Word Shortcut Keys

Keys for General Use
All shortcut keys are based on the U.S. keyboard layout. Keys on other layouts may not correspond
exactly to the keys on a U.S. keyboard.
For keyboard shortcuts in which you press two or more keys together, the keys to press are separated by
a plus sign, like this: SHIFT+F10.
For shortcuts in which you press keys one after the other, the keys to press are separated by a comma,
like this: ALT, F, X.
Accessing and Using Menus and Toolbars

To perform this action... Press...
To add a toolbar button to a menu. ALT+CTRL+= (equal sign)

(When you type this shortcut key and
then click a toolbar button, Microsoft
Word adds the button to the
appropriate menu. For example, click
Bullets on the Formatting toolbar to
add the Bullets command to the
Format menu.)
To remove a command from a menu. ALT+CTRL+- (dash key)

(When you type this shortcut key and
then select a menu command, the
command is removed. You can add
the menu command back to the menu
if you change your mind.)
To customize the shortcut key for a ALT+CTRL++ (plus key on numeric

menu command. (When you type this keypad)
shortcut key and then select a menu
command, the Customize Keyboard
dialog box opens so you can add,
change, or remove the shortcut key.)
Creating, Viewing, and Saving Documents

To create a new document of the CTRL+N

same type as the current or most
recent document
To open a document CTRL+O
To close a document CTRL+W
To split the document window ALT+CTRL+S
To remove the document window split ALT+SHIFT+C

To save a document CTRL+S
To quit Word ALT+F4
Finding, Replacing, and Browsing Text

To find text, formatting, and special CTRL+F

items
To repeat find (after closing Find and ALT+CTRL+Y

Replace window)
To replace text, specific formatting, CTRL+H

and special items
To go to a page, bookmark, footnote, CTRL+G

table, comment, graphic, or other
location
To switch between documents or ALT+CTRL+Z

sections of a document, and between
a document and an open e-mail
message if you use Word as your e-
mail editor
To open a list of browse options ALT+CTRL+HOME (Use the arrow

keys to select an option, and then
press ENTER. To browse through the
document by the selected option,
press CTRL+PAGE UP/DOWN.)
Undoing and Redoing Actions

To cancel an action ESC
To undo an action CTRL+Z
To redo or repeat an action CTRL+Y
Switching to Another View

To switch to print layout view ALT+CTRL+P
To switch to outline view ALT+CTRL+O
To switch to normal view ALT+CTRL+N

To switch to Reading View ALT+R
To expand or collapse subdocuments CTRL+\

in a master document
Working with Web Pages

To insert a hyperlink CTRL+K
To go back one page ALT+LEFT ARROW
To go forward one page ALT+RIGHT ARROW
To refresh F9
Note: To use keys to go back or forward one page or to refresh a page, the Web toolbar must be
showing. If the Web toolbar is not showing, press ALT, press V, press T, use the arrow keys to select
Web, and then press ENTER.
Sending E-Mail Messages
To send the current document as the body of an e-mail message, press ALT+F, D, M.
Use the following keys when the e-mail header is active. To activate the e-mail header,
press SHIFT+TAB as many times as necessary.
To send the active document or ALT+S

message
To open the Address Book CTRL+SHIFT+B
To check the names on the To, Cc, ALT+K, CTRL+K

and Bcc lines against the Address
Book (when the insertion point is in
the message header)
To open the Address Book in the To ALT+. (period)

field
To open the Address Book in the Cc ALT+C

field (when the insertion point is in the
message header)
To open the Address Book in the Bcc ALT+B

field if the Bcc field is visible. (To
display the Bcc field, open the
Address Book for any field, and insert
or type a name in the Bcc box)
To go to the Subject field ALT+J
To open the Microsoft Outlook ALT+P

Message Options dialog box
To create a message flag CTRL+SHIFT+G
To move to the next box in the e-mail TAB

header when the insertion point is in
the message header; to move the
insertion point to the body of the
document or message when the last
box in the e-mail header is active
To select the previous field or button SHIFT+TAB

in the e-mail header
To select the Send button when the CTRL+TAB (Use the arrow keys to
insertion point is in the message move to the other buttons, if desired.
header Press ENTER to perform the action for
the selected button or command)
Using Speech and Handwriting Recognition

