2018 BSKE ASSESSMENT GUIDE QUESTIONS

General Questions

1. What were the factors that contributed to COMELEC’s satisfactory or unsatisfactory performance
during the BSKE?

Answer:
Factors that affect the satisfactory performance:
a. Early delivery of Election Paraphernalia;
b. Setting-up of Comelec Hotline;
c. Voters Education campaign via all sources of available means (i.e. TV, radio, social
media);
d. Proper coordination with all the stakeholders (Teachers, PNP and Comelec main
office)

Factors that affect the unsatisfactory performance:

a. No clear guidelines for the documentary requirements for the issuance of cash
cards;

2. Cite the top/most 3 difficult challenges that your office faced in the BSKE elections. How did you
cope or address these top challenges.

A. Persons who have no names in the PCVL and/or EDCVL. Solution-prior to election, we
posted the names of persons whose names are already deleted in the PCVL and/or
EDCVL. During Election Day, we posted in each polling precincts our contact number to
immediately answer any query.
B. Lack of budget for the conduct of seminar. Solution- We get money from our own pocket.
C. Documentary requirements for issuance of cash cards. Solution- We require teachers to
fill out the documents for them not to waste time coming in our office from time to time.
We are the one who deliver the documents to them instead them coming in our office.

3. Cite specific good practices/innovations that were successful in your area that may be used by
other offices in future elections.
a. Setting up our own local comelec guidelines to address concerns of persons immediately.
We even bought cellular phones for that purpose.

4. What were peace and order challenges faced in your area of jurisdiction? How were they
addressed?
a. Yes. There were reports that after the counting of votes by precinct level, losing
candidates try to harass the teachers. This was addressed immediately due to
instantaneous response from PNP and consistent monitoring in every polling place via
constant phone call to our DESO and DESO Support Staff.

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 2018 BSKE ASSESSMENT GUIDE QUESTIONS

5. What are your recommendations to improve COMELEC’s performance in the 2019 elections?
a. Anticipation of possible problems that might occur and have a solution immediately (e.g. Tax
that was withheld)

CONDUCT OF ELECTIONS

Election phase / strategic goals (per Vision What What did not Recommendations
and Mission) worked work
VOTER REGISTRATION *In depth *Deletion of * Bring back in the
 To ensure the accuracy of the voter’s list verification of Voters Search in system the Voters
application for the system Search application
registration vis-
à-vis the data **Lack of ** System upgrade if it
in our sufficient time for is possible to do it
computer the transmittal of electronically
transfer of
registration
records
VOTER EDUCATION * Intense voter * Lack of * Earmarking of
 To ensure effective, high impact, more education budgetary budget for conduct of
widespread, inclusive VE in a cost efficient through the requirement for voter education
manner use of different the conduct of
venue and voter education
media (i.e. TV,
Radio and
Social Media).
Proper
coordination
with media
regarding
election
activities
FILLING OF CANDIDACY AND CAMPAIGN * Posting of *
 To ensure efficient, timely, orderly filing of calendar of
candidacies activities and
 To increase the number of candidates especially relaying
women messages to
 To limit the incidents of vote buying and the media and
intimidation all barangay
officials

** Conduct of
WES and KEBS ** Budget for seminars
Seminars

*** Constant
reminders of
penalties in
cases of

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 2018 BSKE ASSESSMENT GUIDE QUESTIONS

commission of
election
offenses.

VOTING, COUNTING, CANVASSING AND * Meeting with

PROCLAMATION the president
 To enhance voter experience especially PWD, IPs, of PWD
elderly, women etc association,
 To ensure credible, transparent, honest and Senior Citizens
accurate canvassing, and timely proclamation Association
regarding their
rights and
privileges
during
elections.
Establishment
of express
lanes

PREPARATORY AND POST- * Appreciation of * There should be

ELECTION ACTIVITIES ballots sufficient time to
 To ensure effective and efficient training of poll conduct seminar
workers regarding this matter
 To ensure efficient, orderly and timely processing to prevent election
of payment of poll workers protest on this area;

