Professional Documents
Culture Documents
NOTES
Answer to Assignment 5
Your presentation should cover the following steps.
Step 1 Find out about what 'norms' of behaviour are currently present. In other
words, find out about attitudes toward performance/excellence,
teamwork, communication, leadership, profitability, staff relations,
customer relations, honesty and security, training and innovation.
Step 2 Decide the ways in which norms need to be changed.
Step 3 Establish new norms. This needs:
Answer to Assignment 6
This is an exercise in research and interpersonal communication, as well as into IQ,
emotional intelligence or personality. We do not suggest any standard answers — but you
may have encountered some of the classic objections to various forms of testing.
(a) The interpretation of results is highly subjective.
(b) It is often easy to see which are the 'right' answers to give, so results can be
falsified.
(c) Questions may not give equal opportunity to (or have the same meanings
for) people of different cultures and social groups.
(d) Practice at some types of question can enable you to score higher.
(e) IQ scores do not necessarily mean anything in terms of intelligence
(especially other types of intelligence), merely mental agility.
(f) Test scores do not necessarily describe or predict a person's ability to do
their job, or other qualities an organisation might find desirable.
Answer to Assignment 7
Your answer should cover most of the following points.
(a) The problems raised by the staff are symptoms of a deeper problem. A
massive change was made without their knowledge. Familiar surroundings
disappeared, resulting in resentment, insecurity and uncertainty. There
may be a feeling of 'if they can do this without telling us, what else might
they do?' People who were used to working in small groups of two or three
now have to work with nineteen others and have to start building new
relationships and learn different working practices.
(b) Overcoming the problems will not be easy. Management could start by
explaining why the change was necessary or desirable. They need to sell the
benefits of the change, but should concentrate on benefits to the employees
265
Answers to Assignments
, NOTES
rather than purely on those to the company. Deal with genuine problems.
For example, if noise is a real problem, place acoustic screens in strategic
places. This may also have the effect of creating more privacy.
(c) Discuss the change with those affected beforehand. Listen to comments and
suggestions. Ensure that communication is free-flowing, both up and down.
Sell the change effectively, giving reasons as to why it is necessary. Monitor
results.
Answer to Assignment 8
(a) He is likely to encounter a lack of communication and co-operation,
demotivated staff, resentment of his youth and an attitude of 'what does he
know about things here?' amongst others. It may be difficult to get work
done effectively as a result of these attitudes.
(b) Initially, it would probably help to hold a departmental meeting, so that
Peter can indicate how he wants the department to run and invite
comments. This will give both him and the staff the opportunity to 'weigh
each other up'. This should be followed by individual meetings with each
member of staff, encouraging frank and open discussion and, if necessary,
attempting to solve any problems which members of staff may express.
(c) From the feedback received from the departmental and individual
meetings, Peter may be able to determine which particular management
style would be most effective. It would probably be advisable to start with
the 'consult' approach, suggesting his own ideas and asking for comments. If
this proves successful, he may gradually move further up the management
continuum towards a more democratic style, although this may take some
time. Looking at Blake and Mouton's managerial grid, he must aim for 9.9
and must not be tempted towards 1.9 in his attempts to improve
relationships. At this stage he must be careful to strike the right balance
between results and relationships. If he starts with a loose, friendly attitude,
it will be almost impossible to tighten control if results are not forthcoming.
On the other hand, tighter control can be relaxed as the team achieves its
objectives and a greater degree of democracy can be achieved.
Answer to Assignment 9
This is an exercise in interpersonal communication, as well as in insight into human
motivation. We do not suggest any 'standard' answers: the purpose of the discussion is to
show how difficult it is to derive standard answers from individual uniqueness.
Answer to Assignment 10
Your answer should cover most of the following points. (Note it should be in memo
format.)
(a) Overall there appears to be an increasing lack of motivation and
commitment amongst the workforce. This is probably the result of the tight
management control, no prospects of promotion and poor, one-way
communication.
(b) Possible action for improving the situation could be to re-organise working
practices to encourage more team work (Maslow's belonging/social needs),
to consider present employees for promotion (Maslow, Herzberg and
Vroom), to introduce better communication methods and to encourage and
Roiemstinicm 266
Answers to assignments
NOTES
Answer to Assignment 11
Another practical communication exercise. Keep the documentation as documentary
evidence of competence/knowledge. If you need help see Section 2.4
In analysing the contributions, you may have found that strong characters were inclined
to dominate the meeting. Attempts should have been made to draw quiet people into the
discussion. There may have been arguments over certain points and perhaps peace
restored by another member of the group. The observers may have noticed non-verbal
communication taking place.
Answer to Assignment 12
Your answer should include most of the following points.
'
(a) A group is informal and loosely structured. A team is a formal work group
brought together to achieve an objective.
(b) Giving the group a greater sense of identity as a team, encouraging
solidarity and encouraging the group to commit themselves to shared work
objectives.
(c) Expressing solidarity, encouraging interpersonal relationships, controlling
conflict and intra-group competition and encouraging inter-group
competition.