To switch between languages or Left ALT+SHIFT

keyboard layouts
To switch microphone on or off Windows Logo Key+V
To switch between Voice Command Windows Logo Key+T

mode and Dictation mode
To display a list of correction Windows Logo Key+C

alternatives
To turn handwriting on or off Windows Logo Key+H
To turn Japanese Input Method Editor ALT+~

(IME) on 101 keyboard on or off
To turn Korean IME on 101 keyboard Right ALT

on or off
To turn Chinese IME on 101 keyboard CTRL+SPACEBAR

on or off
Notes
You can set the key combination for switching between languages or keyboard layouts in the Advanced
Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and
then click Settings. Under Preferences, click Key Settings.
The Windows Logo Key is available on the bottom row of keys on most keyboards.
The Input Method Editor is a program that enters East Asian text (Traditional Chinese, Simplified Chinese,
Japanese, or Korean) into programs by converting keystrokes into complex East Asian characters. The
IME is treated as an alternate type of keyboard layout.
Keys for Working with Views

Keys for Working with Outline View

To promote a paragraph ALT+SHIFT+LEFT ARROW
To demote a paragraph ALT+SHIFT+RIGHT ARROW
To demote to body text CTRL+SHIFT+N
To move selected paragraphs up ALT+SHIFT+UP ARROW
To move selected paragraphs down ALT+SHIFT+DOWN ARROW
To expand text under a heading ALT+SHIFT+PLUS SIGN
To collapse text under a heading ALT+SHIFT+MINUS SIGN
To expand or collapse all text or ALT+SHIFT+A

headings
To hide or display character formatting The slash (/) key on the numeric
keypad
To show the first line of body text or all ALT+SHIFT+L

body text
To show all headings with the ALT+SHIFT+1

Heading 1 style
To show all headings up to Heading n ALT+SHIFT+n

To insert a tab character CTRL+TAB
Keys for Working with Reading Layout View

To go to beginning of document HOME
To go to end of document END
To go to page number Number, then ENTER
To increase the size of selected text CTRL+]

by one point
To decrease the size of selected text CTRL+[

by one point
To exit reading layout view ESC
Keys for Navigating Documents

Moving the Insertion Point

To move one character to the left LEFT ARROW
To move one character to the right RIGHT ARROW
To move one word to the left CTRL+LEFT ARROW
To move one word to the right CTRL+RIGHT ARROW
To move one paragraph up CTRL+UP ARROW
To move one paragraph down CTRL+DOWN ARROW
To move one cell to the left (in a table) SHIFT+TAB
To move one cell to the right (in a TAB

table)
To move up one line UP ARROW
To move down one line DOWN ARROW
To move to the end of a line END
To move to the beginning of a line HOME
To move to the top of the window ALT+CTRL+PAGE UP
To move to the end of the window ALT+CTRL+PAGE DOWN
To move up one screen (scrolling) PAGE UP
To move down one screen (scrolling) PAGE DOWN
To move to the top of the next page CTRL+PAGE DOWN
To move to the top of the previous CTRL+PAGE UP

page
To move to the end of a document CTRL+END
To move to the beginning of a CTRL+HOME

document
To move to a previous revision SHIFT+F5
After opening a document, to move to SHIFT+F5

the location it was in when the
document was last closed
Going to Specific Locations

Display the Select Browse Object CTRL+ALT+HOME

menu
Go to a page, bookmark, footnote, F5 or CTRL+G

table, comment, graphic, or other
location
Go back to a page, bookmark, CTRL+ALT+Z

footnote, table, comment, graphic, or
other location
Searching Documents
Find text, formatting, and special CTRL+F
characters
Repeat find SHIFT+F4 OR CTRL+ALT+Y
Replace text, formatting, and special CTRL+H

