Introduction and Its Background: Eulogio "Amang" Rodriguez Institute of Science and Technology

EULOGIO “AMANG” RODRIGUEZ INSTITUTE OF SCIENCE AND TECHNOLOGY
COLLEGE OF ARTS AND SCIENCES 1

Nagtahan, Sampaloc, Manila
CHAPTER 1
INTRODUCTION AND ITS BACKGROUND
1.1 Introduction
Do you know what software is? We'll give you some idea on
what it is and how it functions. Software is a program that
enables a computer to perform a specific task, as opposed to the
physical components of the system (hardware).
This includes application software such as a word
processor, which enables a user to perform a task, and system
software such as an operating system, which enables other
software to run properly, by interfacing with hardware and with
other software. Since manual inventory consumes a lot of time
and is prone to errors, it would be helpful to build a system
that will be computerizing the transaction from acquisition of
the product description to updating the inventory database.
We are all familiar in Pet shop or pet grooming. As a
business owner you are responsible to keep their pets clean, to
provide their needs and to care and to love them. And also as a
business owner you are responsible to handle your business to
make it presentable and eye-catching.

This kind of business can help to the pet owner. And base
on my observation their use manual system, so as a computer
science student, we want them to help their work easily, because
when they use their manual system it takes so long to find the
record of the costumer. So probably some of your costumer will
not disappoint. As a computer science student, we want to help
the society and give them knowledge or some idea about our new
technology. Also we want to make their lives easily. We can use
our technology in a good way were the pet owners can easily find
the records of the costumers. By using this kind of system, they
can work easier than before. We are probably enjoying this kind
of study if we can help to others.
1.2 Background of the Study
Today, most aspects of veterinary medicine are geared
toward preventative care. We believe proactive preventative care
not only will improve the quality of your pet’s life but will
add years to it. Our Wellness Care Plans provide disease
prevention and early diagnosis. Each plan is unique and
affordable. They cost of preventative care is conveniently
spread over 12 months.

The plans are not intended to treat unforeseen accidents,
injury or illness, which would be covered as an out-of-pocket
expense or through your pet health insurance plan. Your Wellness
Care Plan is a special relationship between you and your
veterinarian to help take the financial worry out of caring for
your pet. Enroll today, and you’ll know that you’re helping your
pet live a longer, healthier and happier life with an
established pet health wellness program. Inventory management
involves a retailer seeking to acquire and maintain a proper
merchandise assortment while ordering, shipping, handling, and
related costs are kept in check. It also involves systems and
processes that identify inventory requirements, set targets,
provide replenishment techniques, report actual and projected
inventory status and handle all functions related to the
tracking and management of material. This would include the
monitoring of material moved into and out of stockroom locations
and the reconciling of the inventory balances. By using the
computerized inventory system, will help you to lessen the time,
to check your stock, compare to the manual process. Also this
system will help you to fix your record for your customers.
1.3 Statement of the Problem
This study aimed to make Sales, Inventory System, Stocks
and Records. The study was also intended to answer the following
questions:
General
1. What problems you’ve encountered using manual process of
transaction?
2. What kind of problem or process you are currently using?
3. When did you establish your pet grooming?
4. What kind of pets are you competitive with?
5. Do you think that the proposed system will help you to
overcome difficulties in your business?
Specific
1. How many customers do you accept every day?
2. How the proposed systems maintain the needs of the company
in terms of recording and maintaining?
3. How the proposed system satisfies the needs of the company
in terms of information and data
4. How does your company monitor the inventory and sales?

5. What should be the difference of manual process instead of
using a computerized system? How both processes help your
business?
1.4 Assumptions
The proposed system entitled “Skylhier Vet and Shop” can be
used by the company in keeping records and monitoring their
stocks. By using this system, it’ll lessen their times by just
typing the information needed.
1.5 Objectives of the Study
General
Our main Goal or Objective in this thesis is to help
veterinarian in their business by creating software that will
make animal medical treatment easier and more efficient. In a
way that the animals or pets safety will not be compromise. We
want to make sure that our system will have a user friendly
interface to make it more understandable for the veterinarians.
The purpose of this thesis to ensure the safety of pets and
satisfaction of the veterinarian and customers in the results of
the software that we made solely for the purpose of Pet Grooming
and Veterinarian. We want veterinarians and customers to trust

