CITY OF CLEARLAKE

www.clearlake.ca.us

REGULAR MEETING OF
CLEARLAKE CITY COUNCIL
& REDEVELOPMENT SUCCESSOR AGENCY
CLEARLAKE CITY HALL COUNCIL CHAMBERS
14050 OLYMPIC DRIVE
CLEARLAKE, CA 95422

THURSDAY JUNE 27, 2019 6:00 P.M.

Written material introduced into the record: Citizens wishing to introduce written material into the record
at the public meeting on any item are requested to provide a copy of the written material to the City Clerk
prior to the meeting date so that the material may be distributed to the City Council prior to the meeting.

ROLL CALL:
_____ Mayor Russ Cremer
_____ Vice Mayor Dirk Slooten
_____ Councilmember Phil Harris
_____ Councilmember Joyce Overton
_____ Councilmember Russell Perdock

PLEDGE OF ALLEGIANCE
INVOCATION/MOMENT OF SILENCE: The City Council invites members of the clergy, as well as
interested members of the public in the City of Clearlake, to voluntarily offer an invocation before the
beginning of its meetings for the benefit and blessing of the City Council. This opportunity is voluntary,
and invocations are to be less than three minutes, offered in a solemn and respectful tone, and directed
at the City Council. Invocational speakers who do not abide by these simple rules of respect and brevity
shall be given a warning and/or not invited back to provide a subsequent invocation for a reasonable
period of time, as determined appropriate by the City. This policy is not intended and shall not be
implemented or construed in any way, to affiliate the City Council with, nor express the City Council's
preference for, any faith or religious denomination. Rather, this policy is intended to acknowledge and
express the City Council's respect for the diversity of religious denominations and faiths represented and
practiced among the citizens of Clearlake. If a scheduled invocational speaker does not appear at the
scheduled meeting, the Mayor will ask that the City Council observe a moment of silence in lieu of the
invocation. More information about the City’s invocation policy is available upon request by contacting
the City Clerk at (707) 994-8201x106 or via email at mswanson@clearlake.ca.us.

MEETING PROCEDURES:
All items on the agenda will be open for public comment before final action is taken.
Citizens wishing to introduce written material into the record at the public meeting on
any item are requested to provide a copy of the written material to the City Clerk prior

Page 1 of 4
 to the meeting date so that the material may be distributed to the City Council prior to
the meeting. Speakers must restrict comments to the item as it appears on the agenda
and stay within a three-minute time limit. The Mayor has the discretion of limiting the
total discussion time for an item. As a courtesy to others, please turn off cell phones and
any other distracting devices.

ADOPTION OF THE AGENDA (This is the time for agenda modifications.)

PRESENTATIONS:
1. Presentation by Clearlake Animal Control of June’s Adoptable Dogs
2. Swearing-In of Police Officer Jesus Loera

PUBLIC COMMENT: This is the time for any member of the public to address the City Council on any
matter not on the agenda that is within the subject matter jurisdiction of the city. Please complete a
“Speaker Information Card” and present it to the City Clerk prior to the start of the meeting. The Brown
Act, with limited exceptions, does not allow the Council or staff to discuss issues brought forth under
Public Comment. The Council cannot take action on non-agenda items. Concerns may be referred to staff
or placed on the next available agenda. Please note that comments from the public will also be taken on
each agenda item. Comments shall be limited to three minutes per person.

CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine in nature
and will be approved by one motion. There will be no separate discussion of these items unless a member
of the Council or audience requests otherwise, or if staff has requested a change under Adoption of the
Agenda, in which case the item will be removed for separate consideration. Any item so removed will be
taken up following the motion to approve the Consent Agenda.

Consent Items Recommended Action

3. Warrant Registers Receive and file
4. Second Reading of Ordinance No. 230-2019 Hold second reading, read by title only,
Requiring Registration of Vacant, Abandoned waiver further reading and adopt
or Foreclosed Commercial Buildings ordinance
5. Minutes of the April and May Meetings Receive and file
6. Minutes of the May 8, 2019 Lake County
Vector Control District Board Meeting Receive and file
7. Used Oil Payment Program Application by
County of Lake By motion, authorize the City Manager to
submit a Letter of Authorization for the
Regional Used Oil Payment Program to
the County of Lake
8. Consideration of Updates to City Salary Adopt Updates to the City Salary
Schedule Schedule
9. Consideration of a Resolution Rescinding
Resolution No. 2017-34: Adopting the Code Adopt resolution to rescind Resolution
Enforcement Division Policy and Procedure 2017-34
Manual; Resolution No. 2019-31

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 10. Consideration of Resolution 2019 - 32 to Adopt Resolution 2019 – 32
authorize the City Manager to execute all
Master Agreements, Program Supplemental
Agreements, Fund Exchange Agreements,
Fund-Transfer Agreements and/or any
amendments for Federal and/or State funded
Transportation Projects

PUBLIC HEARING:
Notice to the Public
The City Council, when considering the matter scheduled for hearing, will take the following actions:
1. Open the Public Hearing
2. Presentations by Staff
3. Presentation by Applicant or Appellant (if applicable)
4. Accept Public Testimony
5. Applicant or Appellant Rebuttal Period (if applicable)
6. Close the Public Hearing
7. Council Comments and Questions
8. Council Action
Once the hearing is closed, no further public comment will be taken. If you wish to challenge in court
any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to
raising only those issues, which you, or someone else, raised orally at the public hearing or in written
correspondence received by the city at or before the public hearing.

Public hearings listed for continuance will be continued as noted and posting of this agenda serves as
notice of continuance. Any matter not noted for continuance will be posted separately.

BUSINESS:
11. Discussion and Direction Regarding the Purchase of a Street Sweeper
Recommended Action: Provide direction to staff

12. Consideration of Designation of Voting Delegates and Alternate(s) For the League of California
Cities Annual Conference in October
Recommended Action: Motion to designate voting delegate and alternate(s)

13. Discussion and Possible Direction Regarding City Response Related to PG&E’s Public Safety Power
Shutdowns
Recommended Action: Discuss with possible direction to staff

CITY MANAGER AND COUNCILMEMBER REPORTS

FUTURE AGENDA ITEMS
CLOSED SESSION:
(1) CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to Government Code Section 54957.6: Agency
Designated Representative: City Manager Alan Flora; Employee Organizations: Clearlake

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Management/Confidential Employees, Clearlake Police Officer Association, Clearlake Municipal
Employees Association and Clearlake Middle Management Association.
(2) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION: (Government Code 54956.9) – City of
Clearlake v. PG&E Corporation, et al., Case No. CV 1:17-CV-419398, Lake County Superior Court

ANNOUNCEMENT OF ACTION(S) FROM CLOSED SESSION

ADJOURNMENT
AMERICANS WITH DISABILITY ACT (ADA) REQUESTS
If you need disability-related modification or accommodation, including auxiliary aids or services, to
participate in this meeting, please contact Melissa Swanson, City Clerk, at the Clearlake City Hall, 14050
Olympic Drive, Clearlake, California 95422, phone (707) 994-8201, ext. 106, or via email at
mswanson@clearlake.ca.us at least 72 hours prior to the meeting, to allow time to provide for special
accommodations.

