ASSIGNMENT / TUGASAN

OUMH2203
ENGLISH FOR WORKPLACE COMMUNICATION
MAY 2019 SEMESTER

SPECIFIC INSTRUCTION

1. Answer in English.

2. Submit your assignment ONCE only in a SINGLE file.

3. Submit your assignment ONLINE.

4. Submission date : 8th July 2019 until 21st July 2019

5. This assignment accounts for 20% of the total marks for the course.

ASSIGNMENT QUESTION

PURPOSE

1
This assignment is worth 20 marks and is designed to develop learners’ ability in applying
the business and professional writing skills. Learners will also be tested in organizing
information and write a good memo, which is a common practice in workplace
communication.

SCENARIO

You are the leader of a team project. You have received an instruction from the
management of your organization to start a new project. Therefore, you need to call for a
meeting to inform your team members of their contributions to the new project. In order
to make sure that everyone has a clear concept of what the project is and what their role
is, you need to write a memo to distribute at the meeting.

TASKS:
For this assignment, you need to study the above scenario. Then;
1. Identify the type of memo that is suitable to be prepared based on the given
scenario.
2. Prepare a memo by applying the correct type and format of the identified memo.
3. Make sure that parts of the memo will include a company heading, description of the
project and tasks / role for each member.
4. Give reasons / explanation for the type of memo that you have chosen. Where
relevant and appropriate, cite references to material that you have read.
5. Your answers must be written in a form of memo maximum of 2 to 3 pages memo,
excluding appendices (if any).

[Total: 20 marks]

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 ATTACHMENT
ASSIGNMENT RUBRICS
OUMH2203 ENGLISH FOR WORKPLACE COMMUNICATION / MAY 2019
Unsatisfactory Or No
Excellent Good Fair Poor
response Max
Criteria Weight Marks
4 3 2 1 0
CORRECT TYPE & FORMAT 1.0 Correct type of Correct type of memo. (Either one) Wrong type of memo No memo. 4
memo. Follow most of the Correct format of memo and wrong format.
Format is correct and accepted formatting but does not follow Does not follow
very organized. guidelines and the standard formatting accepted formatting
Follow all the requested length. guidelines and is over or guidelines and is
requirements. under requested length significantly over or
OR under requested length.
Wrong format of memo
but follow some of the
standard formatting
guidelines and the
requested length.

CONTENT 2.5 The purpose of the The purpose of the memo The purpose of the memo Many details are not in a No details. 10
memo is very clear is clearly written. The is acceptable but not logical or expected
and straight forward. rationale of the procedure clearly written. The order. There is little
The rationale of the is also clear, but the rationale of the procedure sense that the writing is
procedure is well- structure of the memo is is also not clear and the organised.There is no
focused and the not particularly inviting to structure of the memo is clear purpose of the
structure of the the reader. not particularly inviting to memo and rationale of
memo is inviting to The main idea is clear but the reader. the procedure. There is a
the reader. Main the supporting information The main idea is seemingly random
idea stands out and is general that makes the somewhat clear, but there collection of
is supported by writing less interesting. is a need for more information.
detailed information. supporting information.
Details are placed in Some details are not in a
a logical order and logical or expected order,
the way they are and this distracts the
presented effectively reader.
keeps the interest of
the reader.

3
REASONS / EXPLANATION 0.75 The reasons / The reasons / explanations The reasons / explanations The reason / explanation No reason / 3
explanations are are relevant but need are acceptable but too is irrelevant / wrong. explanation.
very relevant and all more relevant points to simple and not supported
the facts given are support the facts given. with relevant points.
very well supported.
LANGUAGE/ GRAMMAR 0.75 Writer makes no Writer makes one - two Writer makes three - four Writer makes more than Writer makes more 3
errors in grammar or errors in grammar or errors in grammar or four errors in grammar than five errors in
spelling that distracts spelling that distract the spelling that distract the or spelling that distract grammar or spelling
the reader from the reader from the content. reader from the content. the reader from the that distracts the reader
content. content. from the content.

Total 5 20