SL.NO.

BM/__/___

MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF ABC HELD AT 26/437, XXX,YYY,ZZZ
THE REGISTERED OFFICE OF THE COMPANY ON DATE, MONTH, YEAR FROM TIME TO TIME.

Directors Present:

1. X
2. Y
3. z

The meeting started with a silent prayer. Shri. X director of the company elected to the Chair and he
welcomed the members of the Board to the meeting. The Chairman declared that there was proper
quorum for the meeting and called the meeting to order. He then proceeded to the official business
of the meeting.

1. Leave of Absence
The meeting noted that there was no leave of absence recorded.

2. Noting of minutes of previous Board meeting

The Minutes of the previous Board Meeting held on 31/03/2018 was tabled and the Board took note
of the same. The Chairman of the meeting signed the Board Minutes. Board passed the following
resolution;

“RESOLVED THAT the Minutes of previous meeting of the Board of Directors of the Company held on
31/03/2018, which has already been circulated to all directors, be and is hereby noted and signed by
the Chairman of the board meeting.”

3. Disclosure of interest by Directors

The Chairman informed the board that all the directors of the Company have submitted their
disclosure of interest in Form MBP 1 pursuant to provisions of Section 184 of the Companies Act,
2013 and he tabled the same before the board. He further informed the board that the purpose of
the same is to disclose the interest of directors’ in other firms and companies in which they are
partners or directors and should accordingly be regarded as interested in any contract entered into
with that firms or either of those companies. Form DIR 8, about disqualification of directors pursuant
to Section 164(2) of the Companies Act, 2013 read with Rule 14(1) of the Companies (Appointment
and Qualification of Directors) Rules, 2014, received from all the directors were also placed before
the board. Board went through the same and took on record the disclosure of interest of directors’
and the provisions of disqualification pursuant to the provisions of the said act. Board passed the
following resolutions:

“RESOLVED THAT the disclosure of interest and shareholding pursuant to Section 184(1) of the
Companies Act, 2013 read with Rule 9(1) of the Companies (Meetings of Board and its Powers) Rules,
2014 received from all the Directors in Form MBP-1, copies of the same were placed before the
meeting duly initialed by the Chairman for the purposes of identification, be and is hereby taken note
of.”

“RESOLVED FURTHER THAT the information about disqualification of directors pursuant to Section
164(2) of the Companies Act, 2013 read with Rule 14(1) of the Companies (Appointment and
Qualification of Directors) Rules, 2014 received from all the Directors in Form DIR 8, copies of the
same were placed before the meeting duly initialed by the Chairman for the purposes of
identification, be and is hereby taken note of.”

3. Transfer of Shares.
The Chairman informed the Board that, Company has received duly filled share transfer forms and
original share certificates from Mr. AB shareholder of the Company for transferring his --(number)
Equity shares to the list of persons tabled before the Board. The Board went through the share
transfer forms duly filled and stamped along with the original share certificates submitted for
transfer and after ascertaining that the same were in order decided to approve the transfer and
passed the following resolutions in token thereof;

“RESOLVED THAT pursuant to the provisions of section 56 and all other applicable provisions, if any,
of the Companies Act, 2013, and relevant provisions of Articles of Association of the Company, the
transfer of (number) equity shares of Mr. AB, shareholder of the Company to the list of persons
tabled before the Board in their individual name, be and is hereby approved and the details of which
are as follows:”

Transferor’s Transferor’s Class of Number of Transferee’s Serial

Transferee’s Name
Serial No. Name shares shares No.

“RESOLVED FURTHER THAT Shri. X, Director of the Company be and is hereby authorized to effect
the transfer of shares by endorsement on the backside of the share certificates or to issue new share
certificates.”

“RESOLVED FURTHER THAT Shri. X, Director of the Company be and is hereby authorized to register
the said transfer in the Company’s Register and take all the necessary steps to implement the share
transfer.”

4. Affairs of the company

Day to day affairs of the company were discussed by Board of Directors in detail.

5. Vote of Thanks
There being no other business to transact, the meeting concluded with a vote of thanks to the chair.

Place:
Date: Chairman