PA - Oracle R12 Project Accounting Setups and Process Document PDF

PA - Oracle R12 Project Accounting Setups and Process Document Projects
Setups:
Set Organization Classifications
Set Organization Hierarchy
Set Implementation Options
Set Profile Options
Before this check the Department in COA and copy the same in the notepad and create the organizations
Set Organization Classifications

Nav: Work structures---Organization---Description
Click on New
Paste the same in the Name and give the Address and give organization classification
Give the Project type class information as
Click on Yes
Give the Organization Classifications
Create one more for Advertising

Create One more Organization Classification for Construction Department

Create One more for HRMS Department

Create one more for Finance Department

Now Create the Organization Hierarchy

Nav: Workstructures---Organization---Hierarchy
Give the Name and Save

Give the Number and Date and Save
First select Query Business Group and select LE under it and click on Down Arrow
Select OU and save and click on Down Arrow

Select Organisations under OU and select Administration and click on Down Arrow
Select the Inventory under Administration

Now click on Up Arrow we can see how many Organizations are under this BG.
Now Switch to PC Responsibility and select the Implementation Options

Nav: Setup---System---Implementation Options
Give the required fields and click on Currency tab

Currency tab exchange rate as Corporate
Project Setup tab fill the fields

Staffing tab select advertising rule and give the hours
Expnd/Costing tab select the fields

Billing tab select Invoice Batch Source as Projects Invoices and save
Note: Implementation Options we will give at OU Level
Now we have to give Profile Options
Switch to System Administrator

Nav: Profile---System
Select Yes and save
Assign the profile option PA: Cross Project User View

Select yes and save
Now For PB Responsibility also assign the same profile options

Select yes and save

Select yes and save
Now assign one more profile option PA: Licensed to use project costing
Select Yes and save
For Billing also we can assign the same profile option

Select yes and save
Now we can Access the PC and PB Responsibilities

Switch to PC
Now we have to define Categories and types

Nav: Setup---Expenditure---Expenditure Categories
Give Expenditure Categories and save
Now Give the Revenue Categories

Nav: Setup---Expenditures---Revenue Categories
Create the Revenue Categories and save

Create Expenditure Types

Nav: Setup---Expenditures---Expenditures Types
Give for Labour Straight time and Overtime

For Material
For Crain Usage we have to take Usage
For Travel
Define Job
Nav: Work Structures---Job---Description
Give the Job

Define Position
Click on New
Give the Number and Position name

Give the Fields and Save

Now we have to assign the position to Employee

Nav: People---Enter and Maintain
If Already defined click on Find
Click on Assingment
Give the Position and click on Update
Click on Yes and Save

Now Assign the Employee to user
Already we have assigned

Now Define Rate Schedules for Employee and Job

Switch to PC
Nav: Setup---Expenditures---Rate Schedules
Give Organization, Schedule, Emp name and Rate and save
Give Organization, Schedule, Job Group, Job Name, Rate and Date and Save
Define Cost Multipliers

Nav: Setup---Costing---Labor---Cost Multipliers
Give the Name, Multiplier and Date and Save

Define Labor Costing Rules

Nav: Setup---Costing---Labor---Labor Costing Rules
Give the Costing Rule and click on Trans Defaults

Save it
Define Organization Labor Costing Rules

Nav: Setup---Costing---Labor---Organization Labor Costing Rules
Give the OU, Organization, Costing Rule and Job rate Schedule and Save
Now Define Resource Lists

Nav: Setup---Budget---Resource Lists
Give for Equipment and save

Give for Finance
Give Labor and Save

Give Material and Save

Define Service Type

Nav: Setup---Projects---Service Types
Give the Service Type as Internal and Save it

Define Work Type

Nav: Setup---Utilization---Work Type
Name it and Save it

Define Project Type

Nav: Setup---Projects---Project Type
Give the name, class, Service type and Work Type

Budget Option tab

Project Status tab
Save it
Now Create the template

Nav: Setup---Projects---Project Templates
Click on New
Give the Header details and save

Select Structures and click on Detail

Enable Financial Structure and click on Apply and close
Now Select Tasks and click on Detail

A window will be opened click on Find
Give the Task Name and number and date click on Create Peer Task to create same top task
Click on Create Subtask to create a subtask for that
Save it
Now Select Currency and click on Detail
No Changes to be done so save and close