characters
Keys for Selecting Text and Graphics

Selecting Text and Graphics
Select text by holding down SHIFT and pressing a keystroke that moves the insertion point. (See our
table of Keys for Moving the Insertion Point.)
To select one character to the right SHIFT+RIGHT ARROW
To select one character to the left SHIFT+LEFT ARROW
To select to the end of a word CTRL+SHIFT+RIGHT ARROW
To select to the beginning of a word CTRL+SHIFT+LEFT ARROW
To select to the end of a line SHIFT+END
To select to the beginning of a line SHIFT+HOME
To select one line down SHIFT+DOWN ARROW
To select one line up SHIFT+UP ARROW
To select to the end of a paragraph CTRL+SHIFT+DOWN ARROW
To select to the beginning of a CTRL+SHIFT+UP ARROW

paragraph
To select one screen down SHIFT+PAGE DOWN
To select one screen up SHIFT+PAGE UP

To select to the beginning of a CTRL+SHIFT+HOME
document
To select to the end of a document CTRL+SHIFT+END
To select to the end of a window ALT+CTRL+SHIFT+PAGE DOWN
To select the entire document CTRL+A
Tip: If you know the key combination to move the insertion point, you can generally select text by using
the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the
insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion
point to the beginning of the next word.
Using Extend (EXT) Mode
In extend mode, EXT appears in the status line.
To turn extend mode on F8
To select the nearest character F8, and then press LEFT

ARROW or RIGHT ARROW
To increase the size of a selection F8 (press once to turn extend mode

on, twice to select a word, three times
select a sentence, four times to select
a paragraph, five times to select the
whole document)
To reduce the size of a selection SHIFT+F8
To select a vertical block of text CTRL+SHIFT+F8, and then use

the arrow keys; press ESC to cancel
selection mode
To select to a specific location in a F8+arrow keys; press ESC to cancel

document selection mode
To select to a specific character F8, and then type the character
To turn extend mode off ESC
Keys for Editing Text and Graphics

Inserting Special Characters

To insert a field CTRL+F9
To insert an AutoText entry ENTER (after typing the first few

characters of the AutoText entry name
and when the ScreenTip appears)
To insert a line break SHIFT+ENTER
To insert a page break CTRL+ENTER
To insert a section break CTRL+SHIFT+ENTER
To insert an em dash ALT+CTRL+MINUS SIGN
To insert an en dash CTRL+MINUS SIGN
To insert an optional hyphen CTRL+HYPHEN
To insert a nonbreaking hyphen CTRL+SHIFT+HYPHEN
To insert a nonbreaking space CTRL+SHIFT+SPACEBAR
To insert the copyright symbol ALT+CTRL+C
To insert the registered trademark ALT+CTRL+R

symbol
To insert the trademark symbol ALT+CTRL+T
To insert an ellipsis ALT+CTRL+PERIOD
To insert a single opening quotation CTRL+`, `

mark
To insert a single closing quotation CTRL+', '

mark
To insert double opening quotation CTRL+`, SHIFT+'

marks
To insert double closing quotation CTRL+', SHIFT+'

marks
Inserting Characters by Using Character Codes
To insert the Unicode character for the The character code, ALT+X (For
specified Unicode (hexadecimal) example, to insert the euro currency
character code symbol [€], type 20AC; hold down
the ALT key; press X.)
To insert the ANSI character for the ALT+the character code (on the
specified ANSI (decimal) character numeric keypad) (For example, to
code. insert the euro currency symbol, hold
down the ALT key and press 0128 on
the numeric keypad.)
Copying and Moving Text and Graphics

To copy text or graphics CTRL+C
To display the Office Clipboard CTRL+C, CTRL+C
To move text or graphics F2; move the insertion point;

press ENTER
To create AutoText ALT+F3
To paste the Office Clipboard contents CTRL+V
To paste the Spike contents CTRL+SHIFT+F3
To copy the header or footer used in ALT+SHIFT+R

the previous section of the document
Deleting Text and Graphics

To delete one character to the left BACKSPACE
To delete one word to the left CTRL+BACKSPACE
To delete one character to the right DELETE
To delete one word to the right CTRL+DELETE
To cut selected text to the Office CTRL+X