AGENDA REPORTS
Staff reports for each agenda item are available for review at City Hall located at 14050 Olympic Drive
during normal business hours. Members of the public are invited to come and comment on any item
under discussion.
Any writings or documents pertaining to an open session item provided to a majority of the City Council
less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter
at City Hall located at 14050 Olympic Drive during normal business hours.

POSTED: June 24, 2019

BY:
_____________________________
Melissa Swanson, Administrative Services Director/City Clerk

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Item 3
CITY OF CLEARLAKE
CITY COUNCIL STAFF REPORT
MEETING OF: June 27, 2019

Agenda Item No. 4

Subject: Second Reading of Ordinance No. 230-2019 Date: June 24, 2019
Requiring Registration of Vacant, Abandoned or
Foreclosed Commercial Buildings
Reviewed & Approved:

From: Melissa Swanson, Administrative Services

Director/City Clerk
Recommended Action: Hold second reading of Ordinance No. 230-2019 by title only, waive
further reading, and adopt ordinance

ISSUE STATEMENT AND DISCUSSION:

On June 13, 2019, Council held the first reading of Ordinance No. 230-2019. Staff is
recommending holding the second reading and adoption of the ordinance.

Attached is the staff report from the June 13th reading.

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CITY OF CLEARLAKE
CITY COUNCIL STAFF REPORT
MEETING OF: June 13, 2019

Agenda Item No.

Subject: Public Hearing and Adoption of Ordinance Date: June 7, 2019

Amending the Clearlake Municipal Code Related
to Vacant Commercial Buildings and the Boarding
of Buildings Reviewed & Approved:

From: Andrew White, Chief of Police

Crystal V. Hodgson, Deputy City Attorney

Recommended Action: Hold a Public Hearing and first reading of Ordinance No. 230-2019:
AN ORDINANCE ADDING A NEW SECTION 9-5 TO THE CLEARLAKE
MUNICIPAL CODE RELATING TO THE VACANT COMMERICAL
BUILDINGS AND THE BOARDING OF BUILDINGS, read by title only
and set second reading for the June 27, 2019 meeting.

ISSUE STATEMENT AND DISCUSSION:

There are numerous vacant commercial buildings (“buildings”) in the city and vacant buildings
are a major cause and source of blight, especially when the owner fails to actively maintain and
manage the building. Vacant buildings, whether boarded, substandard, unkempt or long-term
vacant discourage economic development, hinder the appreciation of property values and have
a detrimental impact on the economic viability of commercial areas.

Vacant buildings can be an attractive nuisance to children, a harborage for rodents, an

increased fire hazard and invite criminal activity, such as squatting, vandalism and dumping.
These activities and the eyesore of boarded, substandard and unkempt vacant buildings
deter would-be customers from the area and negatively impact surrounding neighborhoods
and operating businesses.

Even one vacant commercial building that is not actively and well maintained and managed
can be the core and cause of spreading blight. A long-term vacant commercial building, even
in the absence of code violations, is detrimental to the health, safety and welfare of the
community and contrary to the intended property use.
Vacant buildings require more frequent monitoring by code enforcement, police and building
staff. This is a disproportionate use of resources that diverts staff time and resources away from
addressing other issues in the community and results in a greater cost to the City. These costs
should be borne by the property owner and not the community-at-large.

Vacant Commercial Building Registration Program

The proposed ordinance establishes a vacant commercial building registration program. The
program requires the registration of a building within 10 days after it has been vacant for 30
consecutive days or within 10 days after a notice of default has been recorded. The registration
process requires certain information be provided, to include:

1. Identification and contact information for the property owner.

2. Description of how the property has been secured against unauthorized entry.
3. The expected period of vacancy and plans for the property, including plans to rehabilitate,
maintain, sell or demolish the property.
4. An inspection of the premises by an approved individual or firm attesting to the condition
of the property.
5. Contact information for the person or firm responsible for maintenance of the premises.

The initial registration fee is $100 plus $12.50 per month until July 1 (pro-rated). The penalty for
failing to register after notice by an enforcement official is set at $500 for the first violation and
$1,000 for every 30 days the property remains unregistered.

The ordinance requires the following for buildings subject to registration:

1. The posting of a sign at the building that provides the name and phone number of the
owner or agent responsible for inspections and, for foreclosures, the contact information
for the lender.
2. Liability insurance for the property in the amount of $1,000,000 except as approved by
the city manager.
3. The building must be secured from trespassers in accordance with the provisions of the
ordinance, including all doors and windows, and at the discretion of the enforcement
official, the building may be required to have lighting at all entrances and exits.
4. Monthly inspections by the owner or their agency and submission of an inspection report
within 10 days to the Police Department. The frequency of submissions can be reduced
to quarterly in specified circumstances for compliant properties.

The ordinance generally prohibits a commercial building from remaining vacant for more than 30
days with two exceptions. One exception is if the building is the subject of an active permit for
repair or rehabilitation and is progressing diligently. A second exception is if the building complies
with the municipal code, does not contribute to blight, is ready for occupancy and (1) is being
offered for sale, lease or rent or (2) is being actively monitored and maintained as specified.

Vacant Nuisance Properties

The ordinance provides for a monitoring fee of $200 per month for buildings deemed to be a
continuing public nuisance. A building is deemed a continuing public nuisance if the property has
been issued 3 administrative citations for public nuisance conditions and all conditions have not
been abated at the time of determination.

The ordinance additionally imposes a response fee of $50 when an enforcement official responds
to a vacant building subject to registration, determines a code violation exists and issues an
administrative citation for the violation.

Boarding Permit

The ordinance prohibits boarding of commercial buildings without a permit and sets forth a
process to obtain such permit along with standards for boarding and securing a building. The
standards include a requirement that boarded openings are painted to minimize the blight and
requires cleaning the property of all trash and debris from the interior of the property to prevent
a hindrance to public safety personnel who may enter the building while it is vacant. It further
prohibits long term boarding beyond six months without demonstrating good cause as defined.
The boarding permit fee is $150.

Staff recommends the City Council hold a public hearing regarding the proposed ordinance,
conduct a first reading by title only and set the second reading for the next regular City Council
meeting.

FINANCIAL AND/OR POLICY IMPLICATIONS:

The cost to implement this ordinance is not expected to require funding beyond what is budgeted
and what will be recovered through the assessment of any fees. While the fines may generate
revenue, the goal is compliance, therefore, it is not recommended to budget additional revenues
at this time.

The ordinance will support the following Council adopted goals: Make Clearlake a Visibly Cleaner
City, Make Clearlake a Statistically Safer City, Improve the Image of Clearlake, Update Policies &
Procedures to Current Government Standards, and City Policies Will Support Economic
Development.
 MINUTES OF PREVIOUS MEETING

May 8, 2019 Item 6

The regular monthly meeting of the Board of Trustees of the Lake County
Vector Control District was called to order at 1:47 P.M. by President
Giambruno.

Board Present: Rob Bostock, Curt Giambruno, Chuck Leonard, and George
Spurr.

Absent: Ron Nagy (excused).

District Personnel: Jamesina Scott, Ph.D., Manager and Research Director

and Ms. Jacinda Franusich, Office Manager.

Guests: None.

Citizen’s Input: None.

Agenda additions/Deletions: None.

Approve Minutes of April 10, 2019 Regular Meeting

Mr. Leonard moved to approve the minutes of the April 10, 2019 Regular
Meeting with a correction to include check numbers 18415-18416 making
the total expenditures for April $100,273.55. Mr. Spurr seconded the motion.
Motion carried unanimously.

Research Report
Dr. Scott reported on vectorborne disease activity. No West Nile virus (WNV)
activity has been reported in Lake County in 2019.

In the rest of California, West Nile virus has been detected in one dead bird
in San Diego and in one mosquito sample from Orange County.

No WNV or other arbovirus activity has been reported in the rest of the United
States in 2019.

Dr. Scott reported on adult biting fly activity. Carbon dioxide-baited traps
were set in Kelseyville, Lakeport, Lower Lake, and Upper Lake. Among the
mosquito species collected were Aedes sierrensis, Aedes increpitus, and
Culex tarsalis.

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New Jersey light traps were set near Borax Lake and in the Reclamation in
April. Among the mosquito species collected were Aedes sierrensis, Culex
tarsalis, and Aedes increpitus.

Dr. Scott reported on tick testing. Fifteen Ixodes pacificus ticks that Lake
County residents removed from themselves have been submitted to the
Sonoma County Public Health Laboratory for testing for Borrelia burgdorferi.
All the ticks were negative.

Dr. Scott reported on Clear Lake gnat, Chironominae, and Tanypodinae

surveillance in Clear Lake. In the Upper Arm, Clear Lake gnat numbers
increased from 0.07 larvae per dredge in March to 0.11 larvae per dredge in
April. Chironominae numbers decreased from 25.68 larvae per dredge in
March to 21.04 larvae per dredge in April. Tanypodinae numbers decreased
from 4.21 larvae per dredge in March to 1.07 larvae per dredge in April.

Operation Report
The rain gauge at the LCVCD office in Lakeport received 0.51 inches of rain
in April. Total rainfall for the season is 36.83 inches.

On April 1, the level of Clear Lake was 9.85 feet on the Rumsey Gauge. The
lake level was 7.68 feet by the end of April.

The District completed 435 service requests in April. Two hundred thirty-one
service requests were submitted through the District’s website in April.

On April 11, Melissa Yoshimizu, the District’s assigned Biologist with the
California Department of Public Health-Vectorborne Disease Section,
conducted the District’s biennial compliance inspection. Dr. Yoshimizu found
that the District is in compliance, and complimented the staff on clean and
well-organized vehicles and pesticide storage facility.

On April 12, District Manager Jamesina Scott and Vector Biologist Michelle
Koschik represented the District at the Lakeport Library Children’s Story
Hour.

On April 16, Ms. Koschik and Vector Control Operator Brad Hayes
represented the District at the Woodland Community College Earth Day
Celebration.

4
Ms. Koschik represented the District at the Lake County Children’s Museum
of Art and Science Carnival at the Clearlake Community Center in the City
of Clearlake on April 27.

On May 4, the District will participate in the Lake County Land Trust Art and
Nature Day at the Rodman Preserve and Nature Center.

The District received its order of Tick Keys, a tick removal device. They will
be given out to residents who bring in ticks for identification.

On April 2, Dr. Scott attended the Mosquito and Vector Control Association
of California Spring Committee and Board Meetings in Sacramento. Dr.
Scott chairs the Integrated Vector Management and Reeves New
Investigator Award Committees, and serves on the Vectors and Vectorborne
Diseases Committee.

Board Consideration of a Contract for Services with the Middletown

Rancheria of Pomo Indians
As of this meeting a contract was not available for Board consideration.
However, the Board authorized the District Manager to move forward with
adult mosquito treatments on Rancheria property while the contract is being
completed.

Adopt a Proposed Lake County Vector Control District Budget for FY

2019-2020
After some discussion, Mr. Leonard moved to approve the Proposed Budget
for FY 2019-2020. Mr. Spurr seconded the motion. Motion carried
unanimously.

Approve Budget Transfers

Mr. Leonard moved to approve the budget transfer from 90.91 Contingencies
in the amount of $2,000 to 17.00 Equipment Maintenance for $1,000 and
22.70 Office Supplies for $1,000. Mr. Bostock seconded the motion. Motion
carried unanimously.

Approval of Checks for the Month of May 2019

Mr. Spurr moved to approve Check Nos. 18417-18461 for the month of May
2019 in the amount of $53,025.99. Mr. Leonard seconded the motion.
Motion carried unanimously.

Other Business
No other business was discussed.

5
Announcement of Next Regular Board Meeting
The next regular meeting of the Board of Trustees of the Lake County Vector
Control District will be at 1:30 P.M. on June 12, 2019 in the LCVCD Board
Room, 410 Esplanade, Lakeport, CA 95453.

Mr. Spurr moved to adjourn the meeting. Mr. Bostock seconded the motion.
There being no other business the meeting was adjourned by President
Giambruno at 2:34 P.M.

Respectfully submitted,

Ronald Nagy
Secretary

6
CITY OF CLEARLAKE
CITY COUNCIL STAFF REPORT
MEETING OF: June 27, 2019
Agenda Item No. 7

Subject: Used Oil Payment Program Application by Date: June 24, 2019
County of Lake

Reviewed & Approved:

From: Melissa Swanson, City Clerk

Recommended Action: By motion, authorize the City Manager to submit a Letter of

Authorization for the Regional Used Oil Payment Program to the
County of Lake

ISSUE STATEMENT AND DISCUSSION:

The Used Oil Recycling Program, funded by a grant from CalRecycle, develops and promotes
alternatives to the illegal disposal of used oil by establishing a statewide network of collection
opportunities and undertaking outreach efforts to inform and motivate the public to recycle
used oil.

The Used Oil Payment Program (OPP) allows for payment for used oil and filters as it is
collected at various sites in the county. There are several used oil/filter drop off sites around
the lake. Several years ago, the County of Lake received grant funding to purchase collection
containers for businesses and fire departments that wanted to participate in being a county-
wide collection site. With this grant, the County of Lake will provide educational flyers and ads
to promote appropriate disposal of used oil/filters for all Lake County residents.

FINANCIAL AND/OR POLICY IMPLICATIONS:

The City of Clearlake has partnered with the County of Lake on this grant since at least 2010.
There are no financial implications to the City.

STRATEGIC PLAN IMPLEMENTATION:

This program will help the City to implement Strategic Plan Goal #1 to Make Clearlake a Visibly
Cleaner City by helping to keep used oil from being dumped.

ATTACHMENT: Letter of Authorization

 City of Clearlake
14050 Olympic Drive, Clearlake, California 95422
(707) 994-8201 Fax (707) 995-2653

June 27, 2019

RE: Letter of Authorization

As City Manager of City of Clearlake, I am authorized to contractually bind the City of Clearlake. Pursuant
to this authority, I hereby authorize the County of Lake to submit a regional Used Oil Payment Program
(OPP10) application and act as a Lead Agency on behalf of the City of Clearlake. The County of Lake is
hereby authorized to execute all documents necessary to implement and secure payment under the
OPP10 Grant.

___________________________

Alan Flora, City Manager

CITY OF CLEARLAKE

CITY COUNCIL STAFF REPORT

MEETING OF: June 27, 2018

Agenda Item No. 8

Subject: Consideration of Updates to Date: June 20, 2018

City Salary Schedule

Reviewed & Approved:

From: Alan D. Flora, City Manager

Recommended Action: Adopt Updates to the City Salary Schedule

ISSUE STATEMENT AND DISCUSSION:

An updated Management Employees Classification and Benefit Plan was adopted by the Council
in July of 2017. According to Section 6-2.1 Salary Adjustments of the Management/Confidential
Employees Classification and Benefit Plan (MBP), “Management Employees shall receive a salary
adjustment each July 1st. The salary adjustment shall take into consideration the March to March
U.S. All Urban Cities Consumer Price Index, equity adjustments based on the labor market, and
the financial condition of the City.” The Consumer Price Index reflects a March 2018 to March
2019 increase of 1.9%. Staff recommends a 1.9% adjustment effective July 1, 2019. The Clearlake
Municipal Employees Association (CMEA) is scheduled for a 2% increase effective July 1, 2019
pursuant to their MOU. The other bargaining groups, Clearlake Police Officers Association, and
Middle Management Association are currently negotiating new agreements with the City.

FINANCIAL AND/OR POLICY IMPLICATIONS:

The recommended salary increases for the Management group and CMEA’s previously
negotiated cost of living adjustments have been included in the FY 2019-20 Budget.

RECOMMENDED ACTIONS:

Staff recommends Council take the following actions:

1. Approve the City of Clearlake Salary Schedule

1
ATTACHMENTS:
1. Management/Confidential Employees’ Classification and Benefit Plan
2. Proposed City of Clearlake Salary Schedule

2
 CHAPTER 6

MANAGEMENT EMPLOYEES
CLASSIFICATION AND BENEFIT PLAN
SECTION 6

CHAPTER 6 ................................................................................................................................................... 2
SECTION 6.1 CLASSIFICATION PLAN ................................................................................................ 2
Section 6-1.1 Classification Plan, Management ..................................................................................... 2
SECTION 6-2 BENEFIT PLAN ............................................................................................................... 2
Section 6-2.1 Salary Adjustments .......................................................................................................... 2
Section 6-2.2 Longevity Pay .................................................................................................................. 2
Section 6-2.3 Medical/Dental/Vision and Life Insurance ...................................................................... 3
Section 6-2.4 Retirement Contribution ................................................................................................... 3
Section 6-2.5 Executive Leave Account................................................................................................. 3
Section 6-2.6 Sick Leave ........................................................................................................................ 4
Section 6-2.7 Unused Sick Leave Conversion.........................................................................................4
Section 6-2.8 Sick Leave Incentive ........................................................................................................ 4
Section 6-2.9 Vacation ........................................................................................................................... 5
Section 6-2.10 Holidays ......................................................................................................................... 6
Section 6-2.11 Bereavement Leave ........................................................................................................ 6
Section 6-2.12 Mileage Reimbursement ................................................................................................ 6
Section 6-2.13 Legal Representation ...................................................................................................... 7
Section 6-2.14 Disability Plan ................................................................................................................ 7
Section 6-2.15 Tuition and Books...................................................................................................... .....7
Section 6-2.16 Disciplinary Action ......................................................................................................... 7
Section 6-2.17 Conflicts ......................................................................................................................... 7

1
 CHAPTER 6

MANAGEMENT/CONFIDENTIAL EMPLOYEES
CLASSIFICATION AND BENEFIT PLAN
SECTION 6

SECTION 6.1 CLASSIFICATION PLAN

Section 6-1.1 Classification Plan, Management: The following Classification are

considered “Management” employees:

CITY MANAGER
ASSISTANT CITY MANAGER
ADMINISTRATIVE SERVICES DIRECTOR/CITY CLERK
CHIEF OF POLICE
COMMUNITY DEVELOPMENT DIRECTOR
CITY ENGINEER
DIRECTOR OF PUBLIC WORKS
DIRECTOR OF FINANCE
POLICE CAPTAIN
POLICE LIEUTENANT

SECTION 6-2 BENEFIT PLAN

Section 6-2.1 Salary Adjustments:

Management Employees shall receive a salary adjustment each July 1st. The salary
adjustment shall take into consideration the March to March U.S. All Urban Cities
Consumer Price Index, equity adjustments based on the labor market, and the financial
condition of the City. (Res 28-2007)

Section 6-2.2 Longevity Pay:

The City will provide a longevity payment to all sworn and non-sworn unit employees
based on the following schedule:

Completion of Years of Service % of Salary Longevity Payment

5 1.0%
6 1.5%
7 2.0%
8 2.5%
9 3.0%
10 3.5%

2
 11 4.0%
12 4.5%
13 5.0%
14 5.5%
15 6.0%

(Res 97-04 and 2009-50)

Section 6-2.3 Medical/Dental/Vision and Life Insurance: The City will provide one
hundred (100%) of the monthly premium for the employ and dependents including a
$20,000 life insurance policy for each non-safety employee and $20,000 for each safety
employee with an option for the employee to purchase an additional $10,000 policy.
(Res 2017-45)

Section 6-2.4 Retirement Contribution: All employees shall pay 100% of the
employee’s share of the Public Employees Retirement System (Res 2017-45).

The City shall maintain a deferred compensation plan of the City’s choice for employee’s
voluntary participation in said plan.
(Res 86-108, Res 93-79)

The City agrees to deposit the equivalent of five percent (5%) of the Public Works
Director’s gross salary into a deferred compensation plan of the City’s choice. The
investment option and ownership shall be vested with the Public Works Director. (Res
2009-44)

Section 6-2.5 Executive Leave Account: The City shall establish an executive leave
account for management employees. Effective July 1, 2002, executive leave shall be
earned and credited to the employee’s executive leave account as follows:

a) For the period of January 1st through June 30th of each year forty (40) hours of
executive leave shall be earned and shall be credited to the employee’s executive
leave account on January 1st.

b) For the period of July 1 through December 31 of each year, an additional forty
(40) hours of executive leave shall be earned and shall be credited to the
employee’s executive leave account on July 1st.

c) Executive leave during the first six months of employment shall be pro-rated
based upon the date of commencement of employment.

Unused executive leave may be accrued up to a maximum of twice the number of hours
earned annually. (Res 86-108, Res 02-40)

Unused executive leave may be paid out up to forty (40) hours per calendar year (Res
2017-45).

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Section 6-2.6 Sick Leave: Each employee shall accrue sick leave at the rate of eight hours
per month which shall be placed in a sick leave account for each employee. (Res 86-108)

Section 6-2.7 Unused Sick Leave Conversion: The City will modify its contract with the
Public Employees Retirement System (PERS) to allow management employees to
convert unused sick leave to service credit upon retirement (Res 2009-50).

