WORD PROCESSOR(MS- WORD)

Word processor is an application that provides extensive tools for creating all kinds
of text based documents. Word processor enables us to add images to documents
and design documents that look like products of a professional print shop. Sounds,
video clips, animation effects can also be added into the document created by a
word processor. Word star, soft ward, word perfect, MS-WORD etc. are some
examples of word processors.
Word processing refers to typing, editing and formatting of any kind of
document which could be a letter, memorandum and balance sheet etc Word
processing processes words i.e. textual information. We can use it to print letters,
reports, booklets, and so forth, in a suitable layout. AWord processor does this by
simply formatting the information, keyed into the computer by user. There are
certain jobs, such as tender offer, project report, manuscript of a book, thesis etc.
that require many revisions. In such cases, word processing is very convenient as it
permits any number of revisions to be carried out in the document before printing
the final version.

Features of word processor:

• Adjustable page size and margins.
• Facility to make our selected text in bold letters, italic letters and underline.
• Printing selected text in superscript or subscript style.
• Changing the font and the size of letters of the selected text.
• Text in the document can be left justified, right, justified, centered or fully
justified.
• Adjustable line and characters spacing.
• Moving selected text to another location within the document or to another
document.
• Facility to define header and footers.
• Facility to create footnotes and end notes.
• Facility to create multiple column text.
• Index and table of contents generation.
• Spelling and grammar checking facility makes our document error free.
• Thesaurus can help us to use an alternate word in place of any word typed in the
document.
• Add graphs, pictures, tables and charts to give graphic look to document.
• Mail merge facility enables us to print a large number of letters/documents with
similar text.
• With its Search and Replace facility, we can search a particular word from the
document or file and replace it with a desired word.
Editing a document:
The process of changing the appearance of the text, deleting a portion of text,
duplicating or moving a part of text, is called editing.

Cutting, Copying and Pasting Text:

Copying the text means making a copy of the text and inserting it at another location
leaving the original data unchanged where as moving the text means cutting a block
of text and insert it at another location.
Steps to copy and pasting the text:
• Block the text to be copied.
• Select Edit – Copy (or press Ctrl + C).
• Click in a new place, where the blocked text should be copied. Select Edit –
Paste (or press Ctrl + V).

Undoing and redoing changes:

Word remembers all our actions. At any stage, we can undo or redo our previous
action(s). To use the undo or redo command, we can use any of the following steps.
• Press ^Z (undo), ^Y (redo) keys or open the Edit menu and then select the
Undo or redo command.
• Click the Undo or redo button on the Standard toolbar.

Find and Replace the text:

Word can search for specific words in a document being edited. The main use of
Find command is to position the cursor at a specific word for the purpose of editing.
and the Replace Command is used to find the search string and replace it with the
specified text.
• Open the Edit menu. Then choose the Find command from the Edit menu or
press ^F. Word displays the Find and Replace dialog box.
• Type the word to be find in ‘Find what’ box.
• Select the options like Match case to have the search to be case sensitive,
Find the whole words only, Use wildcards, Sounds like, Find all words.
• Click the Find Next button to find the text.

Checking Spelling and Grammar:

Word comes with a very useful spelling and grammar checking and correction tool
can help us to produce error free documents. When we ask Word to check the
Spellings, it checks every word used in the document in its dictionaries.We can
simply select the correct word and ask Word to replace the misspelled word in the
document with the word that we have selected. Perform the following steps for
checking the spelling mistakes.
• Open the Tools menu and then select the Spelling and Grammar
Command. or press ^F7 key .
 • Word starts checking the spellings of the words used in the document
starting from the current position of the cursor. It gives us some suggestions.
To choose the correct spelling, click on spelling in the dialog box.
• Click on the required option.(Change all, ignore, add, ignore all etc.)

Formatting Text and Paragraph:

Formatting a text includes the alignment of the text, applying borders and shading to
the text, applying various font styles and font sizes, making the text bold, italics or
underline, adding line spacing, adding headers and footers etc. Formatting makes a
document presentable.