Clipboard
To undo the last action CTRL+Z
To cut to the Spike CTRL+F3

Keys for Formatting Text
Changing or Resizing Fonts

To change the font CTRL+SHIFT+F
To change the font size CTRL+SHIFT+P
To increase the font size CTRL+SHIFT+>
To decrease the font size CTRL+SHIFT+<
To increase the font size by 1 point CTRL+]
To decrease the font size by 1 point CTRL+[
Applying Character Formats

To change the formatting of CTRL+D

characters (Font command, Format
menu)
To change the case of letters SHIFT+F3
To format letters as all capitals CTRL+SHIFT+A
To apply bold formatting CTRL+B
To apply an underline CTRL+U
To underline words but not spaces CTRL+SHIFT+W
To double-underline text CTRL+SHIFT+D
To apply hidden text formatting CTRL+SHIFT+H
To apply italic formatting CTRL+I
To format letters as small capitals CTRL+SHIFT+K

To apply subscript formatting CTRL+EQUAL SIGN
(automatic spacing)
To apply superscript formatting CTRL+SHIFT+PLUS SIGN

(automatic spacing)
To remove manual character CTRL+SPACEBAR

formatting
To change the selection to the Symbol CTRL+SHIFT+Q

font
Viewing Text Formats

To display nonprinting characters CTRL+SHIFT+* (asterisk)
To review text formatting SHIFT+F1, then click the text whose

formatting you want to review
Copying Formatting
To copy formatting from text CTRL+SHIFT+C
To apply copied formatting to text CTRL+SHIFT+V
Setting Line Spacing

To single-space lines CTRL+1
To double-space lines CTRL+2
To set 1.5-line spacing CTRL+5
To add or remove one line space CTRL+0 (zero)

preceding a paragraph
Aligning Paragraphs
To center a paragraph CTRL+E
To justify a paragraph CTRL+J
To left align a paragraph CTRL+L

To right align a paragraph CTRL+R
To indent a paragraph from the left CTRL+M
To remove a paragraph indent from CTRL+SHIFT+M

the left
To create a hanging indent CTRL+T
To reduce a hanging indent CTRL+SHIFT+T
To remove paragraph formatting CTRL+Q
Applying Paragraph Styles

To apply a style CTRL+SHIFT+S
To start AutoFormat ALT+CTRL+K
To apply the Normal style CTRL+SHIFT+N
To apply the Heading 1 style ALT+CTRL+1
To apply the List style CTRL+SHIFT+L
Keys for Printing and Previewing Documents

To print a document CTRL+P
To switch in or out of Print Preview CTRL+ALT+I
To move around the preview page Arrow keys

when zoomed in
To move by one preview page when PAGE UP or PAGE DOWN
zoomed out
To move to the first preview page CTRL+HOME

when zoomed out
To move to the last preview page CTRL+END

when zoomed out
Keys for Working with Tables

Navigating Tables
To move to the next cell in a row TAB
To move to the previous cell in a row SHIFT+TAB
To move to the first cell in a row ALT+HOME
To move to the last cell in a row ALT+END
To move to the first cell in a column ALT+PAGE UP
To move to the last cell in a column ALT+PAGE DOWN
To move to the previous row UP ARROW
To move to the next row DOWN ARROW
Selecting Text and Graphics Tables

To select the next cell's contents TAB
To select the preceding cell's contents SHIFT+TAB
To extend a selection to adjacent cells Hold down SHIFT and press an arrow
key repeatedly
To select a column Click in the column's top or bottom cell.

Hold down SHIFT and press the UP
ARROW or DOWN ARROW key
repeatedly
To extend a selection (or block) CTRL+SHIFT+F8, and then use

the arrow keys; press ESC to cancel
selection mode
To remove the selection SHIFT+F8
To select an entire table ALT+5 on the numeric keypad

(with NUM LOCK off)
Inserting Paragraphs and Tab Characters in Tables

To insert new paragraphs in a cell ENTER
To insert tab characters in a cell CTRL+TAB
Keys for Working with Objects

Keystrokes for Inserting and Editing Objects
Inserting Objects
1. Use the keyboard to open the Object dialog box (Insert menu): ALT, I, O.
2. Use the DOWN ARROW key to select an object.
3. Tab to OK.
4. Press ENTER.
Editing Objects
1. With the insertion point to the left of the object in your document, select the object by
pressing SHIFT+RIGHT ARROW.
2. Press SHIFT+F10.
3. Tab to Object name Object.
4. Press ENTER.
5. Press ENTER again.
Keystrokes for Inserting and Selecting Drawing Objects
Inserting AutoShapes
1. Use the keyboard to show the Drawing toolbar if it is not showing (here's how):
a. Press ALT, V, T.
b. Use the arrow keys to select Drawing.
c. Press ENTER.
2. Press ALT+U to choose AutoShape on the Drawing toolbar.
3. Use the arrow keys to move through the categories of AutoShapes and select the AutoShape
you want.
4. Press CTRL+ENTER.
Note: To edit the AutoShape, select the AutoShape, and then use the keyboard to choose AutoShape on
the Format menu. Select the options you want on the available tabs.
Inserting Text Boxes
1. Use the keyboard to select Text Box on the Insert menu: ALT, I, X.
2. Use the right arrow key to open the submenu, select either Horizontal or Vertical, and then
press CTRL+ENTER.
3. Type the text you want in the text box.
4. When you are finished typing and want to switch back to editing text in your document,
press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC.
Note: To format the text box (add a fill color or change the size, for example), select the text box, choose
Text Box on the Format menu, and then select the options you want on the available tabs.
Inserting WordArt
1. Use the keyboard to choose WordArt (Insert menu, Picture submenu): ALT, I, P, W.
2. Use the arrow keys to select the WordArt style you want, and then press ENTER.
3. Type the text you want, and then use the TAB key to select other options in the dialog box.
4. Press ENTER to insert the WordArt drawing object.
Note: To edit the WordArt drawing object, select the object, choose WordArt on the Format menu, and
then select the options you want on the available tabs.
Selecting Drawing Objects

If the insertion point is within text in your document
1. Press F10 to make the menu bar active.

2. Press CTRL+TAB until the Drawing toolbar is active.
3. Press the RIGHT ARROW key to choose Select Objects.
4. Press CTRL+ENTER to select the first drawing object.
5. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until
sizing handles appear on the object you want to select.
If the insertion point is within text in a drawing object

1. Press SHIFT+F10, and then use the keyboard to choose Exit Edit Text on the shortcut menu.
2. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until
sizing handles appear on the object you want to select.
Note: To switch from selecting objects back to editing text in your document, press ESC.
Keystrokes for Editing Drawing Objects
Rotating Drawing Objects
1. Select the drawing object you want to rotate.

2. Use the keyboard to choose the command for the type of object you selected — for example, on
the Format menu, choose AutoShape or Text Box — and then select the Size tab.
3. Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation
you want.
Changing the Position of Drawing Objects
1. Select the drawing object you want to change.

the Format menu, choose AutoShape or Text Box — and then select the Layout tab.
3. Select the options you want.
Tip: You can nudge the selected object up, down, left, or right by holding down CTRL and pressing arrow
keys.
Changing the Size of Drawing Objects
1. Select the drawing object you want to change.

the Format menu, choose AutoShape or Text Box — and then select the Size tab.
3. Select the options you want.
Copying the Attributes of Drawing Objects
1. Select the drawing object with the attributes you want to copy. (If you select an AutoShape with
attached text, you copy the look and style of the text as well as the attributes of the AutoShape.)
2. Press CTRL+SHIFT+C to copy the object attributes.
3. Press the TAB key or SHIFT+TAB to select the object you want to copy the attributes to.
4. Press CTRL+SHIFT+V.
Keys for Reviewing Documents

To insert a comment ALT+CTRL+M
To turn track changes on or off CTRL+SHIFT+E
To close the Reviewing Pane if it is ALT+SHIFT+C

open
Keys for Working with References, Footnotes, and Endnotes

To mark a table of contents entry ALT+SHIFT+O
To mark a table of authorities entry ALT+SHIFT+I

(citation)
To mark an index entry ALT+SHIFT+X
To insert a footnote ALT+CTRL+F
To insert an endnote ALT+CTRL+D
Keys for Performing a Mail Merge

To use these commands, you must start the Mail Merge task pane (Tools menu, Letters and Mailings
command, Mail Merge subcommand): ALT, T, E, M.

