Professional Documents
Culture Documents
Introduction
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Objectives
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Scope
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Principles......................................................................................................................................
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Expected Benefits
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Project Approach
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Project
Structure............................................................................................................................ 9
Project Timeline
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Project Resources
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Introduction
This project will initiate planning for the consolidation of campus data center facilities
and IT infrastructure services. The directive for this initiative will be provided by two
planning groups I(to be created)– the Cost Savings and Efficiencies Task Force and the
IT Planning Task Force:
The Cost Saving and Efficiencies Task Force is to be formed to review options for
reducing administrative costs and improving operational efficiency in response to
state level and MSU-TCTO budget considerations. Among other areas, the task force
shall submit proposals associated with information technology including the
consolidation of IT services and infrastructure for data centers and server hosting.
The IT Planning Task Force was created to define a comprehensive strategic plan
for IT at MSU-TCTO (IISP and MITHI) including IT priorities for enhancing MSU-
TCTO’s academic excellence and administrative efficiency, deriving greater value
and efficiency from ICTO’s IT infrastructure, and balancing the needs of individual
divisions and departments against the benefits of institutional solutions. The ICTO
IT Strategic Plan for 2018 – 2020 to be drafted by the task force shall outline the
expected role of information technology at MSU-TCTO and proposes a new IT
operating model to achieve those aspirations.
The advantages of moving toward more centralized planning and sourcing of data
center facilities and IT infrastructure for some specified areas shall be the priority of
these planning groups.
It was also recognized that such a direction would be a major change from how IT
infrastructure has been managed at ICTO since it was created. The sections that follow
outline the proposed approach for planning this change and building a sustainable
capability for campus‐wide IT infrastructure planning and consolidation.
Objectives
The overall goal of the ICTO Data Center and Infrastructure Services study is to assess
the
current state of MSU-TCTO’s IT infrastructure and develop a plan for the creation,
delivery and management of large‐scale campus IT infrastructure services. This will
include
The objectives are to be achieved within the framework of the IT Operating Model as
outlined in the ICTO IT Strategic Plan.
Scope
The scope of the Data Center and Infrastructure Services assessment will include
evaluating opportunities to consolidate and expand MSU-TCTO’s institutional IT
infrastructure. Institutional IT infrastructure encompasses the centrally coordinated,
shared IT services that provide the foundation for the university’s IT capability.
Infrastructure Scope
Institutional Scope
The Data Center and Infrastructure Services scope will include IT infrastructure
required to support the research, education and administrative activities of the
university.
Principles
A number of principles for how IT planning at ICTO should proceed were outlined in
the IT strategic plan (ISSP and MITHI) and the cost efficiencies report. These principles
represent a starting point for engaging campus stakeholders in developing the
business plan and model for the delivery of IT infrastructure services.
IT is a strategic tool that represents a significant investment. IT efforts and
capabilities must be aligned with the goals of the institution to better enable the
achievement of its mission and maximize the overall benefit of IT investments.
Expected Benefits
Project Approach
The analysis and planning for data center and infrastructure services will focus on
three major areas – data center facilities, infrastructure services and a new service
delivery plan.
Infrastructure services:
(1.) evaluation of current infrastructure assets and technologies,
(2.) identification of the needs and value associated with rationalized sourcing
of infrastructure services related to data centers, servers, storage, data
management, IT management systems, middleware, integration software,
security and monitoring solutions,
(3.) definition of the campus infrastructure services catalog including the scale,
sourcing, sequence and timing of delivery, and
(4.) specification of the infrastructure standards and architecture necessary to
support campus services
Service delivery plan:
(1.) the business and operating plan for the development, introduction and
delivery of data center and infrastructure services,
(2.) the roadmap for data center and IT infrastructure consolidation,
(3.) investment needs for start‐up and funding model for sustaining on‐going
service delivery, and
(4.) a governance model for on‐going planning, sourcing and management of
data center and infrastructure services
Data Center Infrastructure Service Delivery
Facilities Services Plan
Assess ICTO Data Center and Assess campus infrastructure Assess ICTO Data Center
other data repository requirements and priorities
and other data repository
alternatives
alternatives
Activities
Assess ICTO Data Center Assess campus
Develop business and operating plan for
and other data repository infrastructure requirements and
data center and infrastructure services
alternatives priorities
Assess current
Evaluate IT inventory
data center management Develop data center facilities and
Activities data and opportunities for cost
and operations infrastructure consolidation plan
efficiencies
capabilities
Define data center,
Assess current Develop investment and financial plan for
virtual server / storage / cloud
virtual server/ storage data center and infrastructure services
infrastructure and technical
infrastructure capabilities delivery
services
Assessment of
Campus requirements Market strategy, business plan and
ICTO Data Center and
and priorities for data center operating model for data center and
other data repository
and infrastructure services infrastructure services delivery
options
Assessment of
Opportunities and
ICTO Data Center Roadmap for data center facilities and
business case for data center
facilities, capacity and infrastructure consolidation
Deliverables and infrastructure consolidation
operational capabilities
Assessment of
current infrastructure Data center facilities Investment requirements and financial
technology and forecast and capacity plan plan for services deployment
management capabilities
Infrastructure
architecture and technical
service catalog
ICTO Data Center and Infrastructure Services
The assessment of opportunities associated data center and infrastructure services is
dependent on a related initiative to inventory current MSU-TCTO IT assets. The
inventory will provide a baseline for institution‐wide technology planning and
benchmarks for the comparison of MSU-TCTO infrastructure to that of comparable
institutions.
As with any major initiative, effective project management will be critical to achieving
successful outcomes. Project management activities set and manage the overall
direction and timing of the project; help ensure effective project communication;
coordinate activities across teams; manage issues and the quality of project
deliverables.
Implementing a new delivery model for data center and infrastructure services will also
involve some significant changes in current practices and a well‐planned, well‐executed
change leadership program will be required to help promote acceptance of these
changes.
An effective change leadership plan is needed in the initial stages of this analysis to
appropriately engage campus leadership, involve campus stakeholders and
communicate
project activities in a manner that addresses the political challenges associated with IT
infrastructure consolidation.
To-B
e Business Model
M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12
Outcomes
Recommendations to minimize potential risks related to fire and internal / external water sources
Recommendations to minimize potential risks associated with failure of power and cooling systems
and the optimal use of available cooling, power loading and power distribution systems
Requirements (if any) for a reliable and redundant data center facility – dedicated power and cooling
systems, redundant UPS systems, redundant dedicated A/C units, backup power generation, etc.