Claimant: ____________________________________________________________ Amount P___________________

Description: ______________________________________________________________________________________
________________________________________________________________________________________________
REQUIREMENTS - PUBLIC BIDDING for Infrastructure: All supporting papers must be in two (2) copies. All Photocopied supporting papers
attached must be Certified Machine Copy from the Original (printed name and signature). All Alterations/Erasures must be initialed
by authorized person only (with printed name)
Requirements Date Remarks
1. Disbursement Voucher

2. Obligation Request

3. Purchase Request

4. Program(s) of Works/Detailed Estimates and Plan(s)

5. Authenticated Photocopy of the Approved APP

Approved budget for contract
6. Invitation to Apply for Eligibility to Bid
Results of Eligibility Check/Screening
Eligibility Requirements / BAC Certificate of Eligibility
7. Instruction to Bidders

8. Scope of work, where applicable

9. Technical Specifications

10. Form of Bid, Price Form, and bill of quantities

11. Delivery Schedule or completion schedule

12. Bid Data Sheet

13. General Conditions of the Contract

14. Special Conditions of Contract

15. If infra projects costing more than P5M

1. Pre-procurement conference notice
2. Minutes of Pre-Procurement Conference
16. Invitation to Bid
17. Entire page of the newspaper where invitation to Bid was advertised (if
project is more than P5M)
18. Printout of the web page where the Invitation to Bid was posted in the
PhilGEPS and website
19. Certification that the invitation was posted at any conspicuous places
in the premises of the agency for 7 calendar days certified by the
head of BAC secretariat
20. Records of the BAC on issued bidding documents (with official
receipt numbers)
21. Minutes of the Pre-bid conference approved by the BAC (12 cd
before deadline for submission and receipts of bids with ABC of
P1M or more)
22. Invitations to the participants of the Pre-bid conference with
evidence of receipt
23. Minutes of the BAC meeting on the selection of the observer from
the “pool”
24. Letter of Invitation/Notice of Meeting/Bidding
Invitations to the 3 observers with evidence of receipt
Certification that observers were present during bidding
25. Reports of the BAC observers
26. Letters from bidders submitting their bids
27. Bid documents submitted by the bidders:
a. First Envelope and its contents
1. Eligibility requirements(SEC Registrations / DTI,
CDA, Mayors permit, BIR registrations, Tax
Clearance, PhilGEPS Registration)
2. Bid security in a prescribed form
3. Projects Requirements(organizational chart for the
contract to be bid, list of contractor’s equipment
units, list of contractor’s personnel)
 4. Sworn statement by the prospective bidder or its
duly authorized representative in the form
prescribed by GPPB(1.not blacklisted,
2.authenticity of documents submitted, 3.HOPE
authority to verify documents submitted,
4.authorized representative full power and
authority to do, …to represent the bidder in the
bidding)see sec.25.2-iv
Accomplished Checklist for the FIRST ENVELOPE
b. Second Envelope and its contents - financial documents-
financial statements for the preceding year not earlier than two (2)
years from the date of bid submission, NFCC or credit line)
Accomplished Checklist for the SECOND ENVELOPE
28. Copy of portions of the BAC Secretariat’ Receiving logbook
containing information on receipt of bids
29 Abstract of Bids as Read
30. BAC Resolution on the results of the opening of and the preliminary
evaluation of bids
31. Minutes of Bid Opening
32. Bid Evaluation Report (BER)
33. Abstract of Bids as Calculated
34. Minutes of the BAC meeting on bid evaluation
35. BAC resolution declaring the bidder with the LCRB and
Recommending Approval
36. Post-qualification Report of TWG
Notice of Post Qualification
Post-Qualification Evaluation Report
37. Minutes of the post-qualification activities
38. Notice to Award (signed by HOPE with date of release to and receipt by
the winning bidder)
39. Copy of the performance security(posted within 10 days from receipt
of NOA)
40. Valid PCAB License and registration for the type and cost of
the contract to be bid
41. Printout of the web page where the Notice of Award was posted
in the PhilGEPS and website (within 3 days from issuance of NOA)
42. Certification that the NOA was posted at any conspicuous
places in the premises of the agency
43. Contract Agreement(straight contract)
44. Purchase Order (by administration)
45. Notice to Proceed (signed by HOPE with date of release to and receipt by the
winning bidder) Effective Date:
46. Statement of Account/Letter request by the contractor for payment
(15% mobilization fund/Progress Billing/full payment) or Charge Invoice
49. Statement of Work Accomplished by the Contractor
50. Statement of Work Accomplished by CEO
51. Inspection Report
52. Statement of Time Elapsed supported with PERT/CPM
Contractor’s Affidavit on payment of laborers and materials
Result of test analysis
COA Technical Evaluation Report/Inspection Report
53. Certificate of Acceptance for 100% complete
Certificate of Project Completion
Certificate of Payment
As-Built Plans
Pictures (before, during and after construction of items of work
especially the embedded items)
PROGRESS BILLING(S)
1. Disbursement Voucher
2. Letter request by the contractor for progress billing work accomplished
3. Statement of Work Accomplished by the Contractor
4. Accomplishment Report verified by the Engineering Department and duly signed by respective officials
5. Certificate of Payment
6. Inspection Report by the Engineering Department
7. Statement of Time Elapsed, supported with PERT/CPM
8. Contractor’s Affidavit on payment of laborers and materials
9. Pictures before, during and after construction of items of work especially the embedded items
10. Certified machine copy of previous payment(s) with supporting documents such as:
a) Disbursement Vouchers
b) Obligation Request
c) Inspection Reports
d) Accomplishment reports
11. Certification by the Engineering Office that the Detailed Engineering Design and all technical documents relative to the project are
kept on file at office of the City Engineer.
12. Certification by the BAC Chairman that all bidding documents are kept on file at BAC Office
FINAL BILLING
1. Disbursement Voucher
2. Letter request by the contractor for progress billing work accomplished
3. Statement of Work Accomplished by the Contractor
4. Accomplishment Report verified by the Engineering Department and duly signed by respective officials
5. Certificate of Payment
6. Inspection Report by the Engineering Department
7. Statement of Time Elapsed, supported with PERT/CPM
8. Contractor’s Affidavit on payment of laborers and materials
9. Pictures before, during and after construction of items of work especially the embedded items
10. Certified machine copy of previous payment(s) with supporting documents such as:
a. Disbursement Vouchers
b. Obligation Request
c. Inspection Reports
d. Accomplishment reports
11. Certification by the Engineerting Office that the Detailed Engineering Design and other engineering documents are kept in the office
of the City Engineer for file.
12. COA Inspection Reports for 100% work accomplished.
13. All Bidding documents in FIRST PROGRESS BILLING or 15% Advance Payment