us that our software is safe to use and will efficiently execute
the work properly. We also want to have accurate results for the
sake of our user’s satisfaction. In addition this, aside from
simplifying the current process that vet clinic has. Our system
also aims to monitor the inventory of the medicines and
equipment that they use to treat animals. Having a user friendly
UI in our system will allow user or veterinarians to have more
efficiency in their work treating animals or pets.
Specific
The software or system we developed was titled
“Skylhier Vet and Shop” As we remember the time we working at
it, there are certain objectives in doing it and these are:
1. Create a database to be used to stored stocks and customers
records.
2. To meet the expectation and to satisfy our client it’s
either a person or a company.
3. It must be user – friendly when it comes to user interface
(UI) and easy to use.

4. To check their records, and everyday sales.
1.6 Scope and limitations
Scope
The scope of this system is, less hassle to bring some
paper works and records of the customers putting in your bag to
monitor your business. And you can control your cost. Also this
system is a user friendly. We have have inventory, sales and
stock.
Limitation
The limitation of this system is we don’t have Employee
system and also you cannot compute your sales for a day, and
this system is for the record of the customers.
1.7 Significance of the Study
The result of the study will beneficial to the following:
To the Admin. This study will useful for the researchers
that deal with their system. This study will help the company to
make their job easy.

To the User. It will help you a lot to find your records.
To the Company. The study will help the company to keep
their business on top.
Future Researchers. Other researcher in the area of
computer and IT can also use this researcher as one of their
references to guide them as they conduct their studies which is
similar and related in our topic which is developing a pet
Developing Hygiene and limitation with health monitoring system.
1.8 Definition Term
The researchers defined some words that may encounter in
the research study.
Admin. A person responsible for running technically
advanced information system.
Database. A systematized collection of data that can be
accessed immediately and manipulated by a data-processing system
for specific purposes.
Software. A general term for the various kinds of programs
used to operate computers related devices.

Inventory. A complete list of items such as property, goods
in stock, or the contents of a building.
Monitoring. is a regular observation and recording of
activities taking place in a project or a programmer.
Hygiene. A conditions or practices conducive to maintaining
health and preventing disease, especially through cleanliness.
Records. Set down in writing or some other permanent from
for later reference, especially officially.
Sales. A sale is the exchange of a commodity or money as
the price of a good or service.
Veterinarian. A person qualified to treat diseased or
injured animals.
User Friendly. A user-friendly interface is not overly
complex, but instead is straightforward, providing quick access
to common features or commands.

Chapter 2
CONCEPTUAL FRAMEWORK AND REVIEW RELATED LITERATURE AND
STUDIES
2.1 Conceptual Model of the Study
Conceptual Framework
Input Process Output
 Change  Designing
Password the system
 Home Tab  Testing
 Opening Implementat
Window ion
 Information  Observation
Tab  Research “Skyller Vet and
Shop”
 Groom Tab  Data
 Medical Tab Gathering
 Items Tab  Analyzed
 About Tab and Applied
 Interview
Software
 Questionnai
- Visual re
Basic 2010  System
- Microsoft Development
Access 2010
Feedback
Figure 2.1.1 Input-Process-Output of the Study
The conceptual model of this study shows the diagram of
both inputs, procedures and output that made the study be
possible. It acts as a skeleton that will give harmony to an
experimental or object inquiry. It will help enumerate or list
possible result of the study.
2.2 Review of Related Literature and Studies
2.2.1. Related Literature
A. Foreign Literature
Sales & Inventory Monitoring Systems by Audra Bianca, Demand
Media
Data Collection for Decision-Making
Using this type of system, a company makes strategic
business decisions regarding raw material purchases, production
scheduling, pricing, logistics and other decisions in the supply
chain. Sales and inventory data enables the company to increase
or decrease production in the factory so the company won't have
too many finished goods stored in its warehouses.

Function
A sales and inventory monitoring system collects data to
aid in production scheduling. For example, some systems use
recent sales data to forecast how many of a type of product will
be needed to meet consumer demand in the near future. This
includes monitoring the levels of a product at all locations.
A good example is a global company with customers all over
the world. The customer may live in Japan, but the system must
see if the warehouse in Canada has a product available to ship
to Japan.
How it Works
The system compares current inventory levels of a product
and the number scheduled for production with the number needed,
and determines if the level of production must be changed. If
necessary, the system sends a message to the master production
schedule to increase production. Also, the inventory monitoring
system slows down production when a product's retail sales
levels don't meet the sales forecast and the company
overproduces the product.

Competitive Advantage
Automated sales and inventory monitoring gives a company a
competitive advantage by linking different automated processes
within the supply chain. For example, automating the ordering
process for customers and the production scheduling, then
adjusting manufacturing based on up-to-date inventory levels
,makes a company more flexible, capable of deciding how to best
satisfy customer orders. When automated activities are linked
ensuring information flows rapidly from one part of the supply
chain to another a company can exploit these linkages.
Management can make rapid decisions to increase revenues, such
as ramping up production immediately in one location because of
a sudden surge in demand in another part of the world.
SALES MONITORING SYSTEM
By Celkon MobilesCelkon is one of leading manufacturing
companies in India. We have pioneered mobile phone solutions and
wireless technologies in India. Celkon caters to the increasing
smart needs of mobile users across the world.Our forte lies in
providing innovative mobile technology to every customer.

At Celkon, we believe every user needs an experience more
personalized than ever. We are dedicated towards manufacturing
customized user friendly phones. Our value added features ensure
the personality of the phone matches the taste of the user.The
wide range of products available at Celkon ensures that there is
a phone for eve pocket.
Every Celkon product undergoes stringent quality tests at
every stage of production. Our main focus is to excel and
provide the user with best designs paired with unmatched
technology.
Monitoring Sales for Accountability
By Sales Creator
Measuring Sales Performance
Most companies have the problem of measuring the
performance of their sales staff because each salesperson is
different and they work in varied methods. Because a sale
involves customers, there are other factors impacting sales, as
well. Customers and their needs are different, business
conditions vary, individual customer bases differ and the

product mix offered to each customer can vary. What are the
important components to track to determine sales success? The
factors can be tangible and intangible. When examining the
tangible side of the sales ledger you need to consider methods
for targeting, frequency of contact, message and presentation,
and communications. Some intangible factors that can be
difficult to quantify are the salesperson's ability to build
relationships and "connect" with customers, and whether or not
there is a clear purpose of the call or meeting. The reason for
contact can be to help the customer, or sometimes it is to help
the salesperson's quota.
Effective results from measuring the performance of each
salesperson should have a purpose: to help them be more
profitable to your company. When this occurs they have more
worth through additional pay and incentives, and they receive a
value, and that is a good feeling about doing a great job. There
are three steps in bringing about the improvement of an employee
when a problem is identified: measuring, correcting with
training, and planning to make the change permanent.

Measuring the Performance
The ability to measure performance depends on the use of
success-based criteria as a model to compare daily, weekly and
monthly numbers. Here are some of the criteria that Sales
Creators uses when designing a monitoring system for their
customers:
1. Time spent selling, time spent in administration, time
prospecting
2. Number of calls made on existing accounts
3. Number of calls made to new customers, and number of new
customers
4. Promptness in submitting reports and sales orders and
accuracy of reports
5. Volume of sales, number, size, product mix and repeat
account
6. Accuracy in quoting prices and delivery information with
approved margins to customer
7. Method of call backs set up with the customer.
8. Cost of customer to company.

9. Marketing and promotional time, specific areas.
10. Improvement areas where time is being invested on the part
of the salesperson and management; this includes topics such
as behavior modification, appearance, schooling and other
personal issues.
Measuring must start with standards that are compiled from the
averages of all employees who are doing the same task. Then
review the progress for the last 12 months and determine how
itcompares to the budget compliance standards. If the
performance levels do not meet the basic standards set by the
company, or if their performance falls more than 10 percent from
last year's numbers then it is time to move into a corrective
step of action.
Training and Process for Correction
This is a positive step for improvement and it starts with
management reevaluating the sales and marketing systems. Is
there a need to increase promotional campaigns, change or add
prospecting methods, establish tighter controls with price
variances, or get input to problems from the sales staff?

Management's first duty means time spent working on fixing the
systems; then it is time to provide help for the salesperson.
They should have daily direction and support, be provided with
proper coaching by role-playing on specific areas of weakness
found in the 'measuring performance' section. Make mentoring
time available with best salesperson and the salesperson that
needs help and have them observe and listen to their instructor.
Daily progress must be recognized and acknowledged until the
problem is resolved by noticeable improvement in a given area.
Planning for a Positive Change
Once a problem has been found, management must help get it
corrected. Once it has been corrected it is time to outline an
agreement to reach the stated goals. Planning in its final form
should be in writing with the steps needed to reach the final
destination. Then the time must be allotted to put management's
system changes into effect by introducing them to the employees
at a meeting.
Sales and Inventory System
According to Gemma Naramo (Aug 2012) Computer is general
purpose device which can be programmed to carry out a finite set
arithmetic or local operation. Computer has a big rule in our
nation today because of our technology. Wherever you go computer
still exist, especially in business it makes the procedure easy
and secure by programming the manual system into a computerizing
system.
The rule of technology in our life today has a big impact.
Technology is the marking, modification, usage, and knowledge of
tools, machine techniques, crafts system method of organization
in order to solve a problem, achieve a goal or perform a
specific function. It can also refer to the collection of such
tools, machinery, modifications arrangements and procedures.
Technologies significantly affect human as well as other animal
species ability to control and adapt to their natural
environment.
Everything now is becoming high technology, from manual to
computerization. In computerizing system, it is easy to document
and secure data. Especially in terms of Sales and Inventory
system, every day you are counting your products then reconcile
it with your sale while when you use the computerized system you
can save more time because it is automatically count and total
the remaining item and the items that was already both and sold.
An additional benefit using a computerized inventory system is
the accuracy it ensures. When an inventory list is maintained by
hand, the margin of error widens with each update. If one
mathematical calculation is wrong or one typo is made, disaster
may occur. A small business operates most efficiently when its
processes are executed in a consistent manner. By using a
computerized inventory system, a business owner can ensures that
all orders, reports and other documents relating to inventory
are uniform in their presentation regardless of who has created
them.
Data Processing
Data processing or information, operation (e.g,
handling, merging, sorting and computing) performed upon data in
accordance with strictly defines procedures, such as recording
and summarizing the financial transaction of a business. An
automatic or electronic data processing the operations are
performed by the computer.

Computer Security
Computer Security, techniques developed to safeguard
information and information system stored on computers.
Potential threats include the destruction of computer hardware
and software and the loss, modification, theft, unauthorized
use, observation, or disclosure of computer data
B. Local Literature
Inventory Ordering System
By Globe Business Philippine
With just a few keystrokes, track your supplies using
Globe’s Inventory Ordering System. The cost-effective and highly
innovative inventory management system gives you instant access
to stock levels, allowing for timely orders and zero wastage.
Get real-time reports
What the inventory system does is allow you to order
supplies based on the most current data. This minimizes
overstocking and at the same time, frees up resources for more
urgent needs.
Cut through red tape
The Inventory Ordering System gives you better control over
your supply chain, affording you the convenience of being able
to place orders online or via SMS. And because the system
automatically generates inventory and sales reports, your
employees will have less paperwork to file and more time to
focus on operations. Perfect for businesses with franchise
operations, this user-friendly inventory management system can
be customized for any multi-site company, commissary, or
warehouse backend ordering operation.
 Features & Benefits
 Registration Module
 Order Management
 Inventory Management
 Sales Management
 Reports Module
 Text Broadcast
Online Sales Monitoring and Inventory System
The problem of the conducted research is about the
company’s sales monitoring and inventory system. Keeping records

of sales and inventories manually are the current method used by
the company. Due to this current method of inventory system, the
company has encountered several problems regarding the
monitoring and stocks checking.
KONEK.COM management once said, “Manual method is very
hassle and time consuming process of inventory. It has many
drawbacks as there are many mistakes while recording large data
and it disturb some important transaction sometimes”.
Upon hearing this, the researchers developed a system which
will help the management keep record of inventories in
systematic way and help them produce report about the inventory
or stock currently available in their store in automatic way.
Through this the hassle and committing mistakes while recording
large data could be avoided. Also the work of the management and
the time consume during inventory will be minimize.
KONEK.COM is a hardware store located at Mabini St., Molave
Zamboanga del sur. It was owned and managed by Mr.& Mrs. Roy
Megapatan. They started at a very small scale business selling
cell phone accessories. But because of the company’s dedication
for hard work and determination to rise among others,

the very small hardware store becomes one of those who are
trusted when it comes to supplying electronic devices such as
computers, computer accessories, cell phones, cell phone
accessories, flash drives and etc. in its community.Today
KONEK.COM, having three branches with in the municipality,
boasts its tag as one of its community’s leading hardware store
Sales and Inventory System
Computerize sales and inventory system
Computers began from a wild imaginative idea to the world’s
highly prioritized tool. Computers today are now used as a
substitute to manual processes and other past inventions like
the radio, television, etc. It is now used by people for much
simpler, easier and faster way to do things. Some used it as a
hobby, and some use it as a job. Technology has never stopped
from advancing through the years. Its new innovations helps
answer the people’s further complex questions. Why not use these
advantages to benefit ourselves?
Many people use computers in their daily lives. Some use it
for transactions, some use it for educational purposes and
others use it for data storage. Though it might sound

unnecessary but in some cases when storing a file for such a
big
company, can you manage it properly? Organizing, finding a
file,
etc. With computers, it can help you simplify the process of
storing and managing the files you need for future use and make
finding files easier than the manual process.
A Proposed Sales and Inventory System
In business like merchandising, Sales and Inventory system
plays an important role. It is used to track all the
transactions made by the business and responsible for monitoring
the items supplies. All the business transactions must be
properly recorded and must be fully secured by password. A
Computerized system is the best solution and most innovative
answer for their needs.
The researchers had been motivated to do a study on this
topic according to the above observation. The result may help
others to understand more about computer-generated data
processing, especially on how to deal with computers in terms
of speed, accuracy and data security. Monitoring the

transactions and other significant information regarding the
customer is the main concern of this study.
2.2.2 Related Studies
A. Foreign Studies
 Under the Korea Red Ginseng Enterprise Sales and Inventory
System, the researchers came up with a computerized sales
and inventory system. The proponents used database to easy
access of files and for easier and faster processing of the
selling and inventory transaction. The program was
designated to generate reports such as monthly reports,
inventory reports, sales invoice and list of items.
 In connection with the proposed system, the proponents
proposed a new and faster way of processing business
transactions. The system also helped the user to know the
availability of the products. It also helped the manager to
monitor the stocks and to get immediate notice for
acquisition of additional products.
 The Proponents acquires knowledge about the file processing
and report generations through this study. It also gives
the proponents ideas to create the proposed system’s report
in online sales and inventory system. Automation is

mandatory, thus automated report generation for precise
reports is to beincluded in the proponent’s proposed
system.
 This survey-based research identifies the different
inventory models in use by multinationals operating in
Thailand. Unlike many of the newly industrialized
countries, Thailand has received relatively less attention in
the international operations management literature. This article
highlights key factors affecting the type ofinventory systems
implemented in Thailand, which can be of value to developing
countries making the transition into newly industrialized ones.
This study shows that inventory systems in Thailand are affected
by the type of production, location of the multinationals'
headquarters, demands, supply base, and the extent to which
materials were either exported or imported.
 There are three major areas why human scheduling results in
excess inventory. The first was the aforementioned
considerable amounts of paper work because of complicated
scheduling procedure.Second, the confusion on assembly
lines because of conflicting instructions from different

managers. And lastly, the process managers themselves, for
hoarding inventory to avoid missing deadlines.
B. Local Studies
According to the study of Anna Marie Beltran Distor of
Proposed Sales Monitoring System issued 1995, the accelerated
work structure of the company proper monitoring is essential in
order to keep track of the company’s sales activities. Her
system aims to come up with an efficient, and accurate
mechanized system of preparing invoices that will keep track of
the daily transaction and generate reports. Important
information will be provided by this study in order to prove
that the computerization of the company’s operation and achieve
a more reliable and efficient means of monitoring day to day
activities. Her system focuses on the analysis and design of the
sales monitoring system which will monitor the stacks inventory
of the sales departments. This system of hers is somewhat
related to our study but our system focuses more on the
inventory monitoring system of a trading company.
Popular author of Accounting, Waldo T. Passion (1990) in his
book stated that, to improve their efficiency and reduce their