Section 6-2.8 Sick Leave Incentive:

(a) Management and confidential employees who have an accrued sick leave
account balance on June 30th of not less than 192 hours of sick leave shall be
eligible to receive benefits during the subsequent fiscal year under the Annual
Sick Leave Incentive Program.

On July 1st of each year the unused portion of sick leave accrued during the
previous fiscal year which is in excess of eight (8) days, but not to exceed thirty
(32) hours, shall be placed in the Annual Sick Leave Incentive Program. Eligible
employee may elect to:

1. receive pay-off of that portion of unused sick leave which has been
placed in the Annual Sick Leave Incentive Program up to the
maximum of thirty (32) hours; or

2. convert said unused sick leave which has been placed in the Annual Sick
Leave Incentive Program to vacation leave up to the maximum of thirty
(32) hours; or

3. return said unused sick leave which has been placed in the Annual
Sick Leave Incentive Program said unused leave to the employee's
sick leave account.

(b) Employees who have:

1) completed 20 years of service with the City of Clearlake; and

2) have a minimum balance of 1,000 hours of accrued unused sick leave;
and
3) who separate from employment for any reason except termination for
cause shall upon separation from employment with the City receive
sick leave pay-off of one-hundred (100%) percent of the accrued
unused sick leave balance that is in excess of 1,000 hours up to a
maximum of 500 hours of sick leave pay-off.

At the City’s sole discretion, sick leave pay-off may be paid to the employee spread
over a period of up to three (3) fiscal years. Whenever sick leave payment is not
paid in full at the time of separation, sick leave payment shall not be subject to

4
 interest and payments shall be dispersed to the employee at a minimum rate of one-
third (1/3) of the total amount of sick leave pay due the employee with the first
payment to be made upon separation from employment with the City and each
subsequent payment to be made on the anniversary date of separation. (Res 86-
108, Res 93-79, Res 02-40)

Section 6-2.9 Vacation: Effective January 1, 1997, each employee covered under this
benefit plan shall earn vacation leave with pay as follows:

Years of Service Vacation Hours Per Year

0 - 2 yrs 96
2- 3 100
4 104
5 108
6 112
7 116
8 120
9 124
10 128
11 132
12 136
13 140
14 144
15 148
16 152
17 156
18 160
19 164
20 168

An employee may accumulate unused vacation leave up to a maximum of twice the

number of days due annually. Under extraordinary circumstances and when the best
interest of the City so requires, the City Manager may permit a temporary accumulation
of vacation leave in excess of the maximum accrued. (Res 86-108, Res 93-79, Res 97-04)

5
Section 6-2.10 Holidays: The following holidays shall be observed:

New Years Day ---- January 1st

Martin Luther King's Birthday -- Third Monday in January
Washington's Birthday -- Third Monday in February
Memorial Day -- Last Monday in May
Independence Day -- July 4th
Labor Day -- 1st Monday in September
Veteran's Day -- November 11th
Thanksgiving Day - 4th Thursday in November
Day after Thanksgiving Day
Christmas Eve
Christmas Day
New Years Eve

(Res 86-108)

Section 6-2.11 Bereavement Leave: An employee shall receive five (5) days bereavement
leave due to death of his or her parent, step-parent, mother-in-law, father-in-law, spouse,
child, step child, adopted child, grandchild, grandparent, sister, brother, sister-in-law,
brother-in-law, or the death of any person residing in the immediate household of the
employee at the time of death. (Res 86-108)

Section 6-2.12 Mileage Reimbursement:

a) Effective immediately, except for the Chief of Police, Police Captain and
Police Lieutenant, management employees shall receive $200 per month
vehicle allowance unless otherwise provided for under the terms and
conditions of an employment contract.

b) The Chief of Police shall have personal use of a City vehicle.

c) The Police Captain and Police Lieutenant shall have use of a city vehicle
during the course of conducting business or events which arise as a result of
city employment. The Police Captain and Police Lieutenant may have the
privilege of a city vehicle while traveling to and from work of the Clearlake
Police Department subject to approval by the City Manager.

d) The Public Works Director shall have the use of a City vehicle during the
course of conducting business or events which arise as a result of City
employment. The vehicle may be used while traveling to and from work
subject to approval of the City Manager. (Res 2009-44)

Benefits provided pursuant to provisions of this section shall be subject to applicable

State and Federal taxes. (Res 86-108, Res 00-96, Res 02-40)

6
Section 6-2.13 Legal Representation: The City will provide legal defense of its public
employees pursuant to requirements set forth in Part 7 of the California Government
Code commencing with Section 995. (Res 86-108, Res 02-40)

Section 6-2.14 Disability Plan: City shall provide a disability indemnity plan either
through State Disability and/or a private plan. The type of plan shall be at the sole
discretion of the City, however, benefits provided under said plan shall not be less than
the benefits provided under the State Disability Plan. (Res 86-108, Res 02-40)

Section 6-2.15 Tuition and Books: The City will reimburse management and
confidential employees up to $600 per year for the cost of educational classes and books
to encourage higher education, subject to the approval of the City Manager (Res 2009-
50).

Section 6-2.16 Disciplinary Action: Disciplinary action of management and confidential

employee shall be subject to the disciplinary procedures set forth in the Personnel Rules
of the City of Clearlake unless otherwise provided for under the terms and conditions of
an “at-will” employment contract.
(Res 02-40)

Section 6-2.17 Conflicts: In the event that any of the provisions of this agreement conflict
with those contained within a personal employment contract, the terms of the contract
shall take precedent. (Res 02-40)

(Res 86-108) November 17, 1986

(Res 87-04) January 5, 1987
(Res 87-75) September 8, 1987
(Res 93-79) September 14, 1993
(Res 97-04) January 9, 1997
(Res 99-34) July 22, 1999
(Res 99-60) November 18, 1999
(Res 02-40) June 27, 2002
(Res 28-2007) June 28, 2007
(Res 2009-44) September 24, 2009
(Res 2009-50) October 22, 2009
(Res 2017-45) July 13, 2017

