AGMminutes 2018

The Chemical and Biomolecular Engineering Students’ Society, the Hong Kong
University of Science and Technology Students’ Union, Session 2017-2018

Minutes of the 24th Annual General Meeting (1)
Date: 16th April, 2018 (Monday)

Time: 19:00-23:00
Venue: Room 2504
Meeting was held by: Cheung Pui Tung
Minutes was taken by: WINATA Olivia
Agenda:
1. To commence the meeting;
2. To adopt the agenda of the Annual General Meeting 2018;
3. To receive and, if considered appropriate, adopt the audited Annual Report of

the current session;
4. To receive and, if considered appropriate, adopt the minutes of the previous

AGM;
5. To receive and, if considered appropriate, adopt the audited Annual Financial

Report of the current session; `
6. To receive and, if considered appropriate, resign or vote for non-confidence of

any executive committee members;
7. To receive and adopt any amendment for the Constitution;
8. To nominate and elect any Honorary Members and Honorary Auditor;
9. To resolve the problem regarding the absence of a nominated cabinet; and
10. To terminate the term of current session and transfer the duties to the next
session if any.
No other business is allowed to discuss other than those listed.

Prepared by
_________________
Cheung Pui Tung
Chairperson
The Chemical and Biomolecular Engineering Students’ Society,
the Hong Kong University of Science and Technology Students’ Union,
Session 2017-2018
Minutes:
1 To commence the meeting
1.1 Meeting attendants- 41
The chairperson commenced the meeting at 19:05
1.2 Honorary member Choi Ka Chun asked what the time at that moment is.
1.3 Chairperson Cheung Pui Tung answered 19:05 and it is because not enough
people attend the annual general meeting due to the midterm exam.
1.4 Honorary member Choi Ka Chun asked if enough promotion have been
done.
1.5 Chairperson Cheung Pui Tung answered the emails were sent.
1.6 External secretary Liang Zhenghua answered the reminder email was sent
lately as it was not 24 hours earlier than the meeting began. She reminded
that the later reminder should be sent after 2 hours.
1.7 The Chairperson Cheung Pui Tung declared the standing order of the
meeting. Only member of CBMESS, HKUSTSU have the rights to propose
and vote. Full members should raise their hands and wait for the
Chairperson’s approval then address themselves by their name, year, major
and student ID.
1.8 Honorary member Choi Ka Chun moved the motion to pass the agenda
item” To commence the meeting”. The motion was seconded by 43 votes
and opposed by 1 vote. Since the number of votes of for was higher than
that of against. The motion carried unanimously.
2 To receive and, if considered appropriate, adopt the agenda of Annual General
Meeting 2018
item” To receive and, if considered appropriate, adopt the agenda of
Annual General Meeting 2018”. The motion was seconded by 44 votes and
opposed by 1 vote. Since the number of votes of for was higher than that
of against. The motion carried unanimously.
3 To receive and, if considered appropriate, adopt the minutes of the previous
AGM and the minutes of all subsequent Extraordinary General Meeting of the
current session
item” To receive and, if considered appropriate, adopt the minutes of the
previous AGM and the minutes of all subsequent Extraordinary General
Meeting of the current session” The motion was seconded by 42 votes and
carried unanimously.
4 To receive and, if considered appropriate, adopt the audited Annual Report of
the current session
4.1 Honorary member Sze Wing Chun asked if all of the committee members
watched the min and if there were any paging problem.
4.2 Financial secretary Zu Yuexuan answered some stapling error existed as the
second EGM minutes were printed with the first one.
4.3 Honorary member Choi Ka Chun asked why the EGM minutes were not
distributed.
4.4 General Secretary Chan Hoi Lok answered the minutes were divided into 2
boxes and apologized for locking one box into the locker.
4.5 Honorary member Choi Ka Chun asked chairperson to comment the dress
code of the committee members.
4.6 Chairperson Cheung Pui Tung answered it was acceptable.
4.7 Honorary member Choi Ka Chun commented it was not suitable since no
blazer was worn to show the professional image.
4.8 Honorary member Choi Ka Chun asked the committee member to write
the best function they hold.
4.9 Presentation of Plant Visit
4.9.1 Information Technology Secretary Fung Hok Lam presented the details
of plant visit.
4.9.2 Honorary member Choi Ka Chun asked if Information Technology
Secretary Fung Hok Lam prepared enough.
4.9.3 Honorary member Choi Ka Chun asked if Information Technology
Secretary Fung Hok Lam can present more main point.
4.9.4 Information Technology Secretary Fung Hok Lam answered the venue,
arrival time and transportation detail of the plant visit.
4.9.5 Honorary member Sze Wing Chun asked why no communication with
the plant was done at that moment.
4.9.6 Information Technology Secretary Fung Hok Lam answered they were
arrived earlier than planned and the plant would only serve them
exactly at 4:00. The communication is acceptable.
4.9.7 Honorary member Sze Wing Chun asked if any participants arrived
lately.
4.9.8 Information Technology Secretary Fung Hok Lam answered no.
4.9.9 Honorary member Sze Wing Chun asked how to deal with late
problem.
4.9.10 Information Technology Secretary Fung Hok Lam answered some
committee members would stay at the assembly point if it was not too
late.
4.9.11 Honorary member Sze Wing Chun commented it was a must to
wait them and contact them.
4.9.12 Honorary member Sze Wing Chun asked the rundown of the visit.
4.9.13 Information Technology Secretary Fung Hok Lam answered the
plant shortly introduced its plant in the conference room at the
beginning and then the participants were divided into 2 team.2 to 3
staffs leaded each team in 2 routes around the plant. They introduced
about the procedures and process flow of the plant briefly during the
walk. Finally, group photos were taken in front of its main entrance.
4.9.14 Honorary member Choi Ka Chun asked why some committee
members were wearing in different dress code.
dress code of the committee member at that function was the society
tee of session13-14.
4.9.16 Honorary member Sze Wing Chun asked the effect of inconsistent
dress code.
4.9.17 Information Technology Secretary Fung Hok Lam answered
disunity image would be shown. The problem can be improved next
time if bringing more extra society tee.
4.9.18 Honorary member Choi Ka Chun asked why the committee
member could not do it at that time.
4.9.19 Information Technology Secretary Fung Hok Lam answered not
enough spare society tee was existed.
4.9.20 Honorary member Choi Ka Chun commented there was not
enough preparation before the plant visit.
4.9.21 Honorary member Sze Wing Chun commented this problem was
not happened only one time and should be prevented.
4.9.22 Honorary member Sze Wing Chun asked Information Technology
Secretary Fung Hok Lam to comment the presentation from the
company.
enough information was given. The information was useful for
members such as pilot plant and process flow.
4.9.24 Honorary member Sze Wing Chun asked how many plant visits
were held in this year.
4.9.25 Information Technology Secretary Fung Hok Lam answered 1 and
it was proposed to be 2 in the year plan.
4.9.26 Honorary member Sze Wing Chun asked why only 1 plant visit
was held.
4.9.27 Information Technology Secretary Fung Hok Lam answered he
had tried finding more than 30 company but no reply were given. He
also tried to ask Professor Marshal Liu to help. The department had
held 3 plant visits and society helped the department to host.
4.9.28 Honorary member Sze Wing Chun asked if it meant that the
society did not need to hold any plant visit functions.
4.9.29 Information Technology Secretary Fung Hok Lam answered no
and he paid effort to find companies.
4.9.30 Honorary member Sze Wing Chun asked what companies was
found.
4.9.31 Information Technology Secretary Fung Hok Lam answered many
companies such as the Food biochemistry, Dunwell, Nestle and
Coca-Cola.
4.9.32 Honorary member Sze Wing Chun commented Amoy Food
Limited would not be suitable. Some environmental plant and large
chemical engineering company such as Town Gas were also
recommended to visit.
4.9.33 Honorary member Sze Wing Chun asked when Information
Technology Secretary Fung Hok Lam was searching for the plant.
4.9.34 Information Technology Secretary Fung Hok Lam answered he
searched before the winter break.
4.9.35 Honorary member Sze Wing Chun asked when he proposed to
have the plant visit.
November and found the company on July.
4.9.37 Honorary member Sze Wing Chun commented he could find the
companies earlier.
4.9.38 Honorary member Sze Wing Chun asked what can be done to
find the companies in an easier way.
4.9.39 Information Technology Secretary Fung Hok Lam answered to
communicate with the professor.
4.9.40 Honorary member Sze Wing Chun commented the sender of the
email should be written as the chairperson. He could also find the
plants through google map and phone them. Contact alumni would
also be a solution to improve the chance for getting reply.
4.9.41 Honorary member Sze Wing Chun asked how long would be the
application period.
4.9.42 Information Technology Secretary Fung Hok Lam answered 2
weeks.
4.9.43 Honorary member Sze Wing Chun asked the number of
participants.
quota was full within 4 day. The number of participants was 40 people
and it excessed the quota given which were 30 people. He asked the
company permission and the company replied it was acceptable.
4.9.45 Honorary member Sze Wing Chun asked if anyone was interested
but with no chance.
4.9.47 Honorary member Sze Wing Chun asked the promotion details.
plant visit was promoted by poster, email, Facebook event and society
website.
4.9.49 Honorary member Sze Wing Chun asked if any class visits were
done.
4.9.50 Information Technology Secretary Fung Hok Lam answered class
visit were done for students from different years. Classes to visit
included CENG1000, CENG2110, plant design, etc.
4.9.51 Honorary member Sze Wing Chun asked Promotion Secretary
Fung Hok Lam to present the ideas of the poster.
4.9.52 Honorary member Choi Ka Chun asked Promotion Secretary Fung
Hok Lam to comment the words on the poster.
4.9.53 Promotion Secretary Fung Hok Lam answered it was not clear on
computer but it was clear in printed version.
4.9.54 Honorary member Choi Ka Chun commented it was better to
print more posters for preparation of AGM.
4.9.55 Promotion Secretary Fung Hok Lam answered some extra posters
were printed. One was for putting in counter and one was covered by
other society poster.
4.9.56 Honorary member Choi Ka Chun asked what should be done if
the poster was covered by other society poster.
4.9.57 Promotion Secretary Fung Hok Lam answered to tell the External
Vice-chairperson as soon as possible.
4.9.58 External Vice-chairperson Zhu Jiaming answered it was serious if
the poster was covered by other society poster. If the poster was
covered, the promotion effect was strongly reduced and it was also
detrimental to the image of the society. He would contact with the
External Vice-chairperson of that society as soon as possible.
4.9.59 Honorary member Choi Ka Chun asked who the two members
just leaved were.
4.9.60 Chairperson Cheung Pui Tung answered the proposed general
secretary and marketing secretary.
4.9.61 Honorary member Choi Ka Chun asked if they are “proposed”
executive member.
4.9.62 Chairperson Cheung Pui Tung answered no.
4.9.63 Honorary member Choi Ka Chun commented to aware of the
wording.
4.9.64 Honorary member Choi Ka Chun asked why the AGM was chosen
to hold on that day.
4.9.65 Chairperson Cheung Pui Tung answered he had checked the
timetable. Year 3 student would have their last lesson at 16:00 and the
year 2 had the midterm.
4.9.66 Honorary member Choi Ka Chun asked who should take the
responsibility.
4.9.67 Chairperson Cheung Pui Tung answered both the one who left
and the committee should take the responsibility. They have been
communicated as it was at the exam period.
4.9.68 Honorary member Chow Tak Yee asked when the general
secretary should book the venue.
4.9.69 General Secretary Chan Hoi Lok answered the system allowed
them to have preference when booking. The booking included 3
stages.
4.9.70 Honorary member Chow Tak Yee asked why the AGM was not
held on February.
4.9.71 General Secretary Chan Hoi Lok answered the committee had
discussed and chose to wait for the proposed committee.
4.9.72 External secretary Liang Zhenghua answered summarized
information of the functions should be known by them and notes was
needed.
4.9.73 Honorary member Choi Ka Chun asked why the proposed cabinet
prepared lately.
4.9.74 Chairperson Cheung Pui Tung answered there was discussion
with them after the sub- committee function and asked if they have
interest to be executive committee. At that time, many of them had
not decided and thought it would be busy due to academic workload
and too little people were interested.
4.9.75 Honorary member Choi Ka Chun commented it was appreciated
to have upcoming executive committee. However, promotions were
not done enough. There was improvement space.
4.9.76 Honorary member Sze Wing Chun commented it was serious if
there was only one plant visit as many members would not be
satisfied. Information Technology Secretary Fung Hok Lam should not
give up finding the companies so easily. The number of participant was
acceptable but more promotions could be done.
4.9.77 Information Technology Secretary Fung Hok Lam commented it
was better to find the plant as soon as possible. The sender name
should be written as chairperson. They could also find more kinds of
plant such as the environmental plant. Preparation should be done
better. Time management was important including the transportation
time.
4.9.78 Honorary member Sze Wing Chun commented the Person in
charge should know more for the CBME career in Hong Kong and the
management should be done better.
4.10 Presentation of Annual dinner
4.10.1 Financial secretary Zu Yuexuan presented the details of annual
dinner.
4.10.2 Honorary Member Choi Ka Chun asked if there were promotion
to alumni.
4.10.3 Financial secretary Zu Yuexuan answered he found Mr. Mok for
sending email to alumni association. The department would subside in
a larger amount when there was more participant.
4.10.4 Honorary member Choi Ka Chun asked the total number of
alumni came.
4.10.5 Financial secretary Zu Yuexuan answered he had to check the
participant list.
4.10.6 Honorary member Choi Ka Chun asked how many years of alumni
were found.
4.10.7 Financial secretary Zu Yuexuan answered 2 years and the email
should be sent earlier.
4.10.8 Honorary member Choi Ka Chun commented asking the familiar
alumni could help finding more alumni to come.
4.10.9 Honorary member Choi Ka Chun commented Facebook event
was an important promotion method.
4.10.10 Honorary member Choi Ka Chun asked why the venue would be
chosen as UC Bistro.
4.10.11 Financial secretary Zu Yuexuan answered some members were
more appreciated with this venue and the food quality was good.
4.10.12 Honorary member Choi Ka Chun asked professors’ idea or
students’ idea should be prioritized.
4.10.13 Financial secretary Zu Yuexuan answered the professors’ idea
should be prioritized.
4.10.14 Honorary member Choi Ka Chun commented it was good to ask
the professor the time available for every function.
4.10.15 Honorary member Choi Ka Chun asked the details of lucky draw.
4.10.16 Financial secretary Zu Yuexuan answered the prizes was better
not to be same as the previous years prizes. The first prize was a
bicycle.
4.10.17 Honorary member Choi Ka Chun asked what if the members sell
the prize.
4.10.18 Financial secretary Zu Yuexuan answered it was to satisfy the
need of each member.
4.10.19 Honorary member Choi Ka Chun asked what would be happened
if the members were not able to use the prize.
4.10.20 Financial secretary Zu Yuexuan answered bicycle could mean
encouraging him to recover earlier.
4.10.21 Honorary member Choi Ka Chun commented it was required to
think twice before choosing the prize.
4.10.22 Honorary member Choi Ka Chun asked if the magic show affected
the image of professor.
4.10.23 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered since Prof
Marshal Liu was kind. The magic show improved the atmosphere and
it was successful.
4.10.24 Honorary member Choi Ka Chun commented it was good for
attracting attention. Members would like the function more if they
saw the other side of the professor. Performance should be safe and
attractive for the upcoming function.
4.10.25 Year 4 Member Leung Yuet King asked why the committee always
found the same person to perform.
4.10.26 Financial secretary Zu Yuexuan answered she was the champion
in singing contest.
4.10.27 Year 4 Member Leung Yuet King asked for the effect of the
performance.
4.10.28 Internal Vice-Chairperson Cheung Tze Wing answered the
situations of Orientation Camp and Annual dinner was different. There
was a gimmick in the Annual dinner.
4.10.29 Year 4 Member Leung Yuet King asked if it was acceptable.
4.10.30 Financial secretary Zu Yuexuan answered it was acceptable.
4.10.31 Honorary member Choi Ka Chun commented chairperson should
paid more attention on the order.
4.10.32 Honorary member Choi Ka Chun asked for the details of taking
meal.
4.10.33 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered the
participants was required to queue for taking meal.
4.10.34 Honorary member Choi Ka Chun commented safety should be in
top priority for taking meal.
4.10.35 Year 4 Member Lo Hei Chun asked if any international or
mainland students came.
4.10.36 Financial secretary Zu Yuexuan answered 1 mainland student
came and he was able to speak Cantonese.
4.10.37 Year 4 Member Lo Hei Chun asked if the number of participants
was acceptable.
4.10.38 Financial secretary Zu Yuexuan answered they should promoted
better.
4.10.39 Year 4 Member Lo Hei Chun asked for the details of class visit.
4.10.40 Year 3 Member Leung Ho Wai commented it was not effective.
4.10.41 Year 4 Member Lo Hei Chun asked how to promote the functions
to inactive members.
4.10.42 Financial secretary Zu Yuexuan answered more class visit was
required and let the participants to announce the functions.
4.10.43 Honorary member Choi Ka Chun asked for the financial detail.
4.10.44 Financial secretary Zu Yuexuan answered the financial details and
subsidy was greater than deficit.
4.10.45 Honorary member Choi Ka Chun asked why subsidy needed so
long time to get.
4.10.46 Financial secretary Zu Yuexuan answered the subsidy needed
re-register. Professor Chan was busy and Financial Office needed time
to accept the check. Professor said the subsidy could get 2 week later.
4.11 Presentation of Orientation Night
4.11.1 Honorary member Choi Ka Chun asked why there was no
Orientation Night and why the date would be chosen as 30/9.
4.11.2 General Secretary Chan Hoi Lok answered the booking should be
done 2 weeks before. It was the date those 2 weeks after orientation
week and before October. The function was cancelled as the students’
strike began. The committee had discussed to cancel the function.
4.11.3 Honorary member Choi Ka Chun asked why not holding the
function earlier.
4.11.4 General Secretary Chan Hoi Lok answered the food and venues
were not ready yet.
4.11.5 Honorary member Choi Ka Chun commented the venue booking
should be done earlier and advancing the date of orientation night
could encourage more people to join membership.
4.11.6 Honorary member Choi Ka Chun commented the date of the
function was so late and this discouraging people to come due to
reunion of other functions.
4.11.7 Honorary member Choi Ka Chun asked how many people applied.
4.11.8 Financial secretary Zu Yuexuan answered 43.
4.11.9 Honorary member Choi Ka Chun asked why only 12 people have
paid the deposit.
4.11.10 Chairperson Cheung Pui Tung answered the date of orientation
night was so late, not many people came to school and promotion was
not enough
4.11.11 Honorary member Choi Ka Chun commented promotion was not
enough and it was required to promote more members in orientation
week.
4.11.12 Honorary member Chow Tak Yee asked why the venue could not
be booked.
4.11.13 General Secretary Chan Hoi Lok answered she booked the venue
lately.
4.11.14 Honorary member Chow Tak Yee asked which venue were
booked.
4.11.15 General Secretary Chan Hoi Lok answered common room 1+2
was booked and thought common room 5+6 was also acceptable.
4.11.16 Honorary member Chow Tak Yee asked General Secretary Chan
Hoi Lok to comment different venue.
was far away from main building and the transportation of food was
difficult.
4.11.18 Honorary member Chow Tak Yee commented overnight booking
of common room 1+2 was available.
4.11.19 Year 4 Member Leung Yuet King asked if the society had political
stand.
4.11.20 General Secretary Chan Hoi Lok answered no and it was better to
cancel the function on that period to save the image of society.
4.11.21 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered all society
had cancelled the functions on that period. If the society insisted
holding function, it would affect the image of the society. Participant
may have political stand and may not come.
4.11.22 Year 4 Member Lo Hei Chun asked if there were any email to
announce the orientation night would be held later.
4.11.23 General Secretary Chan Hoi Lok answered the email announced
to cancel the function because the characteristic of the function would
be different.
4.11.24 Honorary member Chow Tak Yee asked why the society covered
the banner of umbrella revolution.
4.11.25 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered the place
of banner was booked. SU had no power to hang it. He had contact
the internal secretary of SU but he delayed to take off the banner.
4.11.26 Honorary member Chow Tak Yee asked why not think twice
before taking it off as it would affect the image of the society.
4.11.27 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING apologized with his
action which affected the image of the society and he had contact SU
to clarify.
4.11.28 Honorary member Chow Tak Yee asked what should be done for
similar situation
4.11.29 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered not to
hang the banner.
4.11.30 General Secretary Chan Hoi Lok answered need the approval
from them but for normal situation, it was acceptable to cover.
4.11.31 Year 4 Member Leung Yuet King asked why no EGM for cancelling
function.
4.11.32 General Secretary Chan Hoi Lok answered the wording of the
email had some problem.
4.11.33 External secretary Liang Zhenghua answered the political
atmosphere was tough.
4.11.34 Honorary member Choi Ka Chun commented replacement
function can be used as the wording of postponed Orientation night
and it could be acceptable for the constitution.
4.11.35 Honorary member Choi Ka Chun asked for the detail of poster.
4.11.36 Promotion Secretary Fung Hok Lam answered the details of the
poster.
4.11.37 Honorary member Choi Ka Chun asked why the application venue
was only at counter.
4.11.38 External secretary Liang Zhenghua answered the counter email
were sent every week.
4.11.39 Honorary member Choi Ka Chun asked PIC to comment the
number of participant.
4.11.40 General Secretary Chan Hoi Lok answered it was not enough due
to the participants of orientation camp were not enough.
4.11.41 Honorary member Choi Ka Chun asked the number of participant
of BBQ night
4.11.43 General Secretary Chan Hoi Lok answered most of the
participants were year 2 students.
4.11.44 Honorary member Choi Ka Chun asked why the number of
participant was deficient comparing with the BBQ night from
mentorship program.
4.11.45 General Secretary Chan Hoi Lok answered the characteristic of
those two events were different.
4.11.46 Honorary member Choi Ka Chun commented it was better to
mention professor would come for encouraging the international and
mainland students to come.
4.11.47 Honorary Member Siu King Hung asked why no society logo was
put on agenda.
4.11.48 Chairperson Cheung Pui Tung apologized for the mistake.
4.11.49 Honorary Member Siu King Hung asked if the AGM material were
well prepared.
4.11.50 Chairperson Cheung Pui Tung answered it was acceptable.
4.11.51 Honorary Member Siu King Hung comment the format should be
more consistent.
4.11.52 Honorary Member Siu King Hung asked why the minutes had
some problems.
4.11.53 Publication Secretary Cheng Tsz Ping answered the internal
secretary from last session gave the minutes so late.
4.11.54 Honorary Member Siu King Hung asked what would be the
problem using honorary member as naming of the wrong people in
the minutes.
4.11.55 Chairperson Cheung Pui Tung answered it was their problem and
would cause frustration.
4.11.56 Honorary Member Siu King Hung asked the difference between
the agenda and the booklet.
4.11.57 Chairperson Cheung Pui Tung answered the logo and the last
sentence was left.
4.11.58 Honorary member Choi Ka Chun commented to check carefully
before printing.
4.11.59 Honorary member Sze Wing Chun asked who pub the AGM
minute of the last session
4.11.60 Publication Secretary Cheng Tsz Ping answered no one.
4.11.61 Honorary member Sze Wing Chun commented many problems
could be found in the AGM minutes.
4.12 Presentation of Graduation dinner
4.12.1 Publication Secretary Cheng Tsz Ping presented the details of
Graduation dinner. Games including Caption the picture, Role play,
Puzzle were played. The Lucky draw and group photo taking would be
done at the last. There would be some free time and function end at
10:30. Promotion methods done included email, poster, class visit, FYP
presentation, E-board, Facebook and counter. The sponsored items
were 12 bottle of red wine from department, gift and red wine coupon.
Package delivered to the participants included some souvenir such as
bookmark and cup mat.
4.12.2 HONORARY MEMBER CHOI KA CHUN asked Publication Secretary
Cheng Tsz Ping to comment on the number of participants.
4.12.3 Publication Secretary Cheng Tsz Ping answered the number of
participants was a bit less because the promotion was done lately and
some of the students had gone back to their country and had their
grad trip started.
4.12.4 Honorary Member Siu King Hung asked how she would select the
date if the date could be selected again.
4.12.5 Publication Secretary Cheng Tsz Ping answered she would start
asking the opinion of the final year student earlier.
4.12.6 Honorary Member Siu King Hung asked if there were executive
committee for the next session and when they should started
promotion.
4.12.7 Publication Secretary Cheng Tsz Ping answered from now on.
4.12.8 Honorary member Choi Ka Chun asked if executive committee
paid the fee.
4.12.9 Publication Secretary Cheng Tsz Ping answer executive committee
paid for the banquet fee only.
4.12.10 Honorary member Choi Ka Chun asked if there any sitting plan for
professors.
4.12.11 Publication Secretary Cheng Tsz Ping answered professor sat in
one desk.
4.12.12 Honorary Member Siu King Hung asked if head table sitting plan
was provided for professors.
4.12.13 External secretary Liang Zhenghua answered no and it may cause
embarrass between the professor and the student.
4.12.14 Honorary Member Siu King Hung comment it was better for
executive committee to invite students and professors to sit together.
4.12.15 Honorary member Choi Ka Chun commented a professor was
sitting alone and it was better to assign a few professors to sit with
some students.
4.12.16 Honorary Member Siu King Hung asked what the arrival time was
for the professor.
4.12.17 Publication Secretary Cheng Tsz Ping answered a half hour later.
4.12.18 Honorary Member Siu King Hung asked how to deal with the
counter when professors and students were queuing up together.
4.12.19 Publication Secretary Cheng Tsz Ping answered professor should
be served first.
4.12.20 Honorary Member Siu King Hung asked how to deal with the
professor arrived early.
4.12.21 Honorary member Choi Ka Chun commented executive
committee needed to be flexible.
4.12.22 Honorary Member Siu King Hung asked how many professors
attended.
4.12.23 Publication Secretary Cheng Tsz Ping answered 10.
4.12.24 Honorary Member Siu King Hung commented it was acceptable
for the number of professors but the number of students could be
more.
4.12.25 Honorary Member Siu King Hung asked for the poster.
4.12.26 Publication Secretary Cheng Tsz Ping answered the style of the
poster should be matched with the theme.
4.12.27 Honorary Member Siu King Hung asked what should be improved
in the poster.
4.12.28 Honorary Member Siu King Hung comment to match the theme
better.
4.12.29 Honorary Member Siu King Hung asked about the promotion in
counter.
4.12.30 General Secretary Chan Hoi Lok answered counter set at
concourse which was the space near FYP presentation. It would
encourage them to come and the counter set from the start of being
executive committee until end of the semester.
4.12.31 Honorary Member Siu King Hung asked why someone were doing
homework in counter and ignored the members.
4.12.32 Internal Vice-Chairperson Cheung Tze Wing answered it was
because they could not recognized them and apologize for not
knowing them enough.
4.12.33 Honorary Member Siu King Hung asked if there were any
problem.
number of participants would be less.
4.12.35 Honorary Member Siu King Hung asked how to improve.
4.12.36 Publication Secretary Cheng Tsz Ping answered to promote
earlier.
4.12.37 Honorary member Choi Ka Chun commented to interact with the
students after the class visit.
4.12.38 Honorary member Choi Ka Chun asked if there were relationship
between not knowing member well and having Pro-P.
4.12.39 Chairperson Cheung Pui Tung answered it would be the major
reason. Pro-P could help knowing other society. Member including the
PG students and inactive member would not know them if there was
no Pro-P.
4.12.40 Honorary member Choi Ka Chun asked what can be done to
reduce the loss from Pro-P.
4.12.41 Chairperson Cheung Pui Tung answered more class visits were
required to introduce them and communicate with the members in
AGM.
4.12.42 Honorary member Choi Ka Chun commented the potential
executive committee should do so to knowing more people in the
upcoming AGM.
4.12.43 Honorary Member Siu King Hung asked the criteria for choosing
the venue.
4.12.44 Publication Secretary Cheng Tsz Ping answered the food quality,
convenience of the place, price, and equipment and also to contact
with different hotel.
4.12.45 Honorary member Choi Ka Chun commented food safety was the
most important.
4.12.46 Publication Secretary Cheng Tsz Ping answered it was required to
try the food before choosing the hotel.
4.12.47 Honorary member Choi Ka Chun asked how to choose student
representative.
4.12.48 Publication Secretary Cheng Tsz Ping answered to choose one
representative student from each stream.
4.12.49 Honorary member Choi Ka Chun commented table stand need
not to be so firmed for having the representative name.
4.12.50 Honorary Member Choi Ka Chun commented it was okay to ask
the past committee member to give the speech.
4.12.51 Honorary Member Siu King Hung asked the use of representative.
4.12.52 Publication Secretary Cheng Tsz Ping answered to get the
members’ idea
4.12.53 Honorary member Choi Ka Chun asked about the HR.
4.12.54 Publication Secretary Cheng Tsz Ping answered the details.
4.12.55 Honorary member Choi Ka Chun asked why so many executive
committee members were for reception.
4.12.56 Publication Secretary Cheng Tsz Ping answered they delivered
souvenir, collected the fee and help professors to wear corsage.
4.12.57 Honorary member Choi Ka Chun commented it was good for
considering different situation.
4.12.58 Honorary member Choi Ka Chun asked if it was enough people
for emergency dealing.
4.12.59 Publication Secretary Cheng Tsz Ping answered some executive
committee members were not in duties for some period and there
were enough people for emergency dealing.
4.12.60 Honorary member Choi Ka Chun commented to pay more
confidence.
4.12.61 Honorary member Choi Ka Chun asked if it was acceptable for the
whole cabinet sat on the same table.
4.12.62 Publication Secretary Cheng Tsz Ping answered they were not eat
together because of the job duties
4.12.63 Honorary member Choi Ka Chun commented it was okay.
4.12.64 Honorary member Choi Ka Chun asked to comment the game
“UST Adventure”.
4.12.65 Publication Secretary Cheng Tsz Ping answered it was suitable as
graduate can refresh the memories of university life and it was the last
chance to gather together with professors and classmates.
4.12.66 Honorary member Choi Ka Chun commented it was not
surprising game and a little bit boring.
4.12.67 Honorary member Choi Ka Chun asked to comment the game
“Role Play”.
4.12.68 Publication Secretary Cheng Tsz Ping answered the understanding
between the students were deep and it could refresh the memories of
the University life.
4.12.69 Honorary member Choi Ka Chun commented it was better than
the first game.
4.12.70 Honorary Member Siu King Hung asked if there were any
preparation before.
4.12.71 Publication Secretary Cheng Tsz Ping answered to find the one
who more popular to be the “Role”.
4.12.72 Honorary member Chow Tak Yee asked to comment the venue
for AGM on that day.
4.12.73 General Secretary Chan Hoi Lok answered it was the formal one
and the most suitable as enough space was provided and Screen was
installed.
4.12.74 Honorary member Chow Tak Yee commented to have a table
clothes to prevent unaware upskirt.
4.12.75 Honorary Member Siu King Hung asked how to decide the prize
for lucky draw
4.12.76 Publication Secretary Cheng Tsz Ping answered to ask from
professor Chan for the lucky draw list first and invite the professors
who donated the prize to draw.
4.12.77 Honorary Member Siu King Hung asked what if the professor won
the prize.
4.12.78 Publication Secretary Cheng Tsz Ping answered professors would
always donated the prize. They would not refuse them to get the prize
if they really want so.
4.12.79 Honorary Member Tse Ying asked about grad din souvenir.
4.12.80 Honorary Member Siu King Hung commented AGM was for
member but not only the committee member.
4.12.81 Honorary member Chow Tak Yee commented everyone in
upcoming cabinet should jotted notes.
4.12.82 Honorary Member Tse Ying asked them to comment the souvenir.
4.12.83 Publication Secretary Cheng Tsz Ping answered the souvenir was
practical and budget was also the major concern.
4.12.84 Honorary Member Tse Ying asked about the cost of the souvenir.
4.12.85 Financial secretary Zu Yuexuan answered the cost.
4.12.86 Honorary Member Tse Ying asked about the CP value of the
souvenir.
4.12.87 Publication Secretary Cheng Tsz Ping answered it was high.
4.12.88 Honorary Member Tse Ying commented it was better to check
and discuss with committee member of last session. To summarize,
the souvenir was acceptable.
4.12.89 Honorary member Choi Ka Chun commented the function was
not good enough and there should be improvement space as it was
the first function.
4.12.90 Honorary member Choi Ka Chun commented the function was
quite well although there were some minor mistakes.
4.12.91 Honorary member Choi Ka Chun moved a motion to count the
quorum. 14 members participated the meeting at the moment. Since the
number of participants was less than the quorum, which was 40,
Chairperson Cheung Pui Tung ordered to pause the meeting at 23:00 at
20th April.
Approved by: Prepared by:
_________________ _________________
Cheung Pui Tung WINATA Olivia
Chairperson Internal Secretary
CBMESS, HKUSTSU, CBMESS, HKUSTSU,
Session 2017-2018 Session 2017-2018
Date: Date:
The Chemical and Biomolecular Engineering Students’ Society, the Hong Kong
University of Science and Technology Students’ Union, Session 2017-2018
Minutes of the 24th Annual General Meeting (2)
Date: 18th April, 2018 (Wednesday)

Time: 19:00-23:00
Venue: Room 2302
Meeting was held by: Cheung Pui Tung
Minutes was taken by: WINATA Olivia
Minutes:
1. EXTERNAL VICE-CHAIRPERSON ZHU JIAMING moved a motion to count the
quorum. 12 members participated the meeting at the moment. Since the number of
participants was less than the quorum, which was 40, Chairperson Cheung Pui Tung
ordered to pause the meeting at 19:15 at 18th April.
1 To commence the meeting
1.1 Meeting attendants- 22
The chairperson commenced the meeting at 19:00
1.2 The Chairperson Cheung Pui Tung declared the standing order of the
meeting. Only member of CBMESS, HKUSTSU have the rights to propose
and vote. Full members should raise their hands and wait for the
Chairperson’s approval then address themselves by their name, year, major
and student ID.
1.3 According to the constitution “The quorum of the Annual General Meeting
and any Extraordinary General Meetings shall consist of not less than forty,
or one-third of all the members of the Society. In the event of failure to
form the quorum within one hour from the stated time, the meeting shall
be called for postponement and another meeting shall be held within
seven clear days. If the quorum still cannot be formed, all attendees shall
form the quorum.” the quorum of 22 attendants was formed.

the current session
2.1 Presentation of Sub-Committee Function
2.1.1 Internal Vice-Chairperson Cheung Tze Wing presented the format of
the function was a party night form. There were 33 participants
including 2 professors. The venue was common room 1+2. There was
Sub-committee. There were “Question Challenge”, “Answering
question from video”, “60 seconds Challenge” and catering service
with alcohol provided. However, the theme was not related to the
game much.
2.1.2 Year 4 Member Leung Yuet King asked if 15 sub-committee was an
appreciate number.
acceptable.
2.1.4 Year 4 Member Leung Yuet King asked members from which years
joined the sub-committee.
2.1.5 Internal Vice-Chairperson Cheung Tze Wing answered they wear
mainly year2 non-jupas and jupas members.
2.1.6 Year 4 Member Lo Hei Chun asked to comment the number of
participants.
2.1.7 Internal Vice-Chairperson Cheung Tze Wing answered it was not
enough and it was because the promotion was rush as the decisions
were made in the meeting lately and there were only 1.5 weeks to
promote.
2.1.8 Year 4 Member Lo Hei Chun asked who should take the responsibility.
2.1.9 Internal Vice-Chairperson Cheung Tze Wing answered both the
sub-committee and executive committee should take the responsibility.
Executive committee should advise them and help promotion. Setting
deadline was required to let them doing things on time and effectively.
2.1.10 Year 4 Member Leung Yuet King asked if the PIC was attended the
meeting every time and how often the meeting.
2.1.11 Internal Vice-Chairperson Cheung Tze Wing answered he
attended every time. The meeting was held once a week as the
mid-term period was nearby.
2.1.12 Year 4 Member Leung Yuet King asked if anyone “freeride”.
2.1.13 Internal Vice-Chairperson Cheung Tze Wing answered he did not
sense such situation. However, they thought sub-committee function
was not on first priority comparing with academic issues.
2.1.14 Year 4 Member Leung Yuet King asked if any interview was held.
2.1.15 Internal Vice-Chairperson Cheung Tze Wing answered yes and
asking them the reasons for being sub-committee and possible gains
from sub-committee function.
2.1.16 Year 4 Member Lo Hei Chun asked if any argument was made
when discussing the post.
2.1.17 Internal Vice-Chairperson Cheung Tze Wing answered no.
2.1.18 Year 4 Member Lo Hei Chun asked to comment the venue.
was good since it could be borrowed overnight. Equipment was
provided; the place was near concourse; it was big and having table
and chair; the stage could also be constructed.
2.1.20 Year 4 Member Leung Yuet King asked if she told the
sub-committee to clean and set the venue.
2.1.21 General Secretary Chan Hoi Lok answered yes.
2.1.22 Year 4 Member Leung Yuet King asked about the promotion
done.
2.1.23 Internal Vice-Chairperson Cheung Tze Wing answered Facebook,
poster, class visit, etc.
2.1.24 Year 4 Member Lo Hei Chun asked to have a look on the poster.
2.1.25 Year 4 Member Leung Yuet King commented the poster seemed
like TVB.
2.1.26 Year 4 Member Leung Yuet King asked if they gave feedback to
sub-committee.
2.1.27 Internal Vice-Chairperson Cheung Tze Wing answered he told the
details of the poster need to have on it however it was too late to
improve. The first design was adopted.
2.1.28 Year 4 Member Lo Hei Chun commented it was not clear to be
CBMESS function, and no gimmick or main point on the poster. The
posters of the upcoming cabinet should be improved.
2.1.29 Year 4 Member Leung Yuet King asked the details of game and
dinner.
2.1.30 Internal Vice-Chairperson Cheung Tze Wing answered the dinner
was a buffet form and let the professors to take first.
2.1.31 Year 4 Member Leung Yuet King asked where the alcohol bought
from.
2.1.32 Internal Vice-Chairperson Cheung Tze Wing answered online
wholesaler.
2.1.33 Year 4 Member Leung Yuet King asked if they took attention on
who drink alcohol.
2.1.34 Internal Vice-Chairperson Cheung Tze Wing answered yes.
2.1.35 Year 4 Member Leung Yuet King asked about the rundown of
game.
2.1.36 Internal Vice-Chairperson Cheung Tze Wing answered the first
game was Q&A.
2.1.37 Chairperson Cheung Pui Tung answered it was to ask the
common knowledge for the one who study in UST.
2.1.38 Internal Vice-Chairperson Cheung Tze Wing answered the second
game was asking question from video like the Television show
“Neighborhood Treasures” and the third game was “Charade Games”.
2.1.39 Year 4 Member Leung Yuet King asked the passion of
participants.
2.1.40 Chairperson Cheung Pui Tung answered the passion of
participant is not good enough at the first game as not all participant
had come and the question were so easy. The passion at the second
and third game was better. The participant could watch interesting
video and thus improving the atmosphere.
2.1.41 Year 4 Member Leung Yuet King asked if all executive committee
members came.
2.1.42 Internal Vice-Chairperson Cheung Tze Wing answered External
secretary Liang Zhenghua did not attend because of personal reason.
2.1.43 Year 4 Member Leung Yuet King commented it was better to
come since it was the function held by society.
2.1.44 Year 4 Member Leung Yuet King asked if any prize was delivered.
2.1.46 Year 4 Member Leung Yuet King commented some prizes and
sponsors could be marketed.
2.1.47 Year 4 Member Leung Yuet King asked if any ice was used.
2.1.48 Marketing Secretary SUNANTO Stefanus William answered ice
was marked from McDonalds. When the venue and date were
confirmed, the ice could be marked 3 weeks before the function with
the mark secretary of sub-committee.
2.1.49 Year 4 Member Leung Yuet King commented the game not only
sitting down to play could be recommended since the sitting down
one was boring.
2.1.50 Year 4 Member Leung Yuet King asked if anyone sat counter for
promotion.
2.1.51 Internal Vice-Chairperson Cheung Tze Wing answered yes but
sometimes only 1 person or even no people were sitting in counter.
They inputted the period that there were available to sit into a google
document.
2.1.52 Year 4 Member Leung Yuet King asked if it was very often that no
people were sitting counter.
2.1.53 Internal Vice-Chairperson Cheung Tze Wing answered not often.
2.1.54 Year 4 Member Leung Yuet King asked what the response when
watching this timetable was.
2.1.55 Internal Vice-Chairperson Cheung Tze Wing answered he had
suggested them not to input by themselves but to make the time table
by coordinator. They did not communicate with executive committee
enough and there were not always two sub- committee sitting counter
for promotion.
2.1.56 Year 4 Member Leung Yuet King asked who should be
responsible.
2.1.57 Internal Vice-Chairperson Cheung Tze Wing answered executive
committee should have responsibility to solve. Executive committee
should only give them suggestion but not helping them to make the
timetable.
2.1.58 Year 4 Member Lo Hei Chun asked what advices could be given to
prevent such situation.
2.1.59 Internal Vice-Chairperson Cheung Tze Wing answered to tell
them for communicating with executive committee when making
timetable and suggest them not to have timeslot with only 1 person
was available.
2.1.60 Year 4 Member Leung Yuet King commented to have a look on
the timetable and tell the coordinator to make the better timeslot.
2.1.61 Year 4 Member Lo Hei Chun asked why sub-committee looked
not passionate.
2.1.62 Internal Vice-Chairperson Cheung Tze Wing answered he did not
see anyone was helpless, not passionate, performed bad in interview.
2.1.63 Year 4 Member Lo Hei Chun asked how to make the
sub-committee more passionate.
2.1.64 Internal Vice-Chairperson Cheung Tze Wing answered time
allocation was important. It was near midterm period and it would be
better to have the sub-committee meeting earlier. Earlier preparation
could solve the problem without affecting the academic concern.
2.1.65 Year 4 Member Leung Yuet King asked if the financial secretary of
sub-committee did the financial report.
2.1.66 Financial secretary Zu Yuexuan answered yes.
2.1.67 Year 4 Member Lo Hei Chun commented executive committee
also had responsibility to promote and make the function held better.
2.1.68 Year 4 Member Leung Yuet King asked how many executive
committees and sub-committees were for reception.
2.1.69 Internal Vice-Chairperson Cheung Tze Wing answered 2 executive
committees and 2 sub-committees.
2.1.70 Year 4 Member Leung Yuet King asked if financial secretary was in
reception.
2.1.71 Financial secretary Zu Yuexuan answered no because he had duty
for being MC.
2.1.72 Year 4 Member Leung Yuet King asked why the financial secretary
would be the MC.
2.1.73 Financial secretary Zu Yuexuan answered it was due to his sense
of humor and good speaking skill.
difficult to accept or reject him to be the MC since better atmosphere
seemed to be more important.
2.1.75 Financial secretary Zu Yuexuan answered he would look up the
cash box by himself.
2.1.76 Year 4 Member Leung Yuet King commented financial secretary
should be in reception if the similar situation occurred at the next
time.
2.1.77 Year 4 Member Leung Yuet King asked who wrote the transcripts.
2.1.78 Financial secretary Zu Yuexuan answered the transcript were
wrote by sub-committee following with a signature of the executive
committee.
2.1.79 Year 4 Member Leung Yuet King commented it was good to have
2 signatures on the transcripts.
2.1.80 Year 4 Member Leung Yuet King asked if anyone drunk during the
function.
2.1.82 Year 4 Member Leung Yuet King asked if the drinks delivered in a
barter way.
2.1.84 Year 4 Member Lo Hei Chun asked if any outdated drink were
provided.
2.1.86 Year 4 Member Lo Hei Chun asked why outdated drinks were
provided in the orientation camp.
2.1.87 Financial secretary Zu Yuexuan answered it was penalty in game.
2.1.88 Year 4 Member Lo Hei Chun commented it was dangerous to
have outdated drink and should be prevented.
2.1.89 Year 4 Member Leung Yuet King asked about the HR.
2.1.90 Internal Vice-Chairperson Cheung Tze Wing answered not to
interfere the HR of sub-committee so much. There was HR from
sub-committee including setting the venue and giving dinner.
2.1.91 Year 4 Member Leung Yuet King asked if Internal
Vice-Chairperson Cheung Tze Wing had a look to the HR from
sub-committee.
2.1.92 Internal Vice-Chairperson Cheung Tze Wing answered no and
apologized for this.
2.1.93 Year 4 Member Leung Yuet King asked the extent of not
interfering the sub-committee.
2.1.94 Internal Vice-Chairperson Cheung Tze Wing answered he knew
the rundown and progress but not to help them thinking idea or the
HR.
2.1.95 Year 4 Member Leung Yuet King commented it was better to ask
them if they have done something and give suggestion for game to
make the rundown better
2.1.96 Year 4 Member Leung Yuet King asked if any sub-committee felt
not appreciated or wanted to quit.
2.1.97 Internal Vice-Chairperson Cheung Tze Wing answered someone
felt the coordinator did not do anything and felt not appreciated.
2.1.98 Year 4 Member Leung Yuet King asked how to select the
coordinator.
2.1.99 Internal Vice-Chairperson Cheung Tze Wing answered the one
who recommend himself and other did not have rejection
2.1.100 Year 4 Member Leung Yuet King asked if executive committee
solved the problem.
2.1.101 Internal Vice-Chairperson Cheung Tze Wing answered he had
talked with vice-coordinator to help improving the relationship of the
sub-committee. However, the problem could not be solved fully.
2.1.102 Year 4 Member Leung Yuet King asked if any suggestion could be
given.
2.1.103 Internal Vice-Chairperson Cheung Tze Wing answered
introduction of each post was required at first meeting. Current
executive committees should look further the sub-committee
personality.
2.1.104 Year 4 Member Leung Yuet King commented it was required for
the executive committee to follow better on every part and have
better promotion.
2.1.105 Year 4 Member Lo Hei Chun commented this function was not
successful. Games should not be so quiet and there should be some
warm up. Smaller venue could be found if the number of the
participant was not enough. PIC should follow the thing better. Time
and promotion should not be an excuse.
2.2 Presentation of Information session
2.2.1 Internal Secretary WINATA Olivia presented the date, time, venue,
number of participants, rundown, promotion items and objective of
function.
2.2.2 Year 4 Member Leung Yuet King asked why there was only one PIC.
2.2.3 Internal Secretary WINATA Olivia answered there were not much stuff
to prepare and thus one PIC was enough.
2.2.4 Year 4 Member Leung Yuet King asked how to deal with urgent
situation.
2.2.5 Internal Secretary WINATA Olivia answered other committee member
would help following the stuffs.
2.2.6 Year 4 Member Leung Yuet King asked why other function needed two
or more PIC.
2.2.7 Internal Vice-Chairperson Cheung Tze Wing answered the second PIC
was used for complicated decision making and they failed to consider
this problem.
2.2.8 Year 4 Member Leung Yuet King commented two PIC were required for
each function.
2.2.9 Year 3 Member Tsui Yat Long asked how long for the section and
distribution.
2.2.10 Internal Secretary WINATA Olivia answered 1.5 hours including 20
minutes sharing session, 40 minutes Q&A session and some spare
time.
2.2.11 Year 4 Member Leung Yuet King asked if every committee
member had attended.
2.2.12 Internal Secretary WINATA Olivia answered yes.
2.2.13 Year 4 Member Leung Yuet King asked if every committee
members present each slides.
2.2.14 Internal Secretary WINATA Olivia answered yes whereas but
Marketing Secretary SUNANTO Stefanus William presented the slides
of promotion secretary and General Secretary Chan Hoi Lok presented
the slides of publication secretary.
2.2.15 Year 4 Member Leung Yuet King asked why Marketing Secretary
SUNANTO Stefanus William helped presenting promotion secretary
stuffs.
2.2.16 Marketing Secretary SUNANTO Stefanus William answered that
she was not promotion sec but the function PIC would help answering
promotion stuff and the related PIC of function would answered the
related questions.
2.2.17 Year 4 Member Leung Yuet King asked if she thought it was so
harsh.
2.2.18 Marketing Secretary SUNANTO Stefanus William answered no.
2.2.19 Year 3 Member Tsui Yat Long ans asked how many the
participants stayed until the end.
2.2.20 Internal Secretary WINATA Olivia answered about 12.
2.2.21 Year 3 Member Tsui Yat Long asked why not the function started
earlier.
2.2.22 Internal Secretary WINATA Olivia answered there was lesson in
the earlier time.
2.2.23 Year 3 Member Tsui Yat Long asked any promotion was done for
tackling this problem.
2.2.24 Internal Secretary WINATA Olivia answered they had sent email
to participants.
2.2.25 Year 4 Member Leung Yuet King asked any beverage and food
were provided.
2.2.26 Internal Secretary WINATA Olivia answered snacks were
provided.
2.2.27 Year 4 Member Leung Yuet King asked the reflection and attitude
of the participants.
2.2.28 Internal Secretary WINATA Olivia answered it was good.
2.2.29 Year 4 Member Leung Yuet King asked the dress code of
committee members.
2.2.30 Internal Secretary WINATA Olivia answered the executive
committee tee.
2.2.31 Year 4 Member Leung Yuet King asked about the poster.
2.2.32 Year 4 Member Lo Hei Chun asked if all the promotion items
done by Marketing Secretary SUNANTO Stefanus William.
2.2.33 Internal Secretary WINATA Olivia answered the stuffs were done
by promotion secretary and posted by related PIC.
2.2.34 Year 4 Member Leung Yuet King asked for why no fee displayed
on the poster.
2.2.35 Promotion Secretary Fung Hok Lam answered the function was
free and to make the font of the important details bigger.
2.2.36 Year 4 Member Lo Hei Chun asked what would be done if the
poster were destroyed.
2.2.37 External Vice-chairperson Zhu Jiaming answered they removed
the poster to avoid destruction of the image of society.
2.2.38 Year 4 Member Lo Hei Chun asked why the poster was still being
ignored after member informed the issue.
2.2.39 External Vice-chairperson Zhu Jiaming answered he had removed
the poster immediately.
2.2.40 Year 4 Member Lo Hei Chun asked why the poster was covered
by the poster of joint society singing contest.
2.2.41 External Vice-chairperson Zhu Jiaming answered he reflected the
issue in engine society WhatsApp group and removed that poster
without damaging the own poster.
2.2.42 Year 4 Member Lo Hei Chun asked who should shoulder the
responsibility.
2.2.43 External Vice-chairperson Zhu Jiaming answered it was his
responsibility and apologized about that.
2.2.44 Year 4 Member Lo Hei Chun asked how the participants would be
affected by the poster damage.
2.2.45 External Vice-chairperson Zhu Jiaming answered no huge effect
as immediate action was taken.
2.2.46 Year 4 Member Lo Hei Chun commented the action was good but
he should replace the poster immediately and not to ignore it. This
would affect the promotion and image of society.
2.3 Presentation of Sok Kwu Wan Adventure
2.3.1 Sports and Recreation Secretary Cheung Pok presented date, time,
number of participant, and rundown of the function.
2.3.2 Honorary member Choi Ka Chun asked about the date chosen.
2.3.3 Sports and Recreation Secretary Cheung Pok answered it was not good
as it was the last week of the semester. He needed to apply HLTH1010
approval but the office refused it. Therefore, not many participants
could be attracted.
2.3.4 Honorary member Choi Ka Chun asked why not choosing another
semester or January to hold the function.
2.3.5 Sports and Recreation Secretary Cheung Pok answered he want to
have the function as soon as possible and it seemed not suitable for
hiking if the function was held too lately.
2.3.6 Year 4 Member Leung Yuet King asked total number of participant.
2.3.7 Sports and Recreation Secretary Cheung Pok answered 12 but only
three participants were arrived which were Sunny, Oliver and Simon.
2.3.8 Honorary member Choi Ka Chun asked why there was no photo taking.
2.3.9 Sports and Recreation Secretary Cheung Pok answered participant did
not want so.
2.3.10 Honorary member Choi Ka Chun asked about the promotion
detail.
2.3.11 Sports and Recreation Secretary Cheung Pok answered poster,
Facebook and etc.
2.3.12 Honorary member Choi Ka Chun asked the expense.
2.3.13 Financial secretary Zu Yuexuan answered first aid was held from
orientation camp and some other stuff was prepared by him.
2.3.14 Honorary member Choi Ka Chun asked any drinks were provided
to participants.
2.3.15 Marketing Secretary SUNANTO Stefanus William answered
energy drink.
2.3.16 Year 4 Member Leung Yuet King asked why the poster had no
company logo on it.
2.3.17 Marketing Secretary SUNANTO Stefanus William answered the
company did not require them to do so.
2.3.18 Honorary member Choi Ka Chun asked why did not write the
thing provided on poster.
2.3.19 Sports and Recreation Secretary Cheung Pok answered he forget
and apologize for this.
2.3.20 Year 4 Member Leung Yuet King asked why 3 functions were held
within 9 days.
2.3.21 External secretary Liang Zhenghua answered the BBQ night need
to book venue and also need time to apply HLTH1010 approval.
2.3.22 Honorary member Choi Ka Chun asked why not postponed the
function.
2.3.23 Chairperson Cheung Pui Tung answered the number of
participant would be lower if the function was held at holiday. The
function did not held in February was because of the annual dinner
and the promotion period.
2.3.24 Honorary member Choi Ka Chun asked if they guaranteed the
upcoming committee and more members to come.
2.3.25 Chairperson Cheung Pui Tung answered he did not know who
would be the upcoming committee at that time.
2.3.26 Year 4 Member Lo Hei Chun asked about the topic of poster.
2.3.27 Sports and Recreation Secretary Cheung Pok answered it was
suitable. The word “Hiking” was very normal and thus using the word
“Adventure” to make the function sound more interesting.
2.3.28 Chairperson Cheung Pui Tung answered some adventurous
events was held as There was a cage.
2.3.29 Honorary member Choi Ka Chun asked if it was dangerous.
2.3.30 Sports and Recreation Secretary Cheung Pok answered the
committee members had done the pre-trip and recognized it was not
dangerous.
2.3.31 Honorary member Choi Ka Chun commented the date chosen
was close to exam period and Barbecue night, thus the function was
not successful. No selling point could be found from the function and
the poster should be more attractive.
2.3.32 Year 4 Member Lo Hei Chun commented using Sok Kwu Wan
Scenery as background on poster would be better. The date chosen
was not suitable and it was better to be postponed rather than having
too little participants.
2.4 Presentation of Barbecue night
2.4.1 General Secretary Chan Hoi Lok presented the date, venue and its
benefit, HR, food details, promotion details of the function.
2.4.2 Year 3 Member Tsui Yat Long asked why not using all the hearths.
2.4.3 General Secretary Chan Hoi Lok answered there were no need to use
all due to the number of participants and It could be improved.
2.4.4 Year 3 Member Tsui Yat Long asked if the amount of food appropriate.
2.4.5 General Secretary Chan Hoi Lok answered the amount was acceptable.
Storage of food was difficult and all food was consumed.
2.4.6 Year 3 Member Tsui Yat Long asked what if someone walk-in.
2.4.7 General Secretary Chan Hoi Lok answered there were spare food for
walk-in participants and the spare food were consumed by the
executive committee finally.
2.4.8 Honorary member Choi Ka Chun asked if all executive committee
members attended.
2.4.9 General Secretary Chan Hoi Lok answered yes and all paid the fee.
2.4.10 Honorary member Choi Ka Chun asked if the number of
participant was acceptable.
2.4.11 General Secretary Chan Hoi Lok answered it was acceptable
including year2 and year 3 students.
2.4.12 Honorary member Choi Ka Chun asked how to decide which
poster to be hanged as there were so many functions.
2.4.13 General Secretary Chan Hoi Lok answered to cover the poster
which the function had been done.
2.4.14 Year 4 Member Lo Hei Chun asked for further explanation.
2.4.15 General Secretary Chan Hoi Lok answered that the poster of
Barbeque Night was posted after just finish the photo-taking function.
2.4.16 Honorary member Choi Ka Chun asked the priority of functions.
2.4.17 General Secretary Chan Hoi Lok answered they posted the
functions which done first and covered the later poster as soon as
after the functions finished.
2.4.18 Honorary member Choi Ka Chun asked how to choose for the
dates.
2.4.19 General Secretary Chan Hoi Lok answered due to the strike,
October was not good enough. They choose the dates due to the
venue booking issues and it needed time for promotion. There were
so many functions and it required much effort to choose.
2.4.20 Honorary member Choi Ka Chun asked if counter opened on
October and what did the committee did on October.
2.4.21 Internal Vice-Chairperson Cheung Tze Wing answered no counter
opened on early October because of discussion with other society and
they resumed opening counter on late October. The venue priority was
given to sub-committee function first and there was no function on
October. Executive committee had meeting to come up this situation.
2.4.22 Year 4 Member Lo Hei Chun asked why the preparation of
sub-committee function was done so late.
2.4.23 Internal Vice-Chairperson Cheung Tze Wing answered there were
meetings on October but no actual decisions were made. It took so
long time to make decision for games, theme and rundown.
2.4.24 Honorary member Choi Ka Chun commented it was non-sense to
have no decoration in the function.
2.4.25 Financial secretary Zu Yuexuan answered the decoration was
made from the previous material from Orientation camp and society
material.
2.4.26 Year 4 Member Lo Hei Chun commented preparation of mid-term
was not an excuse and PIC should followed the meeting more and set
up deadline.
2.4.27 Honorary member Choi Ka Chun commented it was not possible
to wait all people in each meeting.
2.4.28 Year 4 Member Leung Yuet King asked any sub-function to
improve the atmosphere.
2.4.29 General Secretary Chan Hoi Lok answered no. It would be
dangerous as there were so many forks and fire.
2.4.30 Year 4 Member Leung Yuet King asked any other measures was
done.
2.4.31 General Secretary Chan Hoi Lok answered lucInternal Secretary
WINATA Oliviadraw was not good as it needed to find professor
sponsor.
2.4.32 Year 4 Member Leung Yuet King commented the lucInternal
Secretary WINATA Oliviadraw prize could come from marking sponsor
from company.
2.4.33 Year 3 Member Tsui Yat Long commented the amount of food
was not enough.
2.4.34 Year 4 Member Leung Yuet King asked if road signs were putted.
2.4.35 General Secretary Chan Hoi Lok answered yes and had taught
them the route when the participants apply the function or they could
ask the route by phone.
2.4.36 Year 4 Member Lo Hei Chun commented the number of
participant was not acceptable and promotion should be done better.
2.5 Presentation of Photo-taking
2.5.1 Marketing Secretary SUNANTO Stefanus William presented date and
time, venue. Number of participants was 106 include 15 professors
and staffs. The rundown included the preparation of seats, big group
photo-taking first and the function was finished on time.
2.5.2 Year 4 Member Leung Yuet King asked about the number of staffs.
2.5.3 Marketing Secretary SUNANTO Stefanus William answered no staff
came as they did not reply the email.
2.5.4 Year 3 Member Law Yan Yi asked why the date was changed.
2.5.5 Marketing Secretary SUNANTO Stefanus William answered the date
chosen was changed because the original date chosen was the day-off
for last year students. After asking professor Chan, the date was
changed.
2.5.6 Year 3 Member Law Yan Yi asked how many last year students had
been asked before choosing the function date
2.5.7 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered about 5
students.
2.5.8 Year 4 Member Leung Yuet King commented date should be chosen
based on the class schedule and it was not good to change the date of
the function.
2.5.9 Year 4 Member Leung Yuet King asked if they find PG students.
2.5.10 Marketing Secretary SUNANTO Stefanus William answered they
had ask PG students through lab visit and department. However, they
were busy.
2.5.11 Year 3 Member Law Yan Yi asked how many lab visits were done.
2.5.12 Marketing Secretary SUNANTO Stefanus William answered two
times and every related-laboratory had been visited.
2.5.13 Year 4 Member Leung Yuet King asked if they find the PG 30 min
before the photo-taking.
2.5.14 Internal Vice-Chairperson Cheung Tze Wing answered it was near
lunch time and they found technician at Room 6117. However they
could not find any PG students.
2.5.15 Year 3 Member Law Yan Yi asked about the dress code.
society Tee and not many participants wore because of the cold
weather.
2.5.17 Year 3 Member Law Yan Yi asked how many people bought the
society Tee.
2.5.18 Financial secretary Zu Yuexuan answered they were sold in 68
packages, 10 pieces individually.
2.5.19 Year 3 Member Law Yan Yi commented the society Tee was not a
good design.
2.5.20 Year 4 Member Leung Yuet King asked about the company for
photo-taking.
cameraman was the friend of the chairperson which having
professional camera and experience. Since the function was
postponed, the company could not serve us because of its own
Photography Exhibition and the other companies were not suitable.
The function could not be further postponed or otherwise the photo
delivery would cause big trouble.
2.5.22 Honorary member Choi Ka Chun commented finding friend to
take photos was better as printing of photo could be faster.
2.5.23 Honorary member Choi Ka Chun asked minimum number of
photos.
2.5.24 Marketing Secretary SUNANTO Stefanus William answered a total
amount worth $2500. It was impossible to reach this budget.
2.5.25 Year 3 Member Law Yan Yi asked how many people ordered the
photos but did not pay.
2.5.27 Year 4 Member Leung Yuet King asked why no one informed to
get the photo.
plastic packaging was delayed by the companies.
2.5.29 Honorary member Choi Ka Chun commented to double check the
photo before delivery to the members.
2.5.30 Year 4 Member Leung Yuet King asked whether asking friend or
companies to take the photos for the upcoming Photo-taking function.
price and date should be considered. If the companies were available
to serve in a reasonable price, it was good to find the companies to
take photos or otherwise find friends to take.
2.5.32 Year 3 Member Law Yan Yi asked what should be done before
setting the date.
2.5.33 Marketing Secretary SUNANTO Stefanus William answered to
confirm if Professor Chan could come and should be the day-off of the
last year students. The changing of date would be confusing.
2.5.34 Honorary member Choi Ka Chun asked who bought the photos.
2.5.35 Marketing Secretary SUNANTO Stefanus William answered 1
professor and others were student. Most were last year and year 2
students.
2.5.36 Year 3 Member Law Yan Yi asked if there were promotion after
getting the sample.
2.5.37 Marketing Secretary SUNANTO Stefanus William answered emails
were sent to inform the members.
2.5.38 Honorary member Choi Ka Chun asked if they told Mr. Mok to
forward the email.
2.5.39 External secretary Liang Zhenghua answered yes.
2.5.40 Year 3 Member Law Yan Yi asked if all function had class visit.
2.5.41 Internal Vice-Chairperson Cheung Tze Wing answered every
function had.
2.5.42 Year 3 Member Law Yan Yi asked how to choose which year for
class visit.
promotion was not effective but there were class visits for every
functions.
2.5.44 Year 3 Member Law Yan Yi commented it was important to have
class visit for every function.
2.5.45 Honorary member Choi Ka Chun asked how many door visits to
professors were done to tell them buying photos.
2.5.46 Chairperson Cheung Pui Tung answered 1-2 times. Some
professors were not present in office and they did not reply the email.
2.5.47 Year 3 Member Law Yan Yi asked if they brought the photos when
they visit.
2.5.48 Chairperson Cheung Pui Tung answered yes and they brought the
whole folder of photos for the visit.
2.5.49 Honorary member Sze Wing Chun asked how to promote to
professors.
2.5.50 Marketing Secretary SUNANTO Stefanus William answered door
visits and emails with attachment of photos.
2.5.51 Honorary member Sze Wing Chun commented the number of
professor buying photos were not appreciable.
2.5.52 Honorary member Sze Wing Chun asked if any lab technician or
PG students ordered the photos.
lab technicians and PG students did not attend the photo-taking so
they did not order.
2.5.54 Honorary member Sze Wing Chun asked why they choose that
date and time.
2.5.55 Marketing Secretary SUNANTO Stefanus William answered there
was core lesson on morning for Year 3(4Y), core lesson at 2 p.m. for
year 2 and lessons afterwards for final year students.
2.5.56 Honorary member Sze Wing Chun asked which year students
should be in first priority.
2.5.57 Marketing Secretary SUNANTO Stefanus William answered final
year students.
2.5.58 Honorary member Sze Wing Chun commented department head
must attend or otherwise changing the date.
2.5.59 Honorary member Sze Wing Chun asked to comment number of
participant.
2.5.60 Marketing Secretary SUNANTO Stefanus William answered less
than expected and it was because the deadline of the lab report was
due that day noon and many students were exchanged.
2.5.61 Honorary member Sze Wing Chun commented the number was
not acceptable. 10 more students should be attended for each year.
2.5.62 Honorary member Sze Wing Chun asked if they considered the
submission of report problem.
2.5.63 Marketing Secretary SUNANTO Stefanus William answered only
Thursday would have all final year to be available and the date could
not be postponed.
2.5.64 Honorary member Sze Wing Chun asked why the function was
held lately.
2.5.65 Marketing Secretary SUNANTO Stefanus William answered due to
the strike and Professor Chan travelled aboard in the earlier day.
2.5.66 Honorary member Sze Wing Chun commented the function
should not be postponed for the upcoming one.
2.5.67 Honorary member Choi Ka Chun commented the number of
professor was not appreciated and they could found the professors
through lessons
2.5.68 Honorary member Sze Wing Chun commented to post all the
photos on Facebook page. The quality of photo would not be
confirmed if finding friends to take. It would be better to find a
company to do so.
2.6 Presentation of Old book sale
2.6.1 External secretary Liang Zhenghua presented total 16 books were sold
including the core and elective subjects and 20 books were collected
from alumni donation.
2.6.2 Honorary member Choi Ka Chun asked why not many people buying
books.
2.6.3 External secretary Liang Zhenghua answered many e-book existed and
there were no need to buy.
2.6.4 Honorary member Choi Ka Chun asked if it was reasonable to held
upcoming old book sale.
2.6.5 External secretary Liang Zhenghua answered yes but the number
would not be high. There were still some books for chemistry and
physics and the course became different. The business related book
would not be sold out as they were not related.
2.6.6 Honorary member Choi Ka Chun commented not to collect the
business related book or throw away the old book by seller permission.
Notice board could be made and no need to store the old book
anymore.
2.7 Presentation of Welfare report
2.7.1 Internal Secretary WINATA Olivia presented the welfare products items
and discount list.
2.7.2 Honorary member Choi Ka Chun asked when they began to sell the
society jackets.
2.7.3 Marketing Secretary SUNANTO Stefanus William answered October for
order and November for distribution.
2.7.4 Honorary member Choi Ka Chun asked the file quality
2.7.5 Marketing Secretary SUNANTO Stefanus William answered the quality
was satisfied and it was useful to carry large amount of stuff without
damage.
2.7.6 Honorary member Choi Ka Chun commented the quality should be
examined before order.
2.7.7 Honorary member Choi Ka Chun asked which company they chose.
2.7.8 Marketing Secretary SUNANTO Stefanus William answered the same
company as previous year and price was comparatively cheap.
2.7.9 Honorary member Choi Ka Chun asked for the price of file.
cheap one was $2.2 and expensive one was $3 each.
2.7.11 Honorary member Choi Ka Chun commented the file should be
with higher quality as the price was not much different and could be
with fewer deficits and the thicker one would also be recommended.
2.7.12 Honorary member Choi Ka Chun asked the cost of the society
jackets.
2.7.13 Financial secretary Zu Yuexuan answered $95 without the name
and $103 with the names.
2.7.14 Internal Secretary WINATA Olivia answered Hang Fung Limited
was expensive and Zitison Limited was cheaper.
2.7.15 Honorary member Choi Ka Chun asked how to decide which to
make.
2.7.16 Internal Secretary WINATA Olivia answered the sample was
examined and the thickness was suitable for winter weather and color
was suitable for design.
2.7.17 Marketing Secretary SUNANTO Stefanus William answered color
could be made different for different parts.
2.7.18 Honorary member Choi Ka Chun asked the number of people
ordered.
number was as expected.
2.7.20 Honorary member Choi Ka Chun commented they could be more
confident on the society jacket and the expected sale could be higher.
2.7.21 Honorary member Choi Ka Chun asked the design of society
paper.
2.7.22 Marketing Secretary SUNANTO Stefanus William answered that
suitable width of line and space for writing name, subject, and water
print which light in color without covering words were provided.
2.7.23 Honorary member Choi Ka Chun commented to add the page
number on the bottom.
2.7.24 Honorary member Choi Ka Chun asked the pounds of paper.
medium thickness was chosen as thin one was not suitable and the
thick one was like cardboard.
2.7.26 Honorary member Choi Ka Chun asked if any sample were taken.
2.7.27 Marketing Secretary SUNANTO Stefanus William answered no but
the PDF file was received from the company for checking.
2.7.28 Honorary member Choi Ka Chun asked why Pencil case was
chosen to make.
2.7.29 Internal Secretary WINATA Olivia answered it was practical for
use and it was different from the previous year.
2.7.30 Honorary member Choi Ka Chun asked for the size that could be
chosen.
2.7.31 Marketing Secretary SUNANTO Stefanus William answered one
size.
2.7.32 Honorary member Choi Ka Chun commented it was too small.
2.7.33 Honorary member Choi Ka Chun asked for the discount price.
cheaper than similar product by $5.
2.7.35 Honorary member Choi Ka Chun asked if any comparison made.
2.7.36 Marketing Secretary SUNANTO Stefanus William answered it was
the cheapest one for this company.
2.7.37 Honorary member Choi Ka Chun asked the society tote bag was
ordered from which company.
different from proposed as they joined with other society and got the
discount of $9 to make the bag.
2.7.39 Honorary member Choi Ka Chun asked how the other societies
deal with this discount.
2.7.40 Marketing Secretary SUNANTO Stefanus William answered not
many society use and ESU used as welfare for new member after
Orientation week.
2.7.41 Honorary member Choi Ka Chun commented the sale would be
affected as the other society may distribute the product freely.
2.7.42 Honorary member Choi Ka Chun commented the price of society
bag was suitable.
2.7.43 Honorary member Choi Ka Chun asked the society tee were
ordered from which company.
2.7.44 Internal Secretary WINATA Olivia answered the tee were ordered
together with the orientation camp tee at Hang Fung Limited.
2.7.45 Honorary member Choi Ka Chun asked the period of selling the
welfare.
throughout whole semester.
2.7.47 Honorary member Choi Ka Chun asked for the cost comparing
with other company.
Zitison Limited was cheaper than Hang Fung Limited but Hang Fung
Limited cooperated with Event Elite and this offered more valuable
stuffs.
2.7.49 Honorary member Choi Ka Chun commented the cost was
satisfied.
2.7.50 Honorary member Choi Ka Chun asked if the design was
discussed with the whole committee.
2.7.51 Marketing Secretary SUNANTO Stefanus William answered yes.
2.7.52 Honorary member Choi Ka Chun asked if the color was suitable.
had discussed to use dark green, but the product was different from
the color expected.
2.7.54 Honorary member Choi Ka Chun asked when they received the
society tee and sample.
society tee arrived in a tight schedule and the sample did not have the
color problem.
2.7.56 Honorary member Choi Ka Chun asked when to order and receive
the sample.
order on July with orientation camp tee and the sample was arrived
together with orientation camp tee. The stock came at late Aug. In
order to prevent no society tee to sell at orientation week, they
decided not to reject.
2.7.58 Year 4 Member Lo Hei Chun asked why the design of society tee
was similar to ESU.
color of the tee was also different from expected.
2.7.60 Honorary member Choi Ka Chun asked where the sample was.
sample was used for washing and left at home.
2.7.62 Honorary member Choi Ka Chun asked why not returned the
problem stuff to the companies.
did not want no tee to be sold for orientation week or complicated
return and replace procedures were required.
2.7.64 Honorary member Choi Ka Chun commented the fading problem
was also occurred in the past and this could be bargain for new stock.
The problem stuff should be returned back to the company.
2.7.65 Honorary member Choi Ka Chun asked why they accept the
problem stock.
2.7.66 Chairperson Cheung Pui Tung answered complicated replace
procedures would cause inconvenience to member.
2.7.67 Honorary member Sze Wing Chun commented they should set up
system for exchanging the stuff.
2.7.68 Honorary member Choi Ka Chun asked if any phone call urged to
change.
2.7.69 Chairperson Cheung Pui Tung said yes.
2.7.70 Honorary member Choi Ka Chun asked for any comment on the
color.
2.7.71 Promotion Secretary Fung Hok Lam answered they said the color
was acceptable and satisfied to sell.
2.7.72 Honorary member Choi Ka Chun commented on the design of
back logo was so common among engine societies and new creation
should be made. They should contact the seller to fight for the
deviation in color.
2.7.73 Honorary member Choi Ka Chun asked who took the stock of tee.
2.7.74 Internal Secretary WINATA Olivia answered him and Chairperson
Cheung Pui Tung.
2.7.75 Honorary member Choi Ka Chun asked if any discussion was
made on the issue.
2.7.76 Internal Secretary WINATA Olivia answered we had face-to-face
discussion.
2.7.77 Honorary member Choi Ka Chun asked when to have the
discussion.
2.7.78 Internal Secretary WINATA Olivia answered at that night just after
receiving the stuffs.
2.7.79 Honorary member Choi Ka Chun commented the returned stock
could be arrived in 2 to 3 weeks so the issues should be solved
immediately.
2.7.80 Year 4 Member Lo Hei Chun commented the design of the society
bag was ok but the designs of society tee, jackets were not special and
the color of society jacket was so common.
2.7.81 Honorary member Sze Wing Chun commented creation or new
design was important to distinguish from other society and attracted
the member to buy, society file should be improved in design and in
quality.
2.7.82 Year 4 Member Lo Hei Chun commented that the welfare was not
attractive to him.
2.7.83 Honorary member Choi Ka Chun commented the society jacket
quality was good and the sale of other welfare products was
comparatively lower than previous year one, the society bag was good
in design also.
2.7.84 Honorary member Choi Ka Chun asked for their comment on
products.
2.7.85 Internal Secretary WINATA Olivia answered the arrival time of
product was unexpected, so early order was recommended and
improved the variety of products.
company used should be self-examined without using previous cabinet
used company , know welfare secretaries of other society to get better
discount, early sample and order to see quality were required.
2.8 Presentation of Information day
2.8.1 Chairperson Cheung Pui Tung presented the date was 27/9. 49 helpers
came including 36 UG students and 13 PG students. After asking
department permission, helper tee with red or blue color were
chosen.
2.8.2 Honorary Member Siu King Hung asked if any tee were given to the
visitor.
2.8.3 Chairperson Cheung Pui Tung answered they gave the helper tee of
the previous years.
2.8.4 Honorary Member Siu King Hung asked how many pieces of helper tee
were ordered.
2.8.5 Chairperson Cheung Pui Tung answered 140 pieces. The HR divided
into Morning session and noon session, booth and lab tour. Excel of
job division had given to helpers.
2.8.6 Honorary Member Siu King Hung asked how to estimate the number
of tee.
2.8.7 Chairperson Cheung Pui Tung answered buy more for each color. If 20
helpers applied, 30 tees would be bought.
2.8.8 Honorary Member Siu King Hung asked how to deal with the tee
afterwards.
2.8.9 Chairperson Cheung Pui Tung answered some helpers took them and
some left in locker.
2.8.10 Honorary Member Siu King Hung asked if department told them
how to deal with the tee.
2.8.11 Chairperson Cheung Pui Tung answered it could not be
controlled.
2.8.12 Honorary Member Siu King Hung asked what if helper took the
tee.
2.8.13 Chairperson Cheung Pui Tung answered it was not good.
2.8.14 Honorary Member Siu King Hung commented the department
would not permit it.
2.8.15 Honorary Member Siu King Hung asked how to prevent.
2.8.16 Chairperson Cheung Pui Tung answered to deliver the tee more
effectively and systematically.
2.8.17 Honorary Member Siu King Hung asked where the helper tee put.
2.8.18 Chairperson Cheung Pui Tung answered behind the booth.
2.8.19 Honorary Member Siu King Hung asked if all professors got the
tee.
2.8.20 Chairperson Cheung Pui Tung answered yes and the number had
been estimated through the emails.
2.8.21 Honorary Member Siu King Hung asked what if no tee to deliver
to professors.
2.8.22 Chairperson Cheung Pui Tung answered to hold some tee
beforehand.
2.8.23 Honorary Member Siu King Hung commented to hold the tee
before giving to the helper and ask the lab how to deal with the extra
helper tee.
2.8.24 Honorary Member Siu King Hung asked about helper distribution.
2.8.25 Chairperson Cheung Pui Tung answered it was acceptable.
2.8.26 Honorary Member Siu King Hung commented it would be better
to have more helper knowing about the score.
2.8.27 Honorary member Sze Wing Chun asked how to brief the helper.
2.8.28 Chairperson Cheung Pui Tung answered to teach them how to
introduce the department, tell them to learn from the one presenting
and give them the required information through reminder email.
2.8.29 Honorary Member Siu King Hung asked when the reminder email
sent.
2.8.30 Chairperson Cheung Pui Tung answered one night before the
function and WhatsApp messages had also been sent.
2.8.31 Honorary Member Siu King Hung asked what should be included
in email.
2.8.32 Chairperson Cheung Pui Tung answered the introduction of
CBME, score and HRM.
2.8.33 Honorary Member Siu King Hung asked if there were sample
question
2.8.34 Chairperson Cheung Pui Tung answered they were just
referenced with the email of the previous year and change the score
only.
2.8.35 Honorary Member Siu King Hung asked if department told them
what to do.
2.8.36 Chairperson Cheung Pui Tung answered some HRM such as how
many in booth and lab had been told.
2.8.37 Honorary Member Siu King Hung commented to write the time
of lunch into the schedule.
2.8.38 Honorary member Sze Wing Chun asked what questions the
visitors asked.
2.8.39 Chairperson Cheung Pui Tung answered the score, the content of
CBME, if chemistry was required, the difference with chemistry.
2.8.40 Honorary Member Siu King Hung asked how to introduce the
function to year 1 students.
2.8.41 Chairperson Cheung Pui Tung answered it was open day of
HKUST.
2.8.42 Honorary Member Siu King Hung asked how to decide the one to
lab or booth.
2.8.43 Chairperson Cheung Pui Tung answered about 3 helpers would
formed the group and depend on the HR.
2.8.44 Honorary Member Siu King Hung asked if the helper did not
know how to go to lab.
2.8.45 Chairperson Cheung Pui Tung answered to teach them and the
route was easy.
2.8.46 Honorary Member Siu King Hung asked if 1 lift was capable.
2.8.47 Chairperson Cheung Pui Tung answered yes due to the quota.
2.8.48 Honorary Member Siu King Hung commented to arrange the
route better.
2.8.49 Honorary member Sze Wing Chun asked if they found Professor
Chan.
2.8.50 Chairperson Cheung Pui Tung answered no because Professor
Pingao responded.
2.8.51 Honorary member Sze Wing Chun commented to find Professor
Chan to show polite image.
2.8.52 Honorary Member Siu King Hung asked if any helper free ride.
2.8.53 Chairperson Cheung Pui Tung answered their behavior were
acceptable. The helpers gave leaflet and answered the visitor well. Lab
tour had enough helper.
2.8.54 Honorary Member Siu King Hung asked if any helpers were
chatting.
2.8.56 Honorary member Chow Tak Yee asked how many road signs
were put.
2.8.57 Promotion Secretary Fung Hok Lam answered 16.
2.8.58 Honorary member Chow Tak Yee asked why not putting road sign
at south gate.
2.8.59 Promotion Secretary Fung Hok Lam apologized for the careless
mistake.
2.9 Presentation of Orientation week
2.9.1 Internal Secretary WINATA Olivia presented the duration, counter
location, promotion, HR of the orientation week.
2.9.2 Honorary Member Sze Wing Chun asked if any counter held after
orientation week.
2.9.3 Internal Secretary WINATA Olivia answered yes except the period of
strike and holidays.
2.9.4 Honorary Member Sze Wing Chun asked what would be the impacts of
no counter after annual dinner.
2.9.5 Internal Secretary WINATA Olivia answered the welfare products could
not be solved and members could not find executive committee with
problems.
2.9.6 Honorary Member Sze Wing Chun commented to open counter until
termination of the duty.
2.9.7 Honorary Member Sze Wing Chun asked where the counter location
after orientation week was.
2.9.8 Internal Secretary WINATA Olivia answered at lg7 because it was more
convenient for the members.
2.9.9 Honorary Member Sze Wing Chun asked what problem if counter set
at LG7.
2.9.10 General Secretary Chan Hoi Lok answered academic concourse
would be better as more people passed through.
2.9.11 Honorary member Chow Tak Yee asked what else problem would
be made.
2.9.12 General Secretary Chan Hoi Lok answered it was illegal.
2.9.13 Honorary member Chow Tak Yee commented member could
easily approach the property of society, and made the counter dirty. It
was better to set counter at concourse even if it was illegal.
2.9.14 Honorary Member Sze Wing Chun asked what stuffs were
required to put at counter.
2.9.15 Internal Secretary WINATA Olivia answered receipt, welfare
product, application form and Chemical engineering tablet.
2.9.16 Honorary Member Sze Wing Chun asked if there were members
came for meal.
2.9.17 INTERNAL SECRETARY WINATA OLIVIA answered there were some
member do so and we tried to chat with them and sell our function
and product to them.
2.9.18 Honorary Member Sze Wing Chun asked what stuffs they could
not touch.
2.9.19 INTERNAL SECRETARY WINATA OLIVIA answered cashbox, receipt
and welfare products.
2.9.20 Chu asked what the counter opening time was.
2.9.21 INTERNAL SECRETARY WINATA OLIVIA answered 10:30 due to the
core lesson.
2.9.22 Internal Vice-Chairperson Cheung Tze Wing answered taking
attendance was required for Professor Ping Gao lessons. The counter
opening time 10:30 was decided after discussion.
2.9.23 Honorary member Choi Ka Chun commented it was acceptable to
go to lesson if taking attendance was required. However, for classes
that attendance was not required, it was better to assign two people
not to go for lesson and opened the counter.
2.9.24 Honorary Member Sze Wing Chun asked what promotion
methods was used.
2.9.25 INTERNAL SECRETARY WINATA OLIVIA answered poster, Facebook,
class visit, etc.
2.9.26 Honorary Member Sze Wing Chun asked what classes were
chosen to visit.
2.9.27 INTERNAL SECRETARY WINATA OLIVIA answered every classes
related to CBME.
2.9.28 Honorary Member Sze Wing Chun commented to speak clearly
and loudly during the visit.
2.9.29 Honorary Member Sze Wing Chun asked what were required to
do every day during the orientation week.
2.9.30 INTERNAL SECRETARY WINATA OLIVIA answered to update the
member list and the mail list.
2.9.31 Honorary Member Sze Wing Chun asked how many members
applied.
2.9.32 INTERNAL SECRETARY WINATA OLIVIAanswered around 40.
2.9.33 Honorary Member Sze Wing Chun asked who the majority were.
2.9.34 INTERNAL SECRETARY WINATA OLIVIAanswered year 2 students.
2.9.35 Honorary Member Sze Wing Chun asked to comment the number
of member applying.
2.9.36 INTERNAL SECRETARY WINATA OLIVIAanswered it was a bit less
and there could be improvement such as orientation camp could find
more people to apply and increased the member number
2.9.37 Honorary Member Sze Wing Chun commented the year 1
students did not have chance to in touch with the executive
committee and it would affect the later member application.
2.9.38 INTERNAL SECRETARY WINATA OLIVIAanswered there was too
many international students and they did not join the member.
2.9.39 Honorary Member Sze Wing Chun commented international
students could also join the member as they would like to buy or sell
books through counter. Promotion was not enough for international
students.
2.9.40 Honorary Member Sze Wing Chun asked what were the theme
and any decoration for orientation week.
2.9.41 INTERNAL SECRETARY WINATA OLIVIAanswered there was a
board showing chemical engineering but did not have big decoration
in the counter.
2.9.42 Honorary Member Sze Wing Chun asked what would be the
impact for not having big decoration.
2.9.43 INTERNAL SECRETARY WINATA OLIVIAanswered the counter may
appear to be not attractive.
2.9.44 Honorary Member Sze Wing Chun asked how to distinct chemical
engineering from others.
2.9.45 INTERNAL SECRETARY WINATA OLIVIAanswered there was the
board showing the name of chemical engineering.
2.9.46 Honorary Member Sze Wing Chun asked what if members did not
look up.
2.9.47 Honorary Member Sze Wing Chun commented in the previous
year, there was a big decoration besides the counter.
2.9.48 Honorary Member Sze Wing Chun asked what details were on
the board showing information.
2.9.49 INTERNAL SECRETARY WINATA OLIVIAanswered the membership
fee, welfare product prices, and welfare product sample.
2.9.50 Honorary member Choi Ka Chun asked why the society tee
picture on the poster was not as same as the real product.
2.9.51 Promotion Secretary Fung Hok Lam answered the printed color
was also not as expected too.
2.9.52 Honorary member Choi Ka Chun commented the details were not
clear and photos were not easy to recognize.
2.9.53 Year 4 Member Lo Hei Chun asked number of the sports team
new member.
2.9.54 Sports and Recreation Secretary Cheung Pok answered 5 for
football, 3 for basketball and 2 males and 2 females for badminton.
2.9.55 Year 4 Member Lo Hei Chun asked number of participant for
aquatic meet.
2.9.56 Sports and Recreation Secretary Cheung Pok answered 5 males
only.
2.9.57 Year 4 Member Lo Hei Chun asked if the number of new member
enough.
2.9.58 Sports and Recreation Secretary Cheung Pok answered football
was not enough but other sports were satisfied.
2.9.59 Year 4 Member Lo Hei Chun asked any international new team
member
2.9.60 Sports and Recreation Secretary Cheung Pok answered 1
mainland girl from badminton.
2.9.61 Tak yee commented to have more new member and basketball
players were not enough.
2.9.62 Honarary Member Sze Wing Chun asked how to improve.
2.9.63 Sports and Recreation Secretary Cheung Pok answered to ask
orientation camp leader to ask the participant whether interest in ball
games.
2.9.64 Honorary Member Siu King Hung asked the orientation week
counter duration.
2.9.65 External Vice-chairperson Zhu Jiaming answered 2-19.
2.9.66 Honorary Member Sze Wing Chun asked why so many counter
locations and should have 1 official counter position on the poster.
2.9.67 Promotion Secretary Fung Hok Lam answered that he did not
have enough understanding of the counter location.
2.9.68 Honorary Member Siu King Hung asked any discussion with
external secretary.
2.9.69 Promotion Secretary Fung Hok Lam answered he did no pay
attention on that issue.
2.9.70 Honorary Member Siu King Hung asked anyone find this problem.
2.9.71 General Secretary Chan Hoi Lok answered she also missed that
point.
2.9.72 Honorary Member Siu King Hung asked what would be the
impact.
2.9.73 General Secretary Chan Hoi Lok answered member may not find
the location and affected recruiting member.
2.9.74 Honorary Member Siu King Hung asked how to tackle the
problem for the similar situation
2.9.75 General Secretary Chan Hoi Lok answered to make amendment
immediately.
2.9.76 Honorary Member Siu King Hung asked if the same problem
occurred in the other promotion item.
2.9.77 General Secretary Chan Hoi Lok answered no problem in email.
2.9.78 Honorary Member Siu King Hung asked why they could not
discover the problem.
2.9.79 General Secretary Chan Hoi Lok answered they did not notice.
2.9.80 Honorary Member Siu King Hung commented mistakes should be
avoided.
2.9.81 Year 4 Member Lo Hei Chun asked to comment the orientation
week counter position.
2.9.82 External Vice-chairperson Zhu Jiaming answered the counter in
week 1 was near lift 3 , that in week 2 was near library , and that in
week 3 was near concourse.
2.9.83 Year 4 Member Lo Hei Chun asked to comment the position of lift
3.
2.9.84 External Vice-chairperson Zhu Jiaming answered the position was
facing concourse so it was satisfied.
2.9.85 Year 4 Member Lo Hei Chun asked which society counters were
nearby at week 1.
2.9.86 External Vice-chairperson Zhu Jiaming answered CS and counters
no. 5-8 and no. 11-13 were engine society for week 1.
2.9.87 Year 4 Member Lo Hei Chun asked to comment on the position.
2.9.88 External Vice-chairperson Zhu Jiaming answered counter no. 4-8
that facing concourse was better as not so many people would walk
inside the counters corridors, and significant to see.
2.9.89 Year 4 Member Lo Hei Chun commented no decoration could be
seen from concourse.
2.9.90 External Vice-chairperson Zhu Jiaming answered that we had a
cardboard on top of counter and it is significant from concourse.
2.9.91 Honorary Member Siu King Hung asked if people were willing to
come counter.
2.9.92 External Vice-chairperson Zhu Jiaming answered they did willing
to come counter.
2.9.93 Honorary Member Siu King Hung asked how about year 1
students who did not know chemical engineering.
2.9.94 External Vice-chairperson Zhu Jiaming answered they could also
be attracted.
2.9.95 Honorary Member Siu King Hung asked about the people flow
came across counter.
2.9.96 External Vice-chairperson Zhu Jiaming answered 1st week would
have more people to buy welfare products and many people came
across counter.
2.9.97 Year 4 Member Lo Hei Chun asked which counter position would
be chosen again.
2.9.98 External Vice-chairperson Zhu Jiaming answered counter no. 5 as
it was at middle and obvious to see.
2.9.99 Honorary Member Siu King Hung asked what the counter no. 5, 6,
15 and 16 were.
2.9.100 External Vice-chairperson Zhu Jiaming answered Civil and CPEG,
IE and MECH respectively.
2.9.101 Honorary Member Siu King Hung asked how to decide the
counter position.
2.9.102 External Vice-chairperson Zhu Jiaming answered discussion
among the engine society, no drawing, and counter position by
trading.
2.9.103 Year 4 Member Lo Hei Chun asked which week was the most
important.
2.9.104 External Vice-chairperson Zhu Jiaming answered Week 1.
2.9.105 Year 4 Member Lo Hei Chun asked which the preferred one was.
2.9.106 External Vice-chairperson Zhu Jiaming answered no.8 and it had
bigger size to put stuff.
2.9.107 Honorary Member Siu King Hung asked if it was a blind position.
2.9.108 External Vice-chairperson Zhu Jiaming answered it was the best
among the counters.
2.9.109 Honorary member Sze Wing Chun asked why the agenda date
was the previous one.
2.9.110 Chairperson Cheung Pui Tung apologized for the mistake.
2.9.111 Honorary member Choi Ka Chun commented that they should
pay attention on this.
2.9.112 Honoary member Chow Tak Yee asked how to tackle this
problem.
2.9.113 Chairperson Cheung Pui Tung answered to have amendment
immediately.
2.9.114 Year 4 Member Lo Hei Chun asked why did not choose no. 11 and
12.
2.9.115 External Vice-chairperson Zhu Jiaming answered we could be
seen from concourse for no. 5-8.
2.9.116 Honorary Member Siu King Hung asked which society were
referred to no. 49-55.
2.9.117 External Vice-chairperson Zhu Jiaming answered Science.
2.9.118 Honorary Member Siu King Hung asked why this result
happened.
2.9.119 Year 4 Member Lo Hei Chun asked why only 1 person went for
OAC meeting.
2.9.120 External Vice-chairperson Zhu Jiaming answered another one
was not free.
2.9.121 Honorary Member Siu King Hung asked what the effect to go
alone was.
2.9.122 External Vice-chairperson Zhu Jiaming answered no other
decision and could not take minutes.
2.9.123 External secretary Liang Zhenghua answered no other observer.
2.9.124 Honorary Member Siu King Hung asked if there was absence.
2.9.125 External Vice-chairperson Zhu Jiaming answered no this problem
as there was break during the meeting.
2.9.126 Honorary Member Siu King Hung asked about other impacts.
2.9.127 External Vice-chairperson Zhu Jiaming answered missing of the
information and possibility of being betrayed.
2.9.128 Year 4 Member Lo Hei Chun asked who go to meeting with
external vice chairperson.
2.9.129 External Vice-chairperson Zhu Jiaming answered General
Secretary Chan Hoi Lok and External secretary Liang Zhenghua.
2.9.130 Honorary Member Siu King Hung asked why not 3 people went to
meeting together.
2.9.131 External Vice-chairperson Zhu Jiaming answered the OAC
meeting during the summer period were went by General Secretary
Chan Hoi Lok as External secretary Liang Zhenghua go to exchange.
2.9.132 Year 4 Member Lo Hei Chun commented external secretary
should go meeting with external vice chairperson.
2.9.133 Honorary Member Siu King Hung asked how to decide counter
position at OAC.
2.9.134 External Vice-chairperson Zhu Jiaming answered week 1 for
science, week 2for business, and week 3 for engine.
2.9.135 Honorary Member Siu King Hung asked why this happened.
2.9.136 External Vice-chairperson Zhu Jiaming answered it was decided
by lucInternal Secretary WINATA Oliviadraw.
2.9.137 Year 4 Member Lo Hei Chun asked how to have the lucInternal
Secretary WINATA Oliviadraw.
2.9.138 External Vice-chairperson Zhu Jiaming answered a representative
drew the result out.
2.9.139 Year 4 Member Lo Hei Chun asked if all society agreed with the
result.
2.9.140 External Vice-chairperson Zhu Jiaming answered yes as it was fair.
2.9.141 Year 4 Member Lo Hei Chun asked why not trying to get the
counter position no. 49-52.
2.9.142 External Vice-chairperson Zhu Jiaming answered there was no
result for 5 hours discussion so lucInternal Secretary WINATA
Oliviadraw method was used.
2.9.143 Year 4 Member Lo Hei Chun asked which one would be chosen
among no.13 – 16.
2.9.144 External Vice-chairperson Zhu Jiaming answered 13 as it was the
outermost one.
2.9.145 Year 4 Member Lo Hei Chun asked how to decide counter
position among engine society.
2.9.146 External Vice-chairperson Zhu Jiaming answered they would ask
willingness first. If there was conflict, discussion would be done in the
meeting.
2.9.147 Honorary Member Siu King Hung asked if the one chosen was as
expected.
2.9.148 External Vice-chairperson Zhu Jiaming answered no.
2.9.149 Year 4 Member Lo Hei Chun asked what the expected counter
number was.
2.9.150 External Vice-chairperson Zhu Jiaming answered counter no.5.
2.9.151 Honorary Member Siu King Hung asked to comment on the
counter next to ESU.
2.9.152 External Vice-chairperson Zhu Jiaming answered they were
different as ESU were school and CBMESS were department society.
2.9.153 Honorary Member Siu King Hung asked why the counter would
be chosen to be next to them.
2.9.154 External Vice-chairperson Zhu Jiaming answered that he did not
expect the problem of member attraction
2.9.155 External secretary Liang Zhenghua answered there was a tree in
front of the ESU counter so their attraction would be reduced and that
could balance the effect.
2.9.156 Honorary Member Siu King Hung asked if it was beneficial to
have counter next to ESU.
2.9.157 External Vice-chairperson Zhu Jiaming answered participants
from them could come to the counter also.
2.9.158 Honorary Member Siu King Hung asked if it was effective.
2.9.159 External secretary Liang Zhenghua answered that they told the
chairperson of ESU to promote CBMESS.
2.9.160 Honorary Member Siu King Hung commented they could observe
who come to ESU counter and looked them as target for promotion.
2.9.161 Year 4 Member Lo Hei Chun commented week 3 counter position
was not important and it was overall satisfied.
2.9.162 Honorary Member Siu King Hung commented week 3 counter
was good but less people would be attracted and need something
special to attract people at last 2 days.
2.9.163 Year 4 Member Lo Hei Chun commented orientation week
counter at week 1 was the most important and should be most
obvious and the corporation with other society could be improved,
more preparation needed for external vice chairperson.
2.9.164 Honorary Member Siu King Hung commented that predictions
were needed for the problems and conditions encountered.
2.9.165 Honorary member Sze Wing Chun asked to comment on overall
orientation week performance.
promotion should be improved such as big decoration and need a
theme, function and sports team recruitment should be start earlier.
2.9.167 Internal Secretary WINATA Olivia answered poster should be
clearly state with specific location.
2.9.168 Honorary member Sze Wing Chun asked counter improvement.
2.9.169 Internal Secretary WINATA Olivia answered it was required to
have the counter if the lesson did not require attendance.
2.9.170 Honorary member Sze Wing Chun asked about the counter
location.
2.9.171 General Secretary Chan Hoi Lok answered it should be at
concourse.
2.9.172 Honorary member Sze Wing Chun asked how to promote more
people to join members.
2.9.173 Internal Secretary WINATA Olivia answered to meet more
non-local, encourage orientation camp participants to join, and
promote by daily chatting.
2.9.174 Honorary member Choi Ka Chun asked how to get phone number
form the target.
2.9.175 Internal Secretary WINATA Olivia answered class visit may helped
by chatting and self-introduction, and attracted by discount of society
product.
2.9.176 Honorary member Sze Wing Chun asked if there would be any
table stand.
2.9.177 Internal Secretary WINATA Olivia answered it was good if
financial budget was available.
2.9.178 Honorary member Choi Ka Chun commented one member could
cover the budget.
2.9.179 Honorary member Sze Wing Chun commented lab visit was
required.
2.9.180 Year 4 Member Lo Hei Chun asked to comment for counter
location.
2.9.181 External Vice-chairperson Zhu Jiaming answered counter should
be with many people passed by, and avoid next to ESU and society
with many member, and obvious to look at.
2.9.182 Honorary member Sze Wing Chun commented it was not
satisfied with the performance as counter location was not good;
poster was wrong and not attractive at all.
2.10 Presentation of Orientation camp
2.10.1 Internal Vice-Chairperson Cheung Tze Wing presented the
participants number, dates, promotion method, and number of helper
of the orientation camp.
2.10.2 Honorary member Chow Tak Yee asked when they started
promotion.
2.10.3 Internal Vice-Chairperson Cheung Tze Wing answered promotion
for leader and spy started at beginning of April through class visit,
small decoration, and dress code.
2.10.4 Honorary member Chow Tak Yee asked any other promotion was
done.
2.10.5 Internal Vice-Chairperson Cheung Tze Wing answered cardboard
and online promotion through Facebook and orientation camp
website.
2.10.6 Honorary member Chow Tak Yee commented poster and e-board
were missing.
2.10.7 Honorary member Chow Tak Yee asked to review poster.
2.10.8 Honorary member Chow Tak Yee commented the QR code was
good but the counter location could be specified.
2.10.9 Honorary member Choi Ka Chun asked how many leaders and the
group distribution.
2.10.10 Internal Vice-Chairperson Cheung Tze Wing answered 35 leaders
and group distribution by gender, study year and willingness of
participants
2.10.11 Year 4 Member Lo Hei Chun asked how many participants were
not from HKUST.
2.10.12 Internal Vice-Chairperson Cheung Tze Wing answered within 10
people.
2.10.13 Year 4 Member Lo Hei Chun asked how many leaders and spy.
2.10.14 Internal Vice-Chairperson Cheung Tze Wing answered 60.
2.10.15 Year 4 Member Lo Hei Chun asked to comment on the one not
from HKUST.
2.10.16 Internal Vice-Chairperson Cheung Tze Wing answered they
wanted to try the orientation camp.
2.10.17 Year 4 Member Lo Hei Chun asked about the effect of the
non-UST spy.
2.10.18 Internal Vice-Chairperson Cheung Tze Wing answered they did
not understand HKUST affairs and unable to answer the freshmen and
did not benefit the afterwards functions.
2.10.19 Year 4 Member Lo Hei Chun commented freshmen number was
less so it was hard to link the freshmen after the orientation camp.
2.10.20 Honorary member Chow Tak Yee asked how many leaders and
spy joined before or after spring semester respectively.
2.10.21 Internal Vice-Chairperson Cheung Tze Wing answered 40 for
before, and 20 for after.
2.10.22 Honorary member Choi Ka Chun asked efficiency of online
application and why no Chinese version and not attractive.
2.10.23 Internal Vice-Chairperson Cheung Tze Wing answered it could be
improved and apologized for it
2.10.24 Honorary member Choi Ka Chun asked how people could see the
selling point through online application.
2.10.25 Honorary member Choi Ka Chun commented the form should
contained both Chinese and English version, introduce activities in
orientation camp, and orientation camp website could put on the
form.
2.10.26 Honorary member Choi Ka Chun asked how to contact the one
applied on online application.
2.10.27 Internal Vice-Chairperson Cheung Tze Wing answered to phone
them before orientation camp.
2.10.28 Honorary Member Siu King Hung commented the format could
be included after the name, Facebook should be compulsory for both
freshmen and leader.
2.10.29 Honorary member Choi Ka Chun commented the introduction
was important and it should not be copied from email, introduction in
Chinese and English, function introduction should be included.
2.10.30 Honorary member Chow Tak Yee asked about promotion for
freshmen.
2.10.31 Internal Vice-Chairperson Cheung Tze Wing answered posts in
forum introducing CBME before result released, reg-day details, how
to arrive HKUST, orientation camp website would be done.
2.10.32 Honorary member Choi Ka Chun asked about forum efficiency.
2.10.33 Internal Vice-Chairperson Cheung Tze Wing answered it was okay.
2.10.34 Honorary member Chow Tak Yee commented it was good to have
video on forum.
2.10.35 Honorary member Sze Wing Chun commented the video could
not show what could be play and the wording was not clear show
meaning.
2.10.36 Honorary member Chow Tak Yee asked if department had activity
to meet the potential freshmen.
2.10.37 Internal Vice-Chairperson Cheung Tze Wing answered yes and 30
people came to the welcoming party.
2.10.38 Honorary member Chow Tak Yee asked how to promote them.
2.10.39 Internal Vice-Chairperson Cheung Tze Wing answered to tell
them details of orientation camp and tell them this can help them
know more about CBME and HKUST, beneficial for academic and
University-life, and give them the name card.
2.10.40 Honorary member Choi Ka Chun asked how many contact
number they got.
2.10.41 Internal Vice-Chairperson Cheung Tze Wing answered a half of
the participant.
2.10.42 Honorary member Choi Ka Chun asked if they invited the
participants to be leader.
2.10.43 Internal Vice-Chairperson Cheung Tze Wing answered they invite
the participants to be spy, and some be leader if they attend the
pervious orientation camp, and it was mainly depended on their
interest.
2.10.44 Honorary member Choi Ka Chun asked how many of them
applied.
2.10.45 Internal Vice-Chairperson Cheung Tze Wing answered 4 applied
immediately and 15 applied after phoning the list afterwards.
2.10.46 Honorary member Chow Tak Yee asked why the number was so
less.
2.10.47 Internal Vice-Chairperson Cheung Tze Wing answered they did
not know the year2 students much and also that day attendant was
not much. After the gathering, there were phone call ask them to
apply orientation camp.
2.10.48 Honorary member Chow Tak Yee asked how to improve.
2.10.49 General Secretary Chan Hoi Lok answered to get the contact and
encourage them to join orientation camp when knowing exact date of
orientation camp.
2.10.50 Honorary member Choi Ka Chun asked about the decorations of
reg-day.
2.10.51 Honorary member Chow Tak Yee asked about reg-day
preparation.
2.10.52 Internal Vice-Chairperson Cheung Tze Wing answered leaflet,
decoration was the Pokémon ball used in spring semester.
2.10.53 Honorary member Choi Ka Chun asked if any protective cover
were used.
2.10.54 General Secretary Chan Hoi Lok answered yes and the foam
plastic was removed due to heaviness in orientation week.
2.10.55 Internal Vice-Chairperson Cheung Tze Wing answered there was
also computer showing the video in the counter.
2.10.56 Honorary member Choi Ka Chun asked if cloth cover the edge of
counter.
2.10.57 Internal Vice-Chairperson Cheung Tze Wing answered blue cloth
was used.
2.10.58 Honorary member Choi Ka Chun commented the cloth could be
marked next to industrial area, or even bought a new one if there was
extra budget.
2.10.59 Honorary member Choi Ka Chun commented not to choose the
photos containing spy.
2.10.60 Honorary member Choi Ka Chun asked what should be in the
counter.
2.10.61 Financial secretary Zu Yuexuan answered poster, leaflet, name
card, computer, cashbox, recipe, application form, gift pack, and
reminder.
2.10.62 Honorary member Choi Ka Chun asked if parent approval form
was in counter.
2.10.63 Financial secretary Zu Yuexuan answered yes.
2.10.64 Honorary member Sze Wing Chun asked if they took photos of
freshmen.
they held the name and took photo
2.10.66 Honorary member Chow Tak Yee commented to cover the word
“spy” on poster
2.10.67 Honorary member Sze Wing Chun asked why JS5002 was on the
board.
2.10.68 Internal Vice-Chairperson Cheung Tze Wing answered school of
engineering code.
2.10.69 Honorary member Sze Wing Chun commented the full name of
subject should also be putted.
2.10.70 Honorary member Choi Ka Chun commented to put on some
photos of pervious orientation camp.
2.10.71 Honorary member Chow Tak Yee asked about any promotion
strategy.
2.10.72 General Secretary Chan Hoi Lok answered some helpers would
stay in bus stop and atrium and cooperate with ICA helpers.
2.10.73 Financial secretary Zu Yuexuan answered helpers should also stay
from the stair of sport hall.
2.10.74 Honorary member Choi Ka Chun asked if any promotion did at
The Center for Engineering Education Innovation.
2.10.75 General Secretary Chan Hoi Lok answered orientation camp
promotion could not be done due to regulation.
2.10.76 General Secretary Chan Hoi Lok answered industrial training may
have same timeslot as orientation camp, and it was required to find
Professor Marshal to change the date.
2.10.77 Year 3 Member Tsui Yat Long asked how many helpers including
executive committee.
2.10.78 Internal Vice-Chairperson Cheung Tze Wing answered 10 helpers
and 12 executive committee members and it was not enough.
2.10.79 Year 3 Member Tsui Yat Long asked about HRM.
2.10.80 Internal Vice-Chairperson Cheung Tze Wing answered 3 to 4
helpers stayed at bus stop and the others stayed at atrium.
2.10.81 Year 4 Member Lo Hei Chun asked how many helpers at atrium.
2.10.82 Internal Vice-Chairperson Cheung Tze Wing answered around 10.
2.10.83 Financial secretary Zu Yuexuan answered 2 at bus stop, 2 at sport
hall exit, 2 at stair, 3 at counter and the others at atrium.
2.10.84 Year 3 Member Tsui Yat Long asked if it was enough.
2.10.85 Financial secretary Zu Yuexuan answered it was not enough,
there was official staff did not let them to promote.
2.10.86 Year 4 Member Lo Hei Chun asked about details of hall tour.
2.10.87 Internal Vice-Chairperson Cheung Tze Wing answered 2 executive
committee members for hall tour, others would tell them to bring the
freshmen to counter after hall tour.
2.10.88 Year 3 Member Tsui Yat Long asked why letting so many helpers
in atrium.
2.10.89 Financial secretary Zu Yuexuan answered next time they would
let more to stay at bus stop especially girls.
2.10.90 Year 3 Member Tsui Yat Long asked why only 3 helpers in bus
stop.
2.10.91 Financial secretary Zu Yuexuan answered the stair was much
important and there should be more helpers.
2.10.92 Year 3 Member Tsui Yat Long asked about promotion strategy to
freshmen.
2.10.93 Financial secretary Zu Yuexuan answered to chat with them first,
after that promote the orientation camp and bring them to counter.
2.10.94 Year 4 Member Leung Yuet King asked if leaflet and card were
delivered to them.
2.10.95 Financial secretary Zu Yuexuan answered yes and got their
contact number at counter.
2.10.96 Year 3 Member Tsui Yat Long commented not to let other society
to talk with the freshmen.
2.10.97 Financial secretary Zu Yuexuan answered to cooperate with the
ICA such as nature and magic society.
2.10.98 Year 4 Member Lo Hei Chun commented it was good to
cooperate.
2.10.99 Year 4 Member Leung Yuet King commented to teach the helpers
how to promote before the reg-day.
2.10.100 Year 4 Member Leung Yuet King asked about the dress code of
helpers and executive committee.
2.10.101 General Secretary Chan Hoi Lok answered society tee for having
pass, otherwise casual wear to prevent violation of regulation.
2.10.102 Year 4 Member Leung Yuet King asked when the reg-day began.
2.10.103 Internal Vice-Chairperson Cheung Tze Wing answered 9:00.
2.10.104 Year 4 Member Lo Hei Chun asked to comment the number.
2.10.105 External secretary Liang Zhenghua answered the actual time for
promotion was 10:00.
2.10.106 Internal Vice-Chairperson Cheung Tze Wing answered only 10
freshmen and it was not acceptable, the promotion was not enough
and not many people knew about CBME.
2.10.107 Year 3 Member Tsui Yat Long asked how many people left their
contact.
2.10.108 Internal Vice-Chairperson Cheung Tze Wing answered only 20.
2.10.109 Year 3 Member Tsui Yat Long asked how to improve.
2.10.110 Internal Vice-Chairperson Cheung Tze Wing answered to find
more helper.
2.10.111 Year 4 Member Lo Hei Chun asked about improvement for helper
distribution.
2.10.112 Internal Vice-Chairperson Cheung Tze Wing answered more on
stair and bus stop, hall tour and wisdom stone, and try to promote at
The Center for Engineering Education Innovation.
2.10.113 Year 4 Member Lo Hei Chun commented there were not enough
freshmen, reg-day should have more preparation and more helper,
and promotion strategy should also be improved.
2.10.114 Year 3 Member Tsui Yat Long asked if they got past executive
committee advice.
2.10.115 Internal Vice-Chairperson Cheung Tze Wing answered no and
recommended the upcoming one to find the past executive
committee.
2.10.116 Year 4 Member Lo Hei Chun asked to comment location of
counter.
2.10.117 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered it faced
the stair, people flow could be better.
2.10.118 Honorary Member Siu King Hung asked why there were so little
participants even there were good counter location.
2.10.119 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered not many
freshmen knew CBME, and many applied Civil instead.
2.10.120 Honorary Member Siu King Hung asked the preference counter
location.
2.10.121 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered no. 13
and 14.
2.10.122 Honorary Member Siu King Hung asked how to get the good
location.
2.10.123 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered no. 13
and 14 were so attractive but to have good relationship with other
society, they got the medium preference.
2.10.124 Honorary Member Siu King Hung asked why not chose counter
no.8.
2.10.125 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered there was
a column block the counter and SU got that location.
2.10.126 Honorary Member Siu King Hung comment there should not be
little number of participant if the location was okay.
2.10.127 Honorary member Chow Tak Yee asked about gift pack of reg-day
2.10.128 Marketing Secretary SUNANTO Stefanus William ans all the gift
pack containing Kiehl’s sunscreen、facial cleanser, snack were
delivered.
2.10.129 Year 4 Member Leung Yuet King asked if the content was as same
as the one in orientation camp.
2.10.130 Marketing Secretary SUNANTO Stefanus William answered no as
some more stuff was provided for orientation camp gift pack.
2.10.131 Year 4 Member Leung Yuet King asked how many gift packs were
prepared for reg-day.
around 30 and they were first come first serve.
2.10.133 Year 4 Member Leung Yuet King commented more gift packs
could be prepared.
2.10.134 Year 4 Member Leung Yuet King asked if the company knew the
use in reg-day gift pack.
2.10.136 Year 4 Member Leung Yuet King commented to deliver the stuff
only at the orientation camp but not at reg-day.
2.10.137 Year 4 Member Leung Yuet King asked if any last year sponsor
left.
2.10.138 Marketing Secretary SUNANTO Stefanus William answered hand
cream and toothpaste.
2.10.139 Honorary member Choi Ka Chun asked about leader briefing
session.
2.10.140 Internal Vice-Chairperson Cheung Tze Wing answered to use
PowerPoint for introducing themselves, orientation camp rundown,
cheers and campfire, and the remarks for ocamp.
2.10.141 Honorary member Choi Ka Chun asked what details included for
rundown.
sub-function and the flow but the actual time was not mentioned.
2.10.143 Honorary member Chow Tak Yee asked if the briefing session
held on weekday and weekend.
weekend had more people to come than weekday.
2.10.145 Honorary member Chow Tak Yee commented both of the 2
briefing sessions could hold at weekend and depend on the interest
of leaders.
2.10.146 Honorary member Chow Tak Yee asked about the venue.
2.10.147 General Secretary Chan Hoi Lok answered LG5 mirror room for
weekday and student gallery for weekend. For mirror room, stepping
the floor hardly was not allowed, the chair and table would not be
given so easily, eating and drinking was not allowed, good to have
screen but projector was required to be booked, the mirror could be
used to teach cheers and campfire, the space was enough and clear to
present. For student gallery, it was big enough, people could queuing
up a circle to practice campfire dance, sound equipment was provided,
and it was required to pay attention to the stage.
2.10.148 Honorary member Chow Tak Yee commented to choose the
venue which was safe or easy to go, conference room was also okay.
On the other hand, the cheers demonstration video was so dispirited.
2.10.149 Honorary member Choi Ka Chun asked what content was
important for the reminder.
2.10.150 Internal Vice-Chairperson Cheung Tze Wing answered the stuff to
bring, time, and venue.
2.10.151 Honorary member Choi Ka Chun asked to briefly introduce the
reminder.
content included leader need to know, daily necessary list, flow and
sub function remarks, room game, campfire steps and cheers script.
2.10.153 General Secretary Chan Hoi Lok answered to remind leader to
practice campfire and open WhatsApp group.
2.10.154 Honorary member Chow Tak Yee commented to tell the helper
how to do and form a group. Leader should know all location of on
campus.
2.10.155 Year 4 Member Lo Hei Chun commented the campfire video
showed the executive committee did not appreciate with campfire.
2.10.156 Honorary member Choi Ka Chun commented the campfire video
was not uniform.
2.10.157 Honorary member Choi Ka Chun asked if all the executive
committee learnt camp fire.
2.10.158 Internal Vice-Chairperson Cheung Tze Wing answered only 4
people fully knew how to perform campfire.
2.10.159 Honorary member Choi Ka Chun commented it was not
acceptable.
2.10.160 Internal Vice-Chairperson Cheung Tze Wing apologized that the
practice was not enough.
2.10.161 Honorary member Choi Ka Chun asked how long they practiced
before taking the video.
2.10.162 Internal Vice-Chairperson Cheung Tze Wing answered each video
would assign 4 people for performing the dance and told them to
practice.
2.10.163 Honorary member Choi Ka Chun asked when they started
prepared the orientation camp.
started brainstorming idea in June.
2.10.165 Honorary member Choi Ka Chun asked for the details.
started preparation in mid-June, tried the route before mid-July and
demonstrate the sub-function, leader-briefing preparation started at
mid-July, did the final check and gift pack preparation few days
before the orientation camp.
2.10.167 Honorary member Choi Ka Chun commented they started the
preparation so late.
2.10.168 Honorary member Choi Ka Chun asked if there were enough
people for trying the games.
2.10.169 Internal Vice-Chairperson Cheung Tze Wing answered around 5
people for trying small-group games and gathered as many executive
committee members for trying big group games.
2.10.170 Honorary member Chow Tak Yee commented to invite friends for
trying games.
2.10.171 Honorary Member Siu King Hung commented the orientation
camp tee design was okay.
2.10.172 Honorary Member Siu King Hung asked how to choose the color
of the tee.
2.10.173 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered discuss
with other executive committee in the meeting.
2.10.174 Honorary Member Siu King Hung asked the color of other society.
2.10.175 Honorary Member Siu King Hung asked what the difference
between purple blue used by ECE and the blue color they used was.
2.10.176 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered large
difference when comparing on the color board.
2.10.177 External secretary Liang Zhenghua answered they change the
color used between leader and freshmen and it solved the problem of
color similarity.
2.10.178 Honorary Member Siu King Hung asked why they changed but
not ECE changed.
2.10.179 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered grey color
for freshmen would let them cooler and this was not big deal.
2.10.180 Honorary Member Siu King Hung asked if he struggled with them.
2.10.181 External Vice-chairperson Zhu Jiaming answered yes but he still
thought change was not a big deal.
2.10.182 Honorary Member Siu King Hung asked if the design was similar
to other society.
2.10.183 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered no since
it related to theme.
2.10.184 Honorary Member Siu King Hung commented the color was okay
but he still did not know why they change. The design could not
specify chemical engineering and the word could be bigger.
2.10.185 Honorary member Chow Tak Yee asked if they tried the routes for
off-campus.
2.10.186 Internal Vice-Chairperson Cheung Tze Wing answered 2 times for
each route including the Island line and Kowloon line and estimate the
travelling time.
2.10.187 Honorary member Chow Tak Yee asked the date they tried the
games.
2.10.188 Internal Vice-Chairperson Cheung Tze Wing answered both
weekend and weekday.
2.10.189 Honorary member Chow Tak Yee asked what measures did
afterwards.
2.10.190 Internal Vice-Chairperson Cheung Tze Wing answered leaflets.
2.10.191 Honorary member Chow Tak Yee asked when the booklet be
made.
2.10.192 Promotion Secretary Fung Hok Lam answered just after briefing
session; they got the information of leader and feeling of executive
committee.
2.10.193 Honorary member Choi Ka Chun commented the word could be
bigger; the content inside the booklet was enough.
2.10.194 Honorary member Choi Ka Chun asked about reg-day schedule.
2.10.195 General Secretary Chan Hoi Lok answered to find helper at leader
briefing, remarks for reg -day.
2.10.196 Internal Vice-Chairperson Cheung Tze Wing answered to prepare
material such as notes and counter materials, leaflet, and table stand
one week before, and remind the helper to come and details.
prepared the orientation camp.
attended nearly all meeting and did the preparation.
2.10.199 Honorary member Chow Tak Yee asked what to do 1 day before
orientation camp.
2.10.200 Internal Vice-Chairperson Cheung Tze Wing answered to remind
participant and prepare gift pack, counter and reception material, final
check the material on the first day, and brief the schedule.
2.10.201 Honorary member Choi Ka Chun asked about first day
preparation.
2.10.202 Internal Vice-Chairperson Cheung Tze Wing answered 4 people
took the stuff out from the hall in the morning, some bought the
breakfast, some stayed at atrium to look up the stuffs.
2.10.203 Honorary member Chow Tak Yee commented 2 people were
required for hanging banner also.
2.10.204 Honorary member Choi Ka Chun commented all people should
participate in preparation.
2.10.205 Honorary member Choi Ka Chun asked about counter
preparation and if SU provided desk and chairs.
2.10.206 Financial secretary Zu Yuexuan answered reception had 1 table
and 2 chairs. Equipment had chemical engineering tablet, receipt,
cashbox, gift pack, stamp, orientation camp tee, and booklet. 1
counter was set at atrium to lead the people for going to LTC.
2.10.207 Honorary member Chow Tak Yee asked about Icebreaking game
played outside café.
2.10.209 Honorary member Chow Tak Yee asked when the leaders came.
2.10.210 Internal Vice-Chairperson Cheung Tze Wing answered 30min
before the start and they could brief them.
2.10.211 Honorary member Chow Tak Yee commented it was ok if the
leader was not late. Met them earlier or had breakfast was also
recommended.
2.10.212 Honorary member Choi Ka Chun asked how many people for
reception.
2.10.213 Internal Vice-Chairperson Cheung Tze Wing answered 4. 2 for
giving gift pack and tee, and 2 for financial. 2 people stayed at atrium.
Other were preparing such as ice breaking PowerPoint and booking
venue.
knew what was going on.
2.10.215 Internal Vice-Chairperson Cheung Tze Wing answered it was okay.
2.10.216 Honorary member Chow Tak Yee asked about ice breaking.
2.10.217 Internal Vice-Chairperson Cheung Tze Wing answered ice
breaking was a group gathering, executive committee would did the
introduction and cheers demonstration. Group cheers would let them
demonstrate themselves.
2.10.218 Honorary member Chow Tak Yee asked about venue.
2.10.219 General Secretary Chan Hoi Lok answered sound equipment was
provided, but the space was not enough for cheer demonstration.
People could put thing inside but no privacy when playing game
outside.
2.10.220 Honorary member Chow Tak Yee commented it was dangerous.
2.10.221 Year 4 Member Lo Hei Chun asked why they chose LTC.
2.10.222 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered it was
traded for the Ping Pong Room for day 3 and Speaking of professor in
LTC seemed okay.
2.10.223 Year 4 Member Lo Hei Chun commented playing games in
concourse could not hear MC announcement well and may blocked
others. The first impression for day 1 was the most important.
Choosing venue for ice breaking should choose bigger space. Ice
breaking game was interesting but the venue restriction reduced the
quality. Members were interested in the game and the atmosphere is
okay.
2.10.224 Honorary member Chow Tak Yee asked why participant had to go
to room 3007 before the on-campus session.
2.10.225 General Secretary Chan Hoi Lok answered the venue changed
from LTC to 3007 for Event Elite to give stuffs.
2.10.226 Honorary member Chow Tak Yee asked why giving the venue to
other society.
2.10.227 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered it traded
for party night venue on day 2 with MESA.
2.10.228 Honorary member Chow Tak Yee asked how many classrooms
were available.
2.10.229 General Secretary Chan Hoi Lok answered room 3006 to 3008
and room 2465
2.10.230 Year 4 Member Lo Hei Chun asked what would be the venue of
party night if it was not at common room hall 6.
2.10.231 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered common
room 1+2, and the venue was booked by other society in earlier
period and later period.
2.10.232 Year 4 Member Lo Hei Chun asked why they traded with MESA.
2.10.233 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered to make
the rundown of party night smoother.
2.10.234 Honorary member Chow Tak Yee asked why not choosing room
2465.
2.10.235 General Secretary Chan Hoi Lok answered overlapping of timeslot
was existed.
2.10.236 Honorary member Chow Tak Yee asked why not telling them to
use room 3007.
2.10.237 General Secretary Chan Hoi Lok answered it was used by other
society.
2.10.238 Honorary Member Siu King Hung asked what was considered to
choose 2 venues for group gathering and on-campus briefing.
2.10.239 General Secretary Chan Hoi Lok answered other society also had
a need of LT and the SU get the LTG.
2.10.240 Honorary Member Siu King Hung commented all the good venue
was got from MESA.
2.10.241 Honorary member Chow Tak Yee asked who use room 2465.
2.10.242 External Vice-chairperson Zhu Jiaming answered ECE.
2.10.243 Honorary member Chow Tak Yee asked why tell them to go 3008.
2.10.244 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered other
would support ECE as they were OAC representative.
2.10.245 Honorary Member Siu King Hung commented there was no
relationship even though they were OAC representative and there was
no need to afraid them.
2.10.246 Honorary member Chow Tak Yee asked how much time was given
to Event Elite.
2.10.247 Marketing Secretary SUNANTO Stefanus William answered from
2:30 to 3:00 and there was remaining time and used to play video.
2.10.248 Honorary member Chow Tak Yee asked what Event Elite did.
2.10.249 Marketing Secretary SUNANTO Stefanus William answered to sell
the “up to you” and ask the participants to join and check if all the
FUZE tea delivered to participant. The rundown was smooth.
2.10.250 Honorary member Chow Tak Yee asked how many checkpoints
existed.
2.10.251 Internal Vice-Chairperson Cheung Tze Wing answered checkpoint
leader and executive committee held the games in the checkpoint.
The route had been checked to prevent the crash between groups.
The points were common venue in HKUST and there was a checkpoint
for sponsor photos. There were totally 12 checkpoints.
2.10.252 Honorary member Chow Tak Yee asked if any special issue
happened.
2.10.253 Internal Vice-Chairperson Cheung Tze Wing answered 2 group
crashed together at sponsor photo taking, some group could not
finish.
2.10.254 Honorary member Chow Tak Yee commented time management
was important, important to prevent crash with other society and not
to have overrun.
2.10.255 Honorary member Chow Tak Yee asked about the venue of
pre-campfire.
2.10.256 Internal Vice-Chairperson Cheung Tze Wing answered LG4204,
spare time in 3008 could play mini games, the participants arrived at
5:00, they got venue lately so pre-campfire session was shorter. Not all
dances were demonstrated.
2.10.257 Honorary member Chow Tak Yee asked how much time taught
for each song.
2.10.258 General Secretary Chan Hoi Lok answered since the time was
shorter, only 5 songs taught in 45 min.
2.10.259 Honorary member Chow Tak Yee asked how to improve.
2.10.260 General Secretary Chan Hoi Lok answered executive committee
should fully know, the method of teaching should also be improved,
and the pre-camp fire should be longer.
2.10.261 Honorary member Chow Tak Yee commented it was not
expectable that the time became shorter. It was required to let the
freshmen knew how to dance.
2.10.262 Honorary member Chow Tak Yee asked why they had dinner
before settling.
2.10.263 General Secretary Chan Hoi Lok answered to prevent crash with
other society.
2.10.264 Honorary member Chow Tak Yee asked what the problem with
this schedule was.
2.10.265 General Secretary Chan Hoi Lok answered the time would be
delayed.
2.10.266 Honorary member Chow Tak Yee commented it was annoying to
move the baggage in and out.
2.10.267 Honorary member Chow Tak Yee asked where they ate dinner.
2.10.268 General Secretary Chan Hoi Lok answered LG7.
2.10.269 Honorary member Chow Tak Yee asked about camp fire.
2.10.270 Internal Vice-Chairperson Cheung Tze Wing answered to prepare
material when they started the meal. 4 executive committee members
for building fire, 3 executive committee members went back hall for
check in and room card division, some left in hall for stand-by. All
participants should be arrived sport hall by 8:00. However, it delayed
to 8:30 due to sound equipment and the camp fire problems.
2.10.271 Honorary member Chow Tak Yee asked who prepared the
campfire.
2.10.272 Financial secretary Zu Yuexuan answered to start setting at 6:30
in sport hall. The Cellophane was difficult to stick on.
2.10.273 Honorary member Chow Tak Yee commented to practice the
making of campfire before the orientation camp.
2.10.274 Honorary member Chow Tak Yee asked about sound equipment.
2.10.275 General Secretary Chan Hoi Lok answered the 3.5mm audio cable
was missed and it was required to find band society for giving a spare
one. The setting of big stereo setting was also difficult.
2.10.276 Honorary member Chow Tak Yee commented the storage of
equipment should be careful. The one contact restaurant and the one
setting fire should not be the same person.
2.10.277 Honorary member Chow Tak Yee asked how many songs were
performed in campfire.
2.10.278 Internal Vice-Chairperson Cheung Tze Wing answered 5 songs
excluding Changing partner.
2.10.279 Honorary member Chow Tak Yee asked to comment the
performance of camp fire of each executive committee.
2.10.280 Internal Vice-Chairperson Cheung Tze Wing answered not all
knew fully about the camp fire dance. The atmosphere could not be
brought up and it could be improved.
2.10.281 Honorary member Chow Tak Yee commented the performance
was not good. Executive committee should be responsible to bring up
the atmosphere as the campfire was the most important function.
2.10.282 Honorary member Chow Tak Yee commented every executive
committee members should know every detail for orientation camp.
2.10.283 Honorary member Choi Ka Chun asked who chose the new song.
2.10.284 External secretary Liang Zhenghua answered the whole cabinet,
but most of the dance was thought by External secretary Liang
Zhenghua.
2.10.285 Internal Vice-Chairperson Cheung Tze Wing answered they had
practice before the campfire.
2.10.286 Honorary member Choi Ka Chun asked how much time was
required to take the video.
2.10.287 Internal Vice-Chairperson Cheung Tze Wing answered around 1
week.
2.10.288 Honorary member Choi Ka Chun asked if there was deadline for
all executive committee to know how to dance.
2.10.290 Honorary member Chow Tak Yee commented the executive
committee did not pay effort for practicing the campfire and it should
be improved.
2.10.291 Honorary member Chow Tak Yee asked about more details after
campfire.
2.10.292 Internal Vice-Chairperson Cheung Tze Wing answered the leaders
brought participants to hall and Executive committee briefed
themselves.
2.10.293 Honorary member Chow Tak Yee asked when they left sport hall.
2.10.294 Internal Vice-Chairperson Cheung Tze Wing answered 12:00.
2.10.295 Honorary member Choi Ka Chun asked if chief leader gave
comment.
2.10.296 General Secretary Chan Hoi Lok answered feedbacks mentioned
campfire was not good enough, briefed them the details of off-campus
and mass game and told them to wash clothes two group together.
2.10.297 Honorary member Choi Ka Chun asked about second day
breakfast
2.10.298 Financial secretary Zu Yuexuan answered café on second day
morning and McDonald on third day morning.
2.10.299 Honorary member Choi Ka Chun asked about HRM of breakfast.
2.10.300 Internal Vice-Chairperson Cheung Tze Wing answered some went
to help joint society mass game, some brought people to come from
hall, and some for preparing breakfast.
2.10.301 Honorary member Choi Ka Chun asked about third day breakfast.
2.10.302 Financial secretary Zu Yuexuan answered some drinks were
spilled and used 2 carts to deliver.
2.10.303 Honorary member Choi Ka Chun asked how many people go for
getting the breakfast from McDonald.
2.10.304 Financial secretary Zu Yuexuan answered 4 executive committee
members.
2.10.305 Honorary member Choi Ka Chun commented it was hard to find
flat road in HKUST.
2.10.306 Honorary member Choi Ka Chun asked how to divide.
2.10.307 Internal Vice-Chairperson Cheung Tze Wing answered to divide
each kind of food in 2 different common rooms.
2.10.308 Honorary member Choi Ka Chun asked about second day lunch.
2.10.309 Financial secretary Zu Yuexuan answered café. Only Spaghetti
Bolognese and Rice Bolognese were provided.
2.10.310 Honorary member Chow Tak Yee asked about off-campus.
off-campus started just after the lunch, no checkpoint leader was
required, the game score could be counted by the executive
committee and leader that following the group.
2.10.312 Honorary member Chow Tak Yee asked if the procedure was
smooth.
acceptable but some group did not go to checkpoint.
2.10.314 Honorary member Chow Tak Yee asked about the responsibility
of executive committee.
2.10.315 Internal Vice-Chairperson Cheung Tze Wing answered to monitor
the participants and bring them to checkpoint. However, the executive
committee may not be success to urge them to go to checkpoint
2.10.316 Honorary member Chow Tak Yee asked if executive committee
knew the checkpoint route.
2.10.317 Internal Vice-Chairperson Cheung Tze Wing answered not all
knew.
2.10.318 Honorary member Chow Tak Yee asked if all executive committee
went to try route.
2.10.319 Internal Vice-Chairperson Cheung Tze Wing answered no but
some executive committee took photos when they tried route.
2.10.320 Honorary member Chow Tak Yee commented Google map may
help.
2.10.321 Honorary member Choi Ka Chun commented if not all executive
committee went for off campus, they should let the one knowing the
route to lead the participants.
2.10.322 Honorary member Choi Ka Chun asked why not chose the one
knowing more to have same group with him.
2.10.323 Internal Vice-Chairperson Cheung Tze Wing answered because of
the interaction between executive committee.
2.10.324 Honorary member Chow Tak Yee commented executive
committee should know every checkpoint and search by himself
2.10.325 Honorary member Choi Ka Chun commented off campus showed
the division of group had some problem.
2.10.326 Honorary member Choi Ka Chun asked about water battle.
2.10.327 Internal Vice-Chairperson Cheung Tze Wing answered Siverstrand
Beach. 4 executive committee members took the venue. Some
equipment was transferred to there. Not all groups arrived on time,
but the function ended on time. There were 3 games totally. Some
water bottle and water gun were prepared.
2.10.328 Honorary member Choi Ka Chun asked if they had pre-trip at
weekend.
2.10.329 Internal Vice-Chairperson Cheung Tze Wing answered yes, but
the people were more in the orientation camp.
2.10.330 Honorary member Choi Ka Chun asked if the place was capable
for 100 participants.
2.10.331 Internal Vice-Chairperson Cheung Tze Wing answered there was
enough space when pre-trip at the edge of the beach.
2.10.332 Honorary member Choi Ka Chun commented the estimated
number of participant should not be so low.
2.10.333 Honorary member Choi Ka Chun asked if any games provided for
those who earlier arrived.
2.10.334 Internal Vice-Chairperson Cheung Tze Wing answered there were
little game within the group.
2.10.335 Honorary member Choi Ka Chun commented if the function held
in beach, executive committee should think games to bring up the
atmosphere.
2.10.336 Honorary member Choi Ka Chun asked about the transportation.
preference was bus.
2.10.338 Financial secretary Zu Yuexuan answered walking would spend
30min.
2.10.339 Honorary member Chow Tak Yee asked how to improve in
transportation.
2.10.340 Financial secretary Zu Yuexuan answered to choose the venue
that more convenient.
2.10.341 Honorary member Chow Tak Yee commented to know more taxi
phone number.
2.10.342 Year 4 Member Lo Hei Chun asked to comment the number of
game.
2.10.343 Internal Vice-Chairperson Cheung Tze Wing answered the games
proposed to be 4 but that day only 2 were provided due to space limit.
2.10.344 Year 4 Member Lo Hei Chun asked if the number of games
enough for all groups.
2.10.345 Internal Vice-Chairperson Cheung Tze Wing answered not
enough.
2.10.346 Year 4 Member Lo Hei Chun commented the location was not
convenient, need to pay attention to the stone edge and executive
committee should pay attention to the safety issues.
2.10.347 Honorary member Choi Ka Chun asked about joint society mass
game.
2.10.348 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered the order
was CS, MESA, IE, CPEG, ECE, CBME, CIVIL.
2.10.349 Honorary Member Siu King Hung asked how the order divided.
2.10.350 External Vice-chairperson Zhu Jiaming answered it was according
to the location of standing. They wanted the freshmen to eat longer so
they went in later.
2.10.351 External secretary Liang Zhenghua answered to divide the society
on two sides.
2.10.352 Honorary Member Siu King Hung asked if problem existed for
getting in from middle.
2.10.353 External Vice-chairperson Zhu Jiaming answered he had raised
the concern but they still wanted the freshmen to ate longer
2.10.354 Honorary Member Siu King Hung asked what if freshmen broke
the material at the middle.
2.10.355 External secretary Liang Zhenghua answered no since the
decoration was plastic tape only.
2.10.356 Honorary Member Siu King Hung asked if the atmosphere was
okay.
2.10.357 External secretary Liang Zhenghua answered yes.
2.10.358 Honorary Member Siu King Hung asked why they chose that
location of standing.
2.10.359 External Vice-chairperson Zhu Jiaming answered by lucInternal
Secretary WINATA Oliviadraw.
2.10.360 Honorary Member Siu King Hung asked why IE and CPEG were on
opposite side.
2.10.361 External secretary Liang Zhenghua answered there was
discussion.
2.10.362 Honorary Member Siu King Hung asked what game they played.
2.10.363 External Vice-chairperson Zhu Jiaming answered the first game
was crocodile pond, 10 boys or girls played at each time and no
identity limit.
2.10.364 Honorary Member Siu King Hung asked if the games were
dangerous.
2.10.365 External Vice-chairperson Zhu Jiaming answered the height was
not high and it was safer to use corrugated fiberboard.
2.10.366 Honorary Member Siu King Hung asked how many corrugated
fiberboard were used.
2.10.367 External secretary Liang Zhenghua answered 7 for girls and 8 for
boys.
2.10.368 Honorary Member Siu King Hung asked about tug of war.
2.10.369 External secretary Liang Zhenghua answered the bum was not
allowed to touch the floor. First violation would cause nothing, second
one would be warning, the third one the rope would be moved to the
sign, and the fourth one would cause disqualification.
2.10.370 Honorary Member Siu King Hung asked how the judge decided.
2.10.371 External Vice-chairperson Zhu Jiaming answered one side for
CBME and one side for CIVIL.
2.10.372 Honorary Member Siu King Hung asked why the important thing
would be forgotten.
2.10.373 External Vice-chairperson Zhu Jiaming answered there was not
enough preparation.
2.10.374 Honorary Member Siu King Hung asked how many executive
committees for each society except MC.
2.10.375 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered 2. MC
could help improving the atmosphere of CBME. The HRM was still
okay even 3 executive committee members were on duties of joint
society mass game.
2.10.376 Honorary Member Siu King Hung asked what unexpected
situation may be happened.
2.10.377 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered conflict
within society or accident. It could be prevented by zoning the
different society and telling the participants to be careful.
2.10.378 Honorary Member Siu King Hung asked if anyone kicked the
plastic wrap on the floor.
2.10.380 Honorary Member Siu King Hung asked why there would be
uneven zoning.
2.10.381 External secretary Liang Zhenghua answered it was due to the
number of participants.
2.10.382 Honorary Member Siu King Hung commented to zone the space
more evenly.
2.10.383 Honorary Member Siu King Hung asked number of participants
played the games.
2.10.384 External Vice-chairperson Zhu Jiaming answered 7 freshmen.
2.10.385 Honorary Member Siu King Hung asked how to ask freshmen to
play.
2.10.386 External Vice-chairperson Zhu Jiaming answered to ask them in
breakfast.
2.10.387 Honorary Member Siu King Hung asked if they taught them to
play.
2.10.388 External Vice-chairperson Zhu Jiaming answered the past
executive committee taught them.
2.10.389 Honorary Member Siu King Hung commented the first priority
was safety.
2.10.390 Honorary Member Siu King Hung asked how to check for identity.
2.10.391 External Vice-chairperson Zhu Jiaming answered by using ITSC.
2.10.392 Honorary Member Siu King Hung asked if they told the leader to
play with the freshmen that staying there.
2.10.393 External Vice-chairperson Zhu Jiaming answered yes.
2.10.394 Honorary Member Siu King Hung asked how to dismiss.
2.10.395 External Vice-chairperson Zhu Jiaming answered dismiss from the
back door.
2.10.396 Honorary Member Siu King Hung commented the time
management was good. The rundown was similar as previous years.
2.10.397 Honorary member Chow Tak Yee asked about party night.
2.10.398 Internal Vice-Chairperson Cheung Tze Wing answered to have
settling time before party night. Dinner was pizza and spaghetti. The
participants came out from hall at 8:30. The function delayed for
15min. They told the participants to eat enough before the party night.
The setting of equipment had some mistake. Some dices, cup and ping
pong were provided. The member Wu Shing Ling performed but it
could not bring up atmosphere. The function was overall okay.
2.10.399 Honorary member Chow Tak Yee asked why no table and chair
for participants.
2.10.400 Internal Vice-Chairperson Cheung Tze Wing answered not prefer
to have table and chair on the mid. After getting the feedback from
participant, gave them as soon as possible.
2.10.401 Honorary member Chow Tak Yee commented it was not
acceptable not having table and chair during eating.
2.10.402 Honorary member Chow Tak Yee asked if they promoted some
games during the pub night.
2.10.404 Honorary member Choi Ka Chun asked when they set sound
equipment.
2.10.405 General Secretary Chan Hoi Lok answered the common room
built in one was different from the one they learnt.
2.10.406 Honorary member Choi Ka Chun asked why there was no MC.
2.10.407 External secretary Liang Zhenghua answered it was because not
all arrived. There was no special arrangement.
2.10.408 Year 4 Member Lo Hei Chun commented the blank time was so
long.
2.10.409 Year 4 Member Lo Hei Chun asked to comment the party night.
2.10.410 Internal Vice-Chairperson Cheung Tze Wing answered the game
zone set late. Some game materials were given to some participant to
play. The preparation was not enough.
2.10.411 Honorary member Choi Ka Chun asked who decided when to
start dinner.
waited until the number of participant was enough.
2.10.413 Honorary member Chow Tak Yee commented the blank time was
so long.
2.10.414 Year 4 Member Lo Hei Chun commented no outdated bear were
allowed.

