Professional Documents
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P ROJECT U NITY
AUTHOR
REVIEW
YANICK GAUTHIER
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Project Unity Functional Specification - Process Order Execution
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Table of Contents
1. Introduction.................................................................................................................... 5
1.1 Reference Documents............................................................................................. 5
1.2 Definitions & Acronyms...........................................................................................5
2. Document Purpose..................................................................................................... 6
3. Short Functional Description....................................................................................6
3.1 MFG02-03_Serial Number Status and Attributes...................................................6
3.2 MFG04-03_Components Good Issue / INV08-03_Components Consumption....7
3.3 MFG04-05_Production Execution with Serial Number Management.................10
3.4 MFG06-01_Continuous Flow Production.............................................................10
3.5 Goods Receipt in Acist US....................................................................................10
4. Business Process Flow Chart..................................................................................12
5. Solution.......................................................................................................................... 14
5.1 Goods Issue............................................................................................................ 14
5.2 Serial Number Management..................................................................................24
5.3 Continuous Flow Production................................................................................26
5.4 Goods Receipt in Acist US....................................................................................27
5.5 Functional Message Codes & Content.................................................................28
6. Overview Of SAP Transactions & Customizing Activities.........................................29
6.1 SAP Transactions................................................................................................... 29
6.2 Customizing Activities........................................................................................... 30
7. Overview of Additional Developments........................................................................32
7.1 Reports, Forms....................................................................................................... 32
7.2 Interfaces................................................................................................................ 32
7.3 Conversions........................................................................................................... 32
7.4 Enhancements........................................................................................................ 32
1. Introduction................................................................................................................ 5
1.1 Reference Documents............................................................................................. 5
1.2 Definitions & Acronyms...........................................................................................5
2. Document Purpose..................................................................................................... 6
3. Short Functional Description....................................................................................6
3.1 MFG02-03_Serial Number Status and Attributes...................................................6
3.2 MFG04-03_Components Good Issue / INV08-03_Components Consumption....7
3.3 MFG04-05_Production Execution with Serial Number Management.................10
3.4 MFG06-01_Continuous Flow Production.............................................................10
4. Business Process Flow Chart..................................................................................11
5. Solution.......................................................................................................................... 13
5.1 Goods Issue............................................................................................................ 13
5.2 Serial Number Management..................................................................................23
5.3 Continuous Flow Production................................................................................25
5.4 Functional Message Codes & Content.................................................................25
6. Overview Of SAP Transactions & Customizing Activities.........................................26
6.1 SAP Transactions................................................................................................... 26
6.2 Customizing Activities........................................................................................... 27
7. Overview of Additional Developments........................................................................29
7.1 Reports, Forms....................................................................................................... 29
7.2 Interfaces................................................................................................................ 29
7.3 Conversions........................................................................................................... 29
7.4 Enhancements.......................................................................................................... 29
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1. INTRODUCTION
1.1 REFERENCE DOCUMENTS
Reference Document
Term/Acronyms Definition/Explanation
BoM Bill of Material; it is a complete, formally structured list of the components that make up a
product or assembly. The list contains the material number of each component, together
with the quantity and unit of measure.
ECM Engineering change management; it is an Engineering change document which is used for
BOM and recipe creation and changes.
PO Process Order; it is the main control instrument used in production. It is used to describe,
update and monitor all production-relevant factors, both planned and actual.
QA Quality Assurance
WM Warehouse Management
GI Goods Issue
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2. DOCUMENT PURPOSE
The purpose of this document is to describe how the solution will respond to user
requirements concerning Manufacturing Process Order Execution process.
For each of the above sub-processes, the following entities are in scope:
The serial number is associated to an item of material in addition to the material number in
order to differentiate individual items from all other pieces of the material.
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For materials whose material pieces have to be managed using serial numbers 1, a Serial
Number profile (i.e., a four digit identification code) has to be configured and assigned in the
Work Scheduling view of the Material Master. The serial number profile is active at plant level
and it defines the business procedures during which serial numbers can be assigned. The
possible choices are:
assign serial numbers for goods receipts, goods issues, stock transfers, stock
transport orders and physical inventory;
assign serial numbers when production orders are released;
assign serial numbers when entering the original value in an inspection lot;
assign serial numbers for deliveries;
assign serial numbers for returns deliveries.
