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Criminal Record Checks (UK)

Criminal Records Bureau (England)


If you are required to complete a CRB Disclosure and do not wish for your previous details to be
disclosed on the completed Disclosure you can choose to use the Confidential Checking Process. If
you are happy for your previous details to be disclosed, simply complete the Disclosure Application
Form (DAF) as usual.

Currently, Katie Howell is the contact for sensitive applications. Her instructions as to how to apply to
use the Confidential Checking Process are as follows:

“The applicant calls me and I advise the applicant that “we do have a confidential checking process in
place for applicants who do not wish for their previous name/gender to be disclosed on the completed
Disclosure”. I advise the applicant not to enter the previous name(s) on Section C part of the DAF and
then complete the rest of the DAF as they normally would. Just before or at the same time the DAF is
submitted, the applicant must send direct to me a document that can confirm the previous name(s)
they used e.g. Change of Name Deed, Original Birth Certificate. A Gender Recognition Certificate is
not required for this part of the process. The applicant should include a short covering letter that
confirms their current name, full address with postcode and a contact telephone number. In some
cases the applicant does not have any documents to confirm their previous name. If so, the applicant
just needs to give me a call to discuss. A pro forma is no longer required or necessary for this
process.

Once this letter is received, I will monitor the application every day until the Disclosure is completed. If
any queries are raised it will be me that deals with it or if I need further information, it will be me that
contacts the applicant.

I also advise the applicant when they first call that “if you have a conviction in your previous
name/gender, this may show on the completed Disclosure”. If an applicant does have a conviction
which may disclose their previous name/gender, it would be useful for the applicant to advise me of
this on the initial call. An applicant may be able to prevent this from happening, so advising me sooner
rather than later will help speed up the process.

My Address is:
FAO Katie Howell,
1st Floor South,
Criminal Records Bureau,
PO BOX 165,
Liverpool,
L69 3JD

My Direct contact number is: 0151 676 1452

An applicant may not feel comfortable talking to me with regards to this, if this is the case the
applicant will need to call me to advise of the named person that I am to deal with on their behalf. The
applicant can also speak to via email if they prefer. The applicant is to email CRB at
info@crb.gsi.gov.uk requesting that their details are forwarded to me if they wish to use the
confidential checking process.”

Alternatively, email CRBsensitive@CRB.GSI.gov.uk and follow the same procedure as above.

Disclosure Scotland (Scotland)


If you are required to complete a DS Disclosure and do not wish for your previous details to be
disclosed on the completed Disclosure you can choose to use their confidential checking process. If
you are happy for your previous details to be disclosed, simply complete the Disclosure Application
Form (DAF) as usual.

Currently, Andrew Morrall is the contact for sensitive applications. Notify him that you would like to
use their confidential checking process since you are a trans person and he should advise you
regarding how to proceed.

Andrew Morrall
Disclosure Scotland
PO Box 250
Glasgow
G51 1YU

0141 585 8332


info@disclosurescotland.co.uk

You will be required to send a copy of details of your previous name (i.e. birth certificate) and any
documents regarding your change of name (i.e. deed poll). Do not send originals.

Complete the DAF with your current name (you do not need to disclose your previous name or that
you had a previous name) and gender (even if it asks for „gender at birth‟ as on old forms that may
still be available).

Access NI (Northern Ireland)


If you are required to complete an Access NI Disclosure and do not wish for your previous details to
be disclosed on the completed Disclosure you can choose to use their confidential checking process.
If you are happy for your previous details to be disclosed, simply complete the Disclosure Application
Form (DAF) as usual.

The contact details for sensitive applications are as follows. Notify them that you would like to use
their confidential checking process since you are a trans person and they should advise you regarding
how to proceed.

The Operations Manager


Access NI
Brooklyn
65 Knock Road
Belfast
BT5 6LE

02890 259100
accessni@ani.x.gsi.gov.uk

You will be required to send a copy of details of your previous name (i.e. birth certificate) and any
documents regarding your change of name (i.e. deed poll). Do not send originals.

Complete the DAF with your current name (you do not need to disclose your previous name or that
you had a previous name) and gender (even if it asks for „gender at birth‟ as on old forms that may
still be available).

[This information was correct as of September 2010. If you find that these procedures no longer work
please inform me.]

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