Republika ng Pilipinas
National (nization Admini .
(Pambansang Pangasiwaan ng Patubig)
Tengsod ng Quezon
(Ofte Adress: Nato! Govermant Center
25S buna, Gunton ny, Pipes Telex No, 0) 9765049
Telephone os: (a) sea07 fo Tino.” Sooateats
este i.
MCNo.Qs 2016
MEMORANDUM CIRCULAR
To | THE SENIOR DEPUTY ADMINISTRATOR, DEPUTY ADMINISTRATORS,
DEPARTMENT MANAGERS, REGIONAL/OPERATIONS/PROJECT MANAGERS,
DIVISION/IMO MANAGERS, PROJECT ENGINEERS AND OTHERS
‘CONCERNED
SUBJECT: _ REVISED GUIDELINES IN THE PREPARATION OF PROGRAMS OF WORKS,
[APPROVED BUDGET FOR THE CONTRACT, ESTIMATED PROJECT COST AND /
‘OR UNIT COST DERIVATIONS OF ALL IRRIGATION PROJECTS.
‘The following policies, rules and procedures relative to the preparation of Program of Work
(POW), Approved Budget for the Contract (ABC), Estimated Project Cost (EPC), and/or Unit Cost
Derivations (UCD) are hereby issued for the guidance of all concerned.
POWs and its ABC/UCD shall be prepared on the basis of the design for the project which has
been duly approved in accordance with the latest memorandum circular on Delegation of
Authorities to NIA Officials
All items of work to be used in the preparation of the ABC/EPC/UCD shall conform to the NIA
Standard Technical Specifications for Dams, Irrigation Facilities and Structures and Buildings, and
‘approved Special Specifications for the Project.
‘A. PROGRAM OF WORKS
‘A.1, FEASIBILITY STUDY AND DETAILED ENGINEERING
‘A.1.1. National irrigation projects and special projects - the POW includes all components
activities deemed necessary to complete the feasibility study and has two parts:
A111 Direct Cost
‘A..1.1.1 Project Identification and Pre-feasibility Study ~ undertaken by
“Administration”.
1.1.1.2 _ Feasibility Study and Detailed Engineering — standard activities
can either be undertaken by “Administration” or “Contract”
The revised prescribed formats are shown in Annex A-1
(Feasibility Study) and Annex A-2 (Detailed Engineering).
Page 1 of 10A122. Indirect Cost
A.1.1.2.1 Contingency - 3% - 5% of the estimated direct cost to cover
the unforeseen activities during the study.
Feasibility study by “Administration” may opt to conduct the survey and mapping works or
the sub-surface exploration through “Contract”. The prescribed formats to be used in the
preparation of POW are shown in Annex A-3 (Surveying and Mapping) and Annex A-4 (Sub-
surface Exploration).
A.1.2. Communal or Small Irrigation Projects - the POW includes all components/activities
deemed necessary to complete the study and also have two parts the same as
mentioned above. The revised prescribed form combined the feasibility study and
detailed engineering as shown in Annex A-5.
The cost shall be computed using the capability as indicated in the estimating guidelines.
Rental rates for service vehicles and equipment to be used under “Contract” works shall be
based from the latest ACEL rates, while works by “Administration” rental rates shall be
based on the latest NIA Rental Rates.
NEW IRRIGATION, EXTENSION, REHABILITATION AND RESTORATION PROJECTS
This includes all components/acti
be limited to the followin
ies/sub-activities when deemed necessary, but will not
A2.1, DIRECT COST
A211 CIVIL WORKS (CW)
A.2.1.1.1. Contract Works ~ broken down into the number of packages or
schedules ie. Dam, Pumping Station, Irrigation Canals and
Structures, Drainage Facilities, Road System, etc.
A2.1.1.2. Force Account Works (Civil Works by Administration)
2.1.2 _ INSTITUTIONAL DEVELOPMENT PROGRAM (IDP)
2.1.2.1 For Line Projects (Locally and Foreign Assisted Projects)
monitored under the Engineering Department:
The IDP cost shall be computed based on the actual
requirement/needs of the project and shall be supported with a
justification indicated in the POW’s attachments D and D-1.
2.1.2.2 For Line Projects monitored under the Operations Department:
‘Small Irrigation Projects (SIP), Extension /Expansion of Existing
Irrigation System, the estimated cost will be:
Page 2 of 10A213,
A214.
A2LS.
A.2.1.2.2.1 Maximum of 2.0% of Direct Cost for project cost up
to PhP 20.0M supported with detailed
computation.
A2L.
2. Maximum of 1.5% of Direct Cost for project cost
above PhP 20.00M supported with detailed
‘computation.
A2.1.2.3 Repair, Rehabilitation & Restoration of Existing Irrigation
‘Systems, the estimated cost will be:
A2.1.2.3.1 Maximum of 1.5% of Direct Cost for project cost
up to PhP 20.0 M supported with detailed
‘computation.
Maximum of 1.0% of Direct Cost for project cost
above PhP 20.00M supported with detailed
‘computation.
CONSTRUCTION SURVEY
This involves survey works on dams and irrigation facilities during
construction.
The cost will be based on the computed remuneration of survey personnel
directly involved in the work (survey personnel), fuel and oil, vehicle
rental, office supplies and other requirements needed during the
execution of the work. Refer to the Estimating Guide for the capability and
manpower requirements to conduct the survey works.
PARCELLARY MAPPING/SURVEY
This survey work involves the following:
1. Data Gathering (Certificate of Title, Cadastral Map, Tax map among
others)
2. Actual Survey of lot properties
3.Mapping or Plotting (Field data compilation, Computation, Plotting and
Processing)
The cost will be based on the computed remuneration of survey personnel
involved in the work, including fuel and oil, vehicle rental, office supplies
and other requirements needed in the execution of the work. Refer to the
é 1B Guide for the capability and manpower requirements to
conduct the survey and plotting works.
RIGHT OF WAY ACQUISITION, PLANT/PROPERTY DAMAGES
The cost involves the remuneration of Right-Of- Way (ROW) negotiator,
travelling expenses, cost of transportation, fuel and oil, office supplies,
Page 3 of 10