Miller Group ERP Guide

The Miller Group – Environmental Compliance MPL ECO MANUAL MG-EMS-ASP-00
Title: Miller Group – Asphalt Plant Environmental Control & Emergency Response Plan
Approved by: Julian Hogeterp Date: 04/28/2015 Revision: 1 Page 1 of 35
TABLE OF CONTENTS
1.0 PLAN DISTRIBUTION
2.0 INTRODUCTION
2.1 Purpose
2.2 Benefits of an ERP
2.3 Definitions
2.4 Identifications of Emergencies/Hazards
3.0 COMPANY PROFILE: WHO ARE WE?

3.1 Purpose Statement
3.2 Policy Statement
3.3 General Site: Information/Location Map
3.4 General Site: Description/Site Plans
3.5 Preventative Measures
4.0 EMERGENCY CONTACTS: WHOM DO WE CALL?

4.1 Notification Procedures: Roles and Responsibilities
4.2 Emergency Organization Flowchart
4.3 Emergency Contact List
5.0 EMERGENCY RESPONSE (ER) PROCEDURES: WHAT DO WE DO?

5.1 General ER Procedures: Work Site
5.2 Evacuation Procedure
5.3 Emergency Call Procedure
5.4 Emergency Response Procedures: Fire, Injury/Accident, Explosion, and Spill
5.5 Emergency Response Flow Charts: Fire, Injury/Accident, Explosion, and Spill
6.0 EMERGENCY EQUIPMENT AND RESOURCES: WHAT/WHO IS AVAILABLE?

6.1 Company: Location/List of Equipment
6.2 Outside Contacts: Equipment/Resources Available
7.0 EMERGENCY REPORTING & TRAINING REQUIREMENTS: WHAT/HOW?

7.1 Reporting Requirements
7.2 Training Requirements
Appendices
Appendix 1 Other Emergency Scenarios
Appendix 2 Spill Scenarios and Types of Responses Required
Appendix 3 Verbal Incident Report Form
Appendix 4 Emergency Call Report Form
Appendix 5 Plant Specific Emergency Action Plan Form
Appendix 6 Plant Specific Emergency Contact List
Appendix 7 Plant Specific Emergency Plan Drawings
1.0 PLAN DISTRIBUTION

The Miller Group Environmental Control and Emergency Response Plan is distributed to the
individuals listed below by the operations manager and all updates are to be provided as
required.
Date and revision number will indicate changes made to the plan with details of changes
highlighted in the heading of the plan or an attachment.
Revision # Individual Position

Revision #1
Revision #1
Revision #1
Revision #1
Revision #1
2.0 INTRODUCTION
2.1 PURPOSE:
The purpose of an Environmental Control and Emergency Response Plan is to assist asphalt
plant management staff and its on-site operators to minimize the potential of contaminant
releases to the natural environment and to respond to on-site emergencies and spills in a
timely and effective manner. The plan identifies potential emergencies/hazards and provides
procedures to mitigate the effects of an emergency or disaster, which may affect human
health/safety or impact on the environment.
2.2 BENEFITS OF AN ERP:
 Prevent or limit the loss of life and ensure safety of workers, responders and the public;
 Reduce the magnitude of environmental impacts;
 Reduce the potential for the destruction of property;
 Assist response personnel in performing proper remedial action in a timely manner;
 Reduce recovery time and costs;
 Demonstrate “due diligence” to limit corporate and personal liabilities at facilities.
2.3 DEFINITIONS:
Accident - an undesired and unplanned event that results in harm to a person, property or
environment.
Emergency - a present or imminent situation or condition that requires prompt action to
prevent or limit
(a) The loss of life; or
(b) Harm or damage to the safety, health or welfare of people; or
(c) Damage to property or the environment.
Emergency Response Coordinator – individual responsible for all activities related to the
emergency or spill response. In small operations, this individual may be the
environmental/safety coordinator.
Environmental Control and Emergency Response Plan – a written detailed program of action
to minimize the effects of an on-site emergency.
Hazard – a situation with a potential for human injury, damage to property, damage to the
environment, or some combination of these.
Recovery Time – the time required to bring a situation back to a normal condition from that of
an emergency.
Responder – person identified in the ECERP as being responsible for action that are intended to
minimize the risk, loss and damage resulting from the emergency (e.g. ambulance, fire, police).
2.4 IDENTIFICATION OF EMERGENCIES/HAZARDS

Emergency Response Procedures have been developed in this plan for four (4) types of
emergencies/hazards:
1.0 Fire
2.0 Injury/Accident
3.0 Explosion
4.0 Spill
Emergency equipment/resources (company and outside contacts), and reporting requirements
are also addressed in the following plan.
3.0 COMPANY PROFILE
3.1 PURPOSE STATEMENT:

The Miller Group is committed to operating at the highest standard to protect the health and
safety of our workers, the public, and the environment.
3.2 POLICY STATEMENT:
The Miller Group will develop and maintain an Environmental Control and Emergency Response
Plan and will educate personnel on its use to ensure a timely and appropriate response to
emergencies (such as fire, product spill, injury/fatality, vehicle accident and explosion).
3.3 GENERAL SITE: INFORMATION/LOCATION MAP:
Hours of operation: dependent on job requirements and seasonal demand. Location maps
available at www.millergroup.ca.
3.4 GENERAL SITE AND BUILDING: DESCRIPTION/DRAWINGS
The facility is an asphalt plant.