cost of operation. Reports are more timely and accurate.
Computers have large capacity to store data and tremendous speed
to manipulate and recall data to the format a user wishes to use
which the introduction of microcomputer computation of business
is more affordable.
The proponents believe that every literature and every studies
stated in this research is similar on the present study. The
proponents relate and differentiate theresearch based on the
flow of their transaction from the proposed study. The
transaction and process and also the design specialization will
easy help to acquire and accommodate and communicate with the
user. The proponents get and use other research in this chapter,
in which it helps to them, because they get knowledge during
creating the systems.
This Review of Related Literature and Studies, illustrate the
specific and general task of the Inventory Management System,
also the types of Inventory that gives a lot ofknowledge for
everyone before entering into business and using Inventory. In
this chapter the proponents put a different opinion of others
inters of Inventory, the Literatures and studies should get on
the Book articles on the internet.

Inventory Management system, tackled how you manage your
inventory whether manual or computerized, both of that having
advantages and disadvantages for the business, this chapter
gives an idea also for the reader to review what use of
Inventory to the business is.
Relevance of the reviewed literature and studies of the study
Relevance of the reviewed literature and studies of the
study The importance and purpose of related literature and
studies is to determine the similarities and differences of the
findings between the past and present studies, to gain insight
into the aspects of the problem that are critical and
controversial. The relevance of the related literature and
studies helped the researchers to catch up information and ideas
in generating a conceptualized knowledge. It serves as the basis
in making the study possible. It is also important for the
researcher to have a comprehensive and relevant body of
supporting materials to his research work.
It helps and guides the researchers in locating more source
of related information. This is because the bibliography of a
study already conducted indicates reference about similar

studies: Importance, Purposes, and Functions of Related
Literature and Studies. It also helps and guides the researchers
in making their research design especially in: A. The
formulation of specific questions to be researched on. B. The
formulation of assumptions and hypotheses if there should be any
Importance, Purposes and Functions of Related Literature.

CHAPTER 3
TECHNICAL REQUIREMENTS
This chapter gives the methods and the procedure of the
software’s used in this study which the researches have pursued
to shed light on the topic under study.
3.1 Hardware Specifications
3.1.1 Hardware Core
Processor: Intel® Pentium®
RAM: 2GB
Inbuilt: 2GB
System type: 64-bit Operating System
3.2 Software Specifications
3.2.1 System Software
Microsoft Windows 7 Home Basic
3.2.2 Application Software
Microsoft Access 2010
Microsoft Visual Basic 2010

3.3 Program Development Specification
3.3.1 User Interface Specifications
Screen Layout (GUI)
Figure 3.3.1 Opening Window

Figure 3.3.2 Change Password
Figure 3.3.3 Home Tab

3.4 Form Specification
Figure 3.4.1 Information Tab
Figure 3.4.2 Groom Tab

3.4.3 Medical Tab
3.4.4 Items Tab

3.4.5 Sales Tab
Figure 3.4.6 Supplier Tab

Figure 3.4.7 About Tab
3.5 Project Resource and Cost Estimation

Project Resource and Cost Estimation
Hardware Uses
Cost
Resources Using for the

Desktop/ P3,000.00
Laptop System
the system
Software
Resources
for For the program
1. Visual
Documentat P3,000.00
Studio
ion 2010
Documentation
2. Microsoft
P3,000.00
Word 2010
Documenation
3. Microsoft P3,000.00
Access 2010
Total = P12,000.00
Hardware
Resources Uses Fixed Cost
Computer Admin P10,000.00
External Hardware Admin P300.00
Documentation Hard Copy P900.00
3.5.1 Hardware Resources
Total= P11, 100.00
Software Uses Cost