Select Key Members and click on Detail
Select the Employee Name and Role and save

Enable the Fields which are useful and disable the rest
Save and Change the Status to Approved and click on Setup Quick Entry
Give the Project Start date and Finish Date and save
Give the Trans duration date and save and close

Now Create Project

Nav: Projects
Find the Template and click on Find
Click on Copy to
Give the Project Name, Number, Dates and click on Ok.
Project will be created and status will be Unapproved so click on Open

Click on Change Status and Approve the Project and save and close
Now Your Template and Project is ready we can book the Expenditure
Before Booking the Expenditure we have to open the PA periods

Nav: Setup---System---PA Periods
Note: If we open PA Periods automatically GL Periods also will be opened as we have enabled the option in
Implementation options.
Click on Find
Set the Status as Open and Save
Click on Set Reporting Period and click on Ok

Now Check in GL Periods

Open the Period in GL Periods also
If we enable this option then it will be automatically open the period in GL also
Now we can Book the Expenditure

Nav: Expenditures---Pre Approved Batches---Enter
Give the Batch and Class and click on Expenditure, status will be working
Give the Employee Name, Organization as Advertising as we have took it in the Template and give project number and
task number and take the expenditure type as straight line and give the quantity. And save.
Now Click on Submit
Now click on Release

Status will be Released
Now to generate debit line and credit line we have to do Autoaccounting
Copy the Expenditure Types to Account Segment and same copy to Notepad and Departments also copy to Notepad
Copy with the Values as it is

Add the Expenditure Types from Notepad to Account Segment and Save
Now Define Rules
Create Rules for Company

Nav: Setup---Autoaccounting---Rules
Give the Company Value and Source must be constant and save it
Create Lookup Set for Department

Nav: Setup---Autoaccounting---Lookup Sets
Copy from the Notepad and save

Now Create Rules for the Department
Give the Rule Name and Source as Parameter and Value as Organisation and source as lookup and assign the
department lookup here and save
Now Create the Dr. Lookup set for Account Segment

Give the Accounts from the Notepad
Now Create Dr. Account Rule

Give the Rule Name, Source as Parameter and Value as Expenditure Type and source as Lookup and assign the lookup
here and save
Now Create the Rule For Location

Now Assign this to Assign Rules

Give the Name as Cost account and click on Find and Enable All Labor and Assign the Rules which we created and
save
Now Create the Clearing Account

Add the Liability Account in Account Segment
Add it in Lookup sets and Save

Now Create Rule for this Cr. Rule for Account

Give the Rule Name, Source as constant and give the Value for that and save
Now Assign that Cr. Rule to Assign Rules

Give the Name as Cost Clearing and click on Find and enable All Labor and assign the Cr. Account Rule and Save
Now We have to Run the Program PRC: DISTRIBUTE LABOUR COST to calculate the cost and generate the debit line
Give the Parameters as Expenditure Batch, Project Number and Employee name and click on Ok.
Click on Submit and No
Status must be Normal click on View Output

We can find the Report as below

Check in Expenditure Inquiry Window

Nav: Expenditures---Expenditure Inquiry---Project
Give the Project Number and name and Click on Find
We can find the calculated amount

And for which organization it has calculated and click on item Details
Select Cost Distribution Lines and click on Ok
We can see the debit Line Generated and the amount

To generate the Credit line we have to run another program as PRC: GENERATE COST ACCOUNTING EVENTS and
there are no parameters for this, click on Submit and No.
Click on View Output

We can see the amount generated
Now Switch to Expenditure Inquiry window and we can see the credit line
Give the Project Number and Name and click on Find
Click on Item Details and click on Ok

Status will be Accepted and Credit line has to be generated
Go to System Options and enable Interface Labor Costs

Enable Interface Labor Costs

Run the Program PRC: CREATE ACCOUNTING to transfer to GL and parameters are
Now Run the Program Validate Application Accounting Definition

Calculation of Overtime
We have to set Cost Multiplier

Nav: Setup---Costing---Labor---Cost Multiplier
Give the Cost Calculation as 2 as it is Overtime and save
Assign it to labor Costing Rule

Query your Labor Costing Rule and assign the OT
Save it
Now Book the Expenditure for Overtime
Give the Batch Name and click on Expenditures