The facility consists of an asphalt plant and all associated structures to enclose the plant,
control room, hot oil heater, and compressor.
Please see appendices for plant drawing including storage locations of:
 Hazardous materials
 Fire extinguishers
 Fire hydrants
 Propane storage
 Electrical shut-offs
 Spill response equipment
 MSDS Book
 First Aid kits
3.5 PREVENTION MEASURES

The following prevention measures are employed to mitigate potential impacts:
 Facility design
 Preventative maintenance programs
 Operating procedures and facility documentation
 Operator Training and Competence
 Process procedures to ensure changes in service and/or staff are effectively managed and
to minimize impacts of operations
 Incident investigations, analysis and follow-up to minimize reoccurrence
 Compliance audits and assessments
EMERGENCY CONTACTS: WHOM DO WE CALL?
4.1 NOTIFICATION PROCEDURE: ROLES AND RESPONSIBILITIES

The procedure to be followed when an emergency is discovered is the “On-Scene Responder
“(OSR) (i.e. person discovering the emergency) will advise the “person-in-charge” that will then
activate the Emergency Response Plan. The Emergency organization flow chart to be followed is
shown in section 4.2. This chart along with the Emergency Contact List (Appendix) comprises
the internal reporting procedure.
The “person-in-charge” will report an emergency to the regulatory agencies in accordance with
legislation (e.g. for a reportable spill call the MOECC, Environmental Accident 24 hour Reporting
Line (1-800-268-6060). Failure to report emergency incidents to regulatory agencies may result
in legal action. See Emergency contact list (section 4.3/Appendix 1) for the list of external
telephone numbers.
The Role of the “On-Scene Responder” (Superintendent, Foreman, and Workers):
In the event of an emergency, the “On-Scene Responder” (OSR) should always:
Notify surrounding workers of the emergency using an alarm. Site specific procedures are
provided in the appendix to this document in the Plant Specific Emergency Action Plan For,
which is posted at each location.
 Secure the area and ensure safety (such as evacuation of the area).
 Assess the situation, if safe, and feasible, initiate the Emergency Response Procedures
described in Section 5.0.
 The OSR should notify the “person-in-charge”, Emergency Response Coordinator and/or the
office as soon as possible and offer assistance as requested.
 The OSR should be familiar with all emergency procedures in the ERP.
The Role of the “Emergency Response Coordinator” (ERC):
The Emergency Response Coordinator during an incident is the manager until such time as the
Regional Manager or the HSE manager relieves him.
 Ultimately responsible for all activities related to the emergency response excluding media
communications, with the latter being the responsibility of senior management.
 Revise Emergency Response Plan as required based on new information.
 Upon being informed of an emergency the person will proceed to the site to:
- Confirm the incident (cause and severity)
- Initiate Emergency Response Procedures, if not activated by “On-Scene Responder”
- Direct the employment and the use of “off-site” resources if required, for containment
and clean-up.
- Liaise with others involved with the response and provide a focal point of company
information incorporating the concerns of the public.
- Ensure any follow-up activities such as clean-up, reporting and monitoring is conducted
satisfactorily.
- Ensure that all employees have been evacuated.
4.2 EMERGENCY ORGANIZATION FLOWCHART
Facility
Manager
Emergency Person in
Response Charge
Coordinator
Workers
OFF-SITE ASSISTANCE
CONTRACTORS
FIREFIGHTERS
MOECC
EMERGENCY RESPONSE TEAM
POLICE
MEDICAL
4.3 EMERGENCY CONTACT LIST
See Appendix for Emergency Contact List. Emergency Contact List is posted at each location.
5.0 EMERGENCY RESPONSE (ER) PROCEDURES: WHAT DO WE DO?

5.1 GENERAL ER PROCEDURES: WORK SITE
No work site is without risk and despite everyone’s efforts to prevent accidents we must be
prepared for an emergency.
At a minimum, each work site should be capable of:
1. Providing emergency First Aid or C.P.R. to the injured;
2. Providing transportation to the injured to obtain medical assistance (e.g. hospital) as
required;
3. Dealing with fire, injury/accident, explosion and spills;
4. Promptly contacting outside agencies for assistance;
5. Implementing emergency response and evacuation procedures for the emergencies
identified in item 3, above.
5.2 EVACUATION PROCEDURE
In the event a fire/explosion is discovered follow these procedures:
1. In the event a fire is discovered that is beyond control, check the area for others.
2. Leave the area and close door behind you.
3. Call in the emergency (911).
4. Meet in the designated area (entrance gate/outbuilding) to ensure all persons have
evacuated. The designated area for parking and gathering is specific to each location.
SECURE THE AREA FOR FIRE DEPARTMENT AND EMERGENCY VEHICLE ACCESS
DO NOT ATTEMPT TO RE-ENTER THE AREA UNTIL PERMITTED BY THE SUPERVISOR AND
EMERGENCY SERVICES
5.3 EMERGENCY CALL PROCEDURE

An Emergency Call Report Form (see Appendix) is to be completed by the person receiving the
telephone calls in the office (designated at time of incident, by facility manager). The
Emergency Call Report form will be posted with all office phones and available at all times to
the ERC.
5.4 EMERGENCY RESPONSE PROCEDURES: FIRE, INJURY, ACCIDENT, EXPLOSION AND SPILL
Emergency Response (ER) procedures have been developed for four (4) types of
emergencies/hazards. These procedures should be implemented, only if it is safe to do so.
FIRE PROCEDURES
 Restrict access and secure area.
 CAN FIRE BE CONTROLLED IN 30 SECONDS?
 If the fire can be controlled, attempt to extinguish fire.
 If fire cannot be controlled then:
o Notify fire department or call 9-1-1.
o Account for workers.
o Notify office.
o Evaluate potential hazards (e.g. fuels).
o Evacuate area.
o Assist Authorities.
INJURY/ACCIDENT PROCEDURES
 Is area safe?
 CAN AREA BE MADE SAFE?
 If it can be made safe, assist injured workers.
 If it cannot be made safe:
o Restrict access and secure area.
o Call 9-1-1.
o Account for all workers.
o Notify office.
o Assist authorities.
EXPLOSION PROCEDURES
 Restrict access and secure area.
 Call 9-1-1, Fire Department, MOECC if impacts are present or likely to occur.
 Evaluate potential for secondary explosion or associated hazard.
 Evacuate area.
 Any injuries?
 Notify office.
 Assist authorities.
SPILL PROCEDURES
The purpose of this spill procedure is to prepare for the most efficient deployment of resources
to achieve the following objectives:
 Immediate notification within the relevant company to ensure that an appropriate and
timely response is initiated;
 Compliance with legislated notification requirements to Municipal, Provincial and
Federal agencies as applicable;
 The earliest possible response to a spill with available or contracted resources;
 The earliest possible establishment of liaison with Municipal and regulatory authorities
at the spill site and a mechanism to work in a coordinated manner with these groups;
 A response consistent with remedial measure requirements;
 A mechanism to deal with affected third parties;
 A mechanism to deal with claims and payment; and,
 A mechanism to deal with the media and interest groups.
SPILLS: NON-CONTAINED AREAS

 Identify the type of product, if flammable remove all sources of ignition including
electricity, cordon off the area if possible.
 Stop product loss by closing valves and stopping pumps as required. Obtain proper PPE
as required by the material and situation prior to entering spill area. Only enter if safe
to do so.
 Remove injured persons from danger area.
 Block off any sewer entrances or routes off of the property. (Manholes, sewer grates,
property and natural swell, etc.)
 Use absorbing material or sand/soil to create a dyke around the spill area. Create walls
of sand or absorbing material ahead of the product flow.
 Secure the area and ensure only the required people are present. Keep the area clear
for emergency vehicles.
 Call the local sand/gravel company in to assist in the clean-up area. (As listed in the
emergency phone numbers list.)
 Report all spills/leaks to the Manager.
SPILLS: CONTAINED AREAS - (DYKED)
 Identify the product that has been spilled. If it is a flammable or combustible be certain
to remove all ignition sources from the area.
 Stop the source of the spill – (close valves, stop pumps). Obtain proper PPE as required
by the material and situation prior to entering spill area.
 Pump the spill into drums or the appropriate tank as quickly as possible.
 Clean the area and collect any waste in appropriate containers for disposal.
Note: Prior to containing the spread of a spill it is important to identify the spilled product to
ensure personal safety.
Several guides to select containment techniques for spills in water and land are shown in table
5.0.2 and 5.0.3, respectively. An Emergency Action Plan Form, specific to each site, is included
in the appendix.
Note: An Emergency Action Plan Form listing emergency contacts and emergency procedures
should be posted by all facility telephones.
5.5 EMERGENCY RESPONSE FLOW CHARTS: FIRE, INJURY/ACCIDENT, EXPLOSION AND SPILL
Emergency Response Flow Charts have been developed based on the procedures developed for
Fire, Injury/Accident, Explosion, Spill and are shown in Figures 5.0.5, 5.0.6, 5.0.7, and 5.0.8,
respectively.
TABLE 5.0.2 - CONTAINMENT TECHNIQUES FOR SPILLS ON WATER

(From APAO Environmental Management Guide)
Technique/Primary Use Resources Required
Containment Best at location Booms totaling 1.5 to 2 times slick diameter
Boom where spill enters Recovery device such as a skimmer
water
Absorbent Boom Best across small Disposal containers or incinerators for used
ditches absorbent.
Chicken wire, supports to make “fence”
Earth Boom Best across shallow Earth moving or digging equipment
ditches Operators, foremen, labourers
Boom and recovery devices such as skimmers
May also require or use sandbags, liners material,
sheets of metal or wood
A 10 x 4 x 2 berm requires one hour to build.
TABLE 5.0.3 - CONTAINMENT TECHNIQUES FOR SPILLS ON LAND
(From APAO Environmental Management Guide)
Technique/Primary Use Controlling Resources Required
Earth Dike Best suited for spills on Sufficient earth may not Earth moving machine (i.e.
relatively flat areas in be available depending bulldozer) or digging equipment
summer on location and season. (i.e. backhoe)
Sandbags, liner material, sand or
gravel
A crew of four can create 5m of
dike per hour
Absorbent Can provide temporary Requires sufficient Absorbent material
Dike containment and clean- absorbent material; may Possibly a facility to burn used
up; applicable in all become impractical for absorbents or temporary storage
seasons large spill volumes
Snow/Ice Best suited for spills on Requires sufficient snow Earth moving machine (i.e.
Dike relatively flat areas in or ice; only applicable bulldozer)
winter when ice is sufficiently Ice chain saws
thick (greater than 1m) Equipment to spray water onto
snow
A crew of four with a bulldozer can
create 10 m of dike per hour
Land Best on relatively flat During the winter frozen Earth digging equipment (such as a
Trench areas earth may be too backhoe or shovels)
difficult to excavate Need operators. labourers,
foremen
An oil recovery unit (pump)
Can produce 30 m per hour per
machine in summer, half that in
winter
Figure 5.0.5
FIRE
RESTRICT ACCESS
SECURE AREA
No Yes
CAN IT BE
CONTROLLED IN 30
SECONDS
NOTIFY FIRE
DEPARTMENT PUT OUT FIRE
CALL 9-1-1
ACCOUNT FOR
WORKERS
NOTIFY OFFICE
EVALUATE
POTENTIAL
HAZARD ANY
INJURIES
EVACUATE INJURY
AREA ASSESSMENT
ASSIST
AUTHORITITES - Emergency Response Plan
REPORTS
Figure 5.0.6
INJURY/ACCIDENT
IS AREA SAFE
No Yes
CAN AREA BE MADE
SAFE
RESTRICT ACCESS
SECURE AREA ARE No ARE
INJURIES INJURIES
WORKERS? PUBLIC?
CALL 9-1-1 Yes
DO YOU
NEED
OUTSIDE
HELP
ACCOUNT FOR CALL 9-1-1
ALL WORKERS
ADMINISTER
FIRST-AID
- directions (site maps) NOTIFY

NOTIFY OFFICE - initial assessment OFFICE
NOTIFY
OFFICE
- directions (site maps) ASSIST

- initial assessment AUTHORITITES
ASSIST
AUTHORITIES
REPORTS
Figure 5.0.7
EXPLOSION
RESTRICT ACCESS
SECURE AREA
No Yes
CALL 9-1-1
EVALUATE EVALUATE
POTENTIAL FOR POTENTIAL FOR
SECONDARY ASSOCIATED
EXPLOSION HAZARD
EVALUATE
POTENTIAL
HAZARD
EVACUATE AREA
ANY INJURY
INJURIES ASSESSMENT
NOTIFY
OFFICE
ASSIST Emergency Response Plan