Resources
Visual Basic Encoding P3,000.00

Microsoft Access Encoding P3,000.00
Microsoft office Documentation P3,000.00
3.5.2 Software Resources
Total = 9,000.00
3.6 GANTT CHART
Activity August September October
Title Proposal
Questionnaire
Interview
Designing and
Coding the System
Chapter 1
Chapter 2
Chapter 3
Testing the
system
Preliminary
Defense
Chapter 4
Chapter 5
Secondary Defense
Final Defense
Progress
1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th
Development
Chapter 4
Methodology of the Study
4.1. Data Dictionary

CLASIFICATION DATA TYPE DESCRIPTION
Username String User name to log in
Password String Password to log in
Log in Button Proceed to home
Exit Button Terminate he system
4.1.1 Log in Form
COMPOSITION DATA TYPE DESCRIPTION
Owner name String Name pet of the customer
Pet name String Pet name Customer
Pet Type String Pet Type
Kind of Groom
Address String Address of customer
Phone Number String Contact number of customer
GenderString Gender of the pet
Breed String Breed
Category List Box
Comment
Add New Button New record
Previous Button Previous record
Delete Button Delete record
Save Button Save the record
Next Button Next record

Back Button Back to the home page
4.1.2 Customer Information Tab
COMPOSITION DATA TYPE DESCRIPTION

Inventory Button Records of Inventory
Item Number String Product item
Product Code String Code of Product
Item Description String Description of the
Product
Quantity Number Number of quantity
Customer Name String Name of customer
Price Number Selling price
Add Button Add Transaction
Save Button Save Transaction
Delete Button Delete Transaction
Exit Button Return to home page
4.1.3 Inventory Tab
4.2 Entity Relationship Diagram
Address
Pet Name Phone

Number
Owner Name Email
Breed
Costumer
Information
Database Categories
Administration
Inventory
Item Quantity
Number
Product Custome
r
Item
Description
Figure 4.2.1 Entity Relationship Diagram

4.3 DATA FLOW DIAGRAM
SALES
SALES SALES ANDACCESS

INVENTORY DATABASE
SYSTEM
DATABASE ITEMS
ADMINISTRATOR
Figure 4.4.1 Data Flow Diagram

4.4 Class Diagram
4.4.1 Class Diagram

4.5 Flowchart
START
A
Long in
N B
Y Log
HOME A
out
N
B
Informatio C
Y Y
n
N D
Groom
Y
N
Medical E
Y
N
Item F
Y
N
Sales G
Y
Supplier
N H
Y
I
Supplie
r
A
END
Informatio Add
C Y
n Information
Delete Y Delete
information
N
Y
Exit C
N
A
B
Fill up the Save

D Groom Y form
Delete Y Delete
information
N
Y
Exit D
N
A
B
Add Save
E Medical
Y Information
Delete Y Delete
information
N
Y
Exit E
N
A
B
Items Y Add Display Add

F
Items
N
Y
Update Update the
items
N
Exit Y
F
N
A
B
Sales Add Receipt

G Y
Record Y Save Record
N
Y
Exit G
N
A
B
Y
Supplie
F Add Display the
r
Supplier Add Supplier
N
N
Delete Update the
items
Y
Exit Y
F
N
A
Y
About Display
F
About
Exit
A
B
4.5.1 Flowchart
CHAPTER 5
SUMMARY, CONCLUSION AND RECOMMENDATION
This chapter presents the summary of findings, the
conclusion made and the recommendation offered.
Summary
The researchers come up with ideal sales, inventory and
information system. The system has a Log-in for administrator
who will manipulate and use our system. The system interface is
simple, user friendly and understandable. In terms of function,
you can add items to your inventory and indicate the ID number
of the product, name of item, quantity and the price of the
product. You can also view, edit, delete and update the added
product in record section. We used Microsoft Access for the
database and recording of the product in our system. The system
includes also the search form that can be used in searching for
the desired product and can preview the details. In terms of
reliability, the system also provides the information in each
product like its quantity, weight, id number, price and etc.