However, only the mandatory assignment of serial numbers is in scope and this is the only
option that will be implemented. In the serial number profile it is also possible to set whether
or not an equipment2 master record should be created for each number when assigning serial
numbers.
All the information related to the serial number management are stored in the Serial Number
Master Record.
Note: The combination of material and serial number is unique (getting at master data level).
In the material master record, it is also possible to display a report with the history of the
movement types associated to a specific serial number.
A components goods issue is a goods movement that is used to post the internal use of
materials against a specific production process. A goods issue results in a decrease of stock in
the warehouse (components consumption).
When withdrawing components for a process order, the system distinguishes between the
following types of goods issues:
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With this type of withdrawal the system automatically creates a reservation for the
components planned in the process order. When the goods issue is entered, the
system determines all components to be withdrawn.
o Backflush:
This type of withdrawal means that the components are already available at the
production site. They are physically consumed during the production process and
logically consumed in the system at order confirmation decreasing stock based on the
standard quantity defined in the material list of the order. For these components, the
system performs automatic stock posting at inventory level.
Withdrawals for production are entered in the system as goods issues with reference to the
process orders for which the components are required.
It is important to enter the goods issue with reference to the Process Order for the following
reasons:
o The production department can check whether what was requested is actually issued
and, if necessary, change the default quantity for the items;
o During entry of goods issue, the system can suggest data from the process order (for
example, requested material, quantity, account assignment, etc.). This simplifies both
data entry and checking (overdeliveries and underdeliveries) when entering a goods
issue;
o After a withdrawal, the quantity withdrawn is updated in the process order and the
reserved quantity is reduced accordingly. Thus, Inventory Management can monitor
the withdrawal process and Materials Planning can update the stock/requirements
list;
o When completion of the order is confirmed, it is possible to decide that all quantities
reserved for the order but not needed are to be flagged as Final issue and the
reservation on the item is removed.
o declare a different quantity 3 with respect of the theoretical one assigned in the
process order;
o reverse component Goods Issue posting, if any error occurred during the original
declaration.
A Goods issue is possible, until final Process Order closure (Technical Completion). When the
order is TECO status it is not possible to post any other goods movement.
Components consumption (GI posting) has the following results in the system:
3
It is possible to consume an actual quantity also greater than planned one.
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Reserved stock is reduced by the issued quantity. From the point of view of
Materials Planning, available stock remains unchanged when posting a planned
goods issue because the quantity withdrawn was reserved and therefore no
longer available anyway
• Reservation Update:
The quantity withdrawn is updated in the reservation item. The reservation item
is completed when the total reservation quantity has been withdrawn or when
the final issue indicator is set manually at goods issue.
• Process order update:
The quantities withdrawn for the components are updated in the process order.
If the storage location for components consumption is WM-managed, then the Inventory
Management posting reduces not only the storage location stock, but also the warehouse
number stock. The consumed quantity is therefore booked out directly from production
storage bins where materials have been staged. No other user input is required.
Components goods issue is performed manually at the end of assembly production taking into
account that:
In case master data setting for backflushing is set, system allows the booking of consumption
of specific materials using automatic back flushing. This type of withdrawal means that the
components are already available at the production site and they are physically consumed
during the production process. For these components, the system performs automatic stock
posting at inventory level.
It is possible to change the consumption quantity and batch/lot if they are different from
theoretical quantity and batch/lot specified in the Process Order.
EZEM:
Components goods issue has to be performed during production process (both for
manufacturing and packaging) whenever material is physically consumed: consumption is
performed at operation level and completion of each phase is then declared by the end of
each shift. Consumption of components for packaging order is evaluated according to what
was picked and sent to the production and what was returned to the warehouse.
For manufacturing process, user has to declare actual consumption for components/batches
used in the Process Order according to:
weighed quantity during dispensing activities (for raw materials weighed in
dispensing);
weighed quantity during manufacturing activities (for raw materials weighed in
production);
quantity used during production activities (for packaging components and semi-
finished goods, materials and intermediate materials).
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For materials serial number managed, during the manual Goods Issue, the system requires to
the operator to specify the serial number to consume and then it checks the stock availability
at serial number level. If no stock is available in the production area then the system rejects
the issue transaction.
In case of external Serial Number range management, the system allows either numeric or
alphanumeric values.
Definition of materials managed with serial numbers can be done at material level and at
plant level. If it is done at material level it is possible to define the length of the serial number
code (max 18 digits). For more details please refer to [7].
For specific finished products, bulk materials are used prior final disposition (batch status
“Pre-approved”) from QA department in order to speed up production activities.
Continuous Flow Production is in scope only for packaging 4 activities and it is managed as a
Normal Production process (please refer to the previous sections for a detailed discussion
about it).
Specific users (belonging to the Quality Control authorization group) are assigned to perform
preliminary testing and conditional releasing in Pre-approved status on bulk materials to be
used in continuous flow production.
At the Goods Receipt posting in Acist US (plant AC01), if the material is relevant, a csv
document is automatically created and saved in the directory ZDIR_BARTENDER - \\bep-2k8-
label01.am.bracco.priv\labels.
The file is then processed by the external Bartender Label server.
The csv file is generated when the goods receipt is posted with movement type 101 in MIGO
transaction for material internally produced, if the following conditions are verified:
- The header material in the Process Order is present in the custom table ZINVTT0019;
- The GTIN (EAN/UPC field in the material master) is filled for the UoM of the Process
Order and with EAN Category equal to ‘GT’;
- The Marked Code is filled for the header material;
- The Process Order Type is equal to ZNOR or ZREW
The layout of the .csv document will be the following:
- Header
o Label File Format linked to the header material in the custom table. In case
this field is not filled in the custom table for the material, the .csv file will be
sent anyway and this field will be blank;
o Printer ID, linked to the header material in the custom table. In case this field
is not filled in the custom table for the material, the .csv file will be sent
anyway and this field will be blank.
The header file format is as follows:
4
Since packaging process is not relevant for ACIST, continuous flow production is discussed only for
EZEM plant.
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- Item
o User who performed the GR;
o Material Document created at the GR posting in MIGO;
o Order Type for the PO
o Material Number, the header material in the PO for which the GR has been
performed;
o Material Description, description of the header material in the material
master;
o Label Quantity, for materials batch managed equal to the ‘Qty in Unit of
Entry’ registered in MIGO transaction; for materials S/N managed equal to 1
for each serial number produced
o GTIN number, for the header material in the material master and related to
the UoM of the PO, with EAN category equal to GT;
o Marked Code, for the header material in the material master (Sales org. 2
view);
o Serial Number, assigned to the material during the GR (if relevant);
o Lot Number, assigned to the material in the PO (if relevant);
o Expiration Date (if relevant);
o Manufacturing Date (if relevant);
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EZEM:
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5. SOLUTION
5.1 GOODS ISSUE
ACIST:
Line No. Description of solution with Business process step number T.Code Cust. No Dev. No URS Reference
SMC/BINJ EU
Acist Asia
Acist US
Acist EU
Ezem
BDI
UNITY-FSP- Step 1-2-3: Posting goods issue (initial screen) MIGO 001 MFG04-03_0050
MFG-03-0010
MFG04-03_0060
A goods issue is performed at the end of assembly production activities to declare
the internal use of material for production purposes.
This information is posted in the system directly as an inventory transaction X X X
accessing the MIGO screen using the movement type 261 (Goods issue for Order)
and selecting the process order. The consumption has to be posted by the
authorized user in reference to the process order.
Note: it is possible to post good issue only for orders whose status is not TECO.
Note: Backflushing at material level can be set, by exception, accessing the COR2
transaction with the PO number and selecting the backflushing item for the
relevant material in the material list.