AUTHORITITES
REPORTS
Figure 5.0.8
SPILL
RESTRICT ACCESS
SECURE AREA
ASSESS THE
ANY
SITUATION INJURIES?
INVESTIGATE SPILL
 Identify spilled material
ONTO GROUND
INTO
ATMOSPHERE,
WATER OR SEWER
IS IT A DANGEROUS
GOOD/ HAZARDOUS
WASTE
IS AMOUNT
REPORTABLE?
IS AMOUNT
REPORTABLE?
NOTIFY PERSON IN
CHARGE OR OFFICE
RESPOND IF SAFE TO DO SO
CALL 9-1-1 (Where Required)
MOECC
- Emergency response plan

ASSIST - MSDS information
AUTHORITITES - Initial assessment
MANAGE AND
CLEANUP; IF SAFE
O
HAUL REPORTS
AWAY
6.0 EMERGENCY EQUIPMENT AND RESOURCES: WHAT /WHO ARE AVAILABLE?
The lists of equipment, supplies and resources available onsite, which may be useful during
response to an emergency. This includes emergency response equipment located on site such
as spill kits, fire extinguishers etc. Offsite response equipment including heavy construction
equipment (e.g. bulldozers, backhoes) to contain a spill on land are available by contacting local
suppliers and emergency responders noted in the emergency contact lists.
6.1 ONSITE LOCATION/LIST OF EQUIPMENT

All employees in responding to or mitigating an emergency situation are authorized to use any
on-site spill equipment available.
i) First Aid
It is the policy of Miller to have a minimum of one individual of each shift trained in Emergency
First Aid. It is desirable that the First Aider is also trained in C.P.R. so that life can be maintained
until proper medical assistance can be provided. Each work site shall have on hand, approved
First Aid Equipment, conforming to the provincial first aid requirements.
ii) Transportation
Upon the happening of an accident, the On-Scene Responder shall provide for the immediate
transportation of an injured worker to a hospital if deemed necessary or to a place where
adequate medical care can be given.
iii) Fire Fighting

Fire extinguishers of the correct size and type must be available at the facility so that a small
fire can be extinguished to keep damage and losses to a minimum. The company will provide
basic instruction in the use of fire extinguishers. The Company will ensure that all fire
extinguishers are checked and operating as part of existing policies.
Fire extinguishers have been placed in strategic locations in both the building and around the
facility as shown on the attached diagram.
The following equipment is maintained on-site for emergency response activities:
Items Quantity Location

Fire Extinguishers See Plant Drawing
Shovels Shop
Rakes Shop
Brooms Shop
Absorbent Material See Plant Drawing
Loader Plant Yard
Sand Plant Stockpiles
6.2 OFFSITE: EQUIPMENT AND RESOURCES

When an injury or fire occurs, outside assistance from the local ambulance service or fire
department may be needed. Every employee needs to know where the nearest means of
communication is and how to summon assistance. Emergency numbers should be posted on
the Emergency Action Plan (see Table 5.0.4) near the phone.
Additionally, cellular or other phones can be used to get help. In the event of a large spill such
as a fuel truck into a water body external contractors will be contacted to provide assistance in
containing the spill.
7.0 EMERGENCY REPORTING & TRAINING REQUIREMENTS: WHAT/HOW?

7.1 REPORTING REQUIREMENTS
In order to meet government regulations and provide a permanent record, a written report
must be prepared. It is the duty of the “person in charge” to make the necessary verbal and
written reports as required. It is recommended that the “person in charge” record events and
times and maintains a log of activities related to the incident. For example, in the case of an
injury /accident at the work site, it is the foreman’s full responsibility to make a complete
report of all accidents and damage, the day they occur. If serious, the person in charge should
phone Operations Manager or other individuals listed in the Emergency contact list soon as
possible. All reporting following Miller policies & procedures.
In the case of an environmental spill or leak, it is the responsibility of the Facility Manager and
Emergency Response Coordinator to report all spills or leaks involving Dangerous Goods
(including hazardous wastes) which meet or exceed the Reportable Quantities to the Ministry
of Environment at the 24 hr number listed in the emergency contact list.
If the environmental spill or leak meets or exceeds the Reportable Quantities, it must be
verbally reported immediately. The verbal report should be confirmed by faxing the completed
Environment Incident Report Form to the MOECC at the number listed on the Verbal report
form.
It is the responsibility of the ERC to update the Emergency Response Plan and ensure all
controlled copyholders receive updates.
7.2 TRAINING REQUIREMENTS

It is the responsibility of the Emergency Response Coordinator and Facility Manager to ensure
that all workers are trained in the Emergency Response Procedures for Fire, Injury/Accident,
Explosion and Spill identified in Section 5.0. It is important that the Facility Manager document
all training, including training exercises to test the plan.
Practical training exercises should be implemented as part of the scheduled safety toolbox
meetings. As well the Emergency Response Plan exercises will include:
a) A paper exercise 1/year (the plan will be updated and revised by the Emergency
Response Coordinator in coordination with the facility manager).
b) A table top exercise 1/year (see below).
c) Full-scale exercise with records 1/year
Tabletop Exercise
A tabletop exercise is an activity in which elected or appointed officials and key staff with
emergency management responsibilities are gathered together informally, usually in a
conference room to discuss actions to be taken during an emergency based upon the
emergency plan and their standard operating procedures (SOPs). The primary characteristic is a
verbal “walk through” of a response to an emergency situation. The tabletop exercise is
designed to elicit constructive discussion by the participants, without time constraints, as they
examine and resolve problems based on the emergency response plan. The purpose of a
tabletop exercise is to have participants practice problem solving and resolve questions of
coordination and assignment of responsibilities in a non-threatening format, under minimum
stress. Tabletop exercises typically involve a limited demonstration of operational response
and/or internal coordination activities. In many cases, responders from only a few local
agencies are involved. Post-exercise evaluation activities are usually limited to an oral critique
session during which recommendations for improvement may also be prepared. The use of
evaluators who are not players in the exercise can help identify opportunities for improvement.
One or two evaluators are frequently used.
Full-Scale Exercise
A full-scale exercise is used to evaluate response organizations’ operational capabilities in an
interactive manner over several hours. The purpose of a full-scale exercise is to test a major
portion of the functions in an emergency response plan. A full-scale exercise incorporates a
high degree of realism, extensive involvement of resources and personnel, and an increased
level of stress. This type of exercise includes mobilization of personnel and resources to the site
and the actual movement of emergency personnel equipment, and resources required to
demonstrate a coordinated response capability. Types of activity will include operations,
coordination, and policy-level personnel with broad participation. The number of evaluators is
usually more than for either a tabletop. These numbers will vary from exercise to exercise,
depending on locale, size of the community, resource available, and number of functions
exercised. Post-exercise activities could include an oral critique, a participant debriefing, and
generally conclude with a formal written report.
APPENDIX 1 - OTHER EMERGENCY SCENARIOS