Conclusion
Sales, Information and Inventory System software developed
for a company has been designed to achieve maximum efficiency
and reduce the time taken to handle. It is designed to replace
an existing manual record system thereby reducing time taken for
calculations and for storing data. The system uses Vb.Net as
front end and Microsoft Database as a backend for the database.
The system is strong enough to withstand regressive daily
operations under conditions where the database is maintained and
cleared over a certain time of span. The implementation of the
system in the organization will considerably reduce data entry,
time and also provide readily calculated reports.
Our proposal shares information by using an automated
sales, and information and inventory system that allows the
database administrator (handles the purchase of products and the
information for the customers) and the Database Administrator
(checks the product stocks) to distribute relevant information
about the products sales and inventory. It was mainly designed
to reduce manual work of updating and tracking of your inventory
and sales. Less time and paper to consume and more on automated
transactions. It provides flexible and powerful reports
regarding customer details, issue details and stock details.
RECOMMENDATION
Our group discussed what can be added or improvements that
can be made in our study. A detailed and comprehensive database
must be established. All information should be included in the
database. New advance technology should be utilized for the
accounts management. The staffs who are going to use the system
should know the functions of the system.
There is always a room for improvement when it comes to any
software package no matter how good and efficient it may be, but
the important thing is that the system or software should be
flexible enough for further modifications. Considering how
important it is, the system should be designed to have room for
enhancement without affecting the system presently developed. I
also recommend this system for the future researchers, maybe
this system has a lot of struggles to make it perfect, but it
will help you a lot if you have some task to in you project,
because it contains sales, information and inventory system.The
researchers recommended to the future researchers who will be

interested to develop this study to add more features like
adding a picture of every product, descriptions with every
product and also the price for the sales to make the system more
reliable and easy to use for its user.

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EULOGIO “AMANG” RODRIGUEZ INSTITUTE OF SCIENCE AND TECHNOLOGY

COLLEGE OF ARTS AND SCIENCES 1

INTRODUCTION AND ITS BACKGROUND

what it is and how it functions. Software is a program that

enables a computer to perform a specific task, as opposed to the

physical components of the system (hardware).

This includes application software such as a word

processor, which enables a user to perform a task, and system

software such as an operating system, which enables other

software to run properly, by interfacing with hardware and with

other software. Since manual inventory consumes a lot of time

and is prone to errors, it would be helpful to build a system

that will be computerizing the transaction from acquisition of

the product description to updating the inventory database.

We are all familiar in Pet shop or pet grooming. As a

business owner you are responsible to keep their pets clean, to

business owner you are responsible to handle your business to

make it presentable and eye-catching.

on my observation their use manual system, so as a computer

science student, we want them to help their work easily, because

record of the costumer. So probably some of your costumer will

not disappoint. As a computer science student, we want to help

technology. Also we want to make their lives easily. We can use

the records of the costumers. By using this kind of system, they

of study if we can help to others.

1.2 Background of the Study

Today, most aspects of veterinary medicine are geared

toward preventative care. We believe proactive preventative care

add years to it. Our Wellness Care Plans provide disease

prevention and early diagnosis. Each plan is unique and

affordable. They cost of preventative care is conveniently

spread over 12 months.

The plans are not intended to treat unforeseen accidents,

injury or illness, which would be covered as an out-of-pocket

expense or through your pet health insurance plan. Your Wellness

Care Plan is a special relationship between you and your

veterinarian to help take the financial worry out of caring for

pet live a longer, healthier and happier life with an

established pet health wellness program. Inventory management

involves a retailer seeking to acquire and maintain a proper

merchandise assortment while ordering, shipping, handling, and

related costs are kept in check. It also involves systems and

processes that identify inventory requirements, set targets,

provide replenishment techniques, report actual and projected

inventory status and handle all functions related to the

tracking and management of material. This would include the

monitoring of material moved into and out of stockroom locations

and the reconciling of the inventory balances. By using the

computerized inventory system, will help you to lessen the time,

to check your stock, compare to the manual process. Also this

1.3 Statement of the Problem

This study aimed to make Sales, Inventory System, Stocks

1. What problems you’ve encountered using manual process of

2. What kind of problem or process you are currently using?

3. When did you establish your pet grooming?

4. What kind of pets are you competitive with?

5. Do you think that the proposed system will help you to

overcome difficulties in your business?

1. How many customers do you accept every day?

2. How the proposed systems maintain the needs of the company

in terms of recording and maintaining?

3. How the proposed system satisfies the needs of the company

in terms of information and data