GUIDANCE MANAGEMENT INFORMATION SYSTEM

USER’S MANUAL
This User’s manual will serve as a guide to the users who are involved in using the system.

THE LOGIN FORM

If you are ever asked to enter your username and password, you are being asked to enter your
login information. A login is a combination of information that authenticates your identity. This could
be a username and password or an ID number and security code. Companies use login information
to authenticate users before allowing them access the system.

To be able to access the system:

1. Enter the correct Username and Password.
The default user name set is admin and password is ac3r.

2. Then Click on the login button or press the enter key.

3. Otherwise, click the Close button to terminate the operation or close
the system.

Note: Be sure to set up first the connection to the SQL Server Database of the
system, otherwise you will not be able to use the system
 THE MAIN FORM

The Main Form is where the user can manage all components of the program such as the
Students, Setup Manager, Registrations of enrolled students, and Reports to be generated. The main
objective of this system is to manage all college students cumulative file.

The given illustration above is the screenshot of the Main form wherein the contents are being
numbered.

1
THE MENU BAR

4 Students Menu Common

1 2 3
Controls
1) Students – Shows the Master list of all students being added in the system.

To add students Cumulative file in the system:

1) From the Main Form, click the icon . Menu common control will be
automatically shown.

2) Click on Add button to Add new student cumulative file. A form will be shown
as follows. Fill up the necessary fields needed. In case, the form is already filled
up, proceed to the next tab located at the top most of the Student cumulative
form.
3) When all fields are filled up, and the button save will be click, A prompt will be shown
which will ask if the student agrees that all submitted information is certified true,
correct and complete.
 Note: If the user select Agree, the button Save will be enabled, which let the user to
completely click save button. Otherwise, If the user choose to Disagree, information
will not be save.

2) Setup Manager – Is a menu where we can set up the following:

 Institution Details is a submenu where you can setup details of the
School/Institution the system belong.

To setup in the system:

4) From the Main Form, click the icon and from its submenu, click

5) A form will be shown where you will input the details of your institution as shown
below.

6) Input all details of the Institution in the form.

7) To change the Institution logo, right click the picture or the box
where the logo is located >> select load >> locate the
image/logo >> Open.

8) To save all changes from the form simple

click the button.
 School Campus form is a submenu where we can setup school
campuses/branches.

Note: To Add, Edit, View, Delete or Export School Campus record,

Navigate/Explore the following buttons below the form.

 College/Departments form is a submenu where we can setup the

colleges/departments that the institution have.

Note: To Add, Edit, View, Delete or Export college/Departments,

Navigate/Explore the following buttons below the form.
 Academic Years & Term form is a submenu where we can setup the
colleges/departments that the institution have.

Note: To Add, Edit, View, Delete or Export Academic Years & Term,
Navigate/Explore the following buttons below the form.

 Academic Years & Term form is a submenu where we can setup the
academic programs offered by the institution.

Note: To Add, Edit, View, Delete or Export Academic

Programs,Navigate/Explore the following buttons below the form.
  Year Levels form is a submenu where we can setup year levels

Note: To Add, Edit, View, Delete or Export Year levels ,Navigate/Explore the
following buttons below the form.

3) Registration – Is a menu where we can register the enrollment of the student in the
system

4) Reports – Is a menu where we can generate all reports.