A1.1 SEVERE WEATHER EMERGENCY
A 1.1.1 If a severe thunderstorm is imminent: Mobile Trailers offer little protection, even if tied down.
Leave these for a sturdy shelter before the storm approaches.
 Close all building doors

 Tune a radio to a local weather advisory channel
 Anyone working outside should get inside and stay inside (lightning & flying debris
hazards)
 Move away from exterior walls and window
 Area supervisor is to account for whereabouts of personnel
A 1.1.2 If a severe thunderstorm is imminent: Driving
 Tune in to your radio to stay informed of approaching storms

 Turn on your headlights (low beams) and slow down
 Do not drive unless necessary
 Pull safely onto the shoulder of the road away from any trees that could fall on the
vehicle
 Stay in the vehicle and turn on the emergency flashers until the heavy rains subside
 An automobile provides better insulation against lightning than being in the open
 Avoid contact with any metal conducting surfaces either inside your car or outside
 Avoid flooded roadways
 Avoid downed power lines
 Check your windshield wipers and tires regularly to insure that they are ready for severe
weather
 Approach intersections with caution
 Treat traffic lights at intersections as stop signs
A 1.1.3 If a tornado is imminent: Buildings
Note: Mobile trailers offer little protection, even if tied down. Leave these for a sturdy shelter or
permanent building before the storm approaches.
 Close all building doors

 Tune a radio to a local weather advisory channel
 Anyone working outside should get inside and stay there
 Go to an inside location on the ground floor where you are away from exterior walls and
windows and in a strong part of the building (this location should be marked on a site
plan – if applicable)
 Avoid places with wide span roofs
 Get under cover (a piece of furniture such as a desk or table and hold on)
 Use arms to protect head and neck
 Area supervisor is to account for whereabouts of personnel
A 1.1.4 If a tornado is imminent: Driving
 Do not drive during tornado conditions

 Never try to out-drive a tornado in a vehicle. Tornadoes can change direction quickly
and can lift a car or truck and toss it through the air
 Get out of your vehicle immediately and seek shelter in a nearby building
 If there is no time to get indoors, or if there is no nearby shelter, get out of the car and
lie in a ditch or low lying area away from the vehicle. Be aware of the potential for
flooding
A 1.1.5 If a tornado is imminent: Outside- if you are unable to get to shelter
 Lie flat in the nearest depression, ditch or ravine if there is not time to escape
 Avoid areas with many trees, protect your head with your arms
 Move away from the path of the tornado at a right angle direction
 Stay out of the water as lightning sometimes come before a tornado
A 1.2 VIOLENCE IN THE WORK PLACE EMERGENCY
This may be indicated by warning signs such as: Poor impulse control/ disrespectful to others/ making
intimidating comments or threats/ alluding to violence toward others/ hostile attitude/ blaming others
for life’s problems/ belief they are being treated unjustly or unfairly/ history of difficulty accepting
others/ history of previous violence/ substance abuse or mental health problems.
 To summon immediate assistance contact your supervisor or the nearest person
immediately
 Take charge of situation, do not endanger yourself, maintain personal space (arm’s
length)
 Call police if situation cannot be diffused by supervision on site
 Isolate violent person if possible
 Talk calmly, be a good listener and use empathy
 Once the situation is under control talk with employees and let them air their concerns
A 1.3 BOMB THREAT EMERGENCY
Bomb threats are not to be taken lightly. Persons responsible for such treats can be prosecuted.
Discontented employees may make bomb threats. Procedures for bomb threats are as follows:
Phone Bomb Threats- Employees receiving telephoned threats will:

 Stay calm- do not alarm others. Immediately notify your supervisor who will report the
threat
 Supervisor will contact 911 for instructions
 Decision to evacuate the building will be made by a Senior Manager with Police
guidance
 Take personnel list with you if the building is evacuated
A 1.4 UTILITIES OUTAGES
This may be an outage of electrical power, natural/ propane gas or water.

 Contact supervisor- report to Facilities Manager or most senior manager onsite
 If electrical outage, stay in a safe location and await instructions- may include
evacuation
 If the office area temperature drops below 18 degrees Celsius in the event of a power
outage Management will advise the steps to be taken by all employees
 If the area is without the normal use of water or washroom facilities the management
team at the location will advise the steps to be taken by all employees
A 1.5 UNEXPECTED DISASTER EMERGENCY
Provincial Emergency Management Organizations deal with public safety in the event of a
major disaster.
 Communication of such events will be widely published using such channels as the
media (television, radio) email and social media feeds (Twitter, Facebook)
 If you are in close vicinity to such events, follow the advice and direction of emergency
service personnel
 Events may be classed as Advisories, Critical or Red Alerts
Some situations in which a Public Emergency Alert may be issued include:

 Large fire or explosion
 Chemical leak or spill
 Nuclear emergency
 Major Transportation incident
 Terrorist Attack
A 1.6 ANIMAL RISKS TO LIFE OR HEALTH
This may include risks from wild animals or domesticated animals in rural and urban work locations.
Daily Job Hazard Analysis will address risks. Controls put in place should be identified to all workers of
the dangers.
A 1.7 MOTOR VEHICLE COLLISION
All Miller Group drivers should be equipped with an emergency response card for what to do after an
Incident/ Motor Vehicle Collision Card. Emergency contact numbers should be written on this card
before driving a Miller Vehicle.
If you are involved in an incident or motor vehicle collision:

