny £30 John A
Roderick, Tim £40 Fred Count no of A* 3
Rubble, Barney none Jenny Count no of A's 2
Rushbrook, Geoff £80 Tim
Simpson, Bart none Simon
Simpson, Homer none Sue
Wayne, Bruce £35 Anne 3
TOTAL £315 7 4
3
4
This sheet demonstrates a simple use of the COUNT and COUNTIF functi 5
Counts no > 5 1

Page 4
 COUNT

GCSE Grades

Page 5
Student Grade Point score
Jones A* 8 This example shows how you can get the spreadsheet to automatica
Smith A* 8 calculate GCSE point scores using the IF function.
Bloggs A* 8
Drury E 3 By typing a GCSE grade into cells B2 to B6 the point scores appear in
Evans G 1 the next column
See cell C2 for the formula which has been copied down to cell C6

10
10 20
10 120
10 If you ever divide on cell by another and get
40 a DIV error because no data has been
10 entered into a cell, use the IF function to
check first.
6
he spreadsheet to automatically
F function.

6 the point scores appear in

n copied down to cell C6

 School Parent Teacher Association: Quiz Results
Team Position
record? Quiz Score 1st 2nd 3rd 4th
General Knowledge 100 Chimps Bonobos Gorillas Marmasets
es es es es o
Y Y Y Y N

Music 98 Marmasets Gorillas Chimps Bonobos

History 96 Gorillas Chimps Marmasets Bonobos
Sport 92 Bonobos Marmasets Chimps Gorillas
Lucky Dip 96 Gorillas Marmasets Bonobos Chimps

Quiz: Record Scores Position

QUIZ Top Score Event Bonobos Chimps Gorillas
General Knowledge 99 General Knowledge 2 1 3
Music 87 Music 4 3 2
History 95 History 4 2 1
Sport 91 Sport 1 3 4
Lucky Dip 96.0 Lucky Dip 3 4 1

Total Grid
Quiz round Bonobos Chimps Gorillas Marmasets Points
General Knowledge 9 12 5 1 Position
Music 1 5 9 12 1
History 1 9 12 5 2
Sport 12 5 1 9 3
Lucky Dip 5 1 12 9 4
TOTAL 28 32 39 36

This sheet demonstrates the MATCH function (see F12). This looks at the Team Position (E4:H4) and returns
the position of Bonobos team in F12. The Total Grid uses the VLOOKUP function to work out the points.

See also A4 for use of the IF function to work out whether the winning score is a team record.
 Marmasets
4
1
3
2
2

Points
12
9
5
1

sition (E4:H4) and returns

o work out the points.
Student Score Rank order
Cartman, Eric 29 8
Flintstone, Fred 43 6
Forster, Diana 23 9
Manley, Don 17 11
Marsh, Stan 77 4
McCormack, Ke 54 5
Roderick, Tim 5 12
Rubble, Barney 92 3
Rushbrook, Geo 95 1
Simpson, Bart 38 7
Simpson, Home 95 1
Wayne, Bruce 23 9

This sheet demonstrates a simple use of the RANK function

In this example the RANK function is used to work out the rank order of students' marks after a test.
 SUM

Expenses Date: December 8, 2021

Sun Mon Tue Wed Thu Fri Sat Total per week
Videos 2 2 2 2 2 2 2 14
Magazines 1 1 1 1 1 1 1 7
Drink 3 3 3 3 3 3 3 21
Sweets 4 4 4 4 4 4 4 28
Cinema 5 6 5 6 5 6 8 41
Clothes 3 3
Other… 4 4
Total per day 15 19 19 16 15 16 18 118

This sheet demonstrates a simple use of the SUM function

Check out the TODAY

function in cell I1

Tip: To sum values in cells that are not next to each other enter =SUM(
hold down Ctrl key, and click on each cell. Then type the final bracket )
For ranges, hold down Shift and click the first and last cell.

Page 12
 12/8/2021
###

Working days until Christmas ###

Working days between two dates ###

This sheet demonstrates the TODAY function (see A1).