the current session
1.1 Presentation of Orientation Camp
1.1.1 Honorary member Choi Ka Chun asked about details after pub night.
1.1.2 General Secretary Chan Hoi Lok answered to clean up, submit the
venue on time and be aware of the drunken issue.
1.1.3 Honorary member Choi Ka Chun asked what if someone vomited.
1.1.4 General Secretary Chan Hoi Lok answered to clean up and look after
them. Anti-alcoholic drug was prepared.
1.1.5 Honorary member Choi Ka Chun asked about the breakfast on the
third day.
1.1.6 Internal Vice-Chairperson Cheung Tze Wing answered McDonald and
the foods were transferred by trolleys. Each common room would
have various type of bread.
1.1.7 Honorary member Choi Ka Chun asked about rundown afterwards
1.1.8 Internal Vice-Chairperson Cheung Tze Wing answered to play mass
game in LG1031. The games included “Stepping the ball”, “Running
competition inside newspaper circle”, “Colosseum”, “Grasping
marbles”, etc. The photo-taking session was at the Sundial.
1.1.9 Honorary member Choi Ka Chun asked about HRM.
1.1.10 Internal Vice-Chairperson Cheung Tze Wing answered some for
checkout issues and some for mass game.
1.1.11 Honorary member Choi Ka Chun asked if someone did not wake
up.
1.1.12 Internal Vice-Chairperson Cheung Tze Wing answered yes and the
process was delayed. The key cards had to be returned before 11am
and furniture was required to be checked.
1.1.13 Honorary member Choi Ka Chun asked about details for
photo-taking.
1.1.14 Internal Vice-Chairperson Cheung Tze Wing answered to
demonstrate cheer, promote upcoming function, sport team,
orientation week information and give evaluation form for participant.
1.1.15 Honorary member Choi Ka Chun asked what things they forgot to
do.
1.1.16 Internal Vice-Chairperson Cheung Tze Wing answered they forgot
to demonstrate the cheer after photo-taking to show the function was
ended. Some participants would not know the orientation camp was
ended and did not know what to do.
1.1.17 Honorary member Choi Ka Chun asked about recommendation.
1.1.18 Internal Vice-Chairperson Cheung Tze Wing answered the whole
orientation camp was difficult to hold so the preparation should be
done earlier and HRM should also be done better, each procedure
should be knew by each executive committee member such as route,
campfire, the games and rundown.
1.1.19 Honorary member Choi Ka Chun asked why there was only one
microphone in the Conference room.
1.1.20 General Secretary Chan Hoi Lok answered another society broke
down one microphone.
1.1.21 Honorary member Choi Ka Chun commented the performance
included video was not good and this gave bad image towards leaders.
Every detail was important. They could invite friends to have a
pre-camp and should have a plan before bargaining the venue.
1.1.22 Year 3 Member Law Yan Yi asked about pub night HRM.
1.1.23 Internal Vice-Chairperson Cheung Tze Wing answered to deliver
alcohol, have game session by using computer screen.
1.1.24 Year 3 Member Law Yan Yi asked if any briefing done after the
pub night.
1.1.26 Honorary member Choi Ka Chun commented back-up plan was
very important when they considered typhoon and rain situation.
1.2 Presentation of E-newsletter
1.2.1 Promotion Secretary Fung Hok Lam presented the details of
E-newsletter.
1.2.2 Year 4 Member Leung Yuet King asked if Professor Chan sent the
speech in Chinese version or English version.
1.2.3 Promotion Secretary Fung Hok Lam answered both Chinese and
English versions were given by him.
1.2.4 Honorary member Choi Ka Chun commented the design was good.
1.2.5 Honorary member Choi Ka Chun asked if the E-newsletter sent by
email.
1.2.6 Promotion Secretary Fung Hok Lam answered yes.
1.2.7 Year 4 Member Lo Hei Chun asked why no hard copy was printed.
1.2.8 Financial secretary Zu Yuexuan answered the financial situation was
tough.
1.2.9 Year 4 Member Lo Hei Chun asked about the effect of having no hard
copy.
1.2.10 Financial secretary Zu Yuexuan answered the member could not
see the function details and It was better to have hard copy.
1.2.11 Year 4 Member Lo Hei Chun commented it was better to have
hard copy.
1.2.12 Year 3 Member Law Yan Yi asked how long time he made the
e-newsletter.
1.2.13 Promotion Secretary Fung Hok Lam answered he started
designing from June and it took time to interview with Samantha. 3
days were required to make when every material were prepared. Each
executive committee member would give the Chinese and English
version of their feeling.
1.2.14 Year 4 Member Leung Yuet King asked if the e-newsletters gave
to professor.
1.2.15 Promotion Secretary Fung Hok Lam answered no and apologized
for this.
1.2.16 Honorary member Choi Ka Chun commented it was better to give
professor to have a look.
1.3 Presentation of Joint-Society Singing Contest
1.3.1 External Vice-chairperson Zhu Jiaming presented the date was delayed
due to the strike. The heat held in LG4 student gallery, and then
common room 4. The final held at Atrium. There was no need to make
new banner or backdrop. The upper limit of participants was 11 units.
For the heat, registration was done by google form and time could be
well managed by this. Judges would give comment to participants. For
the final, each society dispatched some executive committee members
for different duties. Finally, the prizes were given out and then there
would be photo-taking.
1.3.2 Year 4 Member Lo Hei Chun asked their post.
1.3.3 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered promotion.
CBMESS would be responsible for Table stand and MESA would be
responsible for poster.
1.3.4 Year 4 Member Leung Yuet King asked who made the table stands.
1.3.5 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING answered the table
stands were made by some executive committee members and it was
not time-consuming to make 7 table stand
1.3.6 Year 4 Member Lo Hei Chun commented it was joint society function
and therefore the table stands should not be made with other
executive committee members. Instead, they should be made with
other External vice chairperson from other society.
1.3.7 Year 4 Member Leung Yuet King asked what the first choice was.
1.3.8 External Vice-chairperson Zhu Jiaming answered promotion.
1.3.9 Year 4 Member Leung Yuet King asked what were done by other
1.3.10 External secretary Liang Zhenghua answered each post would do
the thing in each society. They just do the thing related to the post.
1.3.11 Year 4 Member Leung Yuet King asked how many things were
required to do in this function.
1.3.12 External Vice-chairperson Zhu Jiaming answered not much.
1.3.13 Year 4 Member Leung Yuet King asked to comment what if they
did not do much.
1.3.14 External secretary Liang Zhenghua answered the impacts was not
big. It may not good to image but the benefits overwhelmed the
drawbacks.
1.3.15 Year 4 Member Leung Yuet King asked if anyone freeride.
1.3.17 Year 4 Member Lo Hei Chun asked why they set upper limit.
1.3.18 External Vice-chairperson Zhu Jiaming answered to manage the
time better and the extra participants would be walk-in.
1.3.19 Year 4 Member Lo Hei Chun asked about the charges of walk-in.
1.3.20 External Vice-chairperson Zhu Jiaming answered the charges
were divided by each society.
1.3.21 Honorary member Choi Ka Chun asked what if any society did not
reach its low limit.
1.3.22 External Vice-chairperson Zhu Jiaming answered there was no
penalty. At least one executive committee member would sing.
1.3.23 Honorary member Choi Ka Chun asked how to make agreement.
1.3.24 External Vice-chairperson Zhu Jiaming answered regulation were
made with reference of the previous years. What they had to do was
to change and confirm and then final agreement would be obtained..
1.3.25 Year 4 Member Lo Hei Chun asked if executive committee
member counted as participant.
1.3.26 External Vice-chairperson Zhu Jiaming answered yes except
1.3.27 Year 4 Member Lo Hei Chun asked about revenue details
1.3.28 External secretary Liang Zhenghua answered 11 people as
revenue. If they did not reach the limit, there would be money loss.
1.3.29 Year 4 Member Lo Hei Chun asked about financial details.
1.3.30 External Vice-chairperson Zhu Jiaming answered $500 was given
out.
1.3.31 Honorary member Choi Ka Chun asked why inviting judges
needed money.
1.3.32 External Vice-chairperson Zhu Jiaming answered they were not
volunteering. $500 was required to hire professional judge which were
singing teachers.
1.3.33 Year 4 Member Lo Hei Chun asked why they set upper limit.
1.3.34 External Vice-chairperson Zhu Jiaming answered it seemed not
good if one society had too many people to sing whereas another had
got only one to sing.
1.3.35 Honorary member Choi Ka Chun asked if there was extra fee for
group that having more people.
1.3.36 External Vice-chairperson Zhu Jiaming answered the same
amount of money as the same time were given.
1.3.37 Honorary member Choi Ka Chun asked about the revenue.
1.3.38 External Vice-chairperson Zhu Jiaming answered they got back at
the end of the heat.
1.3.39 Honorary member Choi Ka Chun asked about HRM.
1.3.40 External Vice-chairperson Zhu Jiaming answered CIVIL pasted the
road sign, other society set the equipment.
1.3.41 Honorary member Choi Ka Chun asked why not only the general
secretary to do so.
1.3.42 External Vice-chairperson Zhu Jiaming answered to hold the
function as soon as possible.
1.3.43 Honorary member Choi Ka Chun asked about details afterwards.
1.3.44 External Vice-chairperson Zhu Jiaming answered registration was
done by IE and CBME.
1.3.45 Honorary member Choi Ka Chun asked about the MC.
1.3.46 External Vice-chairperson Zhu Jiaming answered CIVIL and MESA
for whole function.
1.3.47 Year 4 Member Lo Hei Chun asked about the final.
1.3.48 External Vice-chairperson Zhu Jiaming answered each society
would had one person to sing for the solo but the group was just
selected according to the score.
1.3.49 Year 4 Member Leung Yuet King asked to comment the poster.
1.3.50 External Vice-chairperson Zhu Jiaming answered the society
names were shown according to alphabetical order.
1.3.51 Year 4 Member Leung Yuet King moved the motion to pass the
agenda item” To receive and, if considered appropriate, adopt the
audited Annual Report of the current session”. The motion was
seconded by 30 votes and carried unanimously.
2 To receive and, if considered appropriate, adopt the audited Annual Financial

Report of the current session
2.1 Honorary member Choi Ka Chun asked what the date of the last AGM was.
2.2 Chairperson Cheung Pui Tung answered 9th April.
2.3 Year 3 Member Law Yan Yi asked why the meeting was aborted.
2.4 Chairperson Cheung Pui Tung answered there should be a meeting within
7 days due to the policy.
2.5 Year 3 Member Law Yan Yi asked how to set the first AGM date.
2.6 Chairperson Cheung Pui Tung answered to accommodate the time and
venue.
2.7 Year 3 Member Law Yan Yi asked why the meeting held only once a week.
2.8 Chairperson Cheung Pui Tung answered there would be two meeting on
the next week.
2.9 Year 3 Member Law Yan Yi asked if there be any problem if AGM only had
17 attendees.
2.10 Chairperson Cheung Pui Tung apologized for this.
2.11 Financial secretary Zu Yuexuan presented the details of financial report.
Revenue mainly came from Orientation camp, membership and old book
sales and it was less than the previous years. Some welfare items were not
sold properly and Expense of Graduation dinner was higher than expected.
For Sports, the fee of intramural competition increased.
2.12 Honorary member Choi Ka Chun asked about graduation dinner.
2.13 Financial secretary Zu Yuexuan answered the lower limit of participants
which was 60 people did not reached.
2.14 Honorary member Choi Ka Chun asked if the cost included executive
committee.
2.15 Financial secretary Zu Yuexuan answered no.
2.16 Honorary member Choi Ka Chun asked details for hotel fee.
2.17 Financial secretary Zu Yuexuan answered the hotel fee was fixed even
though the number of participant was not enough.
2.18 Honorary member Choi Ka Chun asked about cost of orientation camp.
2.19 Financial secretary Zu Yuexuan answered $435 for freshmen, $355 for spy,
$351.6 for leader and $99 for executive committee.
2.20 Honorary member Choi Ka Chun asked about the expense of executive
committee.
2.21 Financial secretary Zu Yuexuan answered booklet, party night, clothes
washing fee, tee, and documents.
2.22 Honorary member Choi Ka Chun asked if they reduced the amount of the
food when the number of participant reduced.
2.23 Financial secretary Zu Yuexuan answered yes. They changed the amount
2day before the function.
2.24 Honorary member Choi Ka Chun asked about drinks
2.25 Financial secretary Zu Yuexuan answered the company deliver the stuff
within in 3 day and more drinks were bought.
2.26 Honorary member Choi Ka Chun asked about photos.
2.27 Financial secretary Zu Yuexuan answered someone did not get the photo.
2.28 Honorary member Choi Ka Chun commented the financial report had to
give to SU after AGM.
2.29 Honorary member Choi Ka Chun asked if he taught the financial details to
the sub-committee.
2.30 Financial secretary Zu Yuexuan answered he taught them not to have fee
difference more than $60 between non-member and member.
2.31 Honorary member Choi Ka Chun asked why foods were so expensive.
2.32 Financial secretary Zu Yuexuan answered the foods cost was from the
orientation night. Extra foods were also been added. The no. of participant
was not same as expected.
2.33 Honorary member Choi Ka Chun asked about sport tee.
2.34 Financial secretary Zu Yuexuan answered some were not collected. 4 tee
for Basketball and 2 tee for football.
2.35 Honorary member Choi Ka Chun asked why he could not collect those.
2.36 Financial secretary Zu Yuexuan answered one went for exchange and
others did not give or disappeared.
2.37 Honorary member Choi Ka Chun asked about the subsidy from department
and SU.
2.38 Financial secretary Zu Yuexuan answered they was transferred to the
society account.
2.39 Proposed Chairperson Cheung Pui Tung moved the motion to pass the
agenda item” To receive and, if considered appropriate, adopt the audited
Annual Financial Report of the current session”. The motion was seconded
by 30 votes and carried unanimously.
3 To receive and, if considered appropriate, resign or vote for non-confidence of