 Assess the situation
 Contact emergency services (call 911) if necessary
 Notify your supervisor immediately
 Secure the area
 Do not admit fault

 Do not speak to the media
 Complete an Incident Report Form
A 1.8 PROPERTY DAMAGE
Property damage could be related to another emergency, report all damage to Supervisor
 Assess the area for potential risks
 Take photos of the scene
 Complete Incident Report Form
A 1.9 POWER LINE CONTACT
No object shall be brought closer to an energized over-head electrical conductor with a nominal phase
to phase voltage rating set out in Column 1 of the table below; the minimum distance to stay away is set
out in Column 2.
Nominal Phase-to-Phase Voltage Rating Minimum Distance

750-150,000 volts 3.0 metres
More than 150,000 to 250,000 volts 4.5 metres
More than 250,000 volts and over 6.0 metres
 Do not stockpile, load or unload material near power lines
 Do not locate access roads or ramps near power lines
 Treat line as energized until notified to the contrary
 Ensure the Daily Job Hazard Analysis and Overhead Power Line Protection Check List are
completed, reviewed with crew and kept onsite.
 Ensure all warning signs are posted and legible
In Case of Contact
 If contact has been made with equipment, operator must stay in equipment until
instructed by proper authority
 Never touch equipment and ground at the same time
 Get someone to call local utility company to shut off power
 Follow instructions of all emergency personnel
 Supervisor to fill out Incident Response Form
A 1.10 FALLS FROM HEIGHTS
This information is to be reviewed prior to performing any activities associated with working at heights
that may require an emergency rescue related to a fall.
 Notify immediate supervisor that a fall has happened.
 Assess the scene and make sure that there are no other hazards that will injure another
worker if a rescue is required.
 If accessible, place a ladder or an Elevated Work Platform under the individual to
support the weight of the fallen worker; this will remove stress from the limbs being
restricted.
 If the worker does not require immediate first aid then place the equipment under the
worker and allow them to egress safely to the ground.
 First Aid should be rendered by qualified personnel only; wait for help to arrive and
keep the worker calm.
 If it is not safe to rescue the worker call 911.
 Supervisor to appoint a worker to guide the Emergency Services to the location of the
fallen worker.
 Have someone call the head office to notify the appropriate people.
 Accident scene is to be sectioned off; no access allowed other than Emergency Services,
Company Accident Investigators and the MOL.
 Notify Safety Representatives, JHSC and Union officials if applicable.
If the worker is unconscious call 911 immediately

 Notify immediate supervisor
 Stay with fallen worker until help arrives
 Send someone to guide Emergency Services
 Section off accident area, allow access to Emergency Services, Accident Investigation
Team and respective government officials.
 Notify company officials of the incident.
 Notify Safety Representatives, JHSC and Union officials if applicable.
A 1.11 CONFINED SPACE EMERGENCY
Confined Space requires a site specific rescue plan, contact your health and safety representative for
more information.
A 1.12 WATER EMERGENCY- DROWNING
Make a quick assessment of the emergency situation; in order to determine what the emergency is we
need to talk to the victim. If a victim does not respond it likely means a significant emergency and they
may be gasping for air or unconscious.
When a victim is conscious and struggling
 Locate a line, rope, shepherds hook, or life preserver

 Locate a safe, stable place where you can position yourself
 Try reaching the victim by holding out the line or throwing them a life preserver with
rope attached
 Instruct the victim to grab the line as cold water can have significant effect on the
physical and mental capabilities of a person (hypothermia)
 Tow the conscious victim to shore slowly and steady. Maintain communication with the
victim, instructing them to hold on.
If the victim is unconscious:
 Contact emergency services immediately- Call 911

 Remove person from water

 First aid person must assess the situation
 Follow directions of 911 operator and start CPR if required
APPENDIX 2 - SPILL SCENARIOS
A2.1 4 STEPS OF DAMAGE ASSESSMENT

All recovery activities are conducted to reduce impacts to the environment and minimizing recovery
time while maintaining all required safety protocols to prevent injury to responders. The following are
the basic damage assessment steps in recovery activities.
1. Determine the extent of damage and communicate to all relevant parties including neighbours.
2. Preparation of system to obtain proper physical and human resources at the right times and in a
staged approach where appropriate.
3. Consultation with outside agencies and experts to keep them informed and obtain opinions on
proposed methods where applicable.
4. Organize community resources (fire, ambulance etc) where necessary to respond to neighbour
requirements.
A2.2 CONTAINMENT METHODOLOGY
 Methods to contain and minimize material impacts
 Containment of product and contaminated materials (including spill response gear)
Based on the materials present the following are standard methodologies for responding to individual
spill types. All releases undergo the basic steps established in section 5.0 to determine the type of
material, proper protective equipment, stopping flow, and removal of ignition sources as required.
A2.2.1 FUEL OIL/SOLVENT SPILLS – LAND BASED
Both Fuel Oils and Solvents have the ability to quickly penetrate porous soils and contaminate large
amounts of soil and if left unchecked groundwater. Due to this risk, Fuel oil/Solvent spills are dealt with
extremely quickly. The following procedure is followed to deal with solvent spills.
1. Determine if product is in a contained (dyked) area. If so use available pumping methods to
quickly return the product to the designated or temporary storage. Call in Vacuum truck to
assist as required.
2. If not contained in dyked area, ensure flow is stopped quickly and product is contained by
determining the direction of flow and building dykes to contain the material using absorbent
materials.
3. Once material is contained:
a. quickly recover as much product as possible using vacuum truck or available pumping
methods and transfer to designated or temporary storage
b. use additional absorbent materials to collect materials
4. An approved materials hauler is to be contacted to provide containment bins
5. Contaminated absorbent materials and soils are transferred to these bins for disposal.
A2.2.2 Asphalt Emulsions and Cutbacks – Land Based
Both asphalt emulsions and cutbacks will behave in a similar fashion when spilled. While they will
harden upon penetration and standing the process can be sped up by using additional granular materials
to soak up the spill. If the spill is in a contained area, the material may be able to be recovered using a
yard pump or vacuum truck and returned to storage.
1. Determine if the material is flammable and remove all ignition sources.