Note: Backflushing at phase level can be set, by exception, accessing the COR2
transaction with the PO number and selecting the backflushing item for the
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relevant phases in the Operations Overview.
In case the master data setting for backflushing is set, the goods issue posting for
backflushed components is performed automatically at the time of order
completion confirmation based on standard quantities defined in the material list
of the order. For more details please refer to [3].
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Acist Asia
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Acist EU
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MFG-03-0050 It is possible to post components consumption for the following materials and MFG04-03_0030
kinds of management:
- sub-assemblies lot-managed;
Note: For material managed materials the batch allocation is not performed and
the batch allocation field line is not editable.
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posting is rejected by the system.
For materials serial number managed, the goods issue posting effect is to X X X
decrease the stock in the related storage location defined at material master level.
In all the scenarios, the system checks the stock availability for the
material/lot/serial number and if no stock is available in production area the issue
posting is rejected by the system.
Note: no manual good issue posting is possible for materials for which
backflushing setting is active.
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The quantity withdrawn is updated in the reservation item. The
reservation item is completed when the total reservation quantity
has been withdrawn or when the final issue indicator is set
manually at goods issue.
• Process order update:
The quantities withdrawn for the components are updated in the
process order.
However, it is also possible to post partial good issue, and in this case the only
difference is that the material reservation is only updated and other goods issue
for the material are still possible.
Note: in case of reversal of goods issue for process order no partial reversal is
allowed, otherwise system does not reflect reversed quantity at reservation level.
A new material document is created and recorded into the system to track the
reversal of the movement.
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Acist Asia
Acist US
Acist EU
Ezem
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UNITY-FSP- Step 11b-12b-12c: Decreasing of stock MIGO 001 INV08-03_0040
MFG-03-0120
The Goods issue Posting automatically triggers a reduction in the storage location MFG04-01_0040
stock. If the storage location for components consumption is WM managed, the
Goods Issue posting reduces not only the storage location stock, but also the
warehouse number stock. The consumed quantity is therefore booked out directly
X X X
from production storage bins where materials have been staged. No other user
input is required.
For S/N managed BoM components the system does not require replenishment
activities since direct consumption is allowed on the storage location where stock
is located.
UNITY-FSP- Step 13b-14b: Remaining quantity LT01 INV08-03_0050
MFG-03-0130
LT10 INV08-03_0090
In case of remaining quantity in the production area for lot and material-managed
components, a stock transfer for the remaining materials is posted to the main
warehouse. The stock transfer is posted with the production area as source type
and the warehouse area as destination. X X X
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EZEM:
Line No. Description of solution with Business process step number T.Code Cust. No Dev. No URS Reference
SMC/BINJ EU
Acist Asia
Acist US
Acist EU
Ezem
BDI
UNITY-FSP- Step 1-2b: Posting goods issue using DSI N/A MFG04-03_0100
MFG-03-0140
The process of Goods issue can be executed entirely in SAP or through a direct
interface with DSI. In case the choice is to use DSI, all the activities related to the X
posting are performed using palm devices and at goods issue posting in DSI, data
are transferred to SAP for GI posting recording (as per line FSP-MFG-03-0180)
UNITY-FSP- Step 1-2a-3: Posting goods issue in SAP (initial screen) MIGO 001 INV08-03_0030
MFG-03-0150
MFG04-03_0040
A goods issue is performed at operation level as soon as materials are used in
production area during manufacturing/packaging activities to declare the internal MFG04-03_0060
use of them. This information is posted in the system directly as an inventory X
transaction accessing the MIGO screen using the movement type 261 (goods issue
for order) and inserting the process order number.
Note: it is possible to post good issue only for orders whose status is not yet
TECO.
UNITY-FSP- Step 4: Confirm/change theoretical quantity MIGO 001 MFG04-03_0010 X
MFG-03-0160
MFG04-03_0080
At the Goods Issue (mov. type 261) the authorized user has to select the
material/s for which he wants to post the Goods issue and to change/confirm the INV08-03_0010
quantity used. This information has to be inserted in the “Quantity” tab of the
Material Item Record in the field “Qty in Unit of Entry”. The quantity may be lower, INV08-03_0030
equal, or greater than the planned one. In case the quantity is greater or equal to INV08-03_0040
the planned one, the delivery is automatically set as “final” by the system and the
reservation is closed. If the quantity is lower than the planned one, the good issue INV08-03_0060
is considered partial and the reservation is not automatically closed by the system
until the total quantity has been posted; however, the authorized user can force
the closure of reservations selecting manually the “final issue” field in the
Reservation tab. During component consumption performed by production, the
inventory stock level is decreased in the production areas according to the
declared quantity.
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- weighed quantity during dispensing activities (for raw materials weighed
in dispensing);
Note: For material managed components the batch/lot allocation is not performed
and the batch allocation field line is not editable.
UNITY-FSP- Step 7: Goods Issue Posting/Material Reservation updated/Accounting MIGO 001 MFG04-04_0010 X
MFG-03-0180 documents posting/Material Document creation INV08-03_0060
The authorized user after performing the previous steps, clicks on “post” to post
the Goods Issue.
The goods issue posting effect is to decrease the stock in the production storage
area of the WM-managed storage location as specified in the control cycle.
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The system checks the stock availability for the material/lot and if no stock is
available in the production area the issue posting is rejected by the system . In
details, goods consumption for production from Warehouse is blocked if stocks are
not moved from WIP/WIF storage bins. .
Final Goods Issue posting has the following results in the system:
Even if the goods issue is the result of a posting from DSI the results in the system
are the same of a goods issue posted in SAP.
UNITY-FSP- Steps 8b-9: Goods Issue Reversal from DSI N/A MFG04-03_0100 X
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MFG-03-0190 Goods issue reversal can be triggered through DSI and in this case at the
confirmation of reversal in DSI data are transferred to SAP for posting GI reversal
(as per lines FSP-MFG-03-0200, FSP-MFG-03-0210.
UNITY-FSP- Steps 9a-10: Goods Issue Reversal in SAP MBST 001 MFG04-03_0090
MFG-03-0200
INV08-03_0020
In case of error when entering a goods movement the user has to cancel the
material document, since the data in the material document can be no longer
changed. The user enters as reference for the reversal the original material
document in the MBST transaction and post the reversal of the movement. This
action generates immediately the reversal of the material document, the reversal
of the reservation and the reversal of the accounting documents related to the X
material document in input.
Note: in case of reversal of goods issue for process order no partial reversal is
allowed, otherwise system does not reflect reversed quantity at reservation level.
A new material document is created and recorded into the system to track the
reversal of the movement.
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UNITY-FSP- Remaining quantity LT01 INV08-01_0120
MFG-03-0220
In case of remaining quantity in the production area after actual components LT10 INV08-03_0070
quantities declaration, this quantity remains available for following process Orders.
SMC/BINJ EU
Acist Asia
Acist US
Acist EU
Ezem
BDI
UNITY-FSP- Serial number profile MM02 MFG02-03_0010
MFG-03-0230
MFG04-05_0080
The serial number is given to an item of material in addition to the material
number, in order to differentiate individual items from all other pieces of this
material. X X X X
Serial Number profile is represented by a four digit identification code that has to
be inserted in the Work Scheduling view of the Material Master.
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assign serial numbers when production orders are released; MFG04-05_0040
assign serial numbers when entering the original value in an
inspection lot; MFG04-05_0050
assign serial numbers for deliveries;
assign serial numbers for returns deliveries.
MFG04-05_0060
There are two possibilities for assigning serial number, internally or externally:
MFG04-05_0070
in case of internally assignment, the user has to click on “Create Serial
Nos automatically”;
in case of externally assignment, the user has to manually insert the
Serial Number5.
All the information related to the serial number management is stored in the Serial
Number Master Record in the material master. In both the cases (internal and
external assignment) the correspondent Master record for S/N is created in real
time at the act of assignment.
Note: The combination of material and serial number is unique (at master data
level).