any Executive Committee members
3.1 Financial secretary
3.1.1 Honorary member Choi Ka Chun asked how to manage society cash
and material.
3.1.2 Financial secretary Zu Yuexuan answered to check cashbox every times
opening the counter. It was required to keep recipe and society chop.
Trolley and other stuff should be in society locker. Some welfare
products were putted in hall.
3.1.3 Honorary member Choi Ka Chun asked if the stuffs having the names
of the society.
3.1.4 Financial secretary Zu Yuexuan answered yes and the stuffs were kept
well.
3.1.5 Honorary member Choi Ka Chun asked about the function.
3.1.6 Financial secretary Zu Yuexuan answered before the budget had to be
change due to changing number of participants especially for
orientation camp. Prize was set according to the cost 2 weeks before
the function. After the function, it was required to keep the receipt
and stick on A4 paper with date and other details. Photo copy or scan
for some that may fade out. Item name, company sign was important.
Only washing clothes fee was blank receipt. Blank receipt should
contain financial secretary, chairperson signatures and society chop on
it. Financial report for each function should be made within 2 weeks
after the function. SU subsidy could be applied within one month.
3.1.7 Honorary member Choi Ka Chun asked about the corsage.
3.1.8 Financial secretary Zu Yuexuan answered the number of corsage was
not enough for professor.
3.1.9 Honorary member Choi Ka Chun commented to store the stuff better.
3.1.10 Honorary member Choi Ka Chun asked why new banner was
bought.
3.1.11 Financial secretary Zu Yuexuan answered the old one was broken
and a hole was on it.
3.1.12 Honorary member Choi Ka Chun commented this expense was
made too early.
3.1.13 Financial secretary Zu Yuexuan answered the banner would be
used in orientation camp.
3.1.14 Honorary member Choi Ka Chun asked if all function collected
the transcript.
3.1.15 Financial secretary Zu Yuexuan answered all function except joint
society singing contest.
3.2 Marketing Secretary
3.2.1 Marketing Secretary SUNANTO Stefanus William presented the duty of
Mark sec including wine discount in graduation dinner, event elite
sponsor in orientation camp, ice from McDonald in sub-committee
function, sport drinks in outdoor activities.
3.2.2 Year 4 Member Leung Yuet King asked how the wine discount was
marked in graduation dinner.
3.2.3 Marketing Secretary SUNANTO Stefanus William answered she marked
those from the previous list given by the past executive committee
and search on Yellow Pages.
3.2.4 Year 4 Member Leung Yuet King asked if agreement was signed.
3.2.6 Year 4 Member Leung Yuet King asked if she got sponsor during
shopping.
3.2.7 Marketing Secretary SUNANTO Stefanus William answered to get the
sample from the company to get trial product such as energy drink.
3.2.8 Honorary member Choi Ka Chun asked if they signed up any bank card
in orientation camp.
3.2.9 Marketing Secretary SUNANTO Stefanus William answered $200
rewards from CCB and $100 rewards from ICBC.
3.2.10 Year 4 Member Leung Yuet King asked how many cards were
signed.
cards. Some executive committee members did not provided enough
documents.
3.2.12 Year 4 Member Leung Yuet King asked why only executive
committee signed but not asking any other friends to sign.
3.2.13 Marketing Secretary SUNANTO Stefanus William answered no
one helped for this.
3.2.14 Year 4 Member Leung Yuet King commented each executive
committee member had the responsibility to sign the card.
3.2.15 Year 4 Member Leung Yuet King asked how long was required to
get the rewards.
month after giving the document to the companies.
3.2.17 Year 4 Member Leung Yuet King asked if they found other agents
except Event elite.
3.2.18 Marketing Secretary SUNANTO Stefanus William answered Philip,
Direction, etc.
3.2.19 Year 4 Member Leung Yuet King asked if Event Elite gave
introduction.
3.2.21 Year 4 Member Leung Yuet King asked about the logistic.
3.2.22 Marketing Secretary SUNANTO Stefanus William answered to get
the stuff with 5 other executive committee members bringing the
trolley and go back to HKUST by car of Internal Vice-Chairperson
Cheung Tze Wing. Some stuff was putted in society locker and some
were putted in hall.
3.2.23 Year 4 Member Leung Yuet King asked when they packed
sponsors.
3.2.24 Marketing Secretary SUNANTO Stefanus William answered 2 day
before orientation camp.
3.2.25 Year 4 Member Leung Yuet King asked what the difference
between package of male and female participants was.
different kind of facial cleaner.
3.2.27 Year 4 Member Leung Yuet King asked why no water was
delivered.
3.2.28 Marketing Secretary SUNANTO Stefanus William answered Event
Elite delivered the cold drink on that day.
3.2.29 Year 4 Member Leung Yuet King asked about the sponsor
photo-taking.
one of the on-campus check-point. Some photos were taken in
orientation week and there was no problem to get the deposit.
3.2.31 Year 4 Member Leung Yuet King asked if she knew marketing
secretary of other society.
3.2.32 Marketing Secretary SUNANTO Stefanus William answered CS, IE,
and MESA. WhatsApp group was created.
3.2.33 Year 4 Member Leung Yuet King commented it was good to
create WhatsApp group.
3.2.34 Year 4 Member Leung Yuet King asked about mega-sale.
first mega-sale deadline was missed since they were late to be
executive committee and the second one deadline was missed due to
failure of submit document.
3.2.36 Year 4 Member Leung Yuet King asked about the shop-list.
drop the one that have been expired and visit the new shops.
3.2.38 Year 4 Member Leung Yuet King asked about membership card.
deliver to the new member. Email and society website were used to
announce.
3.2.40 Year 4 Member Leung Yuet King asked about new shops.
3.2.41 Marketing Secretary SUNANTO Stefanus William answered 3 in
Hang Hou, 2 in Po Lam. Some were expired in mk. Expiry date of each
company extended 1 year.
3.2.42 Year 4 Member Leung Yuet King commented she could write the
sponsor have found to the upcoming cabinet.
1 To receive and, if considered appropriate, resign or vote for non-confidence of
any Executive Committee members
1.1 Promotion secretary
1.1.1 Promotion Secretary Fung Hok Lam presented the promotion items
were banner, Chemical Engineering board, souvenir, table stands in
orientation camp, counter setting, booklet, leaflet, poster, and
Facebook cover picture.
1.1.2 Year 3 Member Law Yan Yi asked to present the idea of big banner.
1.1.3 Promotion Secretary Fung Hok Lam answered the word of Chemical
Engineering and colorful design were used to attract and showed that
the function are multivariate and the fire showed the activeness.
1.1.4 Year 3 Member Law Yan Yi asked why it was so similar to another
design.
1.1.5 Year 3 Member Law Yan Yi asked how long he designed.
1.1.6 Promotion Secretary Fung Hok Lam answered 2 days.
1.1.7 Year 3 Member Law Yan Yi asked if he amended the design.
1.1.8 Promotion Secretary Fung Hok Lam answered the font type was
changed and the design was more colorful than the original design.
1.1.9 Year 3 Member Law Yan Yi asked how many time they hanged the
banner.
1.1.10 General Secretary Chan Hoi Lok answered orientation camp,
intramural competition and joint society singing contest.
1.1.11 Year 3 Member Law Yan Yi asked about the banner in graduation
dinner.
1.1.12 Year 4 Member Lo Hei Chun asked why no year was putted on it.
1.1.13 Promotion Secretary Fung Hok Lam answered they wanted to
reuse the banner. The old one could not be found so there was a need
to make the new one.
1.1.14 Year 3 Member Law Yan Yi asked how long he designed it.
1.1.15 Promotion Secretary Fung Hok Lam answered 2 days.
1.1.16 Year 4 Member Leung Yuet King asked where they hanged.
1.1.17 Promotion Secretary Fung Hok Lam answered the space behind
the MC on the stage.
1.1.18 Year 4 Member Leung Yuet King commented there should be
something to specify chemical engineering.
1.1.19 Year 3 Member Law Yan Yi commented to add the year on.
1.1.20 Year 4 Member Leung Yuet King asked the similarity with the old
session society paper and tote bag.
1.1.21 Promotion Secretary Fung Hok Lam answered it was referenced
with old session and the plant really shown chemical engineering. The
color and watermark was different from the previous one.
1.1.22 Year 3 Member Law Yan Yi commented to have a fresh design.
1.1.23 Year 3 Member Law Yan Yi asked why society file was similar with
the previous one.
1.1.24 Promotion Secretary Fung Hok Lam answered the design was not
too complex so that people could clearly see the content inside.
PMingLiu or too cartoon font was strange.
1.1.25 Year 3 Member Law Yan Yi commented the word “Chemical
Engineering” was so big.
1.1.26 Year 4 Member Lo Hei Chun asked how the pencil cases show
chemical engineering.
1.1.27 Promotion Secretary Fung Hok Lam answered it was as same as
other welfare product. The bar code could link to CBMESS.
1.1.28 Year 3 Member Law Yan Yi commented the consistency could be
achieved.
1.1.29 Year 3 Member Law Yan Yi asked if all executive committee
members gave feedback on design.
1.1.30 Promotion Secretary Fung Hok Lam answered some of them
would give comment and some others just think it was good.
1.1.31 Year 4 Member Leung Yuet King asked the color of choice.
1.1.32 Promotion Secretary Fung Hok Lam answered to match the dress
better. Chemical Engineering had no traditional color so no fix color
was needed and it was flexible.
1.1.33 Year 4 Member Leung Yuet King asked about society tee design.
1.1.34 Promotion Secretary Fung Hok Lam answered to show chemical
engineering and bomb was a kind of chemical engine product that
could show activeness.
1.1.35 Year 3 Member Law Yan Yi asked about font type.
1.1.36 Promotion Secretary Fung Hok Lam answered the same as the
front.
1.1.37 Year 4 Member Leung Yuet King asked feedback from executive
committee.
1.1.38 Promotion Secretary Fung Hok Lam answered the bomb became
bigger, word was clearer.
1.1.39 Year 3 Member Law Yan Yi asked about the wording mistake on
the society tee.
1.1.40 Chairperson Cheung Pui Tung answered they want to sell in
orientation week and the decision was mentioned before.
1.1.41 Year 4 Member Leung Yuet King asked when they ordered it.
1.1.42 Chairperson Cheung Pui Tung answered early-August. Since the
delivery was delayed so 10% reparation was given.
1.1.43 Year 3 Member Law Yan Yi asked if any rebate to member.
1.1.45 Year 4 Member Leung Yuet King ask why not using bartering.
1.1.46 Chairperson Cheung Pui Tung answered procedures were
annoying to member and wanted to give real stuff in orientation week
but not picture.
1.1.47 Year 3 Member Law Yan Yi asked about the supply company of
society jacket and society tee.
1.1.48 Chairperson Cheung Pui Tung answered they were different.
1.1.49 Year 3 Member Law Yan Yi commented the design was not good,
not clear. Green color was not liked by many people. Society jacket
was consistent.
1.1.50 Year 4 Member Leung Yuet King asked why only chemical
engineering at the back.
1.1.51 Promotion Secretary Fung Hok Lam answered every one can
know and the wording was clearer.
1.1.52 Year 3 Member Law Yan Yi commented they were not active to
do so.
1.1.53 Year 4 Member Leung Yuet King asked if other executive
committee commented.
1.1.54 Chairperson Cheung Pui Tung answered it was discussed by the
whole cabinet and no other stream was not a big matter but it could
show a big group.
1.1.55 Year 4 Member Leung Yuet King asked why no calligraphy for
English name of society.
1.1.56 Chairperson Cheung Pui Tung answered it would be more formal.
1.1.57 Year 4 Member Leung Yuet King asked about number of sales.
1.1.58 Financial secretary Zu Yuexuan answered 59 society jackets with
name and 21 without name were sold. Society tee were sold in 68
packages and 6 in indent order.
1.1.59 Year 3 Member Law Yan Yi commented the things were not very
matched, font Type of Chemical engineering was not clear and more
creativity was needed.
1.1.60 Year 4 Member Leung Yuet King commented the design was
similar with the old session.
1.1.61 Year 3 Member Law Yan Yi asked the sentences used on poster of
orientation night.
1.1.62 Promotion Secretary Fung Hok Lam answered it was just like the
reunion function so as to connect the theme in orientation camp.
1.1.63 Year 4 Member Leung Yuet King asked how the international
students could know the meaning.
1.1.64 Promotion Secretary Fung Hok Lam answered there was only one
Chinese sentence but it was still not very good and apologize for this.
1.1.65 Year 3 Member Law Yan Yi asked why he chose such sentence.
1.1.66 Promotion Secretary Fung Hok Lam answered to match the
theme and it seemed more interesting that could attract people to
come.
1.1.67 Year 3 Member Law Yan Yi commented matching the theme was
good but there could be some other ways. The design overall was
good.
1.1.68 Year 3 Member Law Yan Yi asked which were made before
exchanged.
1.1.69 Promotion Secretary Fung Hok Lam answered orientation camp,
graduation dinner, orientation night, orientation week.
1.1.70 Year 3 Member Law Yan Yi commented some posters were not
clear but it was good to have welfare picture on the poster of
orientation week. The watermark should be consistent. The poster of
orientation camp was good but the important detail should be bigger
in size.
1.1.71 Year 3 Member Yip Shing Chun commented the poster of
orientation camp was good but other functions were not showing
passion and they were so similar with each another. The design should
be more mature.
1.1.72 Year 3 Member Law Yan Yi asked who pasted the poster after he
exchanged.
1.1.73 Promotion Secretary Fung Hok Lam answered the PIC of each
function.
1.1.74 Year 3 Member Law Yan Yi asked why not pasting road sign at
minibus stop.
restricted by school.
1.1.76 Year 4 Member Leung Yuet King asked why sport secretary did
not stick the road sign of intramural competition.
1.1.77 Sports and Recreation Secretary Cheung Pok answered sometime
he needed to fill in the form.
1.1.78 Year 4 Member Leung Yuet King commented it was good to have
poster design even in exchange.
1.1.79 Year 4 Member Leung Yuet King asked how to improve.
1.1.80 Promotion Secretary Fung Hok Lam answered society name and
department name could be bigger. Color choice should be considered
more to make it clear. The important details should be bigger and
design could be more creative.
1.1.81 Year 3 Member Law Yan Yi commented he could improve.
Promotion item was important.
1.2 Welfare secretary
1.2.1 Marketing Secretary SUNANTO Stefanus William presented the
responsibilities, recommended companies and the product details.
Prices were more expensive than last year, society tee was bought
together with orientation camp tee, society jacket changed to Zitison
Limited as the price was cheaper, pencil case was bought at buddy as
it was on sale, society bag was bought at Hang Fung Limited was
different from proposed plan as price was cheaper with half price
discount.
1.2.2 Year 3 Member Law Yan Yi commented all the quality were good
except the society tee and reminded the next session be aware of the
tee color and quality.
1.2.3 Year 4 Member Leung Yuet King asked how to bargain the price.
1.2.4 Marketing Secretary SUNANTO Stefanus William answered to group
with others society as a large group ordering and it would be cheaper
by $2 per each tee.
1.2.5 Year 4 Member Leung Yuet King commented it was good and continue
to corporate in next session.
1.2.6 Year 3 Member Law Yan Yi commented to pass the companies used for
next session.
1.2.7 Year 4 Member Leung Yuet King commented the design should be
given as soon as possible and should reject to accept the products
with errors or mistakes.
1.2.8 Year 4 Member Leung Yuet King asked any testing done for the
sample.
1.2.9 Marketing Secretary SUNANTO Stefanus William answered they wash
and dry the tee at hall.
1.2.10 Year 3 Member Law Yan Yi commented the design should also be
adjusted by welfare secretary but the prices were cheap.
1.2.11 Year 3 Member Law Yan Yi asked any suggestion could be given
for next session.
1.2.12 INTERNAL SECRETARY WINATA OLIVIAanswered to order earlier,
face to face bargain of price and color, texture, see if any samples can
be obtained. More people were required to get welfare or even call
the van.
1.2.13 Year 4 Member Leung Yuet King asked if they were any errors in
sample.
1.2.14 INTERNAL SECRETARY WINATA OLIVIAanswered no.
1.2.15 Year 3 Member Law Yan Yi commented the contracts should be
clearly stated the refund or discounted or other things that they could
do.
1.3 Internal Secretary
1.3.1 INTERNAL SECRETARY WINATA OLIVIApresented the duties of internal
secretary including member list, mail list, application, etc.
1.3.2 Year 3 Member Law Yan Yi asked for the internal meeting minutes.
1.3.3 INTERNAL SECRETARY WINATA OLIVIAanswered he took the minute
according with the agenda items.
1.3.4 Year 3 Member Law Yan Yi asked when to upload the minutes and any
to-do list.
1.3.5 INTERNAL SECRETARY WINATA OLIVIAanswered the internal minutes
with the to-do list were upload just after the meeting at Dropbox.
1.3.6 Year 3 Member Law Yan Yi asked why they used Dropbox but not
Facebook.
1.3.7 INTERNAL SECRETARY WINATA OLIVIAanswered it would be more clear
and well-arranged.
1.3.8 Year 3 Member Law Yan Yi asked if there were any application form
format.
1.3.9 INTERNAL SECRETARY WINATA OLIVIAanswered he had made some
template but the PIC would change some of the content according to
function.
1.3.10 Year 3 Member Law Yan Yi asked about duties in orientation
week.
1.3.11 INTERNAL SECRETARY WINATA OLIVIAanswered member list and
mail list should be updated every day, and kept the application forms.
1.3.12 Year 3 Member Law Yan Yi asked what changes done on the
member list.
1.3.13 INTERNAL SECRETARY WINATA OLIVIAanswered to add new
members and corrections on ITSC and names, the changes of year and
honorary members.
1.3.14 Year 3 Member Law Yan Yi asked how many year 1 members
were added.
1.3.16 Year 3 Member Law Yan Yi asked how many for year 2.
1.3.18 Year 3 Member Law Yan Yi asked to comment the member
number.
1.3.19 INTERNAL SECRETARY WINATA OLIVIAanswered it was less than
last year as year 1 students were without major, year 2 new members
were similar to last year and it was still acceptable. They would like to
join function and enjoy discount.
1.3.20 Year 3 Member Law Yan Yi asked how many international
students were in the year 2 members.
1.3.21 INTERNAL SECRETARY WINATA OLIVIAanswered around 3.
1.3.22 Year 3 Member Law Yan Yi commented the intake was too less
and this affected the seeking of potential committee members.
1.3.23 Year 3 Member Law Yan Yi asked what suggestion could be given
to the upcoming internal secretary.
1.3.24 INTERNAL SECRETARY WINATA OLIVIAanswered to update
member list and remember the member types.
1.4 Publication secretary
1.4.1 Honorary member Choi Ka Chun asked how many amendments were
made.
1.4.2 Publication Secretary Cheng Tsz Ping answered 3 including the
financial secretary name, counter opening emails, aquatic meet result.
1.4.3 Honorary member Choi Ka Chun commented it did not match the
promise their promise.
1.4.4 Honorary member Choi Ka Chun asked who did the publication when
she exchanged.
1.4.5 Publication Secretary Cheng Tsz Ping answered she corrected the
grammar and format mistake. Counter opening or other details were
publicized by General Secretary Chan Hoi Lok.
1.4.6 Honorary member Choi Ka Chun asked the most important document
should be publicized.
1.4.7 Publication Secretary Cheng Tsz Ping answered every document which
showed the image. The most important was year plan, annual report.
E-newsletter, booklet were also important
1.4.8 Honorary member Choi Ka Chun commented every product should
pay more attention since there could not be any amendment or
otherwise stick labels were needed.
1.4.9 Honorary member Choi Ka Chun asked what could be suggested.
1.4.10 Publication Secretary Cheng Tsz Ping answered to pay attention
to careless mistakes such as the post title and executive committee
name, and function details including date and time.
1.4.11 General Secretary Chan Hoi Lok answered the poster details were
also important.
1.4.12 Honorary member Choi Ka Chun commented everyone should
take a look at the document. Using google document could be a
solution. 3 amendments were acceptable and the session was very
important.
1.5 External secretary
1.5.1 External secretary Liang Zhenghua presented the duties including the
society mailbox, go meeting with external vice chairperson, take
minute for external meeting, agreement, proposal, etc.
1.5.2 Honorary member Choi Ka Chun asked who sent email.
1.5.3 External secretary Liang Zhenghua answered her.
1.5.4 Honorary member Choi Ka Chun asked who go for the meeting when
she exchanged.
1.5.5 External secretary Liang Zhenghua answered she had discussed with
the whole cabinet and the conclusion was general secretary go.
1.5.6 Honorary member Choi Ka Chun asked what was required to pay
attention in meeting.
1.5.7 General Secretary Chan Hoi Lok answered to prepare what would say
one day before, minutes, sense if anything detrimental to our society.
They could ask idea with PIC. Go toilet as excuse when no idea came
out in meeting. OAC, council, and society meeting should go.
1.5.8 Honorary member Choi Ka Chun asked who was more important.
1.5.9 External secretary Liang Zhenghua answered both the external
secretary and external vice chairperson. Both could show image and
both were involved in discussion. Final decision was made by external
vice chairperson.
1.5.10 Honorary member Choi Ka Chun asked why they chose hall7 in
orientation camp.
1.5.11 External Vice-chairperson Zhu Jiaming answered the first
preference was hall3.
1.5.12 Honorary member Choi Ka Chun asked if there were any coteries.
1.5.13 External Vice-chairperson Zhu Jiaming answered MESA, EE, and
CPEG.
1.5.14 Honorary member Choi Ka Chun asked what should be paid
attention when there were coteries in meeting.
1.5.15 External secretary Liang Zhenghua answered to tell external vice
chairperson and go toilet if other society go toilet together.
1.5.16 Honorary member Choi Ka Chun asked why they chose those
societies.
1.5.17 External secretary Liang Zhenghua answered the relationship
with MESA was better and they did not want form with CIVIL and EE
had agreement with CIVIL.
1.5.18 Honorary member Choi Ka Chun asked about e-board.
1.5.19 External secretary Liang Zhenghua answered to send email with
attachment.
1.5.20 Honorary member Choi Ka Chun asked the relationship with
1.5.21 External secretary Liang Zhenghua answered it was good even
some arguments existed.
1.5.22 Honorary member Choi Ka Chun asked how to deal with
argument.
1.5.23 External secretary Liang Zhenghua answered they could find
solution in different aspect. Discuss together and come up with the
best decision was good. Some big deal would be asked with PIC e.g.
Orientation camp.
1.5.24 Honorary member Choi Ka Chun asked the relationship with
external secretary.
1.5.25 External Vice-chairperson Zhu Jiaming answered sometime there
were arguments but they could still discuss with each other. Overall
was good.
1.5.26 Honorary member Choi Ka Chun asked about duties of external
secretary.
1.5.27 External secretary Liang Zhenghua answered email, content
should be clear. External meeting and OAC should not be absent.
Minutes and agreement was discussed and amend, double check.
Regulation and society name should be double checked. It was
required to pay attention if anything different with minute with other
society and keep good relation with external vice chairperson.
1.6 Internal vice-chairperson
1.6.1 Honorary member Choi Ka Chun asked about duties of internal vice
chairperson and comment to other executive committee members.
1.6.2 Internal Vice-Chairperson Cheung Tze Wing answered HRM in sitting
counter and functions. Manage relation within executive committee.
Internal Secretary WINATA Olivia was painstaking and helpful.
Chairperson Cheung Pui Tung could make decision at important
moment. External Vice-chairperson Zhu Jiaming was helpful in
orientation camp. External secretary Liang Zhenghua gave important
opinion. Financial secretary Zu Yuexuan was hard working but there
could be improvement. General Secretary Chan Hoi Lok was helpful
and equipment kept well. Information Technology Secretary Fung Hok
Lam could bring up atmosphere and Facebook events were quite good
and there could be improvement. Marketing Secretary SUNANTO
Stefanus William did well. Promotion Secretary Fung Hok Lam did well
even he exchanged. Sports and Recreation Secretary Cheung Pok was
hard-working in intramural competition.
1.6.3 Honorary member Choi Ka Chun asked why he needed to comment
other executive committee members.
1.6.4 Internal Vice-Chairperson Cheung Tze Wing answered to allocate the
job according to their personality and connect the executive
committee better.
1.6.5 Honorary member Choi Ka Chun asked about sitting counter.
1.6.6 Internal Vice-Chairperson Cheung Tze Wing answered even
distribution and had make discussion with other executive committee
members.
1.6.7 Honorary member Choi Ka Chun asked comment to internal
vice-chairperson.
1.6.8 Chairperson Cheung Pui Tung answered he was helpful which gave
helpful advices.
1.6.9 Honorary member Choi Ka Chun asked what was important for
internal vice-chairperson.
1.6.10 Internal Vice-Chairperson Cheung Tze Wing answered to know
more about other executive committee members according to their
personality.
1.6.11 Honorary member Choi Ka Chun asked if any arguments existed.
1.6.12 Internal Vice-Chairperson Cheung Tze Wing answered
sometimes.
1.6.13 Honorary member Choi Ka Chun asked how to deal with
argument.
1.6.14 Internal Vice-Chairperson Cheung Tze Wing answered to see who
was more reasonable with the whole cabinet.
1.6.15 Honorary member Choi Ka Chun asked how to deal with affair in
the cabinet.
1.6.16 Internal Vice-Chairperson Cheung Tze Wing answered to advise
them focus more on executive committee duties.
1.7 Chairperson
1.7.1 Chairperson Cheung Pui Tung presented his duties included hold
meeting, present CBMESS, Graduation dinner, annual dinner,
information Day present details of CBMESS.
1.7.2 Honorary member Choi Ka Chun asked him to present.
1.7.3 Chairperson Cheung Pui Tung presented the details of CBMESS and
things about CBME department.
1.7.4 Honorary member Choi Ka Chun asked why chairperson presentation
was not clear.
1.7.5 Chairperson Cheung Pui Tung answered he was a kind person.
1.7.6 Honorary member Choi Ka Chun asked if he was firm
1.7.7 Chairperson Cheung Pui Tung answered in official situation he was
firm but in general situation he was a kind person which could make
better atmosphere within other executive committee members. He
should not order other executive committee members but to discuss
with them.
1.7.8 Honorary member Choi Ka Chun commented procedures should be
done better, remember the constitution fully, voting procedure,
standing order.
1.7.9 Honorary member Choi Ka Chun asked if honorary member could
vote.
1.7.10 Internal Vice-Chairperson Cheung Tze Wing answered honorary
member could count as quorum number but they had no voting right.
1.7.11 Honorary member Choi Ka Chun asked who could look member
list.
1.7.12 Chairperson Cheung Pui Tung answered the whole cabinet.
1.7.13 Honorary member Choi Ka Chun commented only the
chairperson and internal secretary. His responsibility was big.
1.7.14 Honorary member Choi Ka Chun asked relation with professor.
1.7.15 Chairperson Cheung Pui Tung answered to meet with them
always for annual dinner, graduation dinner, photo taking.
1.7.16 Honorary member Choi Ka Chun asked number of professors in
photo taking.
1.7.17 Chairperson Cheung Pui Tung answered 10.
1.7.18 Honorary member Choi Ka Chun asked if professors found him to
hold function connect with students
1.7.19 Chairperson Cheung Pui Tung answered the welcoming party by
Professor Lam.
1.7.20 Honorary member Choi Ka Chun commented the performance in
AGM was not good enough. Constitutions should be aware more and
should know which material could be seen by whom.
1.7.21 Honorary member Choi Ka Chun asked to comment himself.
1.7.22 Chairperson Cheung Pui Tung answered the responsibility have
took, planning needed more. Function detail should be aware more.
The behavior was important.
1.7.23 Honorary member Choi Ka Chun commented chairperson
represent the society. The firmness is important for chairperson.
Decision is made by chairperson. The idea should be stand by. Should
not be that easy-going. A good cabinet atmosphere made.
1.8 Information technology secretary
1.8.1 Information Technology Secretary Fung Hok Lam presented he was
responsible for updating society website and content was similar to
previous year, Facebook account update and Facebook event, Taking
photo and upload to Facebook and society website, and Orientation
camp promotion video.
1.8.2 Year 4 Member Leung Yuet King asked about update on society
website.
1.8.3 Information Technology Secretary Fung Hok Lam answered each
announcement after and before function, around once a week.
1.8.4 Year 4 Member Leung Yuet King asked how many days after the
function he uploaded the photos.
1.8.5 Information Technology Secretary Fung Hok Lam answered within 1
week and some photos were deleted.
1.8.6 Year 4 Member Leung Yuet King asked if anyone commented in
Facebook.
1.8.7 Information Technology Secretary Fung Hok Lam answered a member
asked about member card and reply to him.
1.8.8 Year 4 Member Leung Yuet King asked if unacceptable comment from
member.
1.8.10 Year 4 Member Leung Yuet King commented the content was
prepared well.
1.8.11 Year 3 Member Law Yan Yi commented the design of society
website was quite good.
1.8.12 Year 4 Member Lo Hei Chun asked about suggestion.
society website should be made before being executive committee.
More professional design was needed. Orientation camp promotion
e.g. forum. Orientation camp website attach in the post. Update
society website as soon as possible.
1.8.14 Year 4 Member Leung Yuet King asked barcode made or not.
e-newsletter and orientation camp.
1.9 Sport and Recreation secretary
1.9.1 Sports and Recreation Secretary Cheung Pok presented the details of
intramural competition, friendly match, SA meeting, and booking
venue for practice.
1.9.2 Year 4 Member Lo Hei Chun asked the mistakes he made.
1.9.3 Sports and Recreation Secretary Cheung Pok answered the first match
walk over because 3 participants were not in sport team list.
Basketball team Chan Chun did not register.
1.9.4 Year 4 Member Lo Hei Chun asked what the effect was if someone
forgot to register.
1.9.5 Sports and Recreation Secretary Cheung Pok answered they could not
participate in intra-mural until next semester.
1.9.6 Year 4 Member Lo Hei Chun commented it was a pity as some of them
were final year student.
1.9.7 Year 4 Member Lo Hei Chun asked about effect of walk-over.
1.9.8 Sports and Recreation Secretary Cheung Pok answered the attitude
and emotion would be affected, confidence would be defeat and score
would be affected
1.9.9 Year 4 Member Lo Hei Chun commented the whole semester
competition would be affected from the first match.
1.9.10 Year 4 Member Lo Hei Chun asked about football score.
below standard and kicked away from the first round.
1.9.12 Year 4 Member Lo Hei Chun asked how many practices for
football.
1.9.13 Sports and Recreation Secretary Cheung Pok answered 7 times
but someone did not come for the practices.
1.9.14 Year 4 Member Lo Hei Chun asked why no one came.
1.9.15 Sports and Recreation Secretary Cheung Pok answered he had
asked the captain to choose the noon time.
1.9.16 Year 4 Member Lo Hei Chun asked what excuse they did not
come.
1.9.17 Sports and Recreation Secretary Cheung Pok answered dinner,
lesson, no clothes and shoe.
1.9.18 Year 4 Member Lo Hei Chun asked if he told them before
practice.
1.9.19 Sports and Recreation Secretary Cheung Pok answered to tell
them through WhatsApp 1 day before the practice.
1.9.20 Year 4 Member Lo Hei Chun commented they came or not
depended on sport secretary and captain performance and it was
required to prevent morning-time.
1.9.21 Year 4 Member Lo Hei Chun asked if it was enough for practice.
1.9.22 Sports and Recreation Secretary Cheung Pok answered it was not
enough because the venue could not be booked sometimes.
1.9.23 Year 4 Member Lo Hei Chun asked number of basketball
participants.
1.9.24 Sports and Recreation Secretary Cheung Pok answered more
than previous year.
1.9.25 Year 4 Member Lo Hei Chun asked for suggestion.
1.9.26 Sports and Recreation Secretary Cheung Pok ans u-team to teach
them.
1.9.27 Year 4 Member Lo Hei Chun asked about badminton score.
1.9.28 Sports and Recreation Secretary Cheung Pok answered lose in
first match.
1.9.29 Year 4 Member Lo Hei Chun asked about practice and comment.
1.9.30 Sports and Recreation Secretary Cheung Pok answered 3
practices and it was acceptable. Some of them practiced in U-team.
1.9.31 Year 4 Member Leung Yuet King asked if there were new sport
team members.
1.9.32 Sports and Recreation Secretary Cheung Pok answered yes.
1.9.33 Year 4 Member Leung Yuet King asked how to ask them to join.
1.9.34 Sports and Recreation Secretary Cheung Pok answered to ask in
orientation camp and class visit.
1.9.35 Year 4 Member Lo Hei Chun commented to find more freshmen
to join sport team
1.9.36 Year 4 Member Lo Hei Chun asked if anyone was absent in
athletic meet and aquatic meet.
1.9.37 Sports and Recreation Secretary Cheung Pok answered some of
the participants.
1.9.38 Year 4 Member Lo Hei Chun asked about penalty.
1.9.39 Sports and Recreation Secretary Cheung Pok answered SU
deposit.
1.9.40 Year 4 Member Leung Yuet King asked when to prepare before
sport event.
1.9.41 Sports and Recreation Secretary Cheung Pok answered to
prepare sport drinks and forms 2 hours before the event.
1.9.42 Year 4 Member Lo Hei Chun asked about number of participants.
1.9.43 Sports and Recreation Secretary Cheung Pok answered not many
as some female member did not want to swim and many members did
not love sport.
1.9.44 Year 3 Member Yip Shing Chun commented both the aquatic
meet and athletic meet should have more members to join which can
give higher score.
1.9.45 Year 4 Member Lo Hei Chun asked if poster hang on all
intra-mural.
1.9.46 Sports and Recreation Secretary Cheung Pok answered only
football as sport hall did not allowed hanging.
1.9.47 Year 4 Member Leung Yuet King asked if they demonstrated
cheers.
1.9.48 Sports and Recreation Secretary Cheung Pok answered aquatic
meet.
1.9.49 Year 4 Member Lo Hei Chun asked why not demonstrating cheer.
because of lose and the participants want to go away as soon as
possible.
1.9.51 Year 4 Member Lo Hei Chun commented demonstrating cheer
was a must even though lose.
1.9.52 Year 4 Member Leung Yuet King asked if they root.
1.9.53 Sports and Recreation Secretary Cheung Pok answered yes.
1.9.54 Year 4 Member Lo Hei Chun asked how many friendly football
matches existed.
1.9.55 Sports and Recreation Secretary Cheung Pok answered 1.
1.9.56 Year 4 Member Lo Hei Chun asked why the number was so little.
1.9.57 Sports and Recreation Secretary Cheung Pok answered ASP was
hard to book.
1.9.58 Year 4 Member Lo Hei Chun commented the number was so little
and the performance of the team could not be improved. More
friendly matches were required. He had done the duties of sport
secretary. Although some mistakes existed, thanks for the effort of
Sports and Recreation Secretary Cheung Pok.
1.9.59 Year 4 Member Lo Hei Chun asked about improvement
1.9.60 Sports and Recreation Secretary Cheung Pok answered more
friendly matches and practices were required.
1.10 External Vice-chairperson
1.10.1 External Vice-chairperson Zhu Jiaming presented he was required
to know other society external vice-chairperson and talk about
relation afterwards before being executive committee. They may talk
about orientation camp tee and executive committee tee, singing
contest brief proposal, joint society mass game regulation and gaming
material. The OAC they wanted were MESA, EE, and CPEG.
1.10.2 Year 3 Member Tsui Yat Long asked how many hall places were
provided.
1.10.3 External Vice-chairperson Zhu Jiaming answered around 120 at
the beginning and 78 at final.
1.10.4 Year 3 Member Tsui Yat Long asked why they deduced the
number of hall places.
1.10.5 External Vice-chairperson Zhu Jiaming answered it depended on
1.10.6 Year 4 Member Lo Hei Chun asked which society they knew
more.
1.10.7 External Vice-chairperson Zhu Jiaming answered MESA. MESA
had found group with EE and CPEG.
1.10.8 Year 3 Member Law Yan Yi asked if the proposed hall had
changed.
1.10.9 External Vice-chairperson Zhu Jiaming answered most societies
except CIVIL, MESA, EE changed.
1.10.10 Year 4 Member Lo Hei Chun asked which society chose hall6.
1.10.11 External Vice-chairperson Zhu Jiaming answered MESA.
1.10.12 Year 4 Member Lo Hei Chun asked why such change existed even
they had good relation with those societies.
1.10.13 External Vice-chairperson Zhu Jiaming answered EE changed the
mind.
1.10.14 Year 4 Member Lo Hei Chun asked if ESU had a vote in voting
OAC.
1.10.15 External Vice-chairperson Zhu Jiaming answered yes. EE and civil
became rep.
1.10.16 Year 4 Member Lo Hei Chun asked why not be rep.
1.10.17 External Vice-chairperson Zhu Jiaming answered no experience
gained from Pro-P and thus having less bargaining power. Their
relations with other societies were better. Choosing the one that could
be trusted would be helpful to the society.
1.10.18 Year 4 Member Lo Hei Chun commented it was unfortunate as
MESA could not be rep and they should pay more attention on this
1.10.19 Year 4 Member Lo Hei Chun asked if external secretary went for
any meeting.
1.10.20 External Vice-chairperson Zhu Jiaming answered general
secretary went for OAC meeting until external secretary came back
and went for meeting about counter position.
1.10.21 Year 4 Member Lo Hei Chun asked why EE was still included.
1.10.22 External Vice-chairperson Zhu Jiaming answered to get the hall3
as they had the same propose and they would not resort them.
1.10.23 Year 4 Member Lo Hei Chun asked if there were any backup plan.
1.10.24 External Vice-chairperson Zhu Jiaming answered no and it was
the biggest mistake he made.
1.10.25 Year 3 Member Yip Shing Chun asked why other executive
committee members did not see the problem.
1.10.26 External Vice-chairperson Zhu Jiaming answered external
secretary advised but he did not listen.
1.10.27 Year 3 Member Law Yan Yi asked if every detail knew by External
secretary Liang Zhenghua.
1.10.28 External secretary Liang Zhenghua answered she had asked
General Secretary Chan Hoi Lok and Internal Vice-Chairperson Cheung
Tze Wing so she knew the details and gave some comment.
1.10.29 Year 4 Member Lo Hei Chun asked if back up plan afterwards
1.10.30 External Vice-chairperson Zhu Jiaming answered yes and he had
discussed with the other societies before the meeting.
1.10.31 Year 4 Member Lo Hei Chun asked why they chose LTC.
1.10.32 External Vice-chairperson Zhu Jiaming answered to trade the last
day venue.
1.10.33 Year 3 Member Law Yan Yi asked if this issue discussed with the
coterie.
1.10.34 External Vice-chairperson Zhu Jiaming answered the coterie only
contained MESA and CBMESS. Other society did not have.
1.10.35 Year 4 Member Lo Hei Chun asked why they traded like that.
1.10.36 External Vice-chairperson Zhu Jiaming answered to have better
end.
1.10.37 Year 4 Member Lo Hei Chun commented bad to have no backup
plan. Venue and hall was important in orientation camp.
1.10.38 Year 3 Member Law Yan Yi commented to ask previous session
idea
1.10.39 Year 3 Member Law Yan Yi asked to comment himself
1.10.40 External Vice-chairperson Zhu Jiaming answered over-confident.
He should consider worse case and backup plan.
1.10.41 Year 3 Member Law Yan Yi asked why no tell this issue to external
secretary.
1.10.42 External Vice-chairperson Zhu Jiaming answered she went for
exchange and could not participate much in the meeting. It was better
to discuss with the one go with him.
1.10.43 Year 4 Member Lo Hei Chun asked if he had bad relations with
other societies.
1.10.44 External Vice-chairperson Zhu Jiaming answered OAC had some
problem but the problem solved afterwards and good relation could
be maintained.
1.10.45 Year 3 Member Law Yan Yi commented it seemed to take all the
bad things without complaining and it was required to learn from the
mistake.
1.10.46 Year 4 Member Lo Hei Chun asked if the orientation camp venue
conflict with other societies.
1.10.47 External Vice-chairperson Zhu Jiaming answered the main one
was the first day venue which traded the pub night venue.
1.10.48 General Secretary Chan Hoi Lok answered there was no need to
handover venue for pub night. Only day 1 would have some conflict.
Campfire had many venues to choose so good discussion was made.
1.10.49 Year 4 Member Lo Hei Chun asked if any minor venue traded into
major venue.
1.10.50 External Vice-chairperson Zhu Jiaming answered not much
conflict existed and thus no such trade was needed.
1.10.51 Year 4 Member Lo Hei Chun commented it was important to
listen to other executive committee member advices and have back up
plan.
1.10.52 Year 4 Member Lo Hei Chun asked position in OAC for
engineering society.
1.10.53 External Vice-chairperson Zhu Jiaming answered it was quite high
as they group with house and kick off ICA. The overall decision made
was good. Only counter position in orientation week was not at first
preference.
1.10.54 Year 4 Member Lo Hei Chun asked if they complaint the OAC rep.
1.10.55 External Vice-chairperson Zhu Jiaming answered no as most of
the thing could get the first preference and overall performance was
good.
1.10.56 Year 4 Member Lo Hei Chun commented it would be better to
give some pressure to OAC rep.
1.10.57 Year 4 Member Lo Hei Chun asked if agreement made in each
decision.
1.10.58 External Vice-chairperson Zhu Jiaming answered agreement only
made for only final decision and it was big problem. The other
societies may resort them at the last moment.
1.10.59 External secretary Liang Zhenghua answered not every meeting
could finalize the venue decision and the minutes were adopted
officially.
1.10.60 Year 4 Member Lo Hei Chun asked if society chop on the minute.
1.10.61 External Vice-chairperson Zhu Jiaming answered it was not valid
since no society chop on it.
1.10.62 Year 3 Member Law Yan Yi asked how to discuss with other
societies.
1.10.63 External Vice-chairperson Zhu Jiaming answered to ask the hall
preference first.
1.10.64 Year 3 Member Law Yan Yi asked if any voting did.
1.10.66 External secretary Liang Zhenghua answered each society had
presented their mind for OAC and they could know them as union
from direct presentation.
1.10.67 External Vice-chairperson Zhu Jiaming answered the change was
sudden. If any destruction made, the latter function would not done
well.
1.10.68 Year 3 Member Law Yan Yi asked who made this regulation and
when.
1.10.69 External Vice-chairperson Zhu Jiaming answered it was
continuously like that and every society agreed this way.
1.10.70 Year 3 Member Law Yan Yi asked why not having voting.
1.10.71 External Vice-chairperson Zhu Jiaming answered voting may
make the relation with other societies not good.
1.10.72 Year 4 Member Lo Hei Chun commented each meeting should
have agreement. It was not match in the promise made in the last
AGM.
1.10.73 EXTERNAL VICE-CHAIRPERSON ZHU JIAMING apologized for this.
1.10.74 Year 3 Member Law Yan Yi asked why they accepted the trend
that no agreement existed.
1.10.75 External Vice-chairperson Zhu Jiaming answered it may be a
problem as it greatly affected the offer and agreement was really
important.
1.10.76 Year 3 Member Law Yan Yi asked what they got in joint society
mass game.
1.10.77 External Vice-chairperson Zhu Jiaming answered freshmen could
have longer time for eating breakfast. “Crocodile Pond” held next to
their society. External secretary became MC. Tug war could have less
1.10.78 Year 4 Member Lo Hei Chun commented the thing got was
acceptable but there was big problem when discussing as it was
non-sense to have no agreement.
1.10.79 Year 4 Member Lo Hei Chun asked to comment himself.
1.10.80 External Vice-chairperson Zhu Jiaming answered they had got
great treatment in orientation camp, excutive committee tee, joint
society mass game participant number, and sing contest post. OAC and
hall in orientation camp had big mistake. The discussion had big
problem as there should be agreement. Overall, there could be
improvement.
1.10.81 Year 4 Member Lo Hei Chun asked what he learnt in this year.
1.10.82 External Vice-chairperson Zhu Jiaming answered to think in more
aspect. Not everyone were kind, and they always discussed privately in
WhatsApp group. Agreement was a method to confirm benefit of
society and Backup plan was required.
1.10.83 Year 3 Member Law Yan Yi commented to share more own
experience to next cabinet and give more advice, and it was required
to listen more advices.
1.10.84 Year 4 Member Lo Hei Chun commented he could not see the
effort he paid when listen to his presentation. He should take the
society benefit as first priority. Everything was based on what he got in
the external meeting. He could see he have paid effort for external
meeting but there could still be some improvement.
1.10.85 Year 4 Member Lo Hei Chun asked about recommendation to
external vice-chairperson.
1.10.86 External Vice-chairperson Zhu Jiaming apologized with not listen
others idea and advice next cabinet to get advice from past executive
committee. Agreement was needed and otherwise the society benefit
would be greatly reduced. It was required to know fully for OAC and
prepared better before the meeting.
1.11 General secretary
1.11.1 General Secretary Chan Hoi Lok presented she gave the executive
committee list, got the concourse counter and platen permit at the
beginning. She was required to check mailbox no.70 outside
conference room and tidy up society room. Her responsibility was to
protect society material and equipment. Each week FMO would have a
lucInternal Secretary WINATA Oliviadraw for banner place and get the
venue on Tuesday. Each function should book venue 2 month before.
Specific booking system was required to check. Booking venue needed
proposal and she would discuss with PIC for date and Friday would not
be chosen and book also the next week. Good relation with other
office or say hello to them was recommended.
1.11.2 Year 3 Member Tsui Yat Long asked what venue could be booked.
1.11.3 General Secretary Chan Hoi Lok answered banner at atrium, hall
1, bridge link, whole atrium, yellow wall at FMO 5months before.
Common room 2 could be booked a month before. UC, canteen could
be booked at CSO. UC bistro needed to tell their pic. Form was
required to submit for getting equipment. Platen needed to tell the
staff and it was required to borrow the key if the venue booked
overnight. It was required to give back the key before 9am or
otherwise $1500 penalty would be paid. They could download the
form and give to counter next to LG5.
1.11.4 Year 4 Member Lo Hei Chun asked if accident occurred in
function for equipment.
1.11.5 General Secretary Chan Hoi Lok answered no.
1.11.6 Year 3 Member Tsui Yat Long asked how many times to book.
1.11.7 General Secretary Chan Hoi Lok answered sub-committee,
information session, orientation night, and AGM.
1.11.8 Year 3 Member Law Yan Yi asked if photo-taking was required to
book venue.
1.11.9 General Secretary Chan Hoi Lok answered to tell FMO and
security center.
1.11.10 Year 3 Member Tsui Yat Long asked if there were back-up venue
in sub-committee function.
1.11.11 General Secretary Chan Hoi Lok answered yes and it was to
deliver the stuff conveniently.
1.11.12 Year 3 Member Tsui Yat Long asked about projector in orientation
camp.
1.11.13 General Secretary Chan Hoi Lok answered the sound was not
match with the screen.
1.11.14 Year 3 Member Tsui Yat Long asked why not booking Hi-Fi at that
moment.
1.11.15 General Secretary Chan Hoi Lok apologized that she did not do it.
1.11.16 Year 3 Member Tsui Yat Long commented to book the sound
equipment if some problem existed in the room device.
1.11.17 Year 3 Member Tsui Yat Long asked about the banner in this
semester.
1.11.18 General Secretary Chan Hoi Lok answered no booking for it. She
apologized for few number of hanging banner and some lucInternal
Secretary WINATA Oliviadraw had missed.
1.11.19 Year 3 Member Law Yan Yi asked if counter set in this semester.
1.11.20 General Secretary Chan Hoi Lok answered yes until annual dinner.
1.11.21 Year 4 Member Lo Hei Chun asked if she booked concourse
counter.
1.11.22 General Secretary Chan Hoi Lok answered concourse counter
needed effort to get table and chair.
1.11.23 Year 4 Member Lo Hei Chun commented difficulty was not an
excuse.
1.11.24 Year 3 Member Law Yan Yi asked why no counter set after annual
dinner.
1.11.25 General Secretary Chan Hoi Lok answered all functions end and
this decision made from whole cabinet.
1.11.26 Year 3 Member Tsui Yat Long asked any society material was
broken.
1.11.27 General Secretary Chan Hoi Lok answered the trolley was broken
but fixed up finally.
1.11.28 Year 3 Member Law Yan Yi asked how many chemical engineering
plates existed.
1.11.29 General Secretary Chan Hoi Lok answered 2.
1.11.30 Year 3 Member Tsui Yat Long asked if she washed the banner.
1.11.31 General Secretary Chan Hoi Lok answered yes and she used the
water hose to wash at LG3 after the orientation camp.
1.11.32 Year 4 Member Lo Hei Chun commented she was diligent.
1.11.33 Year 3 Member Tsui Yat Long commented FMO restriction was big
and it was required to book counter in concourse.
1.11.34 Honorary Member Choi Ka Chun moved a motion to count the