Applying Bold, Underline, and Italic style:

To show letters in bold, we need to perform the following steps.
• Select the text. Press ^B
• Click the Bold button on the format toolbar or open the Format menu and
then choose the Font command from the Format menu. From the Font style
list box we can select the Bold style.
To apply the underline and italic style we can press ^U or ^I or click the underline
and italic button on the Format toolbar .

Paragraph Alignment:
Word can align paragraphs in four ways –
• Left aligned, Right aligned
• Centered and Justified
In a justified paragraph, Word automatically adjusts the space between words
in the paragraph lines, such that the last character of all lines except the last line is
always aligned at the right margin. The text in the paragraph is by default, Left
aligned, i.e. the text written will be properly adjusted in the left side.
To change the paragraph alignment,
• Click anywhere on the paragraph that has to be aligned. Click on appropriate
icon in the Formatting toolbar.
• The paragraph alignment can also be set by selecting Format – Paragraph
where appropriate alignment can be selected from the alignment drop down
box.
• Press ^E for centering a paragraph, ^L for left aligned, ^J for justified.

Paragraph Indents:
When we type a letter or circular and we like to draw the attention of the reader to a
particular paragraph, we may wish to keep some space to the left or to the right. Or
we may just want the first line of the paragraph to start after some space. These
extra spaces are called Indents.
There are four types of indents:
• Left, Right , First Line and Hanging.
To set the indents for the paragraph
• Click on the paragraph. Select Format – Paragraph
• Specify the indent measurement. First Line and Hanging indents are
available in special indentation.

Borders and Shading:

We can specify the borders for paragraphs and pages. We can also specify shading
for paragraphs to emphasize the text. Paragraph borders and shading are used to
emphasize a particular portion of the text. Different styles of borders, like – thin, or
thick line, double or dotted line borders can be applied in different colours. Shadow
can also be selected for right side or left side of the paragraph. The shading can be
done for one paragraph or selected paragraphs using different colours.
To apply borders and shading to a paragraph,
• Click on the paragraph.
• Select Format – Borders and shading.
• In borders tab, from settings select Box, Shadow, 3-D, or Custom.
• Select the line style, line colour, width of line.
• From the Shading tab choose the desired colour for filing, select the fill
style if required and click on OK

Bullets and Numbering:

This feature is used to create a bulleted or numbered list from a selected list of items
by including some symbols or serial numbers to the left side of text.
To apply bullets and numbering,
• Block the text. Select Format – Bullets and numbering.
• Select the style of bullet from bulleted tab or the type of numbers from the
Numbered tab and click on OK.

Tab Stop:
Tabs are used to type the text in columns. MS WORD has tab stops set to every 0.5
inch by default. These tab stops can be identified by the gray thick marks that
appear at the bottom of the ruler. To type the text in different columns, tab stops can
be set. There are five types of tabs. They are left, center, right, decimal and bar. The
text that is typed will be aligned on the basis of the type of tab set at that position.
To set the tab stops,
• Select Format – Tabs to open the tabs dialog box. Type the tab stop position
number in inches.
• Select how the text must be aligned from the available Alignments.
• Select the type of Leader, if required. Click on Set.
Headers and Footers:
Headers and footers are word processing holding areas for repetitive information
that must appear either in the top margin (header) or in the bottom margin (footer)
of every page of our document. We can format and align text, add page numbers,
insert the current date or time, and show graphics, clip art, or lines within the
boundaries of headers and footers. Adding text to a header or footer:
• Choose View – Header and footer. If we wish top create footer instead of a
header, click on the Switch Between Header and Footer button on the
toolbar or press the down arrow key to move to the Footer box.
• Type the text which we want to give as a header or footer. We can change
the font, font size and font style as we wish.

Creating Tables:
The Table facility in Word is very powerful and flexible. Table allows users to
easily line up text or numbers, as well as emphasize information by applying border
formats to the rows and columns. Our table can have any number of rows or
columns. Creating table involve the following steps.
• Select Table – Insert table or click Insert Table button on the standard
toolbar. Insert table dialog box will be displayed.
• Specify number of rows and columns.
• Click the OK button or press the Enter key. Word creates an empty table
with specified number of rows and columns.

