Government college of nursing

Vaccine campus , vadodara

Sub:- management and educational service

Topic :- material management

Date :-

Submitted to,. Submitted by

Mrs merci Christi,. Patel tithi k

Lecturer class 2. Final year bsc nursing

Government college of nursing. Government college of nursing

Vadodara. Vadodara

Roll no :- 37
TIME OBJECTIVE CONTENT

1min Introduction of the materials Introduction:- Matmaterial management is concern with

management control of materials in such a manage that ensures
maximum return on working environment. Control material
management is concerned with the location and purchase
of required materials and their storage system. It also
arrange to keep an account for them.

Definition :-

Materials management is define as an important function

To define the material of the management that involves coordinated efforts in
1min management planning ,acquiring, purchasing ,transporting, storing, and
managing the materials in better manner that serves the
consumer to obtain the materials at an affordable cost.

3min
Primary objective:-
Explain about objective of
material management Right price

High turnover

Low procurement

& storage cost

Continuity of supply

Consistency in quality

Good supplier relations

Development of personnel

Good information system

TEACHING LEARNING A.V AIDS EVALUATION

ACTIVITY

Lecture cum discussion Any one can tell me about

material management in
briefly?

Lecture cum discussion What is the definition of

material management?

Lecture cum discussion

Which are the primary
objective of material
management?

Lecture cum discussion

TIME OBJECTIVE CONTENT

 Secondary objective:-

Forecasting

Inter-departmental harmony

Product improvement

Standardization

Make or buy decision

New materials & products

Favorable reciprocal relationships

3min Explain the aims about the Aims of material management:-

material management.
To get

1. The Right quality

2. Right quantity of supplies

3. At the Right time

4. At the Right place

5. For the Right cost

Components of material management:-

Discuss about the
Obtaining /acquiring
Components of material
management Storage

Distribution

Exercising control

I
TEACHING LEARNING A.V AIDS EVALUATION
ACTIVITY

Lecture cum discussion

Lecture cum discussion Which are the aims of the

material management?

Lecture cum discussion

How many components of the
material management?
TIME OBJECTIVE CONTENT

4 min Expain about the purpose of PURPOSE OF MATERIAL MANAGEMENT

material management.
To gain economy in purchasing

To satisfy the demand during period of

replenishment

To carry reserve stock to avoid stock out

To stabilize fluctuations in consumption

To provide reasonable level of client services

Increase efficiency of Health care system

Develop knowledge and skills of Health care

Provide materials in required quantity .

Four basic needs of Material management

:-
Discuss about needs of material
4min management. To have adequate materials on hand when
needed

To pay the lowest possible prices, consistent

with quality and value requirement for
purchases materials

To minimize the inventory investment

To operate efficiently.
TEACHING LEARNING A.V. AIDS EVALUATION
ACTIVITY

Lecture cum discussion& Which are the purpose of

brain storming method material management?

Which are the needs of

material management?
Lecture method and brain
storming method
TIME OBJECTIVE CONTENT

5min To discuss about the basic Basic principles of material management:-

principles of material
management. 1.Effective management & supervision

It depends on managerial functions of

Planning

Organizing

Staffing

Directing

Controlling

Reporting

Budgeting

2. Sound purchasing methods

3.Skillful & hard poised negotiations

4.Effective purchase system

5.Should be simple

6.Must not increase other costs

7.Simple inventory control programme

4min Process of material management:-

Explain about the process
of material management.
The closest of material management involves plan,
review, and control of the following:

1. Budgeting and material planning

2. Demand forecasting

3. Procurement
TEACHING LEARNING A.V.AIDS EVALUATION
ACTIVITY

Lecture cum discussion Which are the principles of

material management?

How the material management

Lecture cum discussion processing and steps of
material management?
TIME OBJECTIVE CONTENT

4. Receipt, inspection and payment

5. Storage

6. Inventory control

7. Issues and distribution

8. Usage

9. Maintenance

10. Disposal

11. Pilferage

3min Discuss types of Types of materials:-

materials.
Drugs and medicines :- including vaccines, anaesthetic agent that
required for specific purposes.

Supplies. :- supplies may also include items which are used in

hospital.

Equipment and instruments :- including sterilizers, x-ray

machine,ABG analysers, oxygen cylinder, all instruments
according to medicines, surgery, orthopedic.

Explain about Definition of procurement :-

3min definition of
Procurement is defined as systematic act of acquiring items that
procurement.
requires preparation, processing, of demand of supplies and
equipment is well as obtaining the receipt and getting the
approval of the payment from the management
TEACHING LEARNING A.V.AIDS EVALUATION
ACTIVITY

Lecture cum discussion

Lecture cum discussion Which are the types of materials

and brain storming available in hospital?
method

What is a definition of
Lecture method procurement??
TIME OBJECTIVE CONTENT

5 min Explain about the cycle of Procurement cycle;-

procurement.
Review selection

Determine needed quantities

Reconcile needs & funds

Choose procurement method

Select suppliers

Specify contract terms

Monitor order status

Receipt & inspection

Objectives of procurement system:-

Discuss about the objective
5 min of procurement system. Acquire needed supplies as inexpensively as possible

Obtain high quality supplies

Assure prompt & dependable delivery

Distribute the procurement workload to avoid period

of idleness & overwork

Optimize inventory management through scientific

procurement procedures
TEACHING LEARNING A .V.AIDS EVALUATION
ACTIVITY

Lecture cum discussion How's going through

procurement and explain about
steps of it's?