Codified and updated through July 13, 2017

7
City of Clearlake
FY 2019-20 Salary Schedule
Proposed June, 27, 2019
MONTHLY (Payroll Base) ANNUAL HOURLY (Payroll Input)
Position UNIT RANGE A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step A Step B Step C Step D Step E Step
Maintenance Worker I CMEA 11 2,034.46 2,136.18 2,242.99 2,355.14 2,472.90 24,413.54 25,634.21 26,915.92 28,261.72 29,674.81 11.7373 12.3241 12.9403 13.5874 14.2667
Office Worker CMEA 11 2,034.46 2,136.18 2,242.99 2,355.14 2,472.90 24,413.54 25,634.21 26,915.92 28,261.72 29,674.81 11.7373 12.3241 12.9403 13.5874 14.2667
Office Assistant I CMEA 13 2,083.00 2,187.15 2,296.51 2,411.34 2,531.90 24,996.04 26,245.84 27,558.13 28,936.04 30,382.84 12.0173 12.6182 13.2491 13.9116 14.6071
Kennel Technician CMEA 16 2,241.83 2,353.92 2,471.61 2,595.20 2,724.96 26,901.93 28,247.03 29,659.38 31,142.35 32,699.46 12.9336 13.5803 14.2593 14.9723 15.7209
Office Assistant II CMEA 19 2,411.33 2,531.90 2,658.49 2,791.42 2,930.99 28,935.97 30,382.77 31,901.91 33,497.00 35,171.85 13.9115 14.6071 15.3375 16.1043 16.9095
Maintenance Worker II CMEA 23 2,619.93 2,750.93 2,888.47 3,032.90 3,184.54 31,439.17 33,011.13 34,661.69 36,394.77 38,214.51 15.1150 15.8707 16.6643 17.4975 18.3724
Facilities Maintenance Worker II CMEA 23 2,619.93 2,750.93 2,888.47 3,032.90 3,184.54 31,439.17 33,011.13 34,661.69 36,394.77 38,214.51 15.1150 15.8707 16.6643 17.4975 18.3724
Office Assistant/Secretary CMEA 25 2,791.42 2,930.99 3,077.54 3,231.42 3,392.99 33,497.09 35,171.94 36,930.54 38,777.06 40,715.92 16.1044 16.9096 17.7551 18.6428 19.5750
Account Clerk CMEA 27 2,930.99 3,077.54 3,231.42 3,392.99 3,562.64 35,171.88 36,930.48 38,777.00 40,715.85 42,751.65 16.9096 17.7550 18.6428 19.5749 20.5537
Code Enforcement Technician CMEA 27 2,930.99 3,077.54 3,231.42 3,392.99 3,562.64 35,171.88 36,930.48 38,777.00 40,715.85 42,751.65 16.9096 17.7550 18.6428 19.5749 20.5537
Grants Technician CMEA 27 2,930.99 3,077.54 3,231.42 3,392.99 3,562.64 35,171.88 36,930.48 38,777.00 40,715.85 42,751.65 16.9096 17.7550 18.6428 19.5749 20.5537
Planner, Technician CMEA 27 2,930.99 3,077.54 3,231.42 3,392.99 3,562.64 35,171.88 36,930.48 38,777.00 40,715.85 42,751.65 16.9096 17.7550 18.6428 19.5749 20.5537
Secretary/Permit Technician CMEA 27 2,930.99 3,077.54 3,231.42 3,392.99 3,562.64 35,171.88 36,930.48 38,777.00 40,715.85 42,751.65 16.9096 17.7550 18.6428 19.5749 20.5537
Maintenance Worker III CMEA 30 3,152.53 3,310.16 3,475.67 3,649.45 3,831.93 37,830.41 39,721.93 41,708.03 43,793.43 45,983.10 18.1877 19.0971 20.0519 21.0545 22.1073
Support Services Technician I CMEA 30 3,152.53 3,310.16 3,475.67 3,649.45 3,831.93 37,830.41 39,721.93 41,708.03 43,793.43 45,983.10 18.1877 19.0971 20.0519 21.0545 22.1073
Building Inspector I CMEA 33 3,392.98 3,562.63 3,740.76 3,927.80 4,124.19 40,715.75 42,751.54 44,889.11 47,133.57 49,490.25 19.5749 20.5536 21.5813 22.6604 23.7934
Maintenance Worker, Senior CMEA 34 3,424.26 3,595.48 3,775.25 3,964.01 4,162.21 41,091.15 43,145.71 45,302.99 47,568.14 49,946.55 19.7554 20.7431 21.7803 22.8693 24.0128
Facilities Coordinator/Dep City Clerk CMEA 35 3,562.65 3,740.78 3,927.82 4,124.21 4,330.42 42,751.75 44,889.34 47,133.80 49,490.49 51,965.02 20.5537 21.5814 22.6605 23.7935 24.9832
Maintenance Worker, Lead CMEA 35 3,562.65 3,740.78 3,927.82 4,124.21 4,330.42 42,751.75 44,889.34 47,133.80 49,490.49 51,965.02 20.5537 21.5814 22.6605 23.7935 24.9832
Planner I, Assistant CMEA 35 3,562.65 3,740.78 3,927.82 4,124.21 4,330.42 42,751.75 44,889.34 47,133.80 49,490.49 51,965.02 20.5537 21.5814 22.6605 23.7935 24.9832
Building Inspector II CMEA 37 3,740.77 3,927.81 4,124.20 4,330.41 4,546.93 44,889.22 47,133.68 49,490.37 51,964.88 54,563.13 21.5814 22.6604 23.7934 24.9831 26.2323
Engineering Technician CMEA 46 4,660.59 4,893.62 5,138.31 5,395.22 5,664.98 55,927.13 58,723.49 61,659.66 64,742.64 67,979.78 26.8880 28.2324 29.6441 31.1263 32.6826

Animal Control Officer CPA 3,090.72 3,245.26 3,407.52 3,577.89 3,756.79 37,088.64 38,943.07 40,890.23 42,934.74 45,081.47 17.8311 18.7226 19.6588 20.6417 21.6738
Police Dispatcher CPA 23 3,114.93 3,270.68 3,434.21 3,605.92 3,786.22 37,379.16 39,248.12 41,210.52 43,271.05 45,434.60 17.9708 18.8693 19.8128 20.8034 21.8436
Support Services Tech CPA 27 3,173.58 3,332.26 3,498.87 3,673.82 3,857.51 38,082.96 39,987.11 41,986.46 44,085.79 46,290.08 18.3091 19.2246 20.1858 21.1951 22.2548
Community Service Officer CPA 27 3,173.58 3,332.26 3,498.87 3,673.82 3,857.51 38,082.96 39,987.11 41,986.46 44,085.79 46,290.08 18.3091 19.2246 20.1858 21.1951 22.2548
Police Officer II CPA 36 4,125.85 4,332.14 4,548.75 4,776.19 5,015.00 49,510.20 51,985.71 54,585.00 57,314.25 60,179.96 23.8030 24.9931 26.2428 27.5549 28.9327
Code Enforcement Officer I CPA 29 3,017.20 3,168.06 3,326.46 3,492.79 3,667.43 36,206.40 38,016.72 39,917.56 41,913.43 44,009.11 17.4069 18.2773 19.1911 20.1507 21.1582
Code Enforcement Officer, Senior CPA 33 3,326.45 3,492.77 3,667.41 3,850.78 4,043.32 39,917.40 41,913.27 44,008.93 46,209.38 48,519.85 19.1911 20.1506 21.1581 22.2160 23.3269
Code Supervisor/Building Inspector CPA 45 4,457.78 4,680.67 4,914.70 5,160.44 5,418.46 53,493.36 56,168.03 58,976.43 61,925.25 65,021.51 25.7180 27.0039 28.3541 29.7718 31.2603
Police Investigator P/T hourly 28.3600

