Republic of the Philippines

Department of Agrarian Reform

Regional Office No. 10
Macanhan, Carmen, Cagayan de Oro City

ACCOMPLISHMENT REPORT
June 16-31, 2018

Receive/release/record/file incoming & outgoing communication, various reports like;

1.) Statement of Expenditure (SOE)
2.) Report on Trial Balance all funds
3.) Detailed Statement of Financial performance
4.) Statement of Cash flows
5.) Cash Receipt Journal
6.) Cash Disbursement Journal
7.) Check Disbursement Journal
8.) Advice to Debit Account Disbursement Journal All funds
9.) General Journal F101 & F102
10.) Liquidation of Cash Advances
11.) MRUA for the month of June 2018
12.) Liquidation Report (TEV) as of May 2018, Fund 101 and F 102
13.) Journal Entry Voucher (JEV)
14.) Bank Reconciliation, F102 MINSAAD & ARISP
15.) Report of Accountability for Accountable forms
16.) Receipt of Disbursement transaction documents for the month
May 2018 from the audited agency, Fund 101, Fund 102
17.) Report of Check Issued Period covered
18.) Quarterly Report on Government Project/Program/Actives
19.) Receipt of collection/Deposit transaction documents from the audited agency for the
month March 2017 - all Funds
20.) AOM, NS, SASDC, NSSDC
21.) Status of Unliquidated Cash Advances
22.) DAR- Bukidnon & EMB various reports
23.) Mailed Consolidated Management letter (ML) thru LBC
24.) 2nd Indorsement dated June 20, 2018
Answer and received telephone call
Attend incoming calls
Received and recorded DAR 10 POs for the month of June 2018
Deliver communication to the different agency as requested by the ATL
Other task as required/requested by the team/ATL
Encoded old report for disposal
Filling of old documents for disposal
Encoded accomplishment report for payroll for the Month of June 16-30, 2018.

Submitted by:

PHOEVIE Y. TOYHORADA
Audit Clerk (COS)

Noted by:

LYDIA N. MACATOL
State Auditor III
Audit Team Leader
 Republic of the Philippines
Department of Agrarian Reform
Regional Office No. 10
Macanhan, Carmen, Cagayan de Oro City

ACCOMPLISHMENT REPORT
July 16-31, 2017

Attended incoming calls

Receive/release/record/file incoming & outgoing communication, various reports like;
1.) MRUA for the month of June 2017
2.) Statement of Expenditure (SOE) for the month of June 2017, F 102
3.) Report on Salaries & Allowances (ROSA) for the month of June 2017
4.) Report of Accountability for Accountable forms for the month June 2017
5.) Breakdown of Actual MOOE for the Month of June 2017
Receipt of Disbursement transaction documents for the month June 2017 from the audited
agency
Receipt of collection/Deposit transaction documents from the audited agency for the month
June 2017 Fund 102 ConVerge.
Receipt Bank Reconciliation Statements for the month of June 2017
Answer and received telephone call
Received and recorded DAR 10 POs for the month of July 2017
Deliver communication to the different agency as requested by the ATL
Get any data / documents as requested by COA from Auditor
Other task as required/requested by the team/ATL
Arrange and file documents of DAR Bukidnon,EMB, DAR Camiguin.
Encode & filing of old documents for disposal (NAP).
Encoded accomplishment report for payroll for the Month of July 2017

Submitted by:

PHOEVIE Y. TOYHORADA
Audit Clerk (COS)

Noted by:

MILA V. BANAAG, CPA

State Auditor III
Audit Team Leader

AGENCY ACTION PLAN AND

STATUS OF IMPLEMENTATION
(AAPSI)
CY 2016, 2015, 2014 & 2012
 Republic of the Philippines
Department of Agrarian Reform
Regional Office No. 10
Macanhan, Carmen, Cagayan de Oro City

February 4, 2015

M EMORANDUM

TO : PHOEVIE Y.TOYHORADA

FROM : Engr. Eliasem P. Castillo, MNSA, CESO IV

Assistant Regional Director – STO / TASS

Subject : RENDERING OVERTIME SERVICE

___________________________________________
In the exigency of service and in the view of in need, you are hereby instructed to render
overtime service dated February 7, 14, 2015.

