SEARCH  FOR  THE  BEST  TOURISM  EVENT  IN  THE  PHILIPINES    
   

ANNEX  1.B    GUIDELINES  FOR  THE  BID-­‐BOOK  ON  BEST  TOURISM  EVENT    
 
Indicated  below  are  the  proposed  content  outline  and  the  required  data  sets  that  must  be  included  
in  the  bid  book  for  all  nominated  on  the  Best  Tourism  Event:    

I.     INTRODUCTION    
   
1.1         Filled  Out  Bid/Nomination  Form    
1.2     Background    
1.3     Objectives  of  the  Event/Project      
Signify  in  detail  the  success  indicators  of  the  Project  /  Event,  namely  the  desired  OUTPUTS    
and  intended  OUTCOMES      
1.4       Description  of  the  Project  and  the  characterization  of  its  rootedness  and/or  uniqueness  as    
well  as  on  its  relevance  to  the  community  or  society    

II      ACTUAL  IMPLEMENTATION    
   
2.1     Description  of  the  venue    
2.2     Description  of  activities    
2.3     Profile  of  participants    
2.4       Profile  of  trainors/facilitators/speakers/  judges  (if  applicable)    
2.5       Profile  of  Beneficiaries:  Audience/community/  participants    
  2.6       Description  of  the  nature  and  extent  of  the  informed  involvement,  massive  participation    
    and  expanded  cooperation  of  key  players  and  other  stakeholders    
2.7     Highlights  of  the  Feedback  from  participants/  beneficiaries/  public    

III     EVALUATION    
   
3.1     Achievement  Desired  Outputs  of  the  Event/Projects    
   
• What  are  the  desired  Outputs  that  were  achieved  and  describe  the  corresponding  indicators?    
   Provide  concrete  proof  or  evidences  of  the  achievements  of  the  Outputs.    
• What  were  the  observable  variances  between  the  planned  and  the  actual  achieved  Outputs?    
• What  were  the  un-­‐intended  positive  Outputs,  if  any,  that  were  generated  in  the  implementation    
  of  the  event?      
• What  were  the  Innovations  employed  in  the  design,  components  and  execution  of  the  event?        
• How  would  you  rate  the  Effectiveness  and  Efficiency  of  the  management  and  basis  for  such    
  rating?  ·  Provide  a  summary  of  the  issues/concerns  that  were  raised  and/or  encountered    
• What  were  the  highlights  of  the  recommendations  vis-­‐a-­‐vis  the  issues/concerns?    

ASSOCIATION  OF  TOURISM  OFFICERS  OF  THE  PHILIPPINES  

  

 
   
3.2       Continuity  and  Sustainability  of  the  Event  /  Project    
   
• Provide  the  highlights  on  the  assessment  of  the  organizers/participants  on  the  Project  /  Event  /  
Activity    
• Present  a  summary  of  the  strengths  and  weakness  as  well  as  opportunities  and  threats  that  
contextualize  the  implemented  Project,  Event  and/or  Activity    
• How  is  the  current  nominated  Tourism  Event  differ  or  builds-­‐up  from  the  previous  years    
• What  are  the  strategies  and  mechanisms  that  were  in-­‐place  for  continuity  and  sustainability    
   
3.3     Summary  of  Achieved  Outcomes  and  Indicative  Impacts    
   
(Provide  evidences  on  positive  socio-­‐cultural,  economic  and/or  environmental  impacts  -­‐-­‐-­‐  the  
ability  of  the  event  to  significantly  affect  in  the  raising  of  community  socio-­‐cultural  awareness  and  
in  improving  people’s  lives  and  livelihoods.)    
   
• Description  and  evidences  of  the  realized  Short  Term  Benefits    
• Description  and  evidences  of  the  indicative  Long  Term  Benefits    
• Impact  Judgment  (based  on  the  planned  and  the  current  indicative  achievement  of  impacts)  
• Contributions  and/or  Impacts  to  the  Community,  target  beneficiaries/  sectors/groups  
• Has  the  Event  contributed  in  building-­‐up  the  organizational  knowledge  of  ATOP?      
• Has  the  Event  been  considered  a  proven  “model”  that  is  desirable  and  affordable  to  be  
replicated  in  other  contexts  or  areas?  Why  is  it  considered  a  “model  of  best  practice”  and  how  
can  it  be  replicated?    
   
3.4     Recommendations  for  the  future    
         
Cite  the  immediate  and/or  medium-­‐term  recommendations  that  were  raised  during  the  evaluation  
/  assessment  of  the  Event?      
 What  are  the  main  lessons  learnt  after  the  implementation  of  the  Event  /  Project?    
    How  would  the  lessons  help  in  shaping  the  conduct  of  similar  events  in  the  future?  
Please  state  how  the  Event  can  be  replicated  by  other  LGUs.    

IV     ATTACHMENTS/  ANNEXES    
   
4.1       Pictures  with  labels    
4.2     List  of  participants    
4.3       List  of  facilitators/  judges/guests  and  resume  (if  applicable)    
4.4       Workshop  outputs  (if  any)    
4.5       Copy  of  program/souvenir  (if  any)    
4.6       Copy  of  press  releases;  write  ups  on  local  papers,  etc.    
4.7       Other  documentation  on  the  evidences  of  Outputs,  Outcomes  and  Impacts    
4.8     Highlights  of  the  findings  of  Audience  Development  /  degree  of  appreciation  (if  any)    
4.9     Summary  of  the  Narrative  Report,  if  any.    

ASSOCIATION  OF  TOURISM  OFFICERS  OF  THE  PHILIPPINES