Inserting Rows and Columns

To insert a row or column between other rows or columns place cursor in the row
that we want the new row to appear above or select the entire column that we want
the new column to appear to the left of it. We can select Table – Insert rows or
Insert columns or click on the Insert Rows or Insert column button on the standard
toolbar.

Mail Merge:
The Mail Merge feature of the word processor merges documents having similar
information with some differences like names, address etc in a very quick and easy
way. It automatically creates unique, multiple versions of a customized form letter,
when sending out a specific letter to more than one person. Main document and
Data Source File are required to do the process of Mail Merge.
Merge requires 3 steps as follows:
(1) Creating Main Document (2) Creating Data Source (3) Merging of two files.

Creating Main Document:

• First Select File – New. Then select Tools – Mail Merge. A dialog box will
be displayed on the screen.
 • Click on the button Create to display the available formats. From the list
click on Form Letters. Click on Active Window to create the main document
in the active window. The Edit button will be displayed to the right of
Create. Before selecting Edit the master document, specify the address of
members to whom the letters must be sent.

Creating Data Source:

• Click the Get Data in Data Source. Click on create Data Source to specify
the fields to be included in the address, like name, place etc.Click on OK. A
dialog box will be displayed to specify a name for the data source. Type a
name and click on Save.
• Click on edit data source to type the addresses.
• After typing is complete, click on OK.
Type the contents of the letter. Whenever the contents of the data source are to be
included click on Insert Merge Field icon available in Mail Merge toolbar. Click on
the desired field name to insert it into the file. To merge the data source with the
main document, select Tools – Mail Merge. Click on Merge displayed at the bottom
of the dialog box. The merging will be done in a new document .

Changing Case:
This feature is used to convert the text, which is already written in upper case, lower
case, toggle case etc. To change the case of the text, we have two options
• Select the text whose case we want to change and then press Shift f3.
• Select the text whose case we want to change, open the Format menu and
then select the Change Case command. The Word displays a dialog box that
has five options. Click on any option to change the case and then click on
OK.

Thesaurus:
This facility of MS – WORD helps us to use an alternate word in place of any word
typed in the document.
• Open the Tools menu and then select Thesaurus from the Tools menu.
Alternatively, we can press Shift + F7 without opening the menu. Word
displays the Thesaurus dialog box. The Thesaurus dialog box displays
meanings of the selected word and its synonyms, all we need to do is to
highlight that word in the Synonym list box and select the Replace button.
• If we want to look for synonym of any word displayed in the synonym list
box, select that word and click the Look Up button.

Inserting Symbols in a word document:

We can insert symbols, such as ®, ™, $, @ in our document. To insert a symbol in
our document, perform the following steps.
• Open the Insert menu and choose the Symbol command from the menu.
Word displays a dialog box.
• To insert a symbol, all we need is to select that symbol in the Symbol dialog
box and click the Insert button.

 Features of word processing.

 Editing
 Find and Replace
 Spell check
 Formatting
 Headers and Footers
 Tables
 Mail Merge
 Thesaurus
 Inserting Symbols

Compiled By : Rajni Rana

Teacher’s signature…………..
 SPREADSHEET (MS – EXCEL)

A spreadsheet also known as worksheet, is an electronic sheet used to store

information in the memory of computer, perform calculations and display the
information or the results in the required format on computer screen. A worksheet is
made up of rows and columns. Each worksheet has maximum of 256 columns and
65,536 rows. Columns begin with letter A and ends with IV. Rows begin with
number 1 ends with 65,536. The current worksheet that we can view on our screen
is called workbook. By default each new worksheet has 16 sheets and maximum
number of sheets are 255.