Admin Assistant M&C 50 5,043.80 5,295.99 5,560.78 5,838.82 6,130.76 60,525.54 63,551.82 66,729.41 70,065.88 73,569.18 29.0988 30.5538 32.0814 33.6855 35.3698
Public Works Superintendent M&C 60 6,437.31 6,759.17 7,097.13 7,451.99 7,824.59 77,247.70 81,110.08 85,165.59 89,423.87 93,895.06 37.1383 38.9952 40.9450 42.9922 45.1419
Admin. Services Dir./City Clerk M&C 62 6,759.17 7,097.13 7,451.98 7,824.58 8,215.81 81,110.04 85,165.54 89,423.81 93,895.01 98,589.76 38.9952 40.9450 42.9922 45.1418 47.3989
Police Lieutenant M&C 64 7,097.13 7,451.99 7,824.59 8,215.82 8,626.61 85,165.57 89,423.85 93,895.05 98,589.80 103,519.29 40.9450 42.9922 45.1418 47.3989 49.7689
City Engineer M&C 65 7,270.24 7,633.75 8,015.44 8,416.21 8,837.02 87,242.87 91,605.01 96,185.26 100,994.52 106,044.25 41.9437 44.0409 46.2429 48.5551 50.9828
Public Works Director M&C 66 7,451.99 7,824.59 8,215.82 8,626.61 9,057.94 89,423.85 93,895.05 98,589.80 103,519.29 108,695.25 42.9922 45.1418 47.3989 49.7689 52.2573
Director of Finance M&C 67 7,633.74 8,015.42 8,416.19 8,837.00 9,278.85 91,604.84 96,185.08 100,994.34 106,044.05 111,346.25 44.0408 46.2428 48.5550 50.9827 53.5319
Police Captain M&C 68 7,824.59 8,215.81 8,626.61 9,057.94 9,510.83 93,895.02 98,589.77 103,519.26 108,695.22 114,129.99 45.1418 47.3989 49.7689 52.2573 54.8702
Assistant City Manager M&C 72 8,626.61 9,057.94 9,510.84 9,986.38 10,485.70 103,519.31 108,695.28 114,130.04 119,836.55 125,828.37 49.7689 52.2573 54.8702 57.6137 60.4944
Police Chief M&C CONTRACT 11,039.17 - - - - 132,470.00 - - - - 63.6875
City Manager M&C CONTRACT 12,032.69 - - - - 144,392.26 - - - - 69.4194

Records & Communication Officer MMA 43 4,734.12 4,970.83 5,219.37 5,480.34 5,754.35 56,809.44 59,649.91 62,632.41 65,764.03 69,052.23 27.3122 28.6778 30.1117 31.6173 33.1982
Public Works Supervisor MMA 46 4,973.19 5,221.85 5,482.94 5,757.09 6,044.94 59,678.28 62,662.19 65,795.30 69,085.07 72,539.32 28.6915 30.1261 31.6324 33.2140 34.8747
Police Sergeant MMA 45 5,137.30 5,394.17 5,663.87 5,947.07 6,244.42 61,647.60 64,729.98 67,966.48 71,364.80 74,933.04 29.6383 31.1202 32.6762 34.3100 36.0255

Y:\PERSONNEL & PAYROLL CLASSIFICATION\!Salary Schedules\!Salary schedule FY 19-20 rev 6.27.19

CITY OF CLEARLAKE
CITY COUNCIL STAFF REPORT
MEETING OF: June 27, 2019

Agenda Item No. 9

Subject: Consideration of a Resolution Rescinding Date: June 7, 2019

Resolution No. 2017-34: Adopting the Code
Enforcement Division Policy and Procedure
Manual; Resolution No. 2019-31 Reviewed & Approved:

From: Andrew White, Chief of Police

Recommended Action: Adopt resolution to rescind Resolution 2017-34

ISSUE STATEMENT AND DISCUSSION:

On May 25, 2017, the City Council passed a resolution adopting a policy and procedure manual
for the Code Enforcement Division. At the time, the division operated without formally adopted
policies and procedures. In 2018, the Code Enforcement Division was moved to the Police
Department where it is currently organized as a bureau in the Support Services Division.

Under the Clearlake Municipal Code and state law 1, the Chief of Police is responsible for
organizing and maintaining the Police Department and the direction and control of all functions
assigned to the department. The issuance of policies and procedures is a key component of
effectively carrying out these responsibilities.

The department has a comprehensive policy manual and corresponding daily training system that
provides on-going policy review through practical scenarios and test questions. This policy
manual is updated based on recommendations regarding best practices, case law updates and
statutory law from Lexipol, the policy management firm.

The manual adopted in Resolution 2017-34 is out-of-date due to the organizational move of the
code enforcement function to the Police Department and changes in ordinances, amongst
others. They also duplicate critical subject matter covered in the Police Department manual, such
as use of force. The conflicts and out-of-date content are problematic from an operational
perspective and in the event of litigation.

1
Government Code §38630
Staff recommends the City Council adopt the proposed resolution to rescind the adoption of the
manual. Applicable procedural components of the old manual will be updated and incorporated
into a procedure manual for the Code Enforcement Bureau.

FINANCIAL AND/OR POLICY IMPLICATIONS:

There is no financial impact.

The proposed action will support the following Council adopted goals: Make Clearlake a Visibly
Cleaner City, Improve the Image of Clearlake, Update Policies & Procedures to Current
Government Standards.
 RESOLUTION NO. 2019-31

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF CLEARLAKE RESCINDING RESOLUTION NO. 2017-34

WHEREAS, on May 25, 2017, the City Council adopted Resolution No. 2017-34 adopting the
Clearlake Code Enforcement Division Policy and Procedure Manual; and

WHEREAS, in 2018, the Code Enforcement Division was moved to the Police Department where
it is currently organized as a bureau in the Support Services Division; and

WHEREAS, under the Clearlake Municipal Code and California Government Code Section 38630,
the Chief of Police is responsible for organizing and maintain the Police Department and the
direction and control of all functions assigned to the department. The issuance of policies and
procedures is a key component of carrying out these responsibilities; and

WHEREAS, the Police Department has a comprehensive policy manual and corresponding daily
training system link to the manual and the manual is updated regularly based on
recommendations regarding best practices, case law updates and statutory law from Lexipol, the
policy management firm; and

WHEREAS, the manual adopted by Resolution No. 2017-34 is out-of-date and duplicative of
subject matter covered in the Police Department manual.

NOW, THEREFORE BE IT RESOLVED that the City Council hereby rescinds Resolution No. 2017-34
and directs the Chief of Police to update applicable procedural components of the manual into a
procedure manual for the Code Enforcement Bureau.

PASSED AND ADOPTED by the City Council of the City of Clearlake, County of Lake, State of
California, on this 27th day of June 2019, by the following vote:

AYES:
NOES:
ABSTAIN:
ABSENT:

ATTEST:______________________________ ________________________________
City Clerk Mayor
CITY OF CLEARLAKE
CITY COUNCIL STAFF REPORT
MEETING OF: June 27, 2019

Agenda Item No. 10

Subject: Consideration of Resolution 2019 - 32 to authorize Date: June 20, 2019
the City Manager to execute all Master
Agreements, Program Supplemental Agreements,
Fund Exchange Agreements, Fund-Transfer Reviewed & Approved:
Agreements and/or any amendments for Federal
and/or State funded Transportation Projects.

