Republic of the Philippines

Mindanao State University

Office of the
University Registrar

The Alumni of MSU-Main Campus may now request Transcript of Records or any school documents on-line,
provided the requestor had been cleared from all deficiencies. The requesting party must be the original
owner of the Transcript of Records or any school document/s requested.

Here are the following steps in requesting school documents ON-LINE:

1. Fill out the Request Form;

2. Scan the accomplished Request Form and submit it to this e-mail address
(alumnimsumainregistrar@gmail.com);
3. Once request is approved, send the payment thru Money Transfer (Palawan Express
Padala);
4. Send a scanned copy of the proof of Payment (deposit slip)and send it to this e-mail
address (alumnimsumainregistrar@gmail.com);
5. Wait for the confirmation via email or call if the request document/s was sent to your
mailing address.

School Document/s Fees

 TRANSCRIPT OF RECORDS P50.00 per page;
 CERTIFICATION OF GRADUATES P50.00 per page;
 AUTHENTICATION P20.00 per set;
P50.00, plus P50.00 per page
 HONORABLE DISMISSAL of the official TOR to be issued
upon request of the
requesting school; and a fee
of P125.00 for its mailing
 CGPA P50.00 per page;
Re-issuance: P100.00,
REQUIREMENTS:
 DIPLOMA
-Affidavit of Loss, Police Blotter,
TOR, Payment
ADDITIONAL FEES
 MAILING (LBC)
The requestor has the opt to choose: depends on the address of the requestor
Standard Mailing envelope
V-POUCH (when documents requested
exceeds 1 set)
P25.00 per set of
 DOCUMENTARY STAMP
TOR/Certification
 HANDLING FEE
(this covers the fare and necessary expenses of
the person in-charge in sending documents
P300.00
since as of this time no available courier i.e. LBC
within MSU Campus and Marawi City Area.)

Note: Should you have any clarification or verification, please contact us at this email address or call/text us at this numbers:

Smart: 0921 468 4868; (During Office hours, 10-12nn)/Globe:0945 766 8660 / (During Office hours, 3-5pm)
 Republic of the Philippines
MINDANAO STATE UNIVERSITY
Marawi City

Office of the Registrar

REQUEST FORM (on-line requests)

Application No. ________________________

Date: ______________________

Name: __________________________________ Maiden Name (For married female)__________________

Degree/Course: _____________________________________________

Year Graduated: ____________________________________________

MSU I.D. No. ________________________________________________

Contact No. ________________________________________________

Mailing Address: ____________________________________________________________________

____________________________________________________________________

Requests: Please Check No. of copies/set

Transcript of Records

Certification of Graduates

Authentication

Honorable Dismissal/Official Transcript of Records

CGPA

ADDITIONAL FEES:

MAILING FEE

HANDLING FEE

DOCUMENTARY STAMP

Purpose: ________________________________________

Approve Denied Reason/s

_____________________________________________

_____________________________________________

Requested by (Printed Name and Signature) Authorized Representative

Person-in-charge:

Name & Designation Date Received

Note: Attach photocopy of any valid gov’t issued I.D. of the Requesting Party (back to back)
 PROCEDURE WHEN SENDING PAYMENT

STEP 1 Go to any PALAWAN EXPRESS PADALA near you;

STEP 2

FOLLOW THIS FORMAT:

 Sender: (your name)

 Cellphone No. (your mobile number)
 Receiver’s First Name: MSU MARAWI
 Receiver’s Last Name: REGISTRAR
 Cellphone No. (Smart): 0921 468 4868/ Globe: 0945 766 8660
 Destination Branch: CCC

STEP 3
Once payment has been made, send a scanned copy of the Proof of
Payment (Receipt) to this e-mail address:
alumnimsumainregistrar@gmail.com

Conditions and Reminders:

Send the exact amount.

After we received your request/s, non-payment within 5 working days, and non-
compliance under Step 3 shall mean cancellation of your request/s.

Since this is a newly launched mode of request initiated by the MSU-University Registrar’s
Office, some PALAWAN BRANCH may not be aware that the Palawan Pawnshop Inc’s Head
Office allows the receiver’s first name be under the name of “MSU MARAWI” and the receiver’s
last name is “REGISTRAR”, the sender should explain to the teller or to the Palawan personnel that
this arrangement was already communicated to PALAWAN-MSU Marawi Branch by our Office
and approved the same by the Palawan Pawnshop Inc’s Head Office;

Please take note of the (DESTINATION BRANCH: CCC) when you send payment to
Palawan Express- this is very important.

The requesting party has the option to cancel his/her request, PROVIDED payment has not
been made thru money remittance (Palawan Express Padala).

Processing time of requests for academic records commences only upon presentation of
the proof of payment (scanned copy) for the document/s requested.

Processing Period: 5-15 working days.