OB to DARPO Bukidnon to assist the auditor and to deliver communication

OB to DARPO Camiguin to assist the auditor conduct audit and obtain data

Republic of the Philippines

Department of Agrarian Reform
Regional Office No. 10
Macanhan, Carmen, Cagayan de Oro City

July 8, 2016

AUTHORITY TO RENDER OVERTIME

This is to request that Ms. Phoevie Y. Toyhorada, COA- auditing clerk (COS) will be
authorize to work on July 6, 9, & 10, 2016 to arrange and file all old documents and conduct a
general cleaning.

This is also to request further that Phoevie Y. Toyhorada, will be authorized to collect
wages on date specified above.

Recommending Approval:

JOEL ANGELO M. PALER

Regional Chief Admin. Officer

Approved By:

Engr. EDDIE C. AGAC-AC, CESO IV

ARD – TASS / STO
PROPOSAL: HIRING OF ONE (1) JOB ORDER / COS TO BE ASSIGNED AT THE
AUDITOR

RATIONALE

The Commission on Audit is a National Government in which its Mission is to carry out our
constitutional mandate with highest degree of professionalism, competence, integrity, teamwork and
organization efficiency, and promoted the people’s trust in government by upholding public
accountability. As an Auditing Agency the commission has its principal duties, like:

1. Examine, audit and settle all account pertaining to the revenue and
receipts of, and expenditure or uses of funds and property owned or held in trust
by, or pertaining to the government.

2. Promulgate accounting and auditing rules and regulations those for the
prevention and disallowance of irregular, unnecessary, excessive, extravagant
unconscionable expenditure, or uses of government funds and properties.

3. Submit annual reports to the President.

With the above mandates and considering the current set up of the regular COA manpower in which
the Regular Auditor/ Examiner is focus more on the Major Activities on the office, it is very vital and
necessary to hire a Job Order/COS to carry other activities that a regular Auditor can no longer cope
up.
The salary is chargeable against the fund of the agency served.

PURPOSE OF HIRING:

To carry the activities that the Auditor can no longer cope up such as:

1. Receiving/releasing of all incoming/outgoing communication, reports,

transaction documents and Agency report
2. Receipt of collection/Deposit transaction documents from the audited
Agency
3. Receipt of Disbursement transaction documents from the audited
Agency
4. Receipt of Miscellaneous Transaction documents from the Agency
5. Receipt of Transaction documents for Pre Audited
6. Receipt of Contract and Notice of Deliveries
7. Receipt of Bank Reconciliation Statements
8. Encoding of Audit working paper
9. Deliver communication, SASDC, AOM, ND, NS, etc;
10. Submit report to COA Regional Office No. 10
11. Get any data/documents as requested by COA from Auditees
12. Assist and accompany the Audit team in the audit of DARPO-
Camiguin and DARPO Bukidnon
13. Other task that may be assign to her from time to time.

TARGET DELIVERABLES:

1. TIMELY SUBMISSION OF AUDIT FINDINGS

2. TIMELY SUBMISSION OF REQUIRED REPORTS

TIME FRAME: January TO December 2015

Prepared by:

SOCORRO CARLYN L. AMOMONPOM

State Auditor IV- Audit Team leader

NUMBER OF JOB ORDER/COS HIRED: ONE (1)

NAME OF CONTRACT OF SERVICE: PHOEVIE YONGAO TOYHORADA

COMPETENCIES:

1. A graduate of Bachelor of Science in Criminology

2. Very diligent worker

3. Has the ability to cope up the assigned task even with pressure

4. Very committed to her work

5. Very responsible

Amount of Salary: P450.00 per day

Recommending Approval:

JOEL ANGELO M. PALER

Chief Admin. Officer

Recommending Approval:

Engr. Eliasem P. Castillo, MNSA, CESO IV

ARD – STO / TASS

Approved By:

Engr. FELIX B. AGUHOB

Director IV/Regional Director

PROPOSAL: HIRING OF ONE (1) JOB ORDER / COS TO BE ASSIGNED AT COA,

DAR REGIONAL OFFICE NO. 10, CAGAYAN DE ORO CITY

RATIONALE
 The Audit Team R10-39-Cluster 8-NGS, Commission on Audit which is tasked to audit the
Department of Agrarian Reform, Regional Office No. 10, Cagayan de Oro City requested for one Job
Order personnel from the Auditee to assist the concerned COA representatives pursuant to COA
Circular No. 2011-001 dated July 5, 2011 which provides:

“3.1 Support to Audit Groups/Teams

3.1.1 As provided in Presidential Decree No. 1445 (The Government Auditing Code of the
Philippines), relevant joint circulars with the Department of Budget and Management and issuances of
the COA, auditees shall provide audit groups/teams assigned to them to perform audit services; including
COA personnel who will be assigned to augment and/or provide technical, legal, IT support to the audit
group/team for specific durations, with the following: XXX

c. facilities such as electric power, water, communication (land telephones, mobile telephones, telefax,
internet connection, messengerial services), security services and janitorial services; XXX”

Sec. 3.1.1.c of COA Circular No. 2011-001 dated July 5, 2011 was further amended by COA
Circular 2014-004 dated May 7, 2014 to read as follows:

“3.1.1.c facilities such as electric power, water, communication (land telephone, telefax, internet
connection, messengerial services), security services and janitorial services;”

PURPOSE OF HIRING:

To carry out the following activities:

1. Receive/release/record/file incoming communications, various reports and

documents from audited agencies
2. Deliver communications, and reports to intended recipients
3. Submit report to COA Regional Office No. 10
4. Gather data/documents as requested by COA from Auditees
5. Assist and accompany the Audit team in the audit of DARPO- Camiguin
and DARPO Bukidnon
6. Receive incoming telephone calls
7. Help keep the auditing unit neat and clean
8. Other tasks that may be assigned to her from time to time.

TARGET

1. Efficient delivery of audit services.

TIME FRAME: January TO December 2015

NUMBER OF JOB ORDER/COS HIRED: ONE (1)

NAME OF CONTRACT OF SERVICE: PHOEVIE YONGAO TOYHORADA

COMPETENCIES:

1. A graduate of Bachelor of Science in Criminology

2. Very diligent worker

3. Has the ability to cope up the assigned task even with pressure

4. Very committed to her work

5. Very responsible

Amount of Salary: P450.00 per day

Prepared by:
 SOCORRO CARLYN L. AMOMONPON
State Auditor IV- ATL

Recommending Approval: Recommending Approval:

JOEL ANGELO M. PALER Engr. Eliasem P. Castillo, MNSA, CESO IV

Chief Admin. Office ARD – STO / TASS

Approved By:

Engr. FELIX B. AGUHOB

Director IV/Regional Director

Republic of the Philippines

COMMISSION ON AUDIT
Office of the Audit Team Leader
Team R10-39-Cluster 8-Agricultural and Environment- NGS
DEPARTMENT OF AGRARIAN REFORM

August 19, 2016

Eddie C. Agac-ac, CESO IV

ARD – TASS / STO
Department of Agrarian Reform
Regional Office No. 10
Macanhan, Cagayan de Oro City

Mr. Agac-ac:

May I respectfully request that Ms. Phoevie Y. Toyhorada, Contract of Service (COS)
personnel assigned at COA- DAR, this Region, be allowed to render overtime services with
pay on August 20 & 27, 2016 to assist in the following:

 Open the COA office to allow enter the one who clean and fix the air-condition
 Filling of documents
  General cleaning

Very truly yours,

SOCORRO CARLYN L. AMOMONPON

State Auditor IV
Audit Team Leader

 To open the COA offices to allow enter the one who fix the internet connection

February
 Republic of the Philippines
COMMISSION ON AUDIT
Office of the Audit Team Leader
Team R10-39-Cluster 8-Agricultural and Environment- NGS
DEPARTMENT OF AGRARIAN REFORM

July 24, 2015

Eddie C. Agac-ac, CESO IV

ARD – TASS / STO
Department of Agrarian Reform
Regional Office No. 10
Macanhan, Cagayan de Oro City

Mr. Agac-ac:

May I request that Ms. Phoevie Y. Toyhorada, Contract of Service (COS) personnel
assigned at this office be allowed to render overtime services with pay on July 25, 2015 for the
following purpose:

 Open the COA office and to allow enter the one who fix the internet connection.

Very truly yours,

SOCORRO CARLYN L. AMOMONPON

State Auditor IV
Audit Team Leader