Recruiting Activities
Descriptive Flexfields (DFF)
The following DFF’s must be frozen otherwise you will not
be able to access certain IRC forms or you will
encounter errors –
Additional Search Criteria Details
Additional Vacancy Details
Additional Default Posting Details
Additional Recruiting Site Information
Additional Notification Preference Details
Add’l Competence Element Det’s
Additional Qualification Details
Additional Posting Content Details
Offer Details
Additional Address Details
Note: The context ‘box’ will appear on your Recruitment
forms if you leave it checked “Displayed”. Therefore
before freezing the above ‘uncheck’ this to remove the
displayed box.
However, you should not remove the displayed check
box from the Personal Address Information DFF
otherwise your external candidates will not be able to
save their address. Refer to MetaLink Note #387203.1
The following DFF’s are ones that you may wish to add
additional information into for your applicants, they
include –
Additional Previous Employer Details
Additional Vacancy
Additional Personal Details (*)
(*) Remember if you make any of this information
required for applicants it will be required for employee’s
as well.
Lookup Values
PROFESSIONAL_AREA (IRC_PROFESSIONAL_AREA)
EMPLOYEE CATEGORY (EMP_CAT)
COMPETENCE TYPE (IRC_COMPETENCE_TYPE)
OFFER DECLINE (IRC_OFFER_DECLINE_REASON)
APPLICANT CHANGE REASON
(APL_ASSIGN_REASON)
QUALIFICATION CATEGORIES (PER_CATEGORIES)
CREATE COMPENSATION ELEMENT
(IRC_VARIABLE_COMP_ELEMENT)
Create Vacancies – Recruiters and managers can
create vacancies in Oracle iRecruitment based on
business needs. Vacancies are posted internally (for
employee applicants) and externally for the general
public to apply. The company can choose what
information they want to include in their vacancies,
such as how to name it and number of openings.
Adding DFF’s – the Additional Vacancy Details DFF can
be used to add fields to the Create Requisition form.
For example: Is the vacancy budgeted? Is it a
Replacement or Addition? Remember: If you make it
required you are making it required on the PUI Form.
Team Details – you can attach a recruiter to your
vacancy and you add your ‘interview team’ to the
Oracle
vacancy. There are three levels of security – Team,
Business and Team and Public. By using these
different levels of security you can restrict access to
iRecruitment
your vacancies. For example if you select “Team” the
vacancy will be restricted to those you select as part of
the interview team.
Guide
Assessments – you can create assessments (tests) that
you want applicants to complete and attach them to
your vacancies. Using a profile option you can have
candidates take the assessment upon registration IRC:
REGISTRATION TEST or you can have them take the
assessment when they apply for a job. Tests can be
different forms, you can create a proficiency test
related to the vacancy being hired for or you can create
a general ‘registration test’, such as ‘are you eligible to
work in the USA’?
Approvals – there are many seeded workflows within the
Oracle suite, iRecruitment is no different. However the
seeded approvals have many layers of approval up the
supervisor hierarchy chain. It is likely that your
business requirements will be such that you need to
modify not only the approval chain, but potentially who
the approvers are.
Searching Vacancies – when vacancies have been
created and approved they can be searched. It is
important to note that you cannot view vacancies that
are in the ‘workflow’ approval cycle. Managers and
recruiters can view vacancies, view applicants and
view the status of the vacancies (which are based on
Lookups and can be modified). By searching vacancies
recruiters can see who has applied for jobs and what
status the applicant is at any given point in time.
Revision 200711
Glossary of Terms
Candidates
A candidate is a person who has either directly provided
their personal and professional information to a
company's job site or provided their resume and details
to a manager or recruiter for entering in the iRecruitment
system
Applicants
A candidate for employment in a Business Group
Competence Profile
Where you record applicant and employee
accomplishments, for example, proficiency in a
competence
Recruiter
A responsibility within iRecruitment that allows specific
users the ability to create vacancies, search vacancies
and applicants, create offer letters, etc. They are the
‘superuser’
Question Banks
Build question banks to use to create tests. You can pull
questions from your question bank or use Quick Test to
use all the questions in your bank.
Offers
Recruiters and managers use this functionality to offer a
job/position to a candidate
Job Postings
Job postings are tied to jobs which are tied to vacancies.
By creating a job bank you make setting up vacancies
faster and more streamlined.
Workflow/AME
There are delivered notifications and approvals within
iRecruitment. However, most users will need to modify
the approvals and notifications to suit their business
requirements.
Personalization’s
Allow you to format the recruiting screens using OA
Framework; delivered functionality within the system so
you do not have to customize.
Profile Options
OTA: Data Source Module – required to access the
Question Bank and Tests. Responsibility Level
IRC: Homepage Function – redirects users to the
previous page after they hit cancel or complete.
Responsibility Level
IRC: Allow Multiple Offers for Candidates –
determines if applicants can receive more than one job
offer. Site Level
IRC: Candidate Permission Set –identifies the
permission set (menus) IRC grants to candidates when
they register on the job site. Responsibility Level
IRC: Default Max. Applicants – defines the default
number of applicants an agency can submit for a
vacancy. Site Level
IRC: Document Upload Count Limit – determines the
total number of documents that a candidate can upload
to IRC. Site Level
IRC: Upload File Size Limit – determines the size of
documents uploaded into the system. Site Level
IRC: External Framework Agent – identifies the URL for
the external web server. Site Level
IRC: Registration Responsibility – identifies the
responsibility a user is given at log in. Responsibility
Level
IRC: Resume Required – to ensure applicants submit a
resume when they apply for a job. Responsibility Level
IRC: Vacancy Approval Transaction Type – defines
which vacancy approvals transaction type is used. If
you do not wish to use approvals leave this blank (Hint:
used for testing to avoid approval chains). Site Level
IRC: Visible Preference Default – controls the default
setting for Allow Account to be Searched check box on
Candidate Preference Page. Site Level (Hint: Set to
YES, must comply with Local Legislation)
HR: Enable DTW4 – a payroll profile, but must be set to
YES in order to hire an applicant that has been
processed through IRC to Oracle. Site Level
Watch Out For
Offers – you cannot perform ad hoc updates to offers in
the current release of Oracle. Refer to MetaLink
5453582 UNABLE TO MODIFY OFFER LETTER IN
THE BROWSER
Assessments – you create a custom responsibility and
cannot see the ‘Assessment Link” on your navigator,
but it is on your menu. Why? You need to grant the
permissions using the Functional Administrator.
Hiring Applicants – you found your applicant and want
to hire them into Oracle HR, however in the ‘Action’
field there is no ‘Hire Applicant’ available. Why? Make
sure your applicant has been “Accepted, their status
must be Accepted or you cannot hire them.
Offer Letters – the seeded offer letter
IRCESOFT_EN.RTF does not have ‘State’ in the
address line. This must be done using XML Publisher
and the Address Regions.
Phone Numbers – external candidates can enter phone
numbers with ‘alpha characters’. This is expected
behavior.
Assessments – you are creating a vacancy and want to
attach the assessment you created you cannot find it.
Why? The question bank / tests are not published,
make sure you publish your assessments
Missing Registration Data – your external candidates
address is not saving in the system after it has been
entered and saved. Why? Your DFF Personal Address
Information has the Context Displayed box
‘unchecked’, it must be checked.
Turn Off Assessment – for external applicants upon
registration. This is a profile setting. In Profile Options
query IRC: Registration Test and ‘blank’ the value.
Responsibilities – many of the delivered responsibilities
do not come with the ‘grant box’ checked. Make sure
the responsibilities you are using have the appropriate
grants enabled.
Copyright 2007 Solution Beacon, LLC. All Rights Reserved.