To preview a mail merge ALT+SHIFT+K
To merge a document ALT+SHIFT+N
To print the merged document ALT+SHIFT+M
To edit a mail-merge data document ALT+SHIFT+E
To insert a merge field ALT+SHIFT+F
Keys for Working with Fields

To insert a DATE field ALT+SHIFT+D
To insert a LISTNUM field ALT+CTRL+L
To insert a PAGE field ALT+SHIFT+P
To insert a TIME field ALT+SHIFT+T
To insert an empty field CTRL+F9
To update linked information in a CTRL+SHIFT+F7

Microsoft Word source document
To update selected fields F9
To unlink a field CTRL+SHIFT+F9
To switch between a selected field SHIFT+F9

code and its result
To switch between all field codes and ALT+F9

their results
To run GOTOBUTTON or ALT+SHIFT+F9

MACROBUTTON from the field that
displays the field results
To go to the next field F11
To go to the previous field SHIFT+F11
To lock a field CTRL+F11
To unlock a field CTRL+SHIFT+F11

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Word Shortcut Keys

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Keys for General Use

Accessing and Using Menus and Toolbars

To add a toolbar button to a menu. ALT+CTRL+= (equal sign)

To remove a command from a menu. ALT+CTRL+- (dash key)

To customize the shortcut key for a ALT+CTRL++ (plus key on numeric

Creating, Viewing, and Saving Documents

To create a new document of the CTRL+N

To open a document CTRL+O

To close a document CTRL+W

To split the document window ALT+CTRL+S

To remove the document window split ALT+SHIFT+C

To quit Word ALT+F4

Finding, Replacing, and Browsing Text

To find text, formatting, and special CTRL+F

To repeat find (after closing Find and ALT+CTRL+Y

To replace text, specific formatting, CTRL+H

To go to a page, bookmark, footnote, CTRL+G

To switch between documents or ALT+CTRL+Z

To open a list of browse options ALT+CTRL+HOME (Use the arrow

Undoing and Redoing Actions

To cancel an action ESC

To undo an action CTRL+Z

To redo or repeat an action CTRL+Y

Switching to Another View

To switch to print layout view ALT+CTRL+P

To switch to outline view ALT+CTRL+O

To switch to normal view ALT+CTRL+N

To expand or collapse subdocuments CTRL+\

Working with Web Pages

To insert a hyperlink CTRL+K

To go back one page ALT+LEFT ARROW

To go forward one page ALT+RIGHT ARROW

Sending E-Mail Messages

To perform this action... Press...

To send the active document or ALT+S

To open the Address Book CTRL+SHIFT+B

To check the names on the To, Cc, ALT+K, CTRL+K

To open the Address Book in the To ALT+. (period)

To open the Address Book in the Cc ALT+C

To open the Address Book in the Bcc ALT+B

To go to the Subject field ALT+J

To open the Microsoft Outlook ALT+P

To create a message flag CTRL+SHIFT+G

To move to the next box in the e-mail TAB

To select the previous field or button SHIFT+TAB

Using Speech and Handwriting Recognition

To switch between languages or Left ALT+SHIFT

To switch microphone on or off Windows Logo Key+V

To switch between Voice Command Windows Logo Key+T

To display a list of correction Windows Logo Key+C

To turn handwriting on or off Windows Logo Key+H

To turn Japanese Input Method Editor ALT+~

To turn Korean IME on 101 keyboard Right ALT

To turn Chinese IME on 101 keyboard CTRL+SPACEBAR

Keys for Working with Views

Keys for Working with Outline View

To promote a paragraph ALT+SHIFT+LEFT ARROW

To demote a paragraph ALT+SHIFT+RIGHT ARROW

To demote to body text CTRL+SHIFT+N

To move selected paragraphs up ALT+SHIFT+UP ARROW

To move selected paragraphs down ALT+SHIFT+DOWN ARROW

To expand text under a heading ALT+SHIFT+PLUS SIGN

To collapse text under a heading ALT+SHIFT+MINUS SIGN