From: Adeline Brown, Engineer Tech

Recommended Action: By motion Adopt Resolution 2019 – 32

ISSUE STATEMENT AND DISCUSSION:

The City recently requested and was allocated $200,000 from the Local Partnership Program for
the City’s Burns Valley Civic Center Enhancement Project. The California Transportation
Committee approved the allocation on May 16, 2019.

To be able to be reimbursed for the project, The California Department of Transportation

Requires that the City submit a certified resolution that clearly identifies the representative(s)
who is authorized to sign on the City’s behalf as well as execute a program supplement with them
along with the submittal of the award package.

Fiscal Impact

Adoption of this resolution will allow the City Manager to authorize and execute all documents
necessary to ensure reimburse for this project. There are no policy implications and there is no
direct financial impact to the city from this action.

1
 CITY OF CLEARLAKE

RESOLUTION NO. 2019- 32

A RESOLUTION OF THE CITY OF CLEARLAKE AUTHORIZING THE CITY MANAGER TO EXECUTE MASTER
AGREEMENTS, PROGRAM SUPPLEMENTAL AGREEMENTS, FUND EXCHANGE AGREEMENTS AND/OR
FUND TRANSFER AGREEMENTS FOR FEDERAL AND/OR STATE FUNDED TRANSPORTATION PROJECTS

WHEREAS, the City of Clearlake is eligible to receive Federal and/or state funding for certain
transportation projects; and

WHEREAS, Master agreements, Program Supplemental Agreements, Fund Exchange Agreements

and/or Fund Transfer Agreements need to be executed with the California Department of
Transportation before such funds could be claimed; and

WHEREAS, the City of Clearlake would like to delegate authorization to execute these
agreements and any amendments thereto that the City Manager be authorized to execute all
Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund-
Transfer Agreements and/or any amendments thereto with the California Department of
Transportation.

NOW, THEREFORE, BE IT RESOLVED that the City of Clearlake City does hereby authorize the City
Manager to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange
Agreements, Fund-Transfer Agreements and/or any amendments for Federal and/or State
funded Transportation Projects.

PASSED AND ADOPTED this 27th day of June 2019 by the following vote:
AYES:
NOES:
ABSENT:

ABSTAIN:

__________________________________
Russ Cremer
Mayor
ATTEST:

____________________________________
Melissa Swanson
City Clerk

2
CITY OF CLEARLAKE
CITY COUNCIL STAFF REPORT
MEETING OF: June 27, 2019
Agenda Item No.

Subject: Discussion and Direction Regarding the Purchase Date: June 20, 2019
of a Street Sweeper

Reviewed & Approved:

From: Michael J. Baker, Superintendent

Recommended Action: Provide Direction to Staff

ISSUE STATEMENT AND DISCUSSION:

In May the City Council discussed a variety of potential equipment purchases for the Public Works
Department and expressed an interest in acquiring a street sweeper. The Council provided
direction to research the possibility of a purchase or lease of a new model, purchase of a used
model, and the opportunity for an expanded street sweeping program from Clearlake Waste
Solutions, which currently provides monthly street sweeping on several key City streets.

Staff requested quotes for a variety of used Street Sweeper Options

and new models that are on the market, Used Year Cost
including an electric hybrid version. It is very
Schwarze A4 Storm 2018 160,000
difficult to find a used sweeper that is Tymco 600 Air Street 2012 128,199
California Air Resources Board (CARB) New Year Cost
compliant, as they are sold very quickly once Global M4 Hybrid 2019 438,000
on the market. A summary of the identified Elgin Megawind 2019 310,778
options is included. Elgin Crosswind 2019 302,870
Tymco 600 Air Sweeper 2019 279,167
Additionally, staff talked to Clearlake Waste Tymco 435 Air Sweeper 2019 174,635
Solutions and they are willing to work with
the City in expanding the street sweeping services they currently offer the City. We expect to
have numbers on the additional costs of this program for the Council to review at the meeting.
RECOMMENDED ACTION:
Provide Direction to Staff.

1
CITY OF CLEARLAKE

CITY COUNCIL STAFF REPORT

MEETING OF: June 27, 2019

Agenda Item No. 12

Subject: Consideration of Designation of Voting Delegates Date: June 24, 2019

and Alternate(s) For the League of California
Cities Annual Conference in October
Reviewed & Approved:

From: Melissa Swanson, City Clerk

Recommended Action: Motion to designate ___________ as voting delegate, and

_____________ as alternate(s).

ISSUE STATEMENT AND DISCUSSION:

The League of California Cities’ Annual Conference is scheduled for October 16 – 18, 2019 in
Long Beach. At this meeting, the League membership considers and takes action on resolutions
that establish League policy.

In order to vote at the Annual Business Meeting, the City Council must designate a voting
delegate. In the event that the designated voting delegate is unable to serve in that capacity,
the Council may appoint up to two (2) alternates.

If any Council Member is planning to attend, it is prudent to appoint him or her as the delegate
and/or an alternate. We have not received the information on the issues coming up for vote
before the League delegates yet.

FINANCIAL AND/OR POLICY IMPLICATIONS:

None at this time. There may be policy implications in the future based on the issues coming
up for vote at the Annual Conference.
CITY OF CLEARLAKE
CITY COUNCIL STAFF REPORT
MEETING OF: June 27, 2019

Agenda Item No. 13

Subject: Discussion and Possible Direction Regarding City Date: June 22, 2019
Response Related to PG&E’s Public Safety Power
Shutdowns
Reviewed & Approved:

From: Alan D. Flora, City Manager

Recommended Action: Discuss and Provide Possible Direction to Staff

ISSUE STATEMENT AND DISCUSSION:

In response to (Pacific Gas & Electric) PG&E’s infrastructure being identified as a cause of various
wildfires within their territory over the past several years, the company has developed a plan to
reduce the likelihood of future fires caused by electric utility infrastructure. One of the
techniques identified and approved by the California Public Utility Commission is what is entitled
a Public Safety Power Shutdown (PSPS).

A PSPS is an event, based on forecasted weather information, where PG&E shuts off power in an
area determined to have a high probability of sparking a wildfire, primarily due to contact
between vegetation and electric transmission lines. These types of power shut downs have been
used for several years by other utilities, but not by PG&E until 2018. Additional information on
what factors PG&E used prior to initiating a power shutdown, ways to prepare and other helpful
resources can be found at www.prepareforpowerdown.com .

It is important for the community to understand that a PSPS is highly likely, the power could be
off for several days, and families and businesses need to be prepared. The events are not
considered a natural disaster, and therefore are not eligible for funding normally provided by
FEMA and/or CalOES. There is interest at least at the state level in providing some funding for
reimbursement to jurisdictions that provide community services during PSPS events, but there is
nothing available currently.

Even if the City was to open the Senior/Community Center as a shelter for example, at best it
could house a few hundred people, there is no way the City can provide sheltering for thousands
of people. It is imperative that the community prepares a plan for their family and/or business
and is not reliant on the City to provide a disaster like response.

City Hall and the Police station are equipped with an emergency generator and expect to be open
for business as usual during a shutdown. City staff are working developing a plan to maintain the
highest level of core services during a potential PSPS and will provide resources and information
to the community as it becomes available. Staff recommends the City Council discuss and provide
any direction on response as appropriate.