Professional Documents
Culture Documents
Payee:
School Acvitity:
Amount:
Check No.
Supplier:
Items/Goods Purchased:
Program/Activity/Purpose:
Duration:
Amount:
Check No:
Page 2 of 42
10.c 3. Notice of Award (NOA)
10.d 4. Purchase Order or Contract
10.e 5. Notice to Proceed (NTP)
11 Delivery Receipt
-dated
-with itemized listings of the goods
- with printed name and signature of the Dep ED
official who received the items
12 Inspection and Acceptance Report
-date, number, etc. -indicated
-with itemized listing of the goods
13 Requisition & Issue Slip (RIS)
14 Picture of items purchased located in the school storage room
for purchase of office supplies
15 Official receipt/Sales invoice No:__________
16 BIR Withholding Tax Form- from sources (2306 and 2307)
ADDITIONAL REQUIREMENTS
FOR MEDICINES
27 License to Operate of the Drug Distributor
28 Certificates of Product Registrations of the medicines
FOR IDs
29 Certification from the Registrar/Admin Officer/Advisers as
to the number of enrollees
Page 3 of 42
Mayors Permit or BIR Certificate of Registration
Philgeps Registration Number
Income and Business Tax Returns (if amount exceeds P500K)
Omnibus Sworn Statement (if amount exceeds P50K)
For Shopping:
Mayor’s/Business Permit
Philgeps number
Page 4 of 42
PTED
REMARKS
Page 5 of 42
Page 6 of 42
LY A. MIRANDA
Page 7 of 42
(Name of School)
Supplier:
Items/Goods Purchased:
Program/Activity/Purpose:
Duration:
Amount:
Check No:
Payee:
Duration of labor worked:
Amount:
Check No:
Payee:
Duration of labor worked:
Amount:
Check No:
6 RER
-amounts in words and in figures written by payee
7 ID or CTC of the laborer
Payee:
Goods/items hauled
Amount:
Check No:
Supplier:
Items/Goods Purchased:
Type of building repaired/maintained;
Check No:
Amount:
Page 12 of 42
11 Inspection and Acceptance Report
-date, number, etc. -indicated
-with the itemized listing of the goods
12 official receipt/sales invoices of supplier No:_____
13 BIR Withholding Tax Form-from Sources (2306 and 2307)
14 Report of Waste Materials
-specific action as to disposal of the waste materials
duly indicated (If waste/scrap materials reported in RWM
are re-used such as fence, extension etc. attach pictures
Page 13 of 42
CHECKLIST OF SUPPORTING DOCUMENTS
REPAIRS AND MAINTENANCE OF SCHOOL BUILDINGS & FACILITIES
(LABOR)
Payee:
Duration of labor worked:
Type of Building/Facility repaired/maintained:
Check No:
Amount:
Supplier:
Equipment repaired/maintained:
Check No:
Amount:
Payee:
Position/Designation:
Purpose of Travel:
Duration of Travel:
Amount:
Check No:
Payee:
Consumption Period/Billed Period:
Amount:
Check No:
Payee:
Consumption Period/Billed Period:
Amount:
Check No:
Payee:
Consumption Period/Billed Period:
Amount:
Check No:
Payee:
Consumption Period/Billed Period:
Amount:
Check No:
Payee:
Pay Period:
Amount:
Check No:
Payee:
Billed period;
Amount:
Check No:
Payee:
School Acvitity:
Amount:
Check No.
Payee:
Amount:
Check No:
Effectivity date of the bond:
Risk No.
Amount of the bond:
Payee:
Amount:
Check No:
Payee:
Amount:
Check No:
12 LEGAL DOCUMENTS:
For Small Value Procurement
Mayor’s/Business Permit
Philgeps number
Income and Business Tax Returns
Omnibus Sworn Statement
Page 27 of 42
ANAYAN ELEMENTARY SCHOOL
Payee:
Amount:
SBFP feeding period:
Check No:
OPTION 2 (LOT 2)
same requirements as Option 1 above
HIRED COOK
Disbursement Voucher
Photo copy of the check
Approved Purchase Request
Accomplishment Report
RER
ID or CTC of cook
HAULING
If the amount is below 1K (for short-distance hauling,
upland and/or not passable roads)
Disbursement Voucher
1 Photo copy of the check
2 RER
-amounts in words and in figures written by payee
3 Accomplishment Report
4 Picture of hauled items
Payee:
Amount:
Check No:
Disbursement Voucher
1 Photo copy of the check
2 Project Proposal
3 School Profile (GPP Form 1) received by the SDO
4 Approved Purchase Request
5 BAC Resolution recommending adoption of alternative
mode of procurement
6 Three Requests For Quotations (RFQ)
6.a 1. RFQ of __________________
6.b 2. RFQ of __________________
6.c 3. RFQ of __________________
7 Abstract of Quotations and Award
8 Approved Purchase Order
9 Inspection and Acceptance Report
10 Official receipt/sales invoices of supplier
11 Pictures taken, before, during and after (taken same position/angle)
(including pictures of the tools procured)
12 Inventory Custodian Slip (ICS), if applicable
13 GPP Terminal Report (GPP Form 2) received by the SDO
14 Supplier's Legal Documents (Small value procurement):
1. Mayor’s/Business Permit
2. PhilGEPS Registration Number
3. Income/Business Tax Return
4. Omnibus Sworn Statement
Supplier:
Items/Goods Purchased:
Check No:
Amount:
Verified by:
(Bookkeeper)
(Name of School)
Payee:
Duration of labor worked:
Check No:
Amount:
Verified by:
(Bookkeeper)
CHECKLIST OF SUPPORTING DOCUMENTS
CLEAN UP
Payee:
Pay Period:
Amount:
Check No:
Supplier:
Items/Goods Purchased:
Program/Activity/Purpose:
Duration:
Amount:
Check No:
Supplier:
Program/Activity/Purpose:
Duration:
Amount:
Check No: