COMPUTER USERS TIPS

FOR TANZANIAN USERS

Starting

Of all the word-processing programs ever invented, the fanciest and most popular is Microsoft Word. It runs in
all three popular environments (DOS, Windows, and Mac) and uses similar commands in each of those
environments.

Windows versions
Microsoft Word for Windows is nicknamed Winword. It’s gone through several versions:

Version 1 was invented in 1989 for Windows 2.

Version 1.1 was invented in 1990 for Windows 2.

Version 2 was invented in 1991 for Windows 3.

Version 6 was invented in 1994 for Windows 3.1. (There was no Winword version 3, 4, or 5.)

Version 7 was invented in 1995 for Windows 95.

Version 97 was invented in 1997 for Windows 95.It’s also called version 8.

Version 2000 was invented in 1999 for Windows 98.It’s also called version 9.

Version XP was invented in 2001 for Windows Me. It’s also called version 10 and version 2002.

Versions 6, 7, 97, 2000 and XP of Winword are modern. This chapter explains how to use them.

Versions 1, 1.1, and 2 are primitive. If you’re using them, you should switch to a modern version instead. If you
can’t afford to switch, phone me at 603-666-6644 to get this book’s 19 th edition, which included an intro to
version 2. (So did the 18th and 17th editions.)

Non-windows versions
If you’re using a DOS version of Microsoft Word, it’s primitive! Switch to a modern Windows version.

The Mac versions of Microsoft Word resemble the Windows versions. Here’s the main difference: instead of
pressing an IBM Ctrl key, press the Mac’s COMMAND key (on which you’ll see a squiggly cloverleaf — and
also see an apple if your keyboard is modern).

For the Mac’s Word version 6, follow my instructions for Winword version 6.

For the Mac’s Word version 98, follow my instructions for Winword version 97.

For the Mac’s Word version 2001, follow my instructions for Winword version 2000.

For the Mac’s Word version 5.1 or lower, phone me at 603-666-6644 to get an older edition of this book.
Prepare yourself
Before reading this chapter, prepare yourself.

Version XP You need Windows 98 (or Me) and at least 32M of RAM. To run well, you should have at least
64M of RAM. Read and practice my Modern Windows chapter, especially the section about “WordPad”, which
is a stripped-down simplified version of Microsoft Word.

Version 2000 You need Windows 95 (or 98 or Me) and at least 16M of RAM. To run well, you should have
at least 32M of RAM. Read and practice my Modern Windows chapter, especially the section about “WordPad”,
which is a stripped-down simplified version of Microsoft Word.

Versions 7&97 You need Windows 95 (or 98 or Me) and at least 8M of RAM. To run well, you should
have at least 16M of RAM. Read and practice my Modern Windows chapter, especially the section about
“WordPad”, which is a stripped-down simplified version of Microsoft Word.

Version 6 You need Windows 3.1 (or 3.11 or 95 or 98 or Me) and at least 4M of RAM. To run well, you
should have at least 8M of RAM. If you don’t have modern Windows, read and practice my classic Windows
chapter. If you do have modern Windows, you should switch to version 7 or 97 of Microsoft Word — and this
chapter assumes you’ve done so.

Copy Microsoft Word to the hard disk

When you buy Microsoft Word, it comes on one or more disks, which you must copy to your computer’s hard
disk.

Version XP If your computer came with a pair of CD-ROM disks called Microsoft Office XP Small Business
(which includes Microsoft Word XP), here’s how to copy Microsoft Word to your hard disk:

Turn on the computer without any floppy or CD-ROM disks in the drives, so the computer runs modern
Windows and the computer’s bottom left corner says Start.

Into the CD-ROM drive, put Microsoft Office’s main disk (which does not say “Media Content”).

That disk came in a square jacket whose backside sports a “Certificate of Authenticity” sticker. That sticker
reveals a code (called the “Product Key”), which contains 25 letters and digits. Type that 25-character code.
Press ENTER 4 times.

Into the CD-ROM drive, put Microsoft Office’s other disk (which says “Media Content”). Click the box that says “I
accept the terms in the License Agreement”. Press ENTER. Click the “Install” button that’s at the window’s
bottom. The computer will say “Microsoft Office XP Media Content Setup has completed successfully.” Press
ENTER.

Version 2000 If you bought Microsoft Works Suite 2001 (which includes Microsoft Word 2000), here’s
how to copy Microsoft Word to your hard disk:

Turn on the computer without any floppy or CD-ROM disks in the drives, so the computer runs modern
Windows and the computer’s bottom left corner says Start.

Put Microsoft Works Suite 2001’s Disc 1 into the CD-ROM drive. The computer says “Microsoft Works Suite
2001 Setup”. Press ENTER twice.
Eventually the computer says “Insert Disc 2”. Insert it and press ENTER.

The computer says “Insert Disc 3”. Insert it and press ENTER.

The computer says to insert the Photo Designs and Art disk. Eject Disc 3 (by pressing the CD-ROM drive’s
eject disk, then pressing ENTER). Insert Disk 4. Press ENTER.

The computer says to insert the Setup Designs and Art disk. Insert Disc 3 again. Press ENTER.

The computer says to insert Disc 5. Insert it and press ENTER.

The computer says “You must restart”. Press ENTER.

The computer restarts. Click “Finish”.

If you bought Microsoft Works Suite 2000 (which includes Microsoft Word 2000), here’s how to copy Microsoft
Word to your hard disk:

Turn on the computer without any floppy or CD-ROM disks in the drives, so the computer runs modern
Windows and the computer’s bottom left corner says Start.

Put Microsoft Works Suite 2000’s Disc 1 into the CD-ROM drive. The computer says “Microsoft Works Suite
2000 Setup”. Press ENTER. Click “I agree”. Press ENTER.

The computer says “Insert Disc 2”. Insert it and press ENTER. Eventually the computer says “You must restart
your system”. Press ENTER. The computer says again “You must restart your system”. Press ENTER.

The computer says “Insert Disc 1”. Insert it again and press ENTER. The computer says “The installer must
restart your system”. Press ENTER.

The computer says “Insert Disc 3”. Insert it and press ENTER. The computer says “Insert Disc 4”. Insert it and
press ENTER. The computer says “You must restart your system”. Press ENTER. Click “Exit Setup”. Click “Exit
Setup” again.

If you bought Microsoft Office 2000 Premium (which includes Microsoft Word 2000), here’s how to copy
Microsoft Word to your hard disk:

If the software box includes a mouse, turn off the computer and plug in the mouse.

Turn on the computer without any floppy or CD-ROM disks in the drives, so the computer runs modern
Windows and the computer’s bottom left corner says Start.

(If the software box includes a mouse, put the mouse’s disk into drive A, type “a:setup”, press ENTER twice,
type your name, press the TAB key, type the name of your company, press ENTER 6 times, remove the
mouse’s disk, press ENTER again.)

Put Microsoft Office 2000 Premium’s disk 1 into the CD-ROM drive.

The computer says “User name”. Type your full name, then press the TAB key, type your initials, press TAB
again, type the name of your company (if any), and press TAB again.

That CD-ROM disk 1 came in a square plastic case, whose backside sports an orange sticker revealing a code
(called the “Product Key”), which contains 25 letters and digits; type that 25-character code and press ENTER.
Click “I accept the terms in the License Agreement”. Press ENTER 3 times.

Version 97 Microsoft Word 97 comes on a CD-ROM disk, which must be copied to your hard disk. If you’re
still using version 97, you’ve presumably done that procedure already.

Version 7 Microsoft Word 7 comes on a CD-ROM disk, which must be copied to your hard disk. If you’re
still using version 7, you’ve presumably done that procedure already.

Version 6 Microsoft Word 6 comes on floppy disks, which must be copied to your hard disk. If you’re still
using version 6, you’ve presumably done that procedure already.

Launch Microsoft Word

Here’s how to start using Microsoft Word.

Version XP Click “Start” then “Programs” then “Microsoft Word”. If the computer says “Office XP End User
License Agreement”, do this:

Click “Accept” then “Next”. Type the password that your Internet Service Provider assigned you (and press
ENTER). Click “Next”.

You’ll see a form. Fill it in. Here’s how.…

Click the down-arrow. Press the PAGE DOWN key several times, until you see your country (such as “United
States”). Click your country.

Type your first name, press the TAB key, type your last name, press TAB, type the name of your company (if
any), press TAB, and fill in the rest of the form.

Click “Next”.

Click “I would like to be notified of product updates”. (If you wish, click the other “I would like…” boxes also.)
Click in the “E-mail Address” box. Type your e-mail address (such as “russ@secretfun.com”). Click “Submit”
then “Finish” then “Yes”.

Version 2000 Click “Start” then “Programs” then “Microsoft Word”.

If the computer says “Please enter your customer information”, do this: type your full name, then press the TAB
key, type your initials, press TAB again, type the name of your company (if any), press TAB again, type the 25-
character code (which is on a Certificate of Authenticity or an orange Product Key sticker), and press ENTER.