** Cash Card for ** Streamlining of

payment of poll documentary
workers brought requirements and
much burden of anticipation of
work considering possible problems
the confusion before the issuance of
brought about by the same (e.g. issue on
numerous tax withheld)
documents to be
submitted
ELECTION ADJUDICATION AND ENFORCEMENT OF * Formulation
ELECTION LAWS (FOR CO) by the law
To ensure timely adjudication and prosecution of department of
cases a
memorandum
for the
immediate
filing of

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 2018 BSKE ASSESSMENT GUIDE QUESTIONS

petition for
cancellation of
certificate of
candidacy
PEACE AND ORDER MANAGEMENT * Constant
To ensure orderly and peaceful conduct of elections communication
and
coordination
with the
Philippine
National Police

II.ORGANIZATIONAL PERFORMANCE
Area Questions
Strategic  During the preparation and the conduct of the BSKE were the policy and strategic
Leadership directions of COMELEC leadership clear and efficiently to the field employees?

For some. There are memoranda that brought confusion particularly the issue on
cash card
Training  Would you say there was adequate trainings given to those involved (poll workers,
field people, command center, deputies) to prepare them for the elections? What
additional trainings/briefings should EOs have?

It is somehow adequate. There should be additional time allocated for training and
there should be more training materilas.

 What are your recommendations and suggestions for the 2019 elections?

There should be more adequate training materials for the poll workers and allocated
time for prepration during Election Day.

Project For the field

Management  How familiar are you of the PMO and its functions?
Somehow familiar.

 Would you say the Command Center responsive to field concerns and queries? If no,
how can the command center improve on its functions?
Somehow yes.
 Was the contingency plan communicated to everyone especially the field? Was it
followed?
Yes.

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 2018 BSKE ASSESSMENT GUIDE QUESTIONS

For CO
 Was the PMO timeline followed? Were the deadlines met? If not, why so?
 Was the contingency plan efficiently communicated to everyone?
 How can coordination between and among PMO committees and other
departments be further improved? Were departmental and committee roles
defined to ensure overlapping?
 How was the monitoring done to track progress of activities through out the election
period? Was it adequate?
Finance and  Was the funding provision for non-cash card items timely and sufficient?
Procurement Yes.
Management  Did the funding for the activities arrive on time? Were they liquidated on time?
Yes.
 Was the procurement of materials for the BSKE properly and timely conducted?

 What are your recommendations for the 2019 elections?

Revisiting the guidelines on the issuance of mobilization fund
IT Support  Did the programs/software meet the need of the users?
Somehow yes.
 Were these programs/software timely given?
Somehow yes.
 Were the programs/software provided complete and relevant to the need ?
Somehow yes.
 How did these programs/software help in making the needed reports?
Reports can be generated in the computer which makes reports easier.
 What are your recommendations to improve IT services/support in 2019?
Accurate and on time delivery of software programs.
Printing,  Were the forms and supplies delivered as stated in their packing list?
Allocation, Yes.
Verification and  Was the logistical support to deliver the materials efficient and timely?
Logistics Yes.
 Was the system of support given to field logistical concerns efficient? Was the
response timely and appropriate?
Yes.
External  How would you assess our partnership with citizens arms and stakeholders helpful
Stakeholder in the 2018 BSKE?
Linkages It was great and effective.
 Were the activities conducted to target vulnerable sectors conducted successfully?
(IP voting, PWD)
Yes. Totally effective and successful.
Communication  Were the instructions/report requests from the Command Center, PMO and other
CO departments clear and systematic?
Somehow yes. Except that of the requiremenst for cahscards.

 Was internal communication flowing smoothly from En Banc to field? And field to
En banc?
Somehow yes.
 Was the Command Center effective in responding to complaints, incidents and

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 2018 BSKE ASSESSMENT GUIDE QUESTIONS

operational concerns?
Yes.
 Was external public communication effective in clarifying COMELEC’s position and
addressing issues in the BSKE?
Yes.
 Were the reports from the field office prompt and complete?
Yes.

By: Julius Harvey P. Balbas

Election Officer III
City of Candon, Ilocos Sur

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