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Dibyendu Patra
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Its a well tested business process in SAP. ESM is a component of MM module, It support the
complete cycle with procurement as well as invoice verification.
Service Master
Service master contains the service number, description, characteristics etc. This is also called
master data in External Service Management. It play as master data when you create a service
entry sheet.
A service number is a unique number for each service entry sheet. It can be maintain internally
or externally.
T-code = ACNR
As we know, Account Category Reference is used for group together many valuation class, so
that we can use these valuation class for service master under service category.
Valuation class is used to group together several material or service with their same attributes. So
that we don’t need to maintain G/L for every service master.
T-code OMSK
Here maintain valuation class and maintain the account category reference (which you have
created in previous screen).
Organizational status describe the attributes of service category, It specify the organizational unit
on where the service master will stored.
T-code OMV2
Maintain Organizational status as per your requirement. This will be assign to Service category.
So Maintain these as per your requirement.
T-code OMV1
Here you have to maintain the service category. Give the Service Category, give the organization
status(which is created previous step), tick the number range uses(External number range uses or
not). Give the access sequences and description.
Maintain the Account Category Reference which you have created in Step 2.
Field selection is used for how the field are looking to you. It can set as editable/ non-editable
and hide. you can set the field selection as per your business requirement.
There are two steps for field selection of service entry sheet.
Here you can maintain field selection for individual service master record.
Maintain here as per your requirement.
Here you can maintain field selection for a large number of service master record with list entry.
Also maintain this portion as per your business requirement.
Message Contains E for Error, W for Warning, Blank for not populate.
In this step, you can maintain how your screen will be looking. You can maintain here any field
as suppress mode, optional entry mode, Mandatory entry mode.
Also this screen is depend on your business requirement. Maintain here and save your data.
In this step you can maintain Source determination facility, default value of unit of measure for
service item level, material group for service, service specification line number etc…..
Client Level
A. Client Level
If you maintain here any default value, then this is apply for only certain purchase organization
which you have used.
Note : If you maintain default value here, it will be the first prior of service master.
Service group is used for group together several service with their same attributes.
Service material group is similar to material group.
T-code OMSF
Division is grouping several materials, products or services to determine the sales area and
business place.
T-code OVXB
Then You have to assign the division to plant and valuation area.
T-code OMJ7
The calculation formula in service master can be used to calculate the quantity of variable-size
items.
Suppose for hoarding, if you have rate per inch, then with this formula service master will auto
calculate the total quantity.
T-code ML89
Now we have to specify the variable definition for formula calculation in service line.
T-code ML99
Configuration Path = SPRO-IMG-MM-External Services Management-Formulas for Quantity
Determination-Specify Names of Formula Variables
Maintain the Formula Number, Variable, Base UoM and Description for each variable.
Now we have to do Service Document Configuration and Service Pricing Procedure and
Service Release Strategy.
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Dibyendu Patra
MM (Materials Management)
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As we have already discuss about Service Master Configuration on previous document, now we
are going to next configurations.
Service documents are used during the service process at different stages Like Purchase Order,
Service Entry Sheet, invoice varification.
Service Entry Sheet is used to confirm the service which is provided by the service vendor or
provider.
And the invoice verification used for to confirm the invoice raised by the service provider with
reference to the given purchase order.
A purchase order is a legal document for service provider/vendor to record individual purchase
with all terms and conditions. Its also provide to vendor with the reference document link to
goods receipt and invoice verification.
Number range :
We have to assign a number range to each Service Purchase order.. This a unique number for
each order.
We can use existing number or we can create a new number range to differentiate service
Purchase order.
We can use both external and internal number range for service purchase order.
Here is the existing number range, You can create new number range from also.
Document Type
We can use existing document type for service PO, or we can also create our won document type
for service purchase order.
Item Intervals
Field selection
Item category.
Configuration Path = Configuration Path = SPRO-IMG-Materials Management-Purchasing-
Purchase Order-Define Document Types
Here I have created Create a Z document type and assign all control areas like item intervals
number range (assign the new, if you have created), field selection (You can use FOF, which is
provided by SAP or you can create your own by coping existing).
You can restrict to use only item category D for this document type. Just select the document
type, the double click “Allow Item Category” (in left side)
The Service Actually performed (which have been done already) by a service vendor are
recorded in Service Entry Sheet with reference to a PO.
