Professional Documents
Culture Documents
Accounting Assistant – DEI Properties, Inc. (July 26, 201 6 to April 16, 2019)
A. Payment processing of Forbes Hall, Kalayaan Dorm and iDorm Escuela and Pinos Tenants:
Receives via e-mail the validated deposit slip from tenants, prepares list, validates deposit slip
to Bank Statements via Online Banking System and sends to cashier subject for preparing
Acknowledgement Receipt (AR);
Posting of ARs transacted by cashier and ensures that all details were matched per record; and
Performs cancellation/voiding of AR for any unmatched details per record and communicate to
cashier the voided AR for re-processing.
B. Processing Utility Bills of Tenants.
Allocate/Pro-rate the amount of bills from utility companies (Maynilad and Meralco) per number
of tenants per unit and transacts to in-house system subject for posting of Accounting Officer;
and
Ensures allocated amount to tenants is matched with the billing statement and adjust any
discrepancies.
C. Sending Weekly Statement of Accounts (SOA).
Ensures that all payments were recorded/reflected on their SOA;
Ensures that all Move-in bills were posted and billed and coordinates to Accounting Officer for
any unposted/unbilled items;
Warrants that the timing of providing tenant's SOA complies with the billing procedures set forth
by the Vice-Chairman.
D. Sending via e-mail payment notices to tenants with long outstanding balance.
Generate list from in-haus system those tenants with unpaid rental and/or utilities bill;
Extracted list from system will be matched with records;
Penalizes non-complying tenants together with sending a Notice of Access Card Deactivation;
Provides list of tenants to Dorm Manager and Assistant subject for Deactivation of Access Card.
E. Process Refund of Remaining Security Deposit of Tenants.
Ensures that all unpaid bills of tenant upon moved out are recorded/reflected on their last SOA.
Coordinate to Building Manager for the cost estimates of the lost and/or damage on unit per
tenant (if any);
Coordinate to Dorm Assistant the list of former tenants requesting to deposit their refund check
to their bank account subject for booking corresponding deposit service charge;
Consolidates the cost estimates and bank deposit request list subject for booking;
Generate their last SOA subject for the approval of Accounting Officer;
Notifies tenants via e-mail upon availability of refund check or upon the deposit service was
made.
F. Handles tenant's complaints and other concerns regarding their SOA and refund of remaining security
deposit.
Internal Audit Staff - New San Jose Builders, Inc. (August 11, 2014 to June 18, 2016).
Primary Function
Pre-Audit of Check Vouchers for the various company’s disbursement such as utilities, loan payments,
reimbursement and replenishments, cash advances to officers and employees (for project operating expenses,
business transactions and employees CA charged against salary), payment to government dues, janitorial and
security services, allowance of account officers, consultancy fees and last pay.
Ensures that the company's disbursements are free from error;
Ensures that attachments are sufficient and can be verified with the details from the Check,
Payable and/or Receivable Vouchers vis-a-vis in-haus system;
Accuracy check of its accounting journal entries, payroll computation and government dues;
Ensures that withholding tax for specific business transactions are properly withheld;
Ensures that CAs requested by the Project Managers comply with the Internal Audit Memo; and
Inquired any exceptions noted to valid process owners.
Admin Aide 1 – Accounting Office at Laguna State Polytechnic University, Siniloan, Laguna (June 3, 2013 to
August 5, 2014).
A. Assist in the preparation of Financial Statements;
B. Preparing General Journals and other Journals for Cash Receipt, Cash Disbursement and Checks
Issued;
C. Updating Subsidiary Ledger of Property, Plant and Equipment; and
D. Other clerical works.
Character References:
Kathrina F. Candelaria
Finance Manager – Oak Drive Hotels and Resorts, Inc
09985693924