P.R.V.W.S.D.

- Regular Meeting October 21, 2010

Page 1

1MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS

OF THE PEARL RIVER VALLEY WATER SUPPLY DISTRICT HELD ON
THURSDAY, OCTOBER 21, 2010 AT 9:30 A.M. IN THE OFFICE OF THE
DISTRICT LOCATED AT 115 MADISON LANDING CIRCLE, RIDGELAND,
MISSISSIPPI 39157

The regular meeting of the Board of Directors of the Pearl River Valley Water Supply
District was held at 9:30 a.m. on Thursday, October 21, 2010 at the District’s Main Office. The
meeting was called to order by Jack Winstead, Chairman, who presided.

Those Present: Don Brazil, Jim Carraway, Vernard Murrell, Jack Winstead, W. C.
Gorden, Phillip Crosby, John Locke, Pete Burkes, Robert Webb, Kenny
Latham, Trey Bobinger, Samuel Mitchell

Those Absent: John Arledge, Keith Allen

Others Present: Jim Tohill, John Sigman, Michelle Harrison, Susan McMullan, Greg
Burgess, Craig Hunt, Perry Waggener, Jim McDowell, Wood Brown,
Steve Clark, Ricky Callaway, Charlie McCarty

Upon consideration of the Minutes of a regular meeting held on September 16, 2010, a
motion was made by Robert Webb, seconded by John Locke, that there minutes be approved, as
presented. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby,
Locke, Burkes, Webb, Latham, Bobinger, Mitchell. Abstaining: None. Against: None.
MOTION CARRIED UNANIMOUSLY.

Don Brazil presented the monthly report on behalf of the Department of Wildlife,
Fisheries and Parks. He stated that this year’s alligator season has been successful. There were
132 alligators harvested from the Barnett Reservoir. He stated that the number of permits for
this season continues to go up and this seems to be the new hot area for hunting.

John Locke presented an update on the behalf of the Mississippi Forestry Commission.
He stated that the recent drought has resulted in many fires around the state. He stated that
approximately 50 acres have been burned. Recently, 510 acres near Canton were burned. Mr.
Locke stated that the recent rain was just enough to calm things a little bit, but more rain is
needed. He stated that many of the volunteer fire departments have been exceptional in helping
with these fires.

Samuel Mitchell presented the following Audit Committee recommendations for

approval:

a. Board per diem and travel for the month of September

b. MCWWA re-payment agreement -

John Sigman stated in March 2007, the Board approved an interim payment
agreement with Madison County Wastewater Authority for a portion of an approximate $17.5M
treatment system line of credit loan for Madison County. He stated that all the funding that was
anticipated by the Corps of Engineers for a match grant was not received due to some
expenditures not being eligible, and the line of credit was necessary. He stated that Madison
County is now seeking a long term repayment agreement for funds needed to complete the
project. He stated that MCWWA did seek several proposals for the long term loan and are now
seeking permission to accept Trustmark Bank as the loan issuer at an interest rate of 3.75% for a
fifteen year $4,000,000.00 loan. The District’s portion of this cost will be $5800.00/month for
fifteen years. He stated that the District has benefited from the Authority extending sewer lines
to Lost Rabbit and Twin Harbor as well as opening new areas for development.

c. Request for approval of a patrol grant for bulletproof vests -

Chief Waggener stated that this request is for acceptance of an annual grant in the amount
of $2726.00 for the purchase of bulletproof vests. This grant is a 50/50 grant match program.

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P.R.V.W.S.D. - Regular Meeting October 21, 2010
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d. Donation of highway work sign from Perry Waggener -

Chief Waggener stated that due to the purchasing laws for the State of Mississippi, the
District was not able to purchase this sign; however, he purchased the sign individually and
would like to donate this property to the District.

A motion was made by Samuel Mitchell, seconded by Robert Webb, for approval of the
above listed items a - d, Audit Committee recommendations, as presented. The vote was as
follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes, Webb,
Latham, Bobinger, Mitchell. Abstaining: None. Against: None. MOTION CARRIED
UNANIMOUSLY.

Jim Carraway presented the following Shoreline Development and Environmental

Quality Committee recommendations for approval:

e. Status Report on Property Maintenance Code

Steve Clark presented a monthly status report on the newly established Property
Maintenance Code. He stated that there have been 131 claims to date; 8 citations - three of
which have been to court; closed 38 files; issued 2 letters of progress and 39 re-inspections. He
stated that the three which have been to court have pleaded guilty.

f. Status Report on Rental Property licensing and inspections

Ricky Callaway presented a monthly status report on the rental property licensing and
inspections. He stated that he has inspected 82 rental properties and issued 209 rental licenses, to
date. He stated that he is averaging approximately 8-10 inspections a month, with each rental
property requiring one inspection during a twelve-month period if the renters do not change
within that same year. Mr. Callaway also stated that 71 yearly boat inspections have been
completed, to date. Ricky Callaway gave an update on a recent situation with an accessory
building on Causeway Boulevard.

g. Mandalay Foreclosure -

Jim Carraway stated that he held a special meeting of the Shoreline Development and
Environmental Quality Committee to give an update on the Mandalay property and the recent
foreclosure. Jim Tohill stated that District staff has met with Bank Plus, the current owner of the
property, and the Bank has requested that the property use be changed from multifamily
residential to commercial. Mr. Tohill stated that ordinarily the District will seek a re-appraisal
when the use of the lease changes, however, he is recommending consideration for the use
change, with the rent remaining the same until a specific use has been designated. Mr. Tohill
stated that the District will still have to approve and future usage and transfer of lease, however,
Bank Plus wants to change the property use prior to marketing the lease for sale. Bank Plus has
agreed to maintain and clean the property until a purchase is made. A motion was made by Trey
Bobinger, seconded by Robert Webb, for approval of the change in use of the Mandalay lease,
from multi-family residential to commercial usage. The vote was as follows: For: Brazil,
Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes, Webb, Latham, Bobinger,
Mitchell. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

h. Appointment of Greg Burgess as primary representative for MEMA Katrina

project -

John Sigman stated that Dan Gaillet was the previous primary representative for MEMA
and Susan McMullan was the alternate. Susan has been serving during the transition of the new
Engineer, but staff is requesting to make Greg Burgess, Chief Engineer, the permanent primary
representative for the District. A motion was made by Jim Carraway, seconded by Robert Webb,
approval of the appointment of Greg Burgess as primary representative for MEMA Katrina
project. The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby,
Locke, Burkes, Webb, Latham, Bobinger, Mitchell. Abstaining: None. Against: None.
MOTION CARRIED UNANIMOUSLY.

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Don Brazil presented the following Park Policy Committee recommendations:

i. Request for acceptance of bids received for sheet pilings for Goshen Springs

Bid No. 10-800-13-04

PRV # 945
Goshen Springs Sheet Piling
Bid date: 10-1-2010 @ 10:00 a.m.

Bidder Base Bid

Seaboard Steel Company $88,218.00

Piling Products Rejected - bid sent via fax to PRV office, not sealed

e Steel Rejected - Bid arrived late

Greg Burgess stated that the sheet pilings are needed for construction of the new boat
ramps at Goshen Springs, and once the boat ramps are complete, the sheet pilings can be re-used
in other areas. Mr. Burgess reported that two of the bids were nonconforming for the reasons
noted and were not considered. A motion was made by Don Brazil, seconded by Robert Webb,
for approval of the bid received by Seaboard Steel Company in the amount of $88,218.00 for
sheet pilings for the District and to reject the nonconforming bids. The vote was as follows: For:
Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes, Webb, Latham, Bobinger,
Mitchell. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

j. Request for acceptance of bids received for sewer improvements at Coal Bluff
Campground -

Greg Burgess presented a request for acceptance of the low bid received on the sewer
improvements at Coal Bluff Campground. A complete bid tabulation is attached as an “exhibit
to minutes”. He stated that staff received six bids and is recommending the low bidder of
Blurton, Banks and Associates in the amount of $473,970.00. This work is for the elimination of
two sewage discharges at Goshen Springs. A motion was made by Don Brazil, seconded by
Phillip Crosby, for approval of the low bidder, Blurton, Banks and Associates in the amount of
$473,970.00 for sewer improvements at Coal Bluff Campground, and to include a copy of the
complete bid tabulation as an “exhibit to minutes” file. The vote was as follows: For: Brazil,
Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes, Webb, Latham, Bobinger,
Mitchell. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Don Brazil presented a special event request for a “Hot Chocolate 5-K Run”, scheduled
for January 29, 2011. Rankin County School District is requesting the use of one-lane of traffic
on Spillway Road for the morning of January 29, 2011. A motion was made by Don Brazil,
seconded by Phillip Crosby, for approval of the special event request by Rankin County School
District for a “Hot Chocolate 5-K Run” on January 29, 2011. The vote was as follows: For:
Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes, Webb, Latham, Bobinger,
Mitchell. Abstaining: None. Against: None. MOTION CARRIED UNANIMOUSLY.

Upon consideration of the Cash Balance report, a motion was made by Samuel Mitchell,
seconded by Vernard Murrell, for approval of the Cash Balance report, as presented. The vote
was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Locke, Burkes,
Webb, Latham, Bobinger, Mitchell. Abstaining: None. Against: None. MOTION CARRIED
UNANIMOUSLY.

Upon consideration of the Claims Docket, a motion was made by Samuel Mitchell,
seconded by Phillip Crosby, that the Claims Docket be approved in the amount of $848,246.84.
The vote was as follows: For: Brazil, Carraway, Murrell, Winstead, Gorden, Crosby, Locke,
Burkes, Webb, Latham, Bobinger, Mitchell. Abstaining: None. Against: None. MOTION
CARRIED UNANIMOUSLY.

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Chief Perry Waggener presented a monthly report on behalf of the Reservoir Patrol.

John Sigman presented the following Executive Director’s comments:

$ He stated that the current water level is at winter pool and that winter pool
is usually experienced at the first of December, which is due to the current
drought.
$ He stated that Roy Nichols has received approval from Bank Plus for the
sale of Christmas tress at the Mandalay parking lot.

There being no further business to come before the Board at this time, the meeting was
adjourned at 10:05 a.m.

_______________________________
Jack H. Winstead, President

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