The Invoice of services can be entered only when the service has been accepted.
After service acceptance the value will be automatically updated in specified G/L accounts.
We have assign a unique number for each service entry sheet. For that we need a number range
for service entry sheet.
Number Range
T-code OMH9
Here you can create your own number range and maintain it as external or internal, or you can
use existing one.
Maintain the number ranges here for service package and service entry sheet.
http://wiki.scn.sap.com/wiki/display/ERPSCM/MM-
SRV+Release+Strategy+for+Service+Entry+Sheets
SERVICE PRICING PROCEDURE
When we enter Service PO, the pricing procedure is fetched from PO pricing procedure, which
has been describe on this blog
Buy whenever we have entered in service entry sheet in ML81N, it fetch a pricing procedure. It’s
configuration done via service pricing procedure.
As we have all idea about pricing procedure. It’s also little bit same as other pricing procedure.
We have to maintain Condition types, Access Sequence, Condition Table, Calculation Schema,
Schema assignment.
Configuration
Here we have to maintain Condition table, Access Sequence, Condition Type, Calculation
Schema and Schema assignment.
As SAP has maintained already maximum condition tables. Generally we not need to maintain
new condition table, but If your requirement is different and you need to create new condition
table, then follow the process:
T-code M/13
When you double click on the field the field will come to left side and the field colour will be
blue.
T-code M/11
Configuration Path = SPRO-IMG-MM-External Services Management-Maintain Conditions for
Services-Access: Maintain (Price Services)
There are some maintained access sequence here, You can maintain the new condition table in
existing access sequence or you can create your own.
Just Click on new entries and create your access sequence. Then maintain the condition table on
your newly created access sequence.
T-code M/10
PRS is automatic price determination and PRSX is manual price determination. You can use this,
or you can create your own condition types.
Also maintain the discount, surcharges, etc etc as per your requirement.
As you can see, there are some calculation schema has already created by sap. You can use the
existing one or create your own.
As we know about how the calculation schema is calculating, against that calculation you have to
enter the condition types and other values.
T-code M/16
Here you can maintain your own calculation schema for purchasing document type.
Test
Now we are going to create a service entry sheet.
We can see our pricing procedure is flowing like as our calculation schema.
28 Comments
Good documentation.
Regards
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3. Sandeep Damania December 26, 2013 at 11:59 am
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Hi Dev,
I am basically from SD but i would like to have a look on your document. Nice
presentaion.
Regards,
Deep
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Hi Dev,
2.Could not get number range for service package.Can you add screen shot for same.
Thanks.
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Hi atharva,
1. Yes these are different. In PO item details-Condition tab is contain as PO
pricing procedure and in service tab-Conditions contain Service Pricing
Procedure.
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Hi Dev,
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The right side condition tab is Service PO pricing procedure and its
setup will be from Pricing procedure Details and Steps in SAP
MM
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Hi Dev,
Regards
RK
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Hi Dev ;
I want to ask something that ” The service specification of a service item can be
structured in a maximum of four hierarchy levels ”
Regards.
M.Ozgur Unal
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Hi Mehmet,
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Hi Dev;
Regards.
M.Ozgur Unal
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This is a good document for MM learners like me. Thank you Dev for sharing this.
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I’ve tried to complete all configurations within these two parts. But still I missed
some points like tax code, output control.. Surely I’ll update about these points as
soon as possible.
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Hi
I was checking it yesterday and have some concern about service entry
sheet pricing procedure. I tried to use accrual and account key fields for
account determination but there is no entry in these two fields. If I go to
PO pricing procedure I can see account keys. Can you share your views
about this?
Thank$
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Yes. I had checked that before. Accrual key is not working for
service entry sheet – pricing procedure.
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Thank$
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Hi Dev sir,
Very good document thanks for sharing and hoping as soon as possible OUTPUT
MESSAGE DETERMINATION will be published.
Regards,
BV
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Yagnesh
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HI Dev
how can i see the service number link to the GL account once GR is taken place
regards
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Service number is linked to the Valuation class and valuation class is linked to the
G/L account.
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Service purchase orders are entered for services that are procured internally or
externally. These purchase orders are different from standard ones as they don’t require a
goods receipt since they have no stock. Other than that, there are a few small
differe….Read More.
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