Lecture cum discussion Which are the objective of

procurement system?
TIME OBJECTIVE CONTENT

6min Discuss about the Important points to be noted in procurement of

prerequisites of procurement materials:-
of materials and their point.
Applying the latest technology.

Procured equipment at low cost.

Provision of warranty procedures.

Update latest items.

Availability of all items.

Less cost of the materialistic operation.

Provision for installation operation.

Discuss about the key points

for storage of supplies and Storage of materials:-
6 min
materials. Store must be of adequate space

Materials must be stored in an appropriate place

in a correct way

Group wise & alphabetical arrangement helps in

identification & retrieval

First-in, first-out principle to be followed

Monitor expiry date

Follow two bin or double shelf system, to avoid

Stock outs

TEACHING LEARNING A.V.AIDS EVALUATION

ACTIVITY
Lecture cum discussion and What are prerequisites of
brain storming method procurement of materials?

Lecture cum discussion and

brain storming method.
Hows stored the supplies and
equipment ?

TIME OBJECTIVES CONTENT

Reserve bin should contain stock that will cover

lead time and a small safety stock

 Issue & use:-
Can be centralized or decentralized

INVENTORY CONTROL:-
3 min Explain about the
Definition:-it is defined as the supervision of stocked up items,
definition of inventory
whether they are adequate in Terms of supply and accessibility in
control.
the stores so that the items are readily available when needed.

Objective of inventory:-
2 min Discuss about the
objective of inventory To reduce financial investment.
control. To facilitate smooth production.

If an offer of discount comes for a bulk purchase, do decide

whether to go for it or not.

Functions of inventory control:-

3 min
Discuss about the To provide maximum supply service, consistent with maximum
function of inventory efficiency & optimum investment.
control.
To provide cushion between forecasted & actual demand for a
material

TEACHING LEARNING AV AIDS EVALUATION

ACTIVITY
Lecture cum discussion

What is definition of inventory

control?

Which are the objective of

Lecture cum discussion inventory control?

Which are the function of

Lecture cum discussion inventory control?
TIME OBJECTIVE CONTENT

3 min Explain about the Classification of inventory:-

classification of inventory.
Raw material inventory

Finished Goods inventory

In process inventory

Indirect inventory
Discuss about the
3 min principles of inventory Principles :-
control.
Determination of where recorder will be recorded.

Determination of quantity to be ordered.

Discuss about the

Selective control methods in material management :-
selection methods of
6 min material management.
Methods :-
ABC analysis :- classified as value as measure.

VED analysis :- vitals , Desirable and difficult items

HML analysis ,:- high medium and low.

XYZ analysis :- high, low and moderate rate of items.

FSN analysis :- faster ,slow moving and non moving item.

SDE analysis :- scarce to obtain, difficult to obtain, and easy

to obtain items.

GOLF analysis :- based on government, ordinary, local

supplier, and foreign supplier.
TEACHING LEARNING A.V.AIDS EVALUATION
ACTIVITY

Lecture cum discussion What are the classification of

inventory?

Which are the principles of

Lecture cum discussion
inventory control?

Lecture cum discussion Which are the selective

methods of material
management?
TIME OBJECTIVE CONTENT

6 min Explain about the Maintenance of supplies & equipment:-

maintenance of supplies &
equipment . Materials should be readily available for use.

Article should be easily available and as near as

possible.

They should be in good working condition.

Keep all the article ready for use and keep clean.

Follow first in , first out rule.

Easily stolen article kept in locker.

Indented materials should be returned

immediately after use.

Regular checking of the inventory by the head

nurse.

Avoid using substitute.

Educate the personnel in economic use of

materials.

- delegate the responsibility of handling supplies

and equipment to someone.

-equipment should be kept in the same place on

architecturally similar units .

- use articles in the way in which they are designed

for use.

-follow the hospital policy regarding the purchase

and maintenance of supplies and equipment .

TEACHING LEARNING A.V.AIDS EVALUATION

ACTIVITY
Lecture cum How to maintain supplies
discussion and equipment?
TIME OBJECTIVE CONTENT

5 min Explain about the role of Role of nurse in material management :-

nurse in material
management. Keeping in adequate supply of materials in planning
and management.

materials should be in good condition and

conveniently located.

Assigning someone the responsibility for handling

supplies and equipment.

looking for wastage or misuse and minimize it.

Educating all the nurses, doctors and other

personal in the ward in the economical use of
materials.
TEACHING LEARNING A.V AIDS EVALUATION
ACTIVITY

Lecture cum discussion Which are the roles of nurse

in material management?
 REFERENCES
1) I Clement,

A text book of nursing management and educational services,

1st & 2nd edition , published by medical publishers ,

Page no :- 96- 105 , 227 -235.

2) P.V.

A nursing sevices and administration,

2nd edition, published by jaypee brothers, medical publishers,

Page no :- 105- 115.

 Bibliography

I Clement, A TEXT BOOK OF NURSING MANAGEMENT & EDUCATIONAL SERVICES,

1st and 2nd edition , published by medical publishers, New Delhi,

Page no :- 96-105 and 227-235.

P.V., A TEXT BOOK OF NURSING SEVICES & ADMINISTRATION, 2nd edition,

Published by jaypee brothers, medical publishers, New Delhi,

Page no :- 105-115.