(d) Clearly set out objectives; involve the team in setting targets and standards;
provide necessary information, resources, training and environment; give
regular, clear feedback; encourage feedback and ideas; give positive praise
and reward; and visibly support the team in the organisation.
(e) High levels of labour turnover, accident rate and absenteeism; low output
and productivity; poor quality of output; individual targets not achieved;
time wasted and lost.
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267 Pmeribwrot
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Glossary
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•
270
Glossary
NOTES
•
Accountability The duty of the individual to report to his superior to account for how
S
he has used his delegated authority and fulfilled his responsibilities.
Added value An accounting term for the difference between the cost of raw materials
and the sales price of the finished product: in other words, the value that is
perceived to have been added to inputs by processing within the organisational
system.
Attitude A mental and neural state of readiness exerting a directive or dynamic
influence upon the individual's response to all objects and situations with which it
is related.'
Authority The right to do something, or to get others to do it.
Bias is a mental tendency or inclination to see things in a particular way. It is used
mainly to refer to irrational preferences or dislikes, usually a form of prejudice.
Brainstorming A process whereby people produce spontaneous, uncensored ideas,
sparked off by a particular problem or task.
Budget A statement of desired performance, usually expressed in financial terms
(expenditure, revenue, profit and so on).
Centralisation The concentration of authority for making most decisions at the top
levels of the organisation.
Communication The transmission or exchange of information.
Conflict Any personal divergence of interests between groups or individuals.
Organisational conflict arises from behaviour intended to obstruct the
achievement of some other person's goals.
Control The overall process whereby goals and standards are defined, and performance
is monitored, measured against the goals and adjusted if necessary, to ensure that
the goals are being accomplished.
Co-operation Working or acting together.
Co-ordinate To plan or take action to improve, the interrelationships (especially of
timing and methods of communication) between a number of various activities,
which contribute to the achievement of a single objective, so that they do not
conflict and the objective is achieved with a minimal expenditure of time and
effort (Dictionary of Management).
Counselling A purposeful relationship in which one person helps another to help
himself. It is a way of relating and responding to another person so that that
person is helped to explore his thoughts, feelings and behaviour with the aim of
reaching a clearer understanding. The clearer understanding may be of himself or
of a problem, or of the one in relation to the other.' (Rees).
Criterion (plural: criteria) A factor or standard by which something can be judged or
decided.
Culture (in the sense of organisational 'climate'). The collective self-image and style of
the organisation; its shared values and beliefs, norms and symbols.
Decentralisation The dispersion of authority to make decisions throughout all levels of
the organisation.
Delayering The reduction of the number of management levels from bottom to top.
Delegation The process whereby superior A gives subordinate B authority over a
defined area which falls within the scope of A's own authority.
271
l!Tr
hoolimariom
Glossary
NOTES
rinosibroni 272
Glossary
NOTES
273
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hatirsabins 274
Bibliography
f
276
Bibliography
NOTES,
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277 PasouNamoi
Bibliography
NOTES
McGregor, D. (1960) The Human Side of Enterprise. New York: McGraw Hill
Mead, G.H. (1934) Mind, Self and Society ed. C.W. Morris. University of Chicago
Mintzberg, H. (1979) The Structuring of Organisations. New Jersey: Prentice Hall
Mintzberg, H. (1980) The nature of managerial work, Prentice Hall
Pedler, Burgoyne and Boydell (1991) The Learning Company London: McGraw-Hill
Peters, T. (1992) Liberation Management New: York Alfred A. Knopf
Peters, T. and Waterman R. (1982), In Search of Excellence. New York: Harper and Row
Reddin, B. (1997) Groups at Work, Oxford: Blackwell Publishers
Rooke and Torbert (1998) Organisational Transformation as a Function of CEO's
Developmental Stage. Boston: Edge/Work Press
Schein, E. (1985) Organisational Culture and Leadership. San Fransisco: Jossey-Bass
Stacey, R. (2000) Strategic Management and Organisational Dynamics: the Challenge of
Complexity. 3rd ed. Harlow: Pearson Education.
Taylor, F, (1911), The Principles of Scientific Management (reprinted 1947) New York:
Harper and Row
Trist E and Bamforth K (1951) 'Some logical and pyschological consequences of the
longwall method of goal getting' Human Relations, Vol. 4 pp. 6-27 and 37-38 Cited in
Stacey (2000)
Tuckman, (2001) Learning and Motivation Strategies, Harlow: Prentice Hall
Vroom, V. (1964) Some Personality Determinants of the Effects of Participation Englewood
Cliffs, New Jersey: Prentice Hall
Yoder, D. (1958) Handbook of personnel management and labor relations New York:
McGraw-Hill
Yoder, D. (1952) Personnel principles and policies, Englewood Cliffs: Prentice Hall
Weber, M. (1947) The Theory of Social and Economic Organisation. Free Press. Translated
and edited by Henderson, A. and Parsons, T.
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Pamorikemai 278
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Index
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Index
NOTES /
281
Index
NOTES
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Index
NOTES I
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Index
NOTES
homostiounnsi 284
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