Microsoft Excel is a powerful spreadsheet package for organizing, analyzing and

presenting data. It includes three components- worksheet, graphs/charts and
database management. Main features of MS – EXCEL are:
• We can create our worksheet which can hold a large amount of data. We can
view or edit the whole data as well as a pad of it.
• Various Built – In functions – Mathematical, statistical, logical, financial,
date and time help us to perform different operations on worksheet.
• We can save, modify and retrieve our data any number of times and it
automatically update the related cells.
• An existing worksheet or any part of it can be merged with any existing or
new worksheet.
• Data can also be viewed in the form of graphs/charts. These graphs can also
be printed.
• We can create shortcut keys for processing the task automatically by using
keyboard macros.
• We can easily and quickly produce reports and get answers to ‘what – if’
questions.
• The information stored in a worksheet can be transferred to other software
programs, such as Word, WordStar, and FoxPro etc.
• Spreadsheet software also incorporates many of the features found in word
processing.

Types of data supported by MS – EXCEL:

1. Text: It can be a combination of letters, numbers and keyboard symbols. A
cell can contain maximum of 3200 characters. Text is left aligned by default.
2. Numbers: Numbers include digits from 0 to9 and some special characters
like +, - , ( ), / etc. Date and time are stored as numbers.
3. Logical values: Logical values true or false can be entered in the cell.
4. Formulas: Formulas are entered in a cell to perform calculations. A
Formula may refer to one or more cells in the worksheet and its result may
change if the value of those cells change. A formula must always begin with
Equal To( =) sign.
Cell: It refers to rectangular area created by the intersection of row and column.
A cell is referred to by its column and row number. E.g. cell formed by the
intersection of column E and row 16 is referred to as E16.

Cell pointer: The thick border that moves from one cell to another cell is
called cell pointer.

Cell address: It refers to the position of cell pointer. e.g. E12 is the cell
address.

Active Cell: The cell having a highlighted thick border around it is known as
an active cell. Any data that we type is stored in the active cell. We can make
any cell of the worksheet active by using keyboard or mouse. At a time only one
cell can be active.

Range: Range of cells refer to a group of one or more contiguous cells that
forms a rectangular area in shape. It is specified by giving the address of first
cell and last cell of the range is separated by a colon. e.g. A1:A10 defines the
range starts from the cell A1 and ends at A10.

EXCEL FUNCTIONS:
Function is an independent program, which returns a value for the given
argument that can be used in any expression. Every function consists of a name
followed by an opening and closing paranthesis.Excel functions are classified
into following categories:
Statistical functions: These functions perform statistical calculations on a list
of values.
AVERAGE ( ): Calculates the average of a list of values.
Syntax: =AVERAGE (range)
MAX ( ): It displays the maximum value from a particular defined range.
Syntax: = MAX (range)
MIN ( ): It displays the minimum value from a particular defined range.
Syntax: =MIN (range)
COUNT ( ): It counts the number of non blank numeric cells in a list.
Syntax: =COUNT (range)

Mathematical functions: These functions operate on numeric data and

returns result in numeric form.
SUM ( ): It is used to add numeric values in a range of cells.
 Syntax: =SUM (range)
EXP ( ): It will calculate the exponential value of a number.
Syntax: = EXP (number)
INT ( ): It will round off the number to its nearest integer.
Syntax: = INT (number)
ROUND ( ): It rounds off a number to specified number of decimal places.
Syntax: =ROUND (number, no. of digits)

SQRT ( ): It will calculate the square root of a positive number.

Syntax: =SQRT (number)

Date and Time functions: Date and time functions are used for manipulation
of date and time. They return year, day, hour or minute.MS – EXCEL stores
date as sequential numbers known as serial values. Excel support two date
systems – (1) 1900 and (2) 1904. The default date system for MS – EXCEL for
windows is 1900 date system. We can perform arithmetic operations on two
dates e.g. we can subtract one number from other to work out the number of
days between them.
NOW ( ): This function displays the current date and time.
Syntax: =NOW ( )
TODAY ( ): This function displays the current date.
Syntax: =TODAY ( )

LOGICAL FUNCTIONS: Logical functions are used to check whether a

condition is true or false. Multiple conditions are also checked with the help of
logical functions. IF function is used to check whether a given condition is true
or false. One value is returned if the condition is true and zero value is returned
if the condition is wrong.
AND ( ), OR ( ), NOT ( ) are logical functions.

Editing Cells:
Changing row height and column width: Row height can be changed in
order to give proper form to our worksheet.
• Select Format option from menu bar.
• Select Row – Height. Row height dialog box will be displayed. Enter the
required row height and press OK.
• Select Column – Width from Format menu. Enter the required width and
click OK.

Inserting a row or column in the worksheet: We can insert a row above a

row in the worksheet by selecting a cell in the row, above which we want to
insert the row. Then select Insert, Rows command. Excel inserts a blank row
above the selected row. We can insert a column to the left of selected column by
selecting Insert, column command.
Filling a Range/ Series:
We can fill the required range with same data, or we can fill it with a series
using Fill feature of Excel.
• Select a cell with value and click on Fill handle.
• Press and hold the mouse button and drag the fill handle to right or down
a number of cells. Release the mouse button. We will see same data is
copied to all cells selected.
• To fill a range with a series, e.g. to fill the cells with the names of
months we have to type only January and then click on fill handle and
drag it . The months of year following January will be automatically
inserted.

Naming ranges:
We can assign names to any number of ranges in the worksheet e.g. we name
the range containing profit figures as PROFIT, we can use = SUM (PROFIT) to
calculate the total of profit figures.
• Select the range for which we want to assign the name. Open the Insert
menu and then choose the Name command from the menu.
• Excel displays the other submenu that contains four commands. Choose
the Define command and Excel displays the Define Name dialog box.
• Type the name in the Name in workbook box. Click OK button. Excel
assigns that name to the range specified.

Cell Addressing:
Cell addressing means making reference to a cell with a formula which is to be
copied into on or more cells.
Relative addressing: In this type cells are referred by their relative position in
the worksheet. When we copy a formula the addressees of the cells in the
formula will be adjusted automatically to fit the new location.
Absolute addressing: In this type of cell addressing cells are referred by their
fixed position in the worksheet. Absolute addressing use $ sign to indicate the
fixed position of cell addresses. E.g. $A$1.
Mixed addressing: It refers to a combination of relative and absolute
addressing. Because a cell address has two components – a column and row it is
possible to fix either portion while leaving other unfixed. E.g. $D10.

Macros:
Macro is a useful feature of Excel that helps us to automate keystrokes required
to execute any command or task. A repeated task can be easily handled by
macros. Macros save time and efforts and also used for numerous tasks such as
Formatting of ranges, printing a worksheet range, stamping the date, time or
both in a worksheet cell, accepting data from the user and putting that in a
database, entering commonly used names, addresses. Macro offers another
useful advantage. Since a series of Excel commands are stored in macros, they
are ideal for users who are not familiar with Excel.
For example consider that we want to format the database fieldnames in 12 point
Arial font in the bold and italic style, centered the cell. If we want to format the
database fieldnames in several places, we do not need to do it using Format,
Cells command, we can create a macro and run that macro by using shortcut
keys.

Graphs/charts in Excel:
Charts are graphical representation of numerical data on a worksheet. Charts are
visually appealing and make it easy for users to see comparisons, patterns and
trends in data. Charts convey the message clearly and quickly. E.g. instead of
analyzing several columns of a table we can see at a glance whether sales are
rising or falling over a period. In Excel charts can be created in either of two
forms – (1) Chart sheet (2) Embedded chart. In first form we create chart on the
separate sheet, embedded chart is a part of worksheet.
Chart wizard: Chart wizard is the easiest way to create a chart in Excel. It
takes us through the various stages systematically offering us options at each
stage. In the first stage we will have a dialog box with a list of various charts; we
can select a chart from it. In the second step, the chart wizard allows us to
reselect or change the data range for the chart. A sample chart is also displayed
for preview. In the third stage, the dialog box has several tabs for various aspects
of chart. These are Titles, Axes, Gridlines, Data Labels, and Data Table. Finally
we have to decide on the destination for our chart- whether we want it on same
worksheet or would like to have it on the new sheet.