If you see a button labeled “Start using Microsoft Word”, click it.

If the computer asks “Would you like to register?”, click “No” for now.

Version 97 Click “Start” then “Programs” then “Microsoft Word”. (If the computer shows a button labeled
“Start using Microsoft Word”, click that button. If the computer says “User name”, press ENTER.)

Version 7 Click “Start” then “Programs” then “Microsoft Word”. (If the computer shows a window saying
“What’s New in Microsoft Word 95”, click that window’s X button.)
Version 6 Turn on the computer without any floppy in drive A. Start Windows (by typing “win” after the C
prompt). If the computer says “Microsoft Office Cue Cards”, close the Microsoft Office Cue Cards window (by
double-clicking its control box). The computer says “Program Manager”.

If you see a slanted W near the screen’s top right corner, click it. If you don’t see a slanted W, double-click the
Microsoft Office icon then the Microsoft Word icon.

See the Microsoft Word screen

The screen’s top says “Microsoft Word — Document1”. You also see this menu bar:

File Edit View Insert Format Tools Table Window Help

If the computer says “Tip of the Day”, press ENTER.

Unmask

Versions 2000&XP have a feature called masked menus & buttons. That feature is supposed to make the
menus and buttons easier to find but actually makes them harder to find. Turn off that terrible feature. Do this
turn-off procedure:

Click “View” then “Toolbars” then “Customize” then “Options”.

For version XP, put check marks in the first two boxes (“Show Standard and Formatting toolbars on two rows”
and “Always show full menus”), by clicking them. For version 2000, remove check marks from the first two
boxes (“Standard and Formatting toolbars share one row” and “Menus show recently used commands first”) by
clicking.

Then press ENTER.

Do that turn-off procedure now. The rest of this chapter assumes you’ve done it. (After you’ve finished this
chapter, if you wish, you can turn the masked menus & buttons feature back on by removing the check marks.)

See the rulers

About 1½ inches down from the top of the screen, you should see a horizontal ruler, which goes across the
screen and is numbered 1", 2", 3", 4", 5", etc.

If you don’t see that ruler, make it appear by choosing Ruler from the View menu.

At the screen’s left edge, you should see a vertical ruler, which goes up & down the screen and is numbered 1",
2", etc.

If you don’t see the vertical ruler, make it appear by choosing Page Layout from the View menu. In Versions
2000&XP, choose Print Layout instead of Page Layout.

Now you see two rulers — a horizontal ruler, plus a vertical ruler — so you can use the full power of Microsoft
Word!

Type your document

Start typing your document.

Microsoft Word uses the mouse and fundamental keys the same way as WordPad. For details, read these
sections on pages 96-98:

“Use the keyboard”

“Scroll arrows”

“Insert characters”

“Split a paragraph”

“Combine paragraphs”

“Movement keys”

Ctrl symbols On your keyboard, below the two SHIFT keys, are two CONTROL keys, which say “Ctrl” on
them. You can use them to type special symbols:

Symbol How to type it

© While pressing the Ctrl and Alt keys, type the letter “c”.

® While pressing the Ctrl and Alt keys, type the letter “r”.

™ While pressing the Ctrl and Alt keys, type the letter “t”.

… While pressing the Ctrl and Alt keys, type “.”.

¿ While pressing Ctrl and Alt (and SHIFT), type “?”.

¡ While pressing Ctrl and Alt (and SHIFT), type “!”.

ç While pressing Ctrl, tap the “,” key. Then type the letter “c”.
¢ While pressing Ctrl, tap the “/” key. Then type the letter “c”.

ø While pressing Ctrl, tap the “/” key. Then type the letter “o”.

ñ While pressing Ctrl (and SHIFT), type “~”. Then type “n”.
ô While pressing Ctrl (and SHIFT), type “^”. Then type “o”.

ü While pressing Ctrl (and SHIFT), type “:”. Then type “u”.

å While pressing Ctrl (and SHIFT), type “@”. Then type “a”.
 æ While pressing Ctrl (and SHIFT), type “&”. Then type “a”.
œ While pressing Ctrl (and SHIFT), type “&”. Then type “o”.

ß While pressing Ctrl (and SHIFT), type “&”. Then type “s”.

è While pressing Ctrl, type the symbol `. Then type “e”.

é While pressing Ctrl, type the symbol '. Then type “e”.

ð While pressing Ctrl, type the symbol '. Then type “d”.

« While pressing Ctrl, type the symbol `. Then while SHIFTing, type “<”.
» While pressing Ctrl, type the symbol `. Then while SHIFTing, type “>”.

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