2. The direction of flow is determined

3. A sand or absorbent dyke of sufficient height is established ahead of the flow to contain the
material.
4. The material in the contained area is recovered as best as possible using a yard pump or
vacuum truck, or absorbed using additional sand or absorbent material.
5. Depending on the nature of the spilled material/aggregate mixture it may be used for its
intended purpose – road work, patching surface treatment or transferred to storage containers
for disposal at approved landfills.
A2.2.3 ASPHALT CEMENT SPILLS – LAND BASED

Asphalt cement will become solid upon cooling. In order to contain an asphalt cement spill the
following method is employed.
1. The direction of flow is determined
2. A sand or absorbent dyke of sufficient height is established ahead of the flow to contain the
material.
3. Once the material has been allowed to cool and harden it is rolled up and transferred to
containers (lined Bins) and taken to approved landfill
A2.2.4 ASPHALT CEMENT SPILLS – WATER BASED
Procedures and Scenarios for water based asphalt cement spills are contained in the Oil Handling Facility
Oil Pollution Emergency Plan approved by the Canadian Coast Guard for those affected Facilities
A2.2.5 ADDITIONAL INFORMATION ON WATER BASED SPILLS
Prevention of all materials flowing into the water is considered high priority. Efforts to prevent
materials from entering sewers, streams or water bodies must be taken. In the event any items reach
water they will react in the following fashion:
Asphalt Asphalt cement will quickly cool and harden upon reaching water. It will give off some
Cement sheen that must be collected using oil only sorbant booms.
The bulk of the material will sink upon hardening. This material can be picked up
utilizing diver or responders at this point.
It is important to note that a spill occurs near fish spawning locations that it can impact
on spawning beds.
Asphalt on shorelines can be picked up if solid, and will likely require removal of
contaminated items
Fuels / Fuels and solvents will float when in contact with water and must be collected using
Solvents sorbant booms. Fuels and solvents cause contamination of water supplies and are toxic
to aquatic life. They also cause disruptions in Wastewater treatment facilities.
Asphalt Cutbacks will react much like fuels in water environments, and must be collected using
Cutbacks booms and sorbant materials.
Asphalt Asphalt emulsions will cause a sheen on the water and often disperse in water causing
emulsions water to go brown, but generally have low toxicity depending on the type of emulsion.
Floating materials can be collected using sorbant booms.
Depending on the type of emulsion and location spilled into it may alter the pH of the
water to change with detrimental effects on aquatic life.
Emulsions will “set-up” to a solid form on the ground depending on the type of
emulsion and aggregate in the area.
Emulsifiers Anionic emulsifiers generally are tall oil type materials with low toxicity affects, however
they will modify the Biochemical Oxygen Demand of the water reducing dissolved
oxygen levels required to sustain aquatic life
Cationic emulsifiers are often corrosive materials and will change pH levels and will
likely damage aquatic ecosystems.
Most emulsifiers are quite viscous and have a low mobility, requiring heating to flow.
APPENDIX 3 - VERBAL INCIDENT REPORT

Note: Current Version is to be posted.
Report Type: (Check Appropriate) - Initial __ Status ___ Number__

Report Prepared by: Date /Time of Report:
Contact Information
Incident type Date/ Time of incident
Incident reported to: List all individuals reported to: Contact numbers provided (Facility / Cellular)
Release Information
Injuries / Deaths?
UN #/
Material Released
Hazard class
Estimated Quantity
Source of release
(tank, pipe, truck, vessel)
Condition of release source
(damage)
Surrounding area /
Environmental impacts
Material Mobility – note
pathways via air or ground
to water or public
Current weather
conditions
Circumstances leading to
release (description of
events leading to release)
Cause of release (if known)
Actions Taken / Planned
Actions taken at time of
Notification
Planned actions for
Containment
Recovery
Clean-up
Disposal
APPENDIX 4 – EMERGENCY CALL REPORT FORM

To be utilized by individual seeking assistance and responding to calls for assistance
Name of Person Calling: Telephone Number (for call-back):
Caller’s Location: Caller’s Address:
Name and Telephone number of contact at scene of the emergency (if different from above):
Type of Emergency: Blast
Explosion
Spill Into: Collapse
Water Bomb Threat
Sewer Fire
Atmosphere Injury
Ground Death
Spill From/Quantity
__ Tank – Note Tank #
Tanker - Note tanker info, carrier name
Propane
Drum
Gas Line
Other
Injuries: Public: Injuries: Workers:
Product Involved:
Location of Emergency: Date and Time of Emergency:
Directions to Scene:
Who Has Been Informed of the Emergency?
Emergency Response Coordinator Environment Safety Officer

Police Department Environment (office)
Fire Department Other
Follow Up:
Call your Emergency Response Coordinator:

Name of Contact:
Phone Number:
Time Information Relayed:
Reported By:
The Miller Group - EMERGENCY ACTION PLAN