Database in a worksheet:
Database is an organized collection of related information. Database serves as a
base from which specified information can be retrieved and decisions made by
further reorganizing or processing the data e.g. an office may have a database of
employees containing names, addresses, departments, salaries, deductions, and
so on. Information is entered in records in a worksheet database under different
columns. These columns are called fields. Row containing fieldnames is called
header row.
Sorting a database: Excel provides a very powerful command to sort the
database i.e. arrange the information stored in the database in desired order. To
sort a database in ascending or descending order we can select Data, Sort
command. The sort dialog box allows us to sort the selected database on up to 3
fields.
Using criteria: By using criteria in the data form, we can display and edit only
those records that meet the specified criteria.e.g. We may like to change the
salary of all managers in a database. In that case, we can specify the criteria –
‘Designation equal to Manager’ in the data form. Then Excel will display only
those records that have Manager in the designation field.

 Spreadsheet
 Features of Excel
 Types of data supported by Excel
 Excel functions
 Editing cells
 Auto filling
 Naming Ranges
 Macros
 Graphs / Charts
 Data ( Sort, form, filter )
 PRESENTATION (MS – POWER POINT)
Power point is presentation software that can help you to quickly create effective ‘slide
based’ presentations. The presentation consists of a number of slides. Each slide can
have text and graphics. The program can help you to create the following types of
presentations.
• On-Screen presentation: with our computer, you can use the special effects
features of Power Point. You can use sounds, animation and movies.
• Overhead transparencies: You can print your slides as black and white or colour
transparencies.
• 35 mm slides.
• Paper printouts: You can print your slides on paper in black- and- white or
colour.
• Notes, handouts and outlines: You can give the audience notes or speaker notes
of your presentation.

Creating a presentation:

You can create a new presentation using several options offered by Power Point:
• Using AutoContent wizard
• Using a design template
• Using a blank slide
• Open an existing presentation

The AutoContent Wizard: The AutoContent Wizard offers a range of topics that
are common subjects chosen for presentations. It starts with the title slide and then helps
you choose from a selection of categories such as Selling a product, Service,
Recommending a strategy. Once you have a title and subject, Power Point makes an
outline for you to follow, based on how you answered the wizard’s prompts. Then just
type your information over the place holder text. You can switch to Slide view to see
your slides and change the slide layout.

Design Templates: Design template contain colour schemes, slide and title masters
with custom formatting to give a particular look to a presentation. When you apply a
design template to your presentation, the new template replaces the slide master, title
master, and colour scheme of the original presentation. After you apply a design
template, each slide has the same look. You can change the design of a presentation at
any time by choosing to apply a new design template from the Format menu.
Blank Presentation: A Blank presentation is displayed for you to create your own
formats. Start with a blank presentation with all values for colour scheme, fonts, and
other design features set to default values.

Open an existing Presentation: You can create a new presentation based on one
of the existing presentation. Just as you can apply a design template, you can use
background, formatting and colour schemes of an existing presentation without adding
the content. You can even select individual slide and place them in your new
presentation. The advantage of using slides from an existing presentation is that we save
time creating objects that are complex and difficult to create.

 Power Point views:

As you create a presentation you can switch among five views of your presentation.
Each view gives a different way of looking at your work and offers different
capabilities. To switch between views, click the button that represents the view you
want. The view buttons are at the bottom of the Power Point window. It offers five
views:
• Outline View
• Slide Sorter View
• Slide View
• Notes Page View
• Slide Show View
•
Outline View: In this view Power Point does not display any graphics in the slides.
(Power Point may display the miniature version of the selected slide in one corner of the
screen.) Instead, it displays only the text. This view is helpful when you want to enter a
lot of text in your slides. You can easily move from one slide to another to enter or edit
the slide text.

