Lab 4.

21: Create an Ad Hoc Vendor Report in Excel

Scenario

Role: April, Accounts Payable

Challenge Yourself!
Scenario: April wants to view a list of vendor purchase order invoices in Excel. She creates a new Excel
workbook and uses the Office add-in to create the report from Excel. She wants to view the following
columns in the report:

1. Vendor number
2. Vendor name
3. Transaction date
4. Transaction description
5. Transaction amount

Need a Little Help?

• Click the Add Data icon on the Dynamics AX tab in Excel and select the Vend query.
• Fields from the vendor table including the Vendor account and Name fields are displayed in the
field list.
• Scroll to the bottom of the field list and expand the Vendor transactions table. This table contains
fields including Date, Description, and Amount.
• Add a filter to only extract data from Microsoft Dynamics AX if the Transaction type is
Purchase order.

1
Source: Microsoft Dynamics AX2012 Introduction, chapter 4, page 17
Step by Step

Pre-lab setup
1. Open Dynamics AX and navigate to the Organization Administration Module
2. Open the Document Data Sources form under Setup -> Document Management
3. Add a new entry with the following fields
i. Module: General Ledger
ii. Data source type: query
iii. Data source name: Vend Query
iv. Activated: Checked
4. Close the form

Lab Step by Step

1. Open Microsoft Excel.
2. Click the Add Data icon on the Dynamics AX tab in Excel.
3. Select the check box next to the Vend query.
4. Click OK.
5. Double-click the Vendor account field to add it to the spreadsheet.
6. Double-click the Name field to add it to the spreadsheet.
7. Scroll to the bottom of the list of fields and expand the Vendor transactions table.
8. Double-click the Date field to add it to the spreadsheet.
9. Double-click the Description field to add it to the spreadsheet.
10. Double-click the Amount field to add it to the spreadsheet.
11. Click the Filter button in the Dynamics AX tab in Excel.
12. Click the Add Condition button.
13. Select the Vendor transactions table.
14. Select the Transaction type field.
15. Select Purchase order as the criteria.
16. Click OK.
17. Click the Field Chooser button to return to view mode.
18. Click the Refresh All button to display data in the report.
19. Close Excel.
20. Do not save changes.