PLANT: MAP TO HOSPITAL:
BRECHIN
ADDRESS:
356 Miller Rd. Brechin, ON L0K
1B0
PHONE:
705-484-0195
CLOSEST HOSPITAL:
Orillia Soldiers’ Memorial
Hospital
ADDRESS:
170 Colborne St
W, Orillia, ON L3V 2Z3
PHONE:
705-242-2766
ALARM METHOD: Notify surrounding workers of emergency with a long air horn blast
EMERGENCY PROCEDURES
FIRE PROCEDURES EXPLOSION PROCEDURES
 Restrict access and secure area.  Restrict access and secure area.
 CAN FIRE BE CONTROLLED IN 30 SECONDS?  Call 9-1-1. Fire Department.
 If the fire can be controlled, attempt to  Evaluate potential for secondary explosion or
extinguish fire. associated hazard.
 If fire cannot be controlled then:  Evacuate area.
 Notify fire department or call 9-1-1.  Any injuries?
 Account for workers.  Notify office.
 Notify office.  Assist authorities.
 Evaluate potential hazards (e.g. fuels). SPILL PROCEDURES
 Evacuate area.  Restrict access and secure area.
 Assist Authorities.  Assess the situation.
INJURY/ACCIDENT PROCEDURES  Investigate spill (atmosphere, water, sewer or
 Is area safe? land).
 CAN AREA BE MADE SAFE?  Is amount reportable?
 If it can be made safe, assist injured workers.  Call 9-1-1, Fire Department, MOE.
 If it cannot be made safe:  Notify office.
 Restrict access and secure area.  Remove all sources of ignition.
 Call 9-1-1.  Respond if safe to do so.
 Account for all workers.  Assist authorities.
 Notify office.  Contain and cleanup, if safe to do so.
 Assist authorities.  Haul away.
APPENDIX 6 – EMERGENCY CONTACT LIST
NAME ORGANIZATION NUMBER
EMERGENCY ORGANIZATIONS CONTACT
Police, Fire, Ambulance 911
Ministry of Environment Ontario (MOE) – Spills Hotline 800-268-6060
Water N/A
Hydro One 800-434-1235
Enbridge Gas 866-763-5427
Ontario Poison Centre 800-268-9071
Ministry of Labour Ontario (MOL) 877-202-0008
Orillia Soldiers’ Memorial Hospital 705-242-2766
MILLER EMERGENCY CONTACTS
Operations Manager –
Rob Lindsay 705-715-5589
Aggregate Resources Group
Quality & Materials Manager,
Justin Baxter 416-688-3128
GTA
Asphalt Plant Maintenance
Vince Marinelli 416-677-3734
Manager
Don Assinck Maintenance Supervisor - GTA 416-991-0397
Bill Scott Corporate Safety Manager 416-990-3464
Randy Murphy Transportation & Logistics 416-436-8611
Julian Hogeterp Health, Safety and Environment 905-415-7328
Bill Kasper VP – Engineering & Facilities 416-989-0230
Michelle McGregor Health & Safety Coordinator 905-475-6345
OTHER EMERGENCY CONTACTS
Miller Waste Waste Bins 905-475-6356
Miller Resources Sand & Gravel @ Facility
Powell Vac Truck 905-727-2518
Detox Spill Response 905-623-1367
APPENDIX 7 - PLANT DRAWINGS
Note: Current Version to be posted.
•FIRE •MUSTER •SPILL •DIESEL FUEL

EXTINGUISHER POINT RESPONSE STORAGE
•MSDS •FIRST AID KIT(S) •HAZARDOUS •EMERGENCY

MATERIAL ALARM HORN

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The Miller Group – Environmental Compliance MPL ECO MANUAL MG-EMS-ASP-00

3.0 COMPANY PROFILE: WHO ARE WE?

4.0 EMERGENCY CONTACTS: WHOM DO WE CALL?

5.0 EMERGENCY RESPONSE (ER) PROCEDURES: WHAT DO WE DO?

6.0 EMERGENCY EQUIPMENT AND RESOURCES: WHAT/WHO IS AVAILABLE?

7.0 EMERGENCY REPORTING & TRAINING REQUIREMENTS: WHAT/HOW?

1.0 PLAN DISTRIBUTION

Revision # Individual Position

2.4 IDENTIFICATION OF EMERGENCIES/HAZARDS

3.0 COMPANY PROFILE

3.1 PURPOSE STATEMENT:

The facility is an asphalt plant.

3.5 PREVENTION MEASURES

EMERGENCY CONTACTS: WHOM DO WE CALL?

4.1 NOTIFICATION PROCEDURE: ROLES AND RESPONSIBILITIES

4.2 EMERGENCY ORGANIZATION FLOWCHART

4.3 EMERGENCY CONTACT LIST

5.0 EMERGENCY RESPONSE (ER) PROCEDURES: WHAT DO WE DO?

5.3 EMERGENCY CALL PROCEDURE

SPILLS: NON-CONTAINED AREAS

TABLE 5.0.2 - CONTAINMENT TECHNIQUES FOR SPILLS ON WATER

- directions (site maps) NOTIFY

- directions (site maps) ASSIST

ASSIST Emergency Response Plan

- Emergency response plan

6.0 EMERGENCY EQUIPMENT AND RESOURCES: WHAT /WHO ARE AVAILABLE?

6.1 ONSITE LOCATION/LIST OF EQUIPMENT

iii) Fire Fighting

The following equipment is maintained on-site for emergency response activities:

Items Quantity Location

6.2 OFFSITE: EQUIPMENT AND RESOURCES

7.0 EMERGENCY REPORTING & TRAINING REQUIREMENTS: WHAT/HOW?

7.2 TRAINING REQUIREMENTS

APPENDIX 1 - OTHER EMERGENCY SCENARIOS

 Close all building doors

A 1.1.2 If a severe thunderstorm is imminent: Driving

 Tune in to your radio to stay informed of approaching storms

A 1.1.3 If a tornado is imminent: Buildings

 Close all building doors

A 1.1.4 If a tornado is imminent: Driving

 Do not drive during tornado conditions

A 1.1.5 If a tornado is imminent: Outside- if you are unable to get to shelter

A 1.2 VIOLENCE IN THE WORK PLACE EMERGENCY

A 1.3 BOMB THREAT EMERGENCY

Phone Bomb Threats- Employees receiving telephoned threats will:

A 1.4 UTILITIES OUTAGES

This may be an outage of electrical power, natural/ propane gas or water.

A 1.5 UNEXPECTED DISASTER EMERGENCY

Some situations in which a Public Emergency Alert may be issued include:

A 1.6 ANIMAL RISKS TO LIFE OR HEALTH

A 1.7 MOTOR VEHICLE COLLISION

If you are involved in an incident or motor vehicle collision:

 Do not admit fault

A 1.8 PROPERTY DAMAGE

A 1.9 POWER LINE CONTACT

Nominal Phase-to-Phase Voltage Rating Minimum Distance

A 1.10 FALLS FROM HEIGHTS

If the worker is unconscious call 911 immediately

A 1.11 CONFINED SPACE EMERGENCY

A 1.12 WATER EMERGENCY- DROWNING

When a victim is conscious and struggling

 Locate a line, rope, shepherds hook, or life preserver

Report Type: (Check Appropriate) - Initial Status _ Number__