Slide Sorter View: You get to view all slides at one time in the Slide Sorter view.
You cannot rearrange the text or objects on individual slides in this view. However you
can reorder slides, add slides and delete slides. It also helps to pick the transition you
want to use to advance from one slide to another. You can use the buttons on the Slide
Sorter toolbar to set timings for a slide show.
Slide View: You can work on one slide at a time in this view. In the Slide view it is
convenient to add as well as edit both text and art on slide-by-slide basis.

Notes Page View: In Notes Page view you can type notes to use as a guide during
your presentation. In this view you see a page that includes the slide image at the top of
the page and room for notes toward the bottom. You can change the size and placement
of both the slide image and the notes box by dragging the resizing handles.
Slide Show View: Slide show view runs your slide show, beginning with the current
slide if you are in slide view or the selected slide if you are in slide sorter view. Power
Point displays the first slide on the screen and you can speak about the slide.

 Using Slide Master:

Power Point offers many different design templates to make your presentation
attractive. You may however like to give your own touch of colour and design to a
presentation. It is possible to change the design of the slide layout and format the text
on each slide using the Slide Master. The slide master also holds the background items
for each slide. The changes made to a slide master are reflected on each slide of the
presentation. The slide master controls the format and placement of titles, text and
graphics on all the slides. The slide master can be accessed from the Views menu,
Master option.

 Inserting Objects:
Objects like clip arts, Word Art, tables and charts can be inserted on all slides or to
selected slides. For instance if you want to introduce your company logo in your
presentation, you may like it to appear on all slides. You may need to present a picture
or chart to graphically represent some idea you are explaining. You can insert any
object using the options in the insert menu. Select the image you want by double –
clicking it or by selecting it. The image appears on your slide.
You can insert tables in Power Point slides by choosing insert
menu and selecting the insert table option that produces the insert table dialog box.
After you set the number of columns and rows for the table, a table opens that can be
modified and edited. If you want to show comparisons and trends in your presentation
you can also insert graphs in your presentation.

 Adding Transitions and Animations:

Transition are special effects used to present a slide in a slide show and animations are
special sound or visual effects that you can add to text or objects on a slide. You can set
transitions by using the Slide Transitions dialog box in the Slide Show menu. In an
online presentation, the computer changes the slides. So you use transitions to set the
way each slide appears on the screen. You may want the slide to appear from left to
right or gradually dissolve from the screen. You can even adjust the speed of the
transition by selecting the options button. The default setting is medium.
On individual slide you may also include animation. For instance,
you may have your text appear from left to right while you introduce a picture or chart
from the left to catch the audience attention. You have several options to animate slide
objects using the dialog box. You can animate the title, text, charts and any other
graphics on a slide. You can animate charts to produce dramatic effects during your
presentation. For instance, instead of introducing a chart at once on a slide you can have
the elements of the chart appear by category, data series or individually.
 Formatting The Slide Design:
When you apply a design template to your presentation, the slide master and colour
schemes of the new template replaces that of original presentation. The background can
be changed using the background dialog box from the Format menu. You can change
the colour of background area by clicking on the dropdown arrow in the background
dialog box. You can use the colour from the dropdown or select by clicking More
colour options. You are also given the option to choose different types of fill effects for
the back ground. If you click Fill effects option in the drop down you get four different
types of fills.
• Gradient - shaded colours
• Textures – Photo like colours
• Patterns
• Pictures – Any picture- bitmaps, metafiles et

Formatting Text in Slide Master:

The text format and font styles are contained in the slide master. You can change the
format the text in each individual slide by directly formatting in the slide. The changes
made in the slide will take precedence over the formatting imposed by the Slide Master.
The formatting tools appear in the slide view. You can add several formatting features
to the font like adding shadow effect to selected letters and changing the font colour etc.
Using the Slide master, you can set the alignment of the text for all slides.
 Types of presentation
 Creating a new presentation
 Different types of views
 Slide Master
 Inserting Objects, Pictures
 Animation and Transition
 Formatting the slide design
 Formatting text in slide master