Professional Documents
Culture Documents
1:1 MEETINGS
FOR MANAGERS
AND EMPLOYEES
The 1:1 meeting is a At Saba, we’re big fans of the 1:1 meeting. Here’s why:
Tim Sackett
President, HRU
Technical Resources
you’re both on video Pro tip: Schedule your 1:1 meetings early in the morning
chat. Perhaps you’re so there’s less chance a work emergency will hijack
your work day and the meeting. If possible, block the
drinking some coffee 15-minute period after the meeting ends just in case
or tea. Easy, right? your employee needs more time.
Not exactly.
We propose some FREQUENCY
forethought and How often do you need to meet? That frequency will depend
planning go into on the size of the team, and how much support employees
need to be successful in their roles. Weekly, twice a month or
creating your even once a month could be the right frequency. The key is to
1:1 meetings. schedule them at regular intervals as a repeating event in your
calendars. No matter the frequency, we’ve got tips to help you
structure your 1:1 meetings so they’re efficient, effective and
produce results.
Managers, here are a
few things to consider
to help make the
1:1 meeting with your
employees the best it
can be.
AGENDA
We’ll cover these later in this
guide, but having one is a
popular 1:1 meeting tactic
(and for good reason).
Go to the agenda
section now...
Download a
Good Stuff Is Happening PDF version now...
TOP-SECRET TIPS ON PREPARING FOR THE
1:1 MEETING
FOR MANAGERS
Regular 1:1 meetings FIRST THINGS FIRST: WHAT AM I
give managers the DOING HERE?
opportunity to provide The manager’s purpose for conducting 1:1 meetings is to coach
real-time feedback to employees to achieve the best performance possible. The key
to high-performance is regular coaching and feedback. Why?
employees so there’s When given well, ongoing coaching and feedback reinforces
positive behaviors and corrects the not-so-positive ones.
a better chance of
changing or supporting
behavior. It’s an essential KEEP IT INFORMAL
part of building a culture
Another benefit of 1:1 meetings is the ability to make the
of feedback. conversation more informal – and beneficial – than the
annual performance review. Because it’s no secret. For almost
Provide real-time everyone involved the annual performance review is a dreadful
feedback to employees experience. It’s a single, backwards-looking event between
manager and employee that can impede the reception of
Building a culture feedback and limit honest dialogue.
of feedback
This question
encourages employees
2. DISCUSS NEW ITEMS to reflect on a recent
project or experience
One of the drivers of employee that didn’t turn out the
engagement is making a way they might have
connection between work and liked, and identify steps
the company goals. Managers, to improve on it in future.
share with your employees any
new projects that impact their
work, as well as any projects
in which the employee doesn’t
have direct involvement, but
should be aware of.
1:1 MEETING
FOR EMPLOYEES
this important meeting Everyone likes knowing how they’re doing. And if you’re not
and so are you! doing something well, you deserve to know before it becomes
a disciplinary issue or affects your performance review.
Sharlyn Lauby
President, ITM Group
HR Bartender Blog
Without an action plan and follow up, it’s too easy to forget
important details you commit to deliver. We understand that it’s
tough to get your work done as well as manage a team, but
having a concise to-do list that comes out of the 1:1 meeting
can keep work moving on vital projects. Additionally, your
employees knows you’re looking out for them. That can make a
world of difference to your team.
STAY COMMITTED
Let’s face it. We all get busy and that can make it tough
to follow up on promises you made at the last meeting.
Try scheduling time in your calendar so the follow-up
is already added to your weekly schedule. Use a color
code for the follow up and commit to pay attention when
they’re due.
Good news for the week: The employee kicks things off by sharing what’s going well,
10 mins
makes them happy or gave them a feeling of accomplishment.
5 VITs (Very Important Things): The employee talks about five things (more or less) that
have captured their attention and how they contribute to or take away from the team’s or 20 mins
business’s success.
Career development: Update on the employee’s goals and career development plans. 10 mins
Anything else: Anything the employee needs the manager’s support for in the next week. 10 mins
Updates from previous meeting: The manager and employee report on action items
10 mins
from the previous meeting.
Key wins/challenges: The employee reviews their strongest work or challenges since
20 mins
the last meeting and what it means for the team or business.
Career development: The employee reports back on action they took to further their
20 mins
learning or career development.
Anything else: This gives space for the conversation to flow from the rest of the agenda
10 mins
or to cover anything pertinent the manager or employee need to discuss.
Hello again! Informal catch up about hobbies, vacation plans, family, anything. Get a feel
10 mins
for how the employee is doing overall.
Manager’s turn: The manager follows up with action items from the last meeting. 20 mins
Employee’s turn: The employee reports back on action they took to further their learning
20 mins
or career development.
QUICK AGENDA
Download a
Don’t have time to download an agenda or craft your own?
PDF version now...
Use this quick meeting guide.
What key wins, challenges, tasks or projects have you worked on Download a
this week that you need to tell your manager? Jot them here or log PDF version now...
them in your organization’s performance management system.
Jamie Resker
Founder and Practice Leader,
Employee Performance Solutions
These conversations connect and drive your organization’s entire talent management strategy – from
onboarding new hires, to supporting a culture of learning and development, to recognizing and rewarding
success, to supporting career mobility and succession – and help to ensure greater alignment between
employees and business objectives. For managers and employees, we hope this guide helps you have
regular conversations that support a more meaningful experience of work.
Your success
24/7 customer support Regular user group meetings
starts here!
customer community implementation services
Every company says they want to engage, motivate and inspire their people. As we see it, the problem is not that they can’t – it’s that they don’t
have the environment that really enables their top talent to thrive. Saba creates that environment, with talent development solutions that put
people and teams in the driver’s seat of their own experience, while staying aligned to your business goals. And delivering deep performance
insights that connect people to business success, like no one else can. Saba. The Talent Development Company.
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