Give the Employee name and Organization and task number and project number and expenditure type as 40 as Straight
Time and 4 as overtime quantity and save
Click on Submit
Click on Release
Now to calculate Cost, run the program Prc: Distribute Labor Costs
Give the parameters


See the output

Check it in Expenditure Inquiry Window
Give the Project Name, Number and click on Find

We can see the cost generated, click on Item details
We can See the Debit line generated

Now Run Another Program Prc: Generate Cost Accounting Events
We can See the Calculated amount

Now Check In Expenditure Inquiry window
Give the Project name, Number and Click on Find

Click on Item Details
We Can see Credit line has been generated

Run One More Program Prc: Update Project Summary Amounts for a Single Project

It will show the Balances

Click on PSI Window we can see the balances
Give the Project Number and Name and click on Find

It will show the same balances

Now Run Prc: Create Accounting

Parameters are

Calculation of Usages
Crate one Dr. Usage a/c
Now create one usage clearing a/c in COA

Add this in Lookup sets
Create the Cr. Usage clearing rule

Now Assign the Dr. Usage to Usage cost

Now Assign the Cr. Rule Usage Clearing

Now Set the Rate Schedules for Non- Labor

Nav: Setup---Expenditures---Rate Schedules
Select the Expenditure Type and give the rate

Now Define Non-Labor Resources
Give Name and click on Cost Rates
Give the Rate and save

Create one more for 200 MT
Create one more for 300 MT

Now Switch to Implementation Options and enable the option for usages
Now book the Expenditure
For Usages we have to take class as Usages
Give the project number, expenditure type and quantity and save
Click on Submit
Click on Release
Run the program Prc: Distribute usage and Misc. costs

Give the Expenditure batch and Project number

We can see the output
Check in Expenditure Inquiry

Give the Project Name and Number and click on Find
We can see the amount

Now Run one more program to generate credit line

Prc: Generate Cost Accounting Events
Click on View Accounting

We can see the output
Switch to Expenditure Inquiry window we can see the generated credit line
To check the amounts at summary level we have run the program

Prc: Update Project Summary Amounts for a Single Project
Parameters are

We can see the Balances at summary level
Run One More program to transfer to GL

Prc: Create Accounting
Parameters are

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PA - Oracle R12 Project Accounting Setups and Process Document Projects

Set Organization Classifications

Give the Project type class information as

Give the Organization Classifications

Create one more for Advertising

Create One more Organization Classification for Construction Department

Create One more for HRMS Department

Create one more for Finance Department

Now Create the Organization Hierarchy

Give the Name and Save

Give the Number and Date and Save

Select OU and save and click on Down Arrow

Select the Inventory under Administration

Now Switch to PC Responsibility and select the Implementation Options

Give the required fields and click on Currency tab

Currency tab exchange rate as Corporate

Project Setup tab fill the fields

Staffing tab select advertising rule and give the hours

Expnd/Costing tab select the fields

Note: Implementation Options we will give at OU Level

Now we have to give Profile Options

Switch to System Administrator

Select Yes and save

Assign the profile option PA: Cross Project User View

Select yes and save

Now For PB Responsibility also assign the same profile options

Select yes and save

Select yes and save

Select Yes and save

For Billing also we can assign the same profile option

Select yes and save

Now we can Access the PC and PB Responsibilities

Now we have to define Categories and types

Give Expenditure Categories and save

Now Give the Revenue Categories

Create the Revenue Categories and save

Create Expenditure Types

Give for Labour Straight time and Overtime

For Crain Usage we have to take Usage

Give the Job

Give the Number and Position name

Give the Fields and Save

Now we have to assign the position to Employee

If Already defined click on Find

Give the Position and click on Update

Click on Yes and Save

Now Assign the Employee to user

Already we have assigned

Now Define Rate Schedules for Employee and Job

Give Organization, Schedule, Emp name and Rate and save

Define Cost Multipliers

Give the Name, Multiplier and Date and Save

Define Labor Costing Rules

Give the Costing Rule and click on Trans Defaults

Define Organization Labor Costing Rules

Now Define Resource Lists

Give for Equipment and save

Give for Finance

Give Labor and Save

Give Material and Save

Define Service Type

Give the Service Type as Internal and Save it

Define Work Type