This can also be used with the WORKDAYS function (see C5)
 Confidential: Staffing scenarios

Employee LOOK UP TABLE

Surname PointSalary (£s) Point Salary
Cartman, Eric 2 17,914 0 15,946
Flintstone, Fred 19 45,342 1
This is the table that is 'looked up' 16,901
Forster, Diana 8 25,140 2 17,914
Manley, Don 9 26,742 3 18,890
Marsh, Stan 11 30,090 4 19,917
McCormack, Kenn 10 28,398 5 21,103
Roderick, Tim 1 16,901 6 22,376
Rubble, Barney 11 30,090 7 23,718
Rushbrook, Geoff 20 46,029 8 25,140
Simpson, Bart 3 18,890 9 26,742
Simpson, Homer 5 21,103 10 28,398
Wayne, Bruce 4 19,917 11 30,090
12 32,490
13 34,656
14 37,426
15 39,104
16 40,872
17 42,708
This sheet demonstrates a look-up table. By entering a persons point in c 18 44,658
the salary will automatically be entered in C3. See C3 for the formula. 19 45,342
20 46,029

Printed on 12/08/2021
When you copy a formula Excel tries to help by changing the cell references as you go. This is known as a relative reference
For example, copy the formula in F4 down to F6 and see what happens to the formula.
Sales 1 Sales 2 Total
5 11 16
55 44
44 99

However, there are times when you want to copy a formula and you DO NOT want the cell reference in the formula to change.
If you do not want the cell reference to change you create an absolute reference by putting a dollar sign ($) in front of the parts
of the reference you do not want to change e.g. $B$13

Below is an example of adding VAT to the price of some goods. Copy the formula in F18 down to F21.
You will notice that it will not work. Why is this?
Now go back and change the formula in F18 to an absolute reference by putting the $ sign in.
Do you need to put $ signs in both cell references, or just one Another cool trick

VAT rate Cost Cost +VAT

(%)
17.5 £ 100.00 £ 117.50
£ 100.00 £ 100.00
£ 63.42
£ 32.00

This sheet demonstrates Absolute and Relative references.

own as a relative reference.

ce in the formula to change.

r sign ($) in front of the parts
Student GCSE Score GCSE grades X
Jones C A* Reserved
Smith C A
Bloggs A* B
Drury A* C
Evans F D
The cells B2 to B6 have been set up E
to look up a list in F2 and F9 to ensure that F
only GCSE grades are entered. G

x
reserved The cells F11 to F16 have been set up
How to set up data validation to look up a list in H1 and H2 to ensure that
How to display a message when a cell is selected only X or Reserved is entered into the cells
How to display an error alert Check out the warning message by typing in rubbish.

To start: click in cell B2 to see what happens

This sheet demonstrates how to ensure that the information entered into a cell is always correct.
This is known as 'Data validation'.
l is always correct.
Conditional formatting means that you can highlight data that meets conditions YOU specify.
For example, cell D7 has the number of Mars bars sold in a shop.
Excel can apply blue shading to the cell if the sales exceed 50 and red shading if sales fall below 10.

Sales of Mars bars

55
To set conditional formatting:
1. Select the cells you want to format.
2. On the Format menu, click Conditional Formatting.
3. Set your formatting options. You can have up to three.

If you get stuck use Help. Help menu>Contents and Index>conditional formats

This sheet demonstrates conditional formatting

 % % %
40 20 50.00 50.00 50.00

See cell D2 for a simple way to calculate C2 as a % of B2

Another way is to have a cell (B8) into which you put, and easily change, the %
%
17.5 Minus Plus
Amount % in cell B8 % in cell B8
£ 100.00 £ 82.50 £ 117.50

This sheet demonstrates various methods of calculating percentages

This sheet demonstrates a simple graph showing food sales throughout the year

Beans SpaghettiSausages
January - March 30 123 110
April - June 125 150 135
July - September 140 105 130
October - Decembe 131 126.8 115

Beans Spaghetti Sausages

160

140

120

100

80

60

40

20

January - March April - June July - September October - December

 To display zero's before or after a number

1. Select the cells you want to format. In this example D8.

2. On the Format menu, click Cells, and then click the Number tab.
3. In the Category list, click Custom.
4. In the Type box, type the format codes to create the format you want.

Use this
To display
code
12 as 00012 and 123 as 00000
12 as 00012 and 123 as "000"#
123 as 0123 "0"#
8.9 as 8.900 #.000
.631 as 0.6 0.#

This sheet demonstrates how to format a cell to show zero's before and after a number

TR/47702265.xls/12/08/2021/Page 22 of 28
ter a number

TR/47702265.xls/12/08/2021/Page 23 of 28
Fred Flinstone Fred Flinstone

This sheet demonstrates how to join text together.

Look at the formula in G2 to see how to join together the text in cells A2 and B2.

4/14/1984 Date of Birth: 14-Apr-1984

To join text together with a date.

Look at the formula in G9 to see how to insert text together with the date in B9.
 Students
given
award for
Department excellence
MAT 23 About array formulas and how to enter them
SCI 19 An array formula can perform multiple calculations and then return either a
MUS 13 Array formulas act on two or more sets of values known as array argument
SOC 4
ENG 9 Dept. totals
SCI 9 Maths 30
Art 9 English 13
SCI 8 Science 67 See cell E7 for an example of an array formula.
DRA 8 Art 9 The formula looks down the Departments in Column A
RE 7 D&T 6 and then adds together all the awards for Maths
SCI 6 Drama 12
DT 6 MFL 4
HIS 5 Geograph 3
SCI 5 History 5
SCI 5 ICT 0
ENG 4 Music 13
SCI 4 PE 6
SCI 4 RE 7
DRA 4 Sociology 7
SCI 4
PE 4
MFL 4 You create array formulas in the same way that you create other formulas,
SCI 3 except you press CTRL+SHIFT+ENTER to enter the formula.
SOC 3
MAT 7
GEO 3
PE 2

Analysis of 47702265.xls/12/08/2021/Page 25 of 28
 Targ GCS
et Targe E GCS Above/On/Bel
t E
Grad Point
Resu Point
ow
Surname Forename M/F e s lt s Target

6
Bloggs Fred M C 5 B 1

7
Mouse Minnie F B 6 A 1

5
Mouse Mickey M C 5 C 0 Students in class

4
Rodgers Rowena F B 6 D -2 Girls 2

7
Simpson Bart M D 4 A 3 Boys 4

8
Flinstone Fred M E 3 A* 5 Total 6
29 37
Student
Targets % *Functions used in this worksheet: SUM, COUNTIF, IF
No. of students above target 4 67 *SUM and IF functions are used together in an array to find
No. of students same as target 1 17 boys and girls achieving certain grades (see H17)
No. of students below target 1 17 *Conditional formatting also used (see G2)
No. of GCSE grades above target 8

GCSE All All % Boys Boys % Girls Girls %

A* 1 A*-C 67 A* 1 A*-C ### A* 0 A*-C 50
A 2 A*-G 67 A 1 A*-G ### A 1 A*-G ###
B 1 B 1 B 0
C 1 C 1 C 0
D 1 D 0 D 1
E 0 E 0 E 0
F 0 F 0 F 0
G 0 G 0 G 0
U 0 U 0 U 0
X 0 X 0 X 0

GCSE average points score per candiadate 6.2

Yellis prediction of average points score per candiadate 4.8

Analysis of GCSE results 2000/47702265.xls/12/08/2021/Page 26 of 28

Bloggs:Fre Bloggs:Fre 1 Bloggs:Fre
Car:BrendaRand:Paul

0 0
Rand:Paul Car:Brenda

Number of mismatches 2

To split the Surname: Forename into two columns

Select Column K. Chose Data, Text to Columns, Delimited, Next.
Check Other and type in : Space, and "Treat consecutive
delimeters as one" boxes. Click next, choose
destination (column L and M) of results and click Finish.
Bloggs Fred