UNITY-FSP- Configuration of S/N profile OIS2 MFG02-03_0020 X X X X
MFG-03-0250 Configuration is managed, at procedure level, during the serial number definition. MFG02-03_0050
Serial number profile configuration is performed accessing the OIS2 transaction,
selecting “New Entries” and creating a new serial number profile. Then it is MFG04-05_0030
possible to set a new serialization procedure (referred to a specific business
procedure) for the new profile created in which setting the serialization usage of
the S/N profile. The possible entries are:
SerUsage Description
No serial numbers are
01
assigned
Serial numbers can be
02
assigned
03 Serial numbers must be
5
The user can insert any kind of numeric or alphanumeric combination of values for Serial Number, however, the maximum length allowed is 18 digits.
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assigned
Serial numbers are assigned
04
automatically
Note: Serial number usage “01”, “02” and “04” are mentioned since they are
possible entries from standard SAP, however, they are not planned to be used.
Hence, the unique S/N usage used is “03”.
For more details on S/N profile defined for the project please refer to [6].
In the serial number profile view it is possible to set also the Stock Check for Serial
Numbers. This indicator states whether the system should perform a stock check
during serial number assignment. If it should, it also establishes with what type of
notification (warning or error) the system reacts in the event of stock
inconsistencies with Inventory Management.
SMC/BINJ EU
Line No. Description of solution with Business process step number T.Code Cust. No Dev. No URS Reference
Acist Asia
Acist US
Acist EU
Ezem
BDI
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BDI
UNITY-FSP- Goods Receipt in Acist US MIGO MFG04-05_0120 X
MFG-03-0280
At the Goods Receipt posting in Acist US (plant AC01), if the material is relevant, a
csv document is automatically created and saved in the directory
ZDIR_BARTENDER - \\bep-2k8-label01.am.bracco.priv\labels.
The file is then processed by the external Bartender Label server.
The csv file is generated when the goods receipt is posted with movement type
101 in MIGO transaction for material internally produced, if the following
conditions are verified:
- The header material in the Process Order is present in the custom table
ZINVTT0019;
- The GTIN (EAN/UPC field in the material master) is filled for the UoM of
the Process Order and with EAN Category equal to ‘GT’;
- The Marked Code is filled for the header material;
- The Process Order Type is equal to ZNOR or ZREW
The layout of the .csv document will be the following:
- Header
o Label File Format linked to the header material in the custom
table. In case this field is not filled in the custom table for the
material, the .csv file will be sent anyway and this field will be
blank;
o Printer ID, linked to the header material in the custom table.
In case this field is not filled in the custom table for the
material, the .csv file will be sent anyway and this field will be
blank.
The header file format is as follows:
%BTW% /AF="[Label File Format]" /D="%TRIGGER FILE NAME%" /P
/PRN="[Printer ID] " /R=3%END%
- Item
o User who performed the GR;
o Material Document created at the GR posting in MIGO;
o Order Type for the PO
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Line No. Description of solution with Business process step number T.Code Cust. No Dev. No URS Reference
SMC/BINJ EU
Acist Asia
Acist US
Acist EU
Ezem
BDI
o Material Number, the header material in the PO for which the
GR has been performed;
o Material Description, description of the header material in the
material master;
o Label Quantity, for materials batch managed equal to the ‘Qty
in Unit of Entry’ registered in MIGO transaction; for materials
S/N managed equal to 1 for each serial number produced
o GTIN number, for the header material in the material master
and related to the UoM of the PO, with EAN category equal to
GT;
o Marked Code, for the header material in the material master
(Sales org. 2 view);
o Serial Number, assigned to the material during the GR (if
relevant);
o Lot Number, assigned to the material in the PO (if relevant);
o Expiration Date (if relevant);
o Manufacturing Date (if relevant);
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7.2 INTERFACES
Dev. No FS-I Document Name Description FS Line No.
7.3 CONVERSIONS
Dev. No FS-C Document Name Description FS Line No.
7.4 ENHANCEMENTS
Dev. No FS-R Document Name Description FS Line No.
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