quorum. 9 members participated the meeting at the moment. Since the
number of participants was less than the quorum, which was 40,
Chairperson Cheung Pui Tung ordered to pause the meeting at 23:00 at
18th April.
Approved by: Prepared by:
_________________ _________________
Cheung Pui Tung WINATA Olivia
Chairperson Internal Secretary
CBMESS, HKUSTSU, CBMESS, HKUSTSU,
Session 2017-2018 Session 2017-2018
Date: Date:

AGMminutes 2018

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

AGMminutes 2018

Uploaded by

Copyright:

Available Formats

The Chemical and Biomolecular Engineering Students’ Society, the Hong Kong

University of Science and Technology Students’ Union, Session 2017-2018

Date: 16th April, 2018 (Monday)

2. To adopt the agenda of the Annual General Meeting 2018;

3. To receive and, if considered appropriate, adopt the audited Annual Report of

4. To receive and, if considered appropriate, adopt the minutes of the previous

5. To receive and, if considered appropriate, adopt the audited Annual Financial

6. To receive and, if considered appropriate, resign or vote for non-confidence of

7. To receive and adopt any amendment for the Constitution;

8. To nominate and elect any Honorary Members and Honorary Auditor;

9. To resolve the problem regarding the absence of a nominated cabinet; and

No other business is allowed to discuss other than those listed.

Date: 18th April, 2018 (Wednesday)

2 To receive and, if considered appropriate, adopt the audited Annual Report of

1 To receive and, if considered appropriate, adopt the audited Annual Report of

2 To receive and, if considered appropriate, adopt the audited Annual Financial

3 To receive and, if considered appropriate, resign or vote for non-confidence of

1.11.34 Honorary Member Choi Ka Chun moved a motion to count the